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HomeMy WebLinkAboutCOW 2012-04-23 Item 4D - Agreements - Puget Sound Energy Service Connection for Southcenter Parkway ExtensionCO UNCIL AGENDA SYNOPSIS Inilialc I7 FM NO. M6 Dale Prepared by 4 Mayo 'j retzew Council review, 04/23/12 BG 05/07/ BG e- 4. D ITEM INFORMATION S'1'_V F SPUN,�( BOB GIBERSON 04/23/12 A(,I :NIM 1 Tula Southcenter Parkway Extension Project Puget Sound Energy Service Connection Fees C.�'17;Gt )1n JXUU.1fiotl lloliOP Resolzrtiort Ordinance 13id,A)vard Pzablic Hcal'ittti Other 11th Date 09123112 1111 Date 05/07/12 11tg Date llt� Dote Alto Date 11 a Dale 1It� D,de Cozrtzc l' AJayor [:]I IR D(J) 1•inance Fire IT Pc' Po,li� Z PI.F SI'G'NS 'I 'S The Southcenter Parkway Extension Project requires five new power service connections SL for City of Tukwila facilities. The facilities includes 4 traffic signals at Segale Park Drive C, South 190 St, South 194 St, and South 200 St, and the new sanitary sewer pump station located at 18799 Southcenter Parkway. Council is being asked to approve the Puget Sound Energy service fees for the five new connections in the amount of $70,428.52. Rt,:A'll?� \7.D 131` COW Mt,. CA &P Cmte F&S Cmte Transportation Cmte Utilities Corte Arts Comm. Parks Comm. Planning Comm. DATE: 04/16/12 CO\,I1VLIT1FE CI1AIR: ALLAN EKBERG RECOMMENDATIONS: Sh(_)NSOR /AD _\IIN. Public Works Department Co>\f, Irl °rr:r Unanimous Approval; Forward to Committee of the Whole (not Consent) COST IMPACT FUND SOURCE LNPl:NDITURF RI'.(>U7RIM AMOC=NT BUDGETED APPROPRIATION R1`0L;11 {D $70,428.52 $5,545,000.00 Funci SOUI CC: 104 ARTERIAL STREETS (PG 12, 2012 CIP) C olmneWs: Included in Construction /Contingency Budget I MTG. DATE 04/23/12 05/07/12 RECORD OF COUNCIL ACTION MTG. DATE J ATTACHMENTS 04/23/12 Informational Memorandum dated 04/13/12 vicinity Map PSE Agreements for 5 Commercial Line Extensions Minutes from the Transportation Committee meeting of 04/16/12 05/07/12 163 164 j ,W Y i rr i City v- Tukwila Southcenter Parkway Extension INFORMATIONAL MEMORANDUM TO: Mayor Jim Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director I V By: Mike Mathia, Project Manager DATE: April 13, 2012 SUBJECT: Southcenter Parkwav Extension Proiect Project No. 84 -RW37 Puget Sound Energy Service Connection Fees ISSUE Approve payment of the Puget Sound Energy (PSE) service connection fees for the Southcenter Parkway Extension project. BACKGROUND The Southcenter Parkway Extension Project requires five new power services for City of Tukwila facilities. Four of the new power services are for traffic signals at new intersections. The new traffic signals are on Southcenter Parkway at the intersections of Segale Park Drive C, South 190th Street (D- line), South 194th Street (E- Line), and South 200th Street (F- Line). The remaining new power service is required at 18799 Southcenter Parkway for the sanitary sewer pump station. ANALYSIS The construction contract for Southcenter Parkway extension states in Special Provision section 8- 20.3(10) that "The City will execute a service agreement with PSE and pay PSE directly for the associated costs of providing the new service." PSE has reviewed the power requirements at each location and developed plans to provide power service. FINANCIAL The cost breakdown for the services is as follows: Location Segale Drive C, Traffic signal S 190th Street Intersection, Traffic signal S 194th Street Intersection, Traffic signal S 200th Street Intersection, Traffic signal 18799 SCP, Sanitary sewer pump station PSE Construction PSE Connection Total Cost Fee $11,657.061 $429.001 $12,086.06 8,934.68 429.00 I 9,363.68 11,978.65 429.00 12,407.65 11,657.06 I 429.00 12,086.06 24,056.07 429.00 24,485.07 Total $70,428.52 The PSE construction costs include the installation of conduit, cable, and any transformers necessary to extend power from the existing PSE facilities to the new service locations. Payment of PSE fees will come out of the budgeted construction contingency. RECOMMENDATION Approve payment to PSE for $70,428.52 for the installation of new power services for the Southcenter Parkway Extension Project and consider this item at the May 7, 2012 Regular Consent Agenda. Attachments: Vicinity Map PSE Agreements for Commercial Line Extensions (5) W1PW EngIPROJECTSW RW RS Projects\SC Pkwy Extension( 57th Ave S) (98410437)IConstruction0uring ContPSBPSE services INFORMATION MEMO 3 -23 -12 FINAL.docx 165 166 y 1.. t rp °r d Z o 1- y rr f f t 1 f�l L ft f f'� t sI �f f y �r o f ey s� 111 ty l a Y N t V3 tJ I r�4� +tiji y l y 1.. t rp °r IMP PUGET SOUND ENERGY February 17, 2012 City of Tukwila 6300 Southcenter Blvd. Tukwila WA 98188 Re: Customer Agreement for Commercial Line Extensions PSE order No. 105069015 To Whom It May Concern: POTELCO INC A Quanta Services Company In accordance with Puget Sound Energy's (PSE) Tariff G, Rate Schedule 85 "Line Extensions on file with the Washington Utilities Transportation Commission, this agreement confirms our intention to provide electrical service to your project at SW corner of Southcenter Parkwau Seaale Park Dr. C Tukwila per the attached PSE design drawing. The delivery voltage of this electrical service is 120/240 volts. This cost information is valid for 90 days from the date of this letter, and is subject to being updated after that time. The payment of the total amount due and the return of signed documents as noted elsewhere in this letter is required prior to commencing our work. Please make checks payable to Puget Sound Energy and return to address listed below: Potelco: Attn, Scott Bostrom 8001 S212 th St Kent WA 98032 The cost for this work is determined as follows: Estimated Normal Construction Cost including transformation 11,657.06 Less: Applicable Margin Allowance 0.00 Total line extension charge 11,657.06 (1) Other charges- Redesign Temp Job close out. 0.00 Dedicated relocation of facilities 0.00 Total Other charges 0.00 (2) Total amount due under this letter 11,657.06 (1 2) Charges for temporary and permanent electric service lines for your project are not included in the above charges. To order these services and obtain costs, please contact PSE at 888 321 -7779 after electrical inspections have been approved. These additional charges will be billed after installation in accordance with Rate Schedule 85. These charges also do not include permitting fees or trenching and other excavation related work that is your responsibility. 