HomeMy WebLinkAboutUtilities 2012-04-24 COMPLETE AGENDA PACKETCity
of Tukwila
Distribution:
G. Labanara
D. Robertson
S. Kerslake
Utilities Committee
J. Duffie
K. Kruller
Clerk File Copy
V. Seal
2 Extra
Dennis Robertson, Chair
Da Clineaggerton
A. Le (e -mail pot. pdf)
e -mail cover to:
Joe Duffle
K. Matej
C. O'Flaherty, D.
Kate Kruller
B. G Berson
F. Iriarte
Almberg- Dideon, B.
R. Tischmak
Saxton, S. Norris, M.
Hart, S. Kirby
AGENDA
TUESDAY, APRIL 24, 2012
Time: 5:00 PM Place: Conference Room #1
Item
Recommended Action Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. 2010/2011 Small Drainage Program
Project Completion and Acceptance
a. Forward to 5/7/12 Regular Pg. 1
Consent Agenda
b. Energy Efficiency Retrofit for City Facilities
Project Completion and Acceptance
c. Soils Reclamation Facility Update
3. ANNOUNCEMENT(S)
4. MISCELLANEOUS
b. Forward to 5/7/12 Regular Pg. 5
Consent Agenda
c. For Information Only pg. 7
Future Agendas:
Next Scheduled Meeting: Tuesday, May 8, 2012
S The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 433 -0179 for assistance.
x
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Utilities Committee
FROM:
Bob Giberson, Public Works Director 10
BY:
Michael Ronda, Construction Project Manager
DATE:
April 20, 2012
SUBJECT:
2010/2011 Small Drainage Program
Project No. 91041201, Contract No. 11 -112
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 11 -112 with Green River Construction, Inc., of Tukwila,
Washington, was issued on September 1, 2011 for construction of the 2010/2011 Small Drainage
Program. This project is the continuation of the annual drainage program that the City has been
conducting to maintain the drainage systems within the City. For the 2010/2011 Small Drainage
Program, improvements were made at nine project locations; Wells Trucking (near E Marginal
Wy /128th), Tukwila International Blvd (Homeland Security), E Marginal Wy S (Museum of Flight),
44 Ave S (Allentown), TIB /138 (Evergreen Foods), S 122n St (Allentown), 40 Ave S (13600
bock), Regional Stormwater Detention Facility (behind The Boulevard Apartments on Southcenter
Blvd), and the Gilliam Creek Outfall (near Tukwila Pkwy /66
DISCUSSION
Construction was physically completed on March 22, 2012. Eight change orders were issued
during construction for a total of $30,330.99. The change orders can be summarized as minor
revisions that were offset by under -runs in quantities for various bid items.
The budget for this contract, with a 15% contingency, was $906,206.33. The retainage amount
is $38,086.07.
Contract Award Amount 788,005.50
Change Order Nos. 1 8 30,330.99
Cost Under -runs (56,615.20)
Total Amount 761.721 -29
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to
standard claim and lien release procedures, for the contract with Green River Construction, Inc. in
the amount of $761,721.29 and to consider this item on the consent Agenda at the May 7, 2012
Regular Meeting.
Attachments: Vicinity Map
Dept of Revenue Notice of Completion
WAPW Eng1PROJECTSIA- DR Projects12 01 0 -2011 SDP (91041201)1Construc6onW.200 Correspondencel- DRAFTS12011 SDP -INFO MEMO Closeout- DRAFT- 03- 30- 12.doc
Site 3
2010/20
sermP
Annual Neighborhoo
N m� Drainage Prog ram
J 4'
u Q
m 5,
Site 6
Site 2 W E
Site 4
Site
Not to Scale
Site 7 s s 9
l 6t35t 5 6
L t� I t 61
1 t y�`qN
Site 5
„1 L T
1 m
1�S,52nd
s 6�
Y
Site Se a e s 56. Site 9
L sae s,55, y
Y Tukw Awv
Gw..ww.�mli� 154, S1 i a fa P n
�..y �...4444wwwwYYYYwwww �..m �I S 16D1 5 Y
L� a• wa IMF l �a
�5,65,as,
F
Midl— Mi Dr
r
s rrnaaa o�
d
s soc�nst
pate: June 21, 2011
2
u4i.
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600 582 -949
Date: 3/23/12
cAtd >�ess.il'tt�iTepartlrtkLiseY
City of Tukwila Assigned to:
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned:
UBI Number: 179 000 -208
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
2010/2011 Small Drainaqe Proqram 11 -112 Yes Z No
Description of Work Done/Include Jobsite Address(es)
Drainage improvements at 9 different locations within the City of Tukwila. No specific jobsite address is
available because of the various project locations.
