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Home My WebLink AboutCOW 2012-04-23 Item 4E - Resolution - 2012 City-wide Work PlanAGENDA ITEM TITLE CouNuLAGEj Initials Meeting Date Prepared by Mayor' view 04/23/12 I CO I,4"? 05/07/12 I CO ITEM INFORMATION STAFF SPONSOR: DAVID CLINE 2012 City -Wide Work Plan VDA SYNOPSIS ITEM NO. Council review 4.E. ORIGINAL AGENDA DATE: 04/23/12 CATEGORY Discussion Motion Resolution Ordinance BidAward Public Hearing ❑Other Mtg Date 04123112 Mtg Date Mtg Date 05/07/12 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD .Finance Fire IT P&'R Police PW SPONSOR'S At the 2012 Council Retreat in February, the Council discussed the need for a City -wide SUMMARY work plan. Guided by the City's mission statement, the formalized plan will help ensure prioritization and progress toward the goals of the City. The Council is being asked to approve a resolution adopting the 2012 Work Plan. REVII,WED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 4/16/12 COMMITTEE CHAIR: EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Council Administration COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: N/A Comments: MTG. DATE 4/23/12 MTG. DATE 04/23/12 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 4/11/12 Draft Resolution Minutes from the Transportation Committee meeting of 4/16/12 191 192 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: David Cline, City Administrator BY: Christy O'Flaherty, City Clerk DATE: April 11, 2012 SUBJECT: 2012 City -Wide Work Plan ISSUE A resolution adopting a City -Wide Work Plan for 2012. BACKGROUND At the Council Retreat in February 2012, discussion occurred regarding the benefits of a formalized work plan to ensure prioritization and progress toward the goals of the City. DISCUSSION Guided by the City's mission statement and in conjunction with the City Council, a City -Wide Work Plan has been developed. The plan which identifies priority projects for allocation of staff time and resources in 2012 will provide clear direction toward achieving City goals. FINANCIAL IMPACT