3538 9106 169 Charges relating to your PSE- provided street lighting system in this project are not included in the above prices, and will come to you from PSE's IntoLight department under separate letter. Charges relating to Rate Schedule 73 "Conversion to Underground Service for Customers other than Government Entities" will be addressed under separate letter. This cost information reflects the work being performed during normal working hours. These charges do not include permitting fees or trenching and other excavation related work that is your responsibility to provide. Please review the attachments provided. The Excavation Requirements Final Grade Certification must be signed by the project owner or designee, and returned to me along with a signed copy of this letter prior to the start of construction. The work sketch document shows the proposed design, including the location of permanent, aboveground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project are noted on the work sketch drawing. Please notify me immediately if you believe there are conflicts between PSE's design and your project. Additional construction- related information and information on metering and service entrance requirements is provided in PSE's Electric Service Handbook for commercial projects. If you do not have one of these handbooks, and would like one, please contact me. It is your responsibility to provide your project manager, site superintendent, and subcontractors with any relevant information from this correspondence, it's attachments, and PSE's Handbook that applies to their work. Refunds associated with the line extension charge may be available for additional permanent service hook -ups not initially considered that are made within five (5) years of the date on which the electric distribution facilities installed for this project are initially energized. If no Margin Allowance has initially been provided, or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, two (2) years after the line extension is energized. Customers are responsible for making all refund requests. A refund may be requested one (1) time within six (6) years of the date on which the distribution facilities are initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at 253 -476 -6335 or 253 476 -6440. You will find it useful to retain this letter to use as a reference when making your refund request. All costs and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this letter and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in this letter. The entirety of Rate Schedule 85 may be viewed at PSE's website www.Dse.com under the "Inside PSE" heading. Projects developed by Limited Liability Companies (LLC's) are required to provide contact information for all managing members in addition to a copy of your Master Business Application. This information too, must be provided prior to commencing construction on your project. Thank you for the opportunity to provide electrical service to your project. PSE will use reasonable diligence in commencing this work, but we will not be liable for any delays resulting from circumstances beyond our control, including but not limited to failure to receive necessary Operating Rights. If you have any questions, please call me at 253 -606 -4552. Sincerely, Scott Bostrom Project Manager Potelco, Inc. I have read and agree to the terms and conditions outlined in this agreement and it's attachments. OWNER OR OWNER DESIGNEE'S SIGNATURE PRINT NAME DATE 170 3538 9/06 PUGET SOUND POTELCO INC ENERGY puanta Services C—pan, February 17, 2012 CITY OF TUKWILA 6300 SOUTHCENTER BLVD. TUKWILA WA Seattle WA 98188 RE: Non Residential secondary electric service to SW corner of Southce�er Parkway Segale (PSE Job #104237901) Park Dr. C In accordance with Puget Sound Energy's Tariff G, Schedule 85, customers requesting electric Non Residential underground secondary voltage service connections are "subject to the Customer paying an estimated charge based on the Company's cost of making the connection(s)." The estimated cost for connecting the underground electric service at the above 429.00 This quote is based on the following information that was provided by you on your application for service. Base Fee for connection 429.00 Additional Runs $99.00 per run Additional Trip fee, for customer requested additional trip Complex engineering, outage coordination, switching orders $128.00 per hr._ Requested overtime,stand by fee,flagging charges or PSE Serviceman Sales Tax overheads (if applicable) If you request a change in the number of conductors that need to be connected, request that work be performed outside of normal working hours, request additional trips than those discussed or have other changed conditions not indicated by other information that you have provided, we reserve the right to adjust this quote based on those changed conditions. This quote is valid for 90 days from the above date. Upon your signed acceptance and return of this quote and completion of the connection work, you will receive an invoice for the above amount from Puget Sound Energy, which is payable in thirty days. If you have any questions please contact me at Sincerely, Scott Bostrom Project Manager Potelco /PSE Representative South King Service 8001 S. 212th St. Kent WA 98032 253 606 -4552 Customer Signature I agree to the price and conditions as stated above. Billing address: 171 PUGET SOUND ENERGY February 17, 2012 City of Tukwila 6300 Southcenter Blvd. Tukwila WA 98188 Re: Customer Agreement for Commercial Line Extensions PSE order No. 105069013 To Whom It May Concern: POTELCO INC A Quanta Services Company In accordance with Puget Sound Energy's (PSE) Tariff G, Rate Schedule 85 "Line Extensions on file with the Washington Utilities Transportation Commission, this agreement confirms our intention to provide electrical service to your project at SW corner of Southcenter Parkway S 190 th St. Tukwila per the attached PSE design drawing. The delivery voltage of this electrical service is 120/240 volts. This cost information is valid for 90 days from the date of this letter, and is subject to being updated after that time. The payment of the total amount due and the return of signed documents as noted elsewhere in this letter is required prior to commencing our work. Please make checks payable to Puget Sound Energy and return to address listed below: Potelco: Attn, Scott Bostrom 8001 S212 th St Kent WA 98032 The cost for this work is determined as follows: Estimated Normal Construction Cost including transformation 8.934.68 Less: Applicable Margin Allowance 0.00 Total line extension charge 8,934.68 (1) Other charges- Redesign Temp Job close out. 0.00 Dedicated relocation of facilities 0.00 Total Other charges 0.00 (2) Total amount due under this letter 8,934.68 (1 2) Charges for temporary and permanent electric service lines for your project are not included in the above charges. To order these services and obtain costs, please contact PSE at 888 321 -7779 after electrical inspections have been approved. These additional charges will be billed after installation in accordance with Rate Schedule 85. These charges also do not include permitting fees or trenching and other excavation related work that is your responsibility. 