Federally funded road transportation project? Yes ;6 No
Contractor's Name Telephone Number
Green River Construction 206 246 -9456
Contractor Address
6402 S 144th St. Suite 1, Seattle WA 98168
If Retainage is Bonded, List Surety's Name (or attach a copy)
N/A
Surety Agent's Address
N/A
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
8/9/11 9/1/11
3/22/12
Contract Amount
788,005.50
Additions
30,330.99 Liquidated Damages
0.00
Reductions
56,615.20 Amount Disbursed
723,635.22
Sub -Total
761,721.29 Amount Retained
38,086.07
Amount of Sales Tax Paid at 0%
(If various rates apply, please send a breakdown)
0,00
TOTAL
761,721.29 TOTAL
761,721.29
NOTE: These two totals must be equal
Please List all Subcontractors Below:
Subcontractor's Name: IUBI Number: JAffidaVit ID (if known)
AAA Striping and Legends 602 188 162 I 374240
Fraser Metal Works 602 750 157 368308
Group Four, Inc. 600 061 180 Not Obtained Yet
Insituform Technologies 701 880 220 375658 (may be revised)
Lakeside Industries 601 106 847 370715
Pacific Concrete Services LLC 602 126 314 373696
Rosso Nursery 602 326 543 375162
Totem Electric 278 043 550 373674
F215- 038 -000 08 -2011
REV 3 1 0020e (08/25/11) y Continued on page 2
3
x
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO
FROM:
BY:
DATE:
SUBJECT
ISSUE
Mayor Haggerton
Utilities Committee
Jack Pace, DCD Director
Brandon J. Miles, Senior Planner
April 20, 2012
Enerav Efficiencv Retrofit for Citv Facilities
Project No. 11001301, Contract No. 11 -039
Project Completion and Acceptance
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 11 -039 with Ameresco Quantum, Inc was issued on March 30, 2011 by
Washington State Department of General Administration (now Enterprise Services)' to complete energy upgrades to
the following City facilities:
1. City Hall;
2. 6300 Building;
3. Parking Lot Lights at Fort Dent; and
4. Parking Lot Lights at the Tukwila Community Center.
Due to lower than expected construction costs and higher than expected incentives from the City's utility providers,
the City decided to expand the scope of work. In October 2011, Amendment No. 1 was processed which expanded
the City's scope of work to include the following:
1. Parking Lot Lights at City Hall, the 6300 Building, Foster Golf Course; and
2. Light Upgrades to Tukwila Heritage Cultural Center (Old City Hall /Library).
DISCUSSION
All construction was physically completed in November 2011, No formal change orders were issued. The budget
for this contract, with a 5% contingency, was $144,547.67. The retainage amount is $6,600.35. Nearly all
funding was provided through the ARRA grant and incentives from the City's utilities.
Contract Award Amount $107,342.00
Amendment #1 24,665.00
Washington State Sales Tax 12,540.67
Total Amount 144.547.67
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and
lien release procedures, for the contract with Ameresco Quantum in the amount of $144,547.67, and to consider this
item at the May 7, 2012 Regular Meeting Consent Agenda.
Attachment: Dept of Revenue Notice of Completion
I The City contracted with the State of Washington to provide project management services for the City.
ZADCD n Clerk'sOrandomEnergy ProjectlClose Out Memo, 2012.04.13 gl.doc
STATI` O.o
�fo� I88g �DY
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 601 938 324
Date:
Name Address of Public Agency Department Use Only
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
UBI Number:
Assigned to:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
PrgiectName Contract Number Job Order Contracting
City of Tukwila Liqhtinq Upqrade 2011 -118 G (1 -1) Yes No
Description of Work Done/Include Jobsite Address(es)
Install lighting fixture retrofits and replacements at the following sites: 6300 Building, City Hall, Community
Center, and the Starfire complex at Fort Dent.
Federally funded road transportation project?.. Yes Vf No
Contractor's Name Telephone Number
Ameresco Quantum, Inc. dba Quantum Engineering Development 206- 522 -4270
Contractor Address
222 Williams Avenue S, Suite 100 Renton, WA 98057
If Retainage is Bonded, List Surety's Name (or attach a copy)
Curtin International Bond No. 929523987/012016862
Surety Agent's Address
33 Bedford Street, The Liberties #16, Lexington, MA 02420
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
3/10/11 3/30/11 12/1/11
Contract Amount 107,342.00
Additions 24,665.00 Liquidated Damages
Reductions Amount Disbursed 137,947.32
Sub -Total 132,007.00 Amount Retained 6,600.35
Amount of Sales Tax Paid at 9.5%
(If various rates apply, please send a breakdown) 12 ,540.67
TOTAL 144,547.67 TOTAL 144,547.67
NOTE. These two totals must be equal
Please List all Subcontractors Below:
Subcontractor's Name: UBI Number: Affidavit ID (if known)
Northwest Edison,lnc I 601522062 386244
I
F215- 038 -000 01 -2012
REV 31 0020e (01/11/12) Continued on page
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Utilities Committee
FROM:
Bob Giberson, Public Works Directo
BY:
Pat Brodin, Operations Manager
DATE:
April 20, 2012
SUBJECT:
Soils Reclamation Facility Update
ISSUE
New requirements regarding Vactor truck waste disposal and Soils Reclamation facilities.