172 3538 9/06 Charges relating to your PSE- provided street lighting system in this project are not included in the above prices, and will come to you from PSE's IntoLight department under separate letter. Charges relating to Rate Schedule 73 "Conversion to Underground Service for Customers other than Government Entities" will be addressed under separate letter. This cost information reflects the work being performed during normal working hours. These charges do not include permitting fees or trenching and other excavation related work that is your responsibility to provide. Please review the attachments provided. The Excavation Requirements Final Grade Certification must be signed by the project owner or designee, and returned to me along with a signed copy of this letter prior to the start of construction. The work sketch document shows the proposed design, including the location of permanent, aboveground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project are noted on the work sketch drawing. Please notify me immediately if you believe there are conflicts between PSE's design and your project. Additional construction related information and information on metering and service entrance requirements is provided in PSE's Electric Service Handbook for commercial projects. If you do not have one of these handbooks, and would like one, please contact me. It is your responsibility to provide your project manager, site superintendent, and subcontractors with any relevant information from this correspondence, it's attachments, and PSE's Handbook that applies to their work. Refunds associated with the line extension charge may be available for additional permanent service hook -ups not initially considered that are made within five (5) years of the date on which the electric distribution facilities installed for this project are initially energized. If no Margin Allowance has initially been provided, or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, two (2) years after the line extension is energized. Customers are responsible for making all refund requests. A refund may be requested one (1) time within six (6) years of the date on which the distribution facilities are initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at 253 476 -6335 or 253 476 -6440. You will find it useful to retain this letter to use as a reference when making your refund request. All costs and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this letter and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in this letter. The entirety of Rate Schedule 85 may be viewed at PSE's website www.Dse.com under the "Inside PSE" heading. Projects developed by Limited Liability Companies (LLC's) are required to provide contact information for all managing members in addition to a copy of your Master Business Application. This information too, must be provided prior to commencing construction on your project. Thank you for the opportunity to provide electrical service to your project. PSE will use reasonable diligence in commencing this work, but we will not be liable for any delays resulting from circumstances beyond our control, including but not limited to failure to receive necessary Operating Rights. If you have any questions, please call me at 253 606 -4552. Sincerely, Scott Bostrom Project Manager Potelco, Inc. I have read and agree to the terms and conditions outlined in this agreement and it's attachments. OWNER OR OWNER DESIGNEE'S SIGNATURE PRINT NAME DATE 3538 9/06 173 PUGET SOUND ENERGY POTELCO INC A Quanta Servmes Company February 17, 2012 CITY OF TUKWILA 6300 SOUTHCENTER BLVD. TUKWILA WA Seattle WA 98188 RE: Non Residential secondary electric service to SW corner of Southce4er Parkway S (PSE Job #104237898) 190th St. In accordance with Puget Sound Energy's Tariff G, Schedule 85, customers requesting electric Non Residential underground secondary voltage service connections are "subject to the Customer paying an estimated charge based on the Company's cost of making the connection (s)." The estimated cost for connecting the underground electric service at the above 429.00 This quote is based on the following information that was provided by you on your application for service. Base Fee for connection 429.00 Additional Runs $99.00 per run Additional Trip fee, for customer requested additional trip Complex engineering, outage coordination, switching orders $128.00 per hr._ Requested overtime,stand by fee,flagging charges or PSE Serviceman Sales Tax overheads (if applicable) If you request a change in the number of conductors that need to be connected, request that work be performed outside of normal working hours, request additional trips than those discussed or have other changed conditions not indicated by other information that you have provided, we reserve the right to adjust this quote based on those changed conditions. This quote is valid for 90 days from the above date. Upon your signed acceptance and return of this quote and completion of the connection work, you will receive an invoice for the above amount from Puget Sound Energy, which is payable in thirty days. If you have any questions please contact me at 263- 606 -4552 Sincerely, Scott Bostrom Project Manager Potelco /PSE Representative South King Service 8001 S. 212th St, Kent WA 98032 Customer Signature I agree to the price and conditions as stated above. Billing address: 174 PUGET SOUND ENERGY February 17, 2012 City of Tukwila 6300 Southcenter Blvd. Tukwila WA 98188 Re: Customer Agreement for Commercial Line Extensions PSE order No. 105069011 To Whom It May Concern: POTELCO INC A Quanta Services Company In accordance with Puget Sound Energy's (PSE) Tariff G, Rate Schedule 85 "Line Extensions on file with the Washington Utilities Transportation Commission, this agreement confirms our intention to provide electrical service to your project at SW corner of Southcenter Parkwav S 194 St. Tukwila per the attached PSE design drawing. The delivery voltage of this electrical service is 1201240 volts. This cost information is valid for 90 days from the date of this letter, and is subject to being updated after that time. The payment of the total amount due and the return of signed documents as noted elsewhere in this letter is required prior to commencing our work. Please make checks payable to Puget Sound Energy and return to address listed below: Potelco: Attn, Scott Bostrom 8001S212 th St Kent WA 98032 The cost for this work is determined as follows: Estimated Normal Construction Cost including transformation Less: Applicable Margin Allowance Total line extension charge Other charges- Redesign Temp Job close out. Dedicated relocation of facilities Total Other charges Total amount due under this letter 11.978.65 0.00 11.978.65 (1) 0.00 0.00 0.00 (2) 11,978.65 (1 2) Charges for temporary and permanent electric service lines for your project are not included in the above charges. To order these services and obtain costs, please contact PSE at 888 321 -7779 after electrical inspections have been approved. These additional charges will be billed after installation in accordance with Rate Schedule 85. These charges also do not include permitting fees or trenching and other excavation related work that is your responsibility. 3538 9106 175 Charges relating to your PSE- provided street lighting system in this project are not included in the above prices, and will come to you from PSE's IntoLight department under separate letter. Charges relating to Rate Schedule 73 "Conversion to Underground Service for Customers other than Government Entities" will be addressed under separate letter. This cost information reflects the work being performed during normal working hours. These charges do not include permitting fees or trenching and other excavation related work that is your responsibility to provide. Please review the attachments provided. The Excavation Requirements Final Grade Certification must be signed by the project owner or designee, and returned to me along with a signed copy of this letter prior to the start of construction. The work sketch document shows the proposed design, including the location of permanent, aboveground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project are noted on the work sketch drawing. Please notify me immediately if you believe there are conflicts between PSE's design and your project. Additional construction related information and information on metering and service entrance requirements is provided in PSE's Electric Service Handbook for commercial projects. If you do not have one of these handbooks, and would like one, please contact me. It is your responsibility to provide your project manager, site superintendent, and subcontractors with any relevant information from this correspondence, it's attachments, and PSE's Handbook that applies to their work. Refunds associated with the line extension charge may be available for additional permanent service hook -ups not initially considered that are made within five (5) years of the date on which the electric distribution facilities installed for this project are initially energized. If no Margin Allowance has initially been provided, or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, two (2) years after the line extension is energized. Customers are responsible for making all refund requests. A refund may be requested one (1) time within six (6) years of the date on which the distribution facilities are initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at 253 476 -6335 or 253 476 -6440. You will find it useful to retain this letter to use as a reference when making your refund request. All costs and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this letter and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in this letter. The entirety of Rate Schedule 85 may be viewed at PSE's website www.i)se.com under the "Inside PSE" heading. Projects developed by Limited Liability Companies (LLC's) are required to provide contact information for all managing members in addition to a copy of your Master Business Application. This information too, must be provided prior to commencing construction on your project. Thank you for the opportunity to provide electrical service to your project. PSE will use reasonable diligence in commencing this work, but we will not be liable for any delays resulting from circumstances beyond our control, including but not limited to failure to receive necessary Operating Rights. If you have any questions, please call me at 253 606 -4552. Sincerely, Scott Bostrom Project Manager Potelco, Inc. I have read and agree to the terms and conditions outlined in this agreement and it's attachments. OWNER OR OWNER DESIGNEE'S SIGNATURE PRINT NAME DATE 17 §38 9/08 PUGET SOUND ENERGY POTELCO INC A DYiOt! /IYIC cOOtplO, February 17, 2012 CITY OF TUKWILA 6300 SOUTHCENTER BLVD. TUKWILA WA Seattle WA 98188 RE: Non Residential secondary electric service to SW corner of Southcenler Parkway 194TH (PSE Job #104237895) In accordance with Puget Sound Energy's Tariff G, Schedule 85, customers requesting electric Non Residential underground secondary voltage service connections are "subject to the Customer paying an estimated charge based on the Company's cost of making the connection(s)." The estimated cost for connecting the underground electric service at the above 429.00 This quote is based on the following information that was provided by you on your application for service. Base Fee for connection 429.00 Additional Runs $99.00 per run Additional Trip fee, for customer requested additional trip Complex engineering, outage coordination, switching orders $128.00 per hr._ Requested overtime,stand by fee,flagging charges or PSE Serviceman Sales Tax overheads (if applicable) If you request a change in the number of conductors that need to be connected, request that work be performed outside of normal working hours, request additional trips than those discussed or have other changed conditions not indicated by other information that you have provided, we reserve the right to adjust this quote based on those changed conditions. This quote is valid for 90 days from the above date. Upon your signed acceptance and return of this quote and completion of the connection work, you will receive an invoice for the above amount from Puget Sound Energy, which is payable in thirty days. If you have any questions please contact me at Sincerely, Scott Bostrom Project Manager Potelco /PSE Representative South King Service 8001 S. 212th St. Kent WA 98032 253 606 -4552 Customer Signature I agree to the price and conditions as stated above. Billing address: 177 PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy "PSE and the Owner/Representative and /or Developer "Developer who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. If you need additional information, please call the PSE contact person listed below. 1. Developer is responsible for acquiring utility locates by calling One -Call, 1- 800 424 -5555 at least 48 hours (two full working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative Code and Safety Standards. 