BACKGROUND
Tukwila cleans approximately 19,000 lineal feet of storm pipe and 1,000 catch basins each year. On an average
week the crew removes 5 to 10 yards of material from the system that must be disposed of properly. The extracted
sediment contains a fair amount of water that needs to be decanted. Past City disposal practices included dumping
the waste from the Vactor truck on a large City owned lot where the excess water infiltrated into the ground and the
sediment was allowed to dry out. Once dry, the sediment was tested and then loaded into dump trucks and disposed
of at an approved disposal site.
The Department of Ecology (DOE) has notified the City that this practice is no longer acceptable due to concerns
over ground water contamination. The DOE recommended that the City either construct a Soils Reclamation Facility
(decant facility) that allows the decanted water to be discharged into the sewer system or decant at an existing
approved Soils Reclamation Facility.
DISCUSSION
Developing a City of Tukwila Soils Reclamation Facility as listed in the 2012 CIP, page 150, will require the
acquisition of land and construction of improvements to the site. The cost of the land and improvements is currently
estimated to be $2.8 million with a minimum of several years to complete the project (the 2012 CIP has $2.0 million
listed in beyond). Another future project, the proposed joint City Maintenance Facility (CIP page 72), would work best
as a combined project with the Soils Reclamation Facility for economy of scale, operational efficiencies, and a
maximum benefit cost ratio.
For the interim, the City will contract a Use Agreement with King County as there is a DOE approved King County
Soils Reclamation Facility in Renton that the City will be able to utilize.
FINANCIAL IMPACT
Costs for disposal are estimated to be $440.00 per load and with a projected 180 loads annually, the cost could be
$79,200.00 per year and we currently have $30,000.00 budgeted. This estimate does not include the added staff and
equipment costs associated with transporting the material to the King County facility in Renton.
RECOMMENDATION
For Information only.
Attachments: Photo
2012 CIP pages 150 and 72
W:\PW Eng \OTHER \Pat Brodin \Info Memo Decant Waste Disposal4- 6- 12.docx
x
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2012 to 2017
PROJECT:
Soils Reclamation Facility Project No.
99441202
Construct soils reclamation facility to handle, treat, dispose and /or reuse non hazardous street sweepings
DESCRIPTION:
and catch basin cleanings, etc. (formerly named Drainage Vactor Waste Facility).
To meet State regulations, City needs facilities to treat dispose of waste materials resulting
from cleaning/
JUSTIFICATION:
maintenance activities, including street sweepings and vactor truck wastes.
STATUS:
Due to Renton's Strander Project, current temporary site will have to be relocated in 2012.
MAINT. IMPACT:
Reduce maintenance costs for waste disposal.
COMMENT:
May be combined with future location of City Maintenance Facility.
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015 2016 2017
BEYOND TOTAL
EXPENSES
Design
49
40
89
Land (R/W)
561
500
1,061
Const. Mgmt.
40
40
Construction
40
800
840
TOTAL EXPENSES
610 0 40 0 0 0 0 0
1,380
2,030
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
610 0 40 0 0 0 0 0
1,380
2,030
TOTAL SOURCES
610 0 40 0 0 0 0 0
1,380
2,030
Note: Site Location is still under consideration.
2012 2017 Capital Improvement Program 150
9
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2012 to 2017
PROJECT:
City Maintenance Facility
Project No. 90630213
Construct a new City maintenance and operations center combining all
operational functions efficiently
DESCRIPTION:
at one location. Facility will also include a Police Records Center.
Existing operations and maintenance areas have inadequate space. Current area for staging dirt and
JUSTIFICATION:
vactor materials is only temporary. Sell both Minkler and George Long
to acquire the real estate to build
an equipment operations center that meets current codes.
STATUS:
Analyzing space requirements and determining an appropriate site.
MAINT. IMPACT:
Improves efficiency for maintenance operations.
COMMENT:
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015
2016 2017 BEYOND
TOTAL
EXPENSES
Engineering
1,000
1,000
Land (R/W)
5,000
5,000
Const. Mgmt.
500
500
Construction
3,500
3,500
TOTAL EXPENSES
0 0 0 0 0 0
0 0 10,000
10,000
FUND SOURCES
Awarded Grant
0
Proposed Sale of Land
5,000
5,000
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
0 0 0 0 0 0
0 0 5,000
5,000
TOTAL SOURCES
0 0 0 0 0 0
0 0 10,000
10,000
Site location to be determined.
2012 2017 Capital Improvement Program 72
10