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical facilities and other utilities within a joint trench. 4. All backfill must be free of sharp objects and construction debris. Developer shall provide and install bedding and shading material for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages caused by improper backfill or compaction. 5. Developer agrees to maintain a minimum of 5 feet of clearance between the electrical trench and buildings or other improvements on Developer's property, as required by PSE's Standards. 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid level bottom with a 6 inch deep layer of crushed rock bedding. 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall provide final grade and staking of property lines prior to installation of PSE's electrical facilities. 8. Developer will be financially responsible for the relocation of PSE's electrical facilities which are inadequately covered, and /or any damages resulting from dig -ins due to changes or variations in grade that are made after the installation of PSE's electrical facilities. FINAL GRADE CERTIFICATION By signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavate within easement areas or rights -of -way, or from digging without adequate rights on adjoining properties. Date: Owner or Developer: Signature: please print Project Address: SW corner of Southcehrer Parkway 194th Tukwila WA 98188 (105069011) 178 Cert. Letter Gas (Form No. 2807) 01/17/02 PUGET SOUND ENERGY February 17, 2012 City of Tukwila 6300 Southcenter Blvd. Tukwila WA 98188 Re: Customer Agreement for Commercial Line Extensions PSE order No. 105069014 To Whom It May Concern: POTELCO INC A Quanta Services Company In accordance with Puget Sound Energy's (PSE) Tariff G, Rate Schedule 85 "Line Extensions on file with the Washington Utilities Transportation Commission, this agreement confirms our intention to provide electrical service to your project at SW corner of Southcenter Parkway S 200 St. Tukwila per the attached PSE design drawing. The delivery voltage of this electrical service is 1201240 volts. This cost information is valid for 90 days from the date of this letter, and is subject to being updated after that time. The payment of the total amount due and the return of signed documents as noted elsewhere in this letter is required prior to commencing our work. Please make checks payable to Puget Sound Energy and return to address listed below: Potelco: Attn, Scott Bostrom 8001 S 212" St Kent WA 98032 The cost for this work is determined as follows: Estimated Normal Construction Cost including transformation 11,657.06 Less: Applicable Margin Allowance 0.00 Total line extension charge 11,657.06 (1) Other charges- Redesign Temp Job close out. 0.00 Dedicated relocation of facilities 0.00 Total Other charges 0.00 (2) Total amount due under this letter 11,657.06 (1 2) Charges for temporary and permanent electric service lines for your project are not included in the above charges. To order these services and obtain costs, please contact PSE at 888 321 -7779 after electrical inspections have been approved. These additional charges will be billed after installation in accordance with Rate Schedule 85. These charges also do not include permitting fees or trenching and other excavation related work that is your responsibility. 3538 9/06 179 Charges relating to your PSE- provided street lighting system in this project are not included in the above prices, and will come to you from PSE's IntoLight department under separate letter. Charges relating to Rate Schedule 73 "Conversion to Underground Service for Customers other than Government Entities" will be addressed under separate letter. This cost information reflects the work being performed during normal working hours. These charges do not include permitting fees or trenching and other excavation related work that is your responsibility to provide. Please review the attachments provided. The Excavation Requirements Final Grade Certification must be signed by the project owner or designee, and returned to me along with a signed copy of this letter prior to the start of construction. The work sketch document shows the proposed design, including the location of permanent, aboveground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project are noted on the work sketch drawing. Please notify me immediately if you believe there are conflicts between PSE's design and your project. Additional construction related information and information on metering and service entrance requirements is provided in PSE's Electric Service Handbook for commercial projects. If you do not have one of these handbooks, and would like one, please contact me. It is your responsibility to provide your project manager, site superintendent, and subcontractors with any relevant information from this correspondence, it's attachments, and PSE's Handbook that applies to their work. Refunds associated with the line extension charge may be available for additional permanent service hook -ups not initially considered that are made within five (5) years of the date on which the electric distribution facilities installed for this project are initially energized. If no Margin Allowance has initially been provided, or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, two (2) years after the line extension is energized. Customers are responsible for making all refund requests. A refund may be requested one (1) time within six (6) years.of the date on which the distribution facilities are initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at 253 476 -6335 or 253 476 -6440. You will find it useful to retain this letter to use as a reference when making your refund request. All costs and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this letter and the Rate Schedule will be resolved in favor of the Rate Schedule: Rate Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in this letter. The entirety of Rate Schedule 85 may be viewed at PSE's website www.r)se.com under the "Inside PSE" heading. Projects developed by Limited Liability Companies (LLC's) are required to provide contact information for all managing members in addition to a copy of your Master Business Application. This information too, must be provided prior to commencing construction on your project. Thank you for the opportunity to provide electrical service to your project. PSE will use reasonable diligence in commencing this work, but we will not be liable for any delays resulting from circumstances beyond our control, including but not limited to failure to receive necessary Operating Rights. If you have any questions, please call me at 253 606 -4552. Sincerely, Scott Bostrom Project Manager Potelco, Inc. I have read and agree to the terms and conditions outlined in this agreement and it's attachments. OWNER OR OWNER DESIGNEE'S SIGNATURE PRINT NAME DATE 180 3538 9106 PUGET SOUND ENERGY POTEI.Cp INC A Uuanta Services I:omOany February 17, 2012 CITY OF TUKWILA 6300 SOUTHCENTER BLVD. TUKWILA WA Seattle WA 98188 RE: Non Residential secondary electric service to SW corner of Southcerfer Parkway S (PSE Job #104237899) 200th St. In accordance with Puget Sound Energy's Tariff G, Schedule 85, customers requesting electric Non Residential underground secondary voltage service connections are "subject to the Customer paying an estimated charge based on the Company's cost of making the connection(s)." The estimated cost for connecting the underground electric service at the above 429.00 This quote is based on the following information that was provided by you on your application for service. Base Fee for connection 429.00 Additional Runs $99.00 per run Additional Trip fee, for customer requested additional trip Complex engineering, outage coordination, switching orders $128.00 per hr._ Requested overtime,stand by fee,flagging charges or PSE Serviceman Sales Tax overheads (if applicable) If you request a change in the number of conductors that need to be connected, request that work be performed outside of normal working hours, request additional trips than those discussed or have other changed conditions not indicated by other information that you have provided, we reserve the right to adjust this quote based on those changed conditions. This quote is valid for 90 days from the above date. Upon your signed acceptance and return of this quote and completion of the connection work, you will receive an invoice for the above amount from Puget Sound Energy, which is payable in thirty days. If you have any questions please contact me at Sincerely, Scott Bostrom Project Manager Potelco /PSE Representative South King Service 8001 S. 212th St. Kent WA 98032 253 606 -4552 Customer Signature I agree to the price and conditions as stated above. Billing address: 181 PUGET SOUND ENERGY March 14, 2012 City of Tukwila 6300 Southcenter Blvd. Tukwila WA 98188 Re: Customer Agreement for Commercial Line Extensions PSE order No. 105069012 To Whom It May Concern: POTELCO INC A Quanta Services Company In accordance with Puget Sound Energy's (PSE) Tariff G, Rate Schedule 85 "Line Extensions on file with the Washington Utilities Transportation Commission, this agreement confirms our intention to provide electrical service to your project at 18799 Southcenter Parkwav Tukwila WA per the attached PSE design drawing. The delivery voltage of this electrical service is 277/480 volts. This cost information is valid for 90 days from the date of this letter, and is subject to being updated after that time. The payment of the total amount due and the return of signed documents as noted elsewhere in this letter is required prior to commencing our work. Please make checks payable to Puget Sound Energy and return to address listed below: Potelco: Attn, Scott Bostrom 8001 S212 th St Kent WA 98032 The cost for this work is determined as follows: Estimated Normal Construction Cost including transformation 18,135.75 Less: Applicable Margin Allowance 0.00 Total line extension charge 18,135.75 (1) Other charges- Redesign Temp Job close out. 0.00 Dedicated relocation of facilities 5,920.32 Total Other charges 5,920.32 (2) Total amount due under this letter 24,056.07 (1 2) Charges for temporary and permanent electric service lines for your project are not included in the above charges. To order these services and obtain costs, please contact PSE at 888 321 -7779 after electrical inspections have been approved. These additional charges will be billed after installation in accordance with Rate Schedule 85. These charges also do not include permitting fees or trenching and other excavation related work that is your responsibility. 182 3538 9106 Charges relating to your PSE- provided street lighting system in this project are not included in the above prices, and will come to you from PSE's IntoLight department under separate letter. Charges relating to Rate Schedule 73 "Conversion to Underground Service for Customers other than Government Entities" will be addressed under separate letter. This cost information reflects the work being performed during normal working hours. These charges do not include permitting fees or trenching and other excavation related work that is your responsibility to provide. Please review the attachments provided. The Excavation Requirements Final Grade Certification must be signed by the project owner or designee, and returned to me along with a signed copy of this letter prior to the start of construction. The work sketch document shows the proposed design, including the location of permanent, aboveground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project are noted on the work sketch drawing. Please notify me immediately if you believe there are conflicts between PSE's design and your project. Additional construction related information and information on metering and service entrance requirements is provided in PSE's Electric Service Handbook for commercial projects. If you do not have one of these handbooks, and would like one, please contact me. It is your responsibility to provide your project manager, site superintendent, and subcontractors with any relevant information from this correspondence, it's attachments, and PSE's Handbook that applies to their work. Refunds associated with the line extension charge may be available for additional permanent service hook -ups not initially considered that are made within five (5) years of the date on which the electric distribution facilities installed for this project are initially energized. If no Margin Allowance has initially been provided, or if your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, two (2) years after the line extension is energized. Customers are responsible for making all refund requests. A refund may be requested one (1) time within six (6) years of the date on which the distribution facilities are initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at 253 476 -6335 or 253 476 -6440. You will find it useful to retain this letter to use as a reference when making your refund request. All costs and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this letter and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in this letter. The entirety of Rate Schedule 85 may be viewed at PSE's website www.Dse.com under the "Inside PSE" heading. Projects developed by Limited Liability Companies (LLC's) are required to provide contact information for all managing members in addition to a copy of your Master Business Application. This information too, must be provided prior to commencing construction on your project. Thank you for the opportunity to provide electrical service to your project. PSE will use reasonable diligence in commencing this work, but we will not be liable for any delays resulting from circumstances beyond our control, including but not limited to failure to receive necessary Operating Rights. If you have any questions, please call me at 253 606 -4552. Sincerely, Scott Bostrom Project Manager Potelco, Inc. I have read and agree to the terms and conditions outlined in this agreement and it's attachments. OWNER OR OWNER DESIGNEE'S SIGNATURE PRINT NAME DATE 3538 9/06 183 PUGET SOUND POTELCO INC ENERGY puanta Services Compan, March 14, 2012 CITY OF TUKWILA 6300 SOUTHCENTER BLVD. TUKWILA WA Seattle WA 98188 RE: Non Residential secondary electric service to 18799 Southce&r Parkway (PSE Job #104237896) In accordance with Puget Sound Energy's Tariff G, Schedule 85, customers requesting electric Non Residential underground secondary voltage service connections are "subject to the Customer paying an estimated charge based on the Company's cost of making the connection(s)." The estimated cost for connecting the underground electric service at the above 429.00 This quote is based on the following information that was provided by you on your application for service. Base Fee for connection 429.00 Additional Runs $99.00 per run Additional Trip fee, for customer requested additional trip Complex engineering, outage coordination, switching orders $128.00 per hr._ Requested overtime,stand by fee,flagging charges or PSE Serviceman Sales Tax overheads (if applicable) If you request a change in the number of conductors that need to be connected, request that work be performed outside of normal working hours, request additional trips than those discussed or have other changed conditions not indicated by other information that you have provided, we reserve the right to adjust this quote based on those changed conditions. This quote is valid for 90 days from the above date. Upon your signed acceptance and return of this quote and completion of the connection work, you will receive an invoice for the above amount from Puget Sound Energy, which is payable in thirty days. If you have any questions please contact me at 253 -606 -4552 Sincerely, Scott Bostrom Project Manager Potelco /PSE Representative South King Service 8001 S. 212th St. Kent WA 98032 Customer Signature I agree to the price and conditions as stated above. Billing address: PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy "PSE and the Owner/Representative and /or Developer "Developer who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. EXCAVATION REQUIREMENTS The requirements and conditions outlined below. apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. If you need additional information, please call the PSE contact person listed below. I. Developer is responsible for acquiring utility locates by calling One -Call, 1- 800 424 -5555 at least 48 hours (two full working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative Code and Safety Standards. 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical facilities and other utilities within a joint trench. 4. All backfill must be free of sharp objects and construction debris. Developer shall provide and install bedding and shading material for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages caused by improper backfill or compaction. 5. Developer agrees to maintain a minimum of 5 feet of clearance between the electrical trench and buildings or other improvements on Developer's property, as required by PSE's Standards. 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid level bottom with a 6 inch deep layer of crushed rock bedding. 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall provide final grade and staking of property lines prior to installation of PSE's electrical facilities. 8. Developer will be financially responsible for the relocation of PSE's electrical facilities which are inadequately covered, and/or any damages resulting from dig -ins due to changes or variations in grade that are made after the installation of PSE's electrical facilities. FINAL GRADE CERTIFICATION By signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavate within easement areas or rights -of -way, or from digging without adequate rights on adjoining properties. Date: Owner or Developer: Signature: please print Project Address: 18799 SouthceXr Parkway Tukwila WA 98188. (105069012) Cert. Letter Gas (Form No. 2807) 01/17/02 185 W x o PUG ET SOUND ENERGY FOTEtCO INC V IV Quanta SeniCes Company REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT -OF -WAYS AND /OR ON PUGET SOUND ENERGY, INC. EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right -of -way or Puget Sound Energy, Inc. (PSE) easement. Any trenching performed by the customer, or their contractor, under a PSE permit or easement must comply with these requirements. 1. All trench construction must be performed by a Washington State licensed and bonded contractor. 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated representative, and receive on -site approval by that representative, and local jurisdiction. 3. Right -of -way easement trenching and backfill must be performed during normal business hours, Monday through Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements. 5. PSE, all participating utilities, and One -Call Locate, must be notified a minimum of 72 hours in advance of the date and time for right -of -way trenching and facility placement. The One -Call Locate number is 1- 800 424 -5555. State law requires locating service notification. 6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris shall be removed off -site each day, in accordance with local regulatory requirements. All erosion control requirements in accordance with local regulatory requirements are the responsibility of the customer. 7. Material excavated from the shoulder of the right -of -way shall be properly disposed, and replaced with select backfill material in accordance with local regulatory requirements. 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction testing, the cost of said testing is the responsibility of the customer. 9. All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications and satisfaction. Page 1 of 2 187 10. In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the company for costs should PSE perform the trenching. (initial) 11. The customer agrees to indemnify, defend and hold harmless PSE from all liability (including reasonable attorneys' fees) arising out of, or in connection with, the above mentioned trenching activities. (initial) Job Number 105069012 Trench Location 18799 Southcener Parkway Tukwila WA 98188. Customer Name (print) I AGREE TO ADHERE TO THE ABOVE CONDITIONS Customer Signature Date Title Page 2 of 2 TRANSPORTATION COMMITTEE Meeting Minutes April 16, 2012 5:15 p.m. Conference Room #1 Citv of Tukwila Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair (via phone); Kathy Hougardy and De'Sean Quinn Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Mathia, Pat Brodin, Jaimie Reavis, Christy O'Flaherty, Jack Pace and Gail Labanara CALL TO ORDER: The meeting was called to order at 5:16 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Surplus of Citv Vehicles Staff is seeking Council approval of a resolution that declares nine (9) City vehicles as surplus and authorizes their sale and/or disposal. All of the vehicles are currently depreciated and are valued at a combined total of $9,100. The following vehicles are included in the surplus list: One 1995 Ford Taurus GL One —1996 Chevrolet Lumina Four 2000 Crown Victoria Police Interceptors One 2001 Crown Victoria Police Interceptor One 2004 Crown Victoria Police Interceptor One 2005 Crown Victoria Police Interceptor Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition or will be disposed. UNANIMOUS APPROVAL. FORWARD TO MAY 7 CONSENT AGENDA. B. Southcenter Parkwav Extension: PSE Service Connection Fees Staff is seeking Council approval to enter into several customer agreements with Puget Sound Energy (PSE) for commercial line extensions and subsequent service connection fees totaling $70,428.52 for the Southcenter Extension Project. PSE will provide power services for traffic signals and a pump station at the following locations on Southcenter Parkway: Segale Park Drive C traffic signal South 190` Street traffic signal South 194` Street traffic signal South 200` Street traffic signal 18799 Southcenter Parkway sanitary sewer pump station These costs include the installation of conduit, cable and transformers that may be necessary to extend power to these new service locations. Since initial project funding did not identify the need for these connection fees, funding for the connection service fees will come out of the project contingency, until such a time as identified otherwise. Committee members have requested that this item be removed from the consent agenda as originally requested by staff due to the complexities of the overall Southcenter Parkway Extension Project. Research Transportation Committee Minutes Aoril 16. 2012 Paae 2 is underway to determine if these PSE connection fees should be included under the Segale Development Agreement. Regardless of reimbursement, these connections need to be funded in a timely manner. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. C. Grant Application: Boeing Access Road (BAR) Bridge over Burlington Northern Railroad (BNRR) Staff is seeking Committee approval to apply for funding from the Federal Highway Bridge Program to rehabilitate the Boeing Access Road Bridge over the Burlington Northern Railroad. Previous grant applications were submitted for this project in 2008 and 2010, but were unsuccessful. Feedback from the funding agency indicated that costs for the project were too high to complete in the program, so staff looked at the cost of rehabilitation of the bridge versus replacement. Estimated costs of rehabilitation are $12,182,000 as opposed to the $30 million for total replacement. Bridge rehabilitation results in monetary savings since existing support structures can be used if it is determined that they are structurally sound. This grant application will seek funding for rehabilitation in the amount of $12 million. If successful, a City match of 20% will be required (approximately $2.4 million), which is scheduled to be funded with a bond issue. Staff noted that the CIP page included in the agenda packet (page 30) reflects funding for bridge replacement, and not the new reduced funding reflecting rehabilitation costs. Staff confirmed for Committee members that an updated CIP page would be forthcoming in 2013. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATION. D. Grant Application: Safe Routes to School Staff is seeking Committee approval to submit two applications to the Washington State Department of Transportation's 2013 -15 Safe Route to School Program. The following two projects will be submitted for grant funding based on Committee approval: Cascade View Elementary Proposing education, enforcement and encouragement, this project will create a traffic circle at 33 Avenue South and South 140`'', sidewalks, formalize a path and create pedestrian refuge islands to reduce vehicle speed and increase pedestrian visibility. The grant application will be for approximately $1 million with a recommended 20% City match ($200,000). If the grant is successful, the matching funds will be placed in the CIP in the Walk and Roll program (new funding). Thorndvke Elementary Also proposing education, enforcement and encouragement, this project will add a new sidewalk, create mid -block crossing improvements on South 150` Street and implement and enforce improved pick -up and drop -off procedures. The grant application will be for approximately $1.1 million with a $600,000 City match that will be met through application of funds already budgeted in the Annual Overlay Program. Committee Members were complimentary of the projects, but expressed the need for additional consideration and input from the schools and neighborhoods if the grant applications are successful. Additionally, the projects will require documented funding mechanisms. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATIONS. E. Resolution: 2012 Citv -Wide Work Plan Staff is seeking Council approval of a resolution adopting a 2012 City -Wide Work Plan. Councilmembers originally saw an outline of the Work Plan at the Council Retreat in February. Staff highlighted some minor changes that have been made to the document which is meant to serve primarily as a focus document. Committee Members briefly discussed how this Plan will tie into the Strategic Planning Process, and acknowledged the Strategic Plan will eventually influence the Work Plan. Staff commented that the items in the Work Plan are prioritized by tiers, but are not prioritized within each tier. The projects included in the Work Plan are based on the City's 2011 -12 Biennial Budget. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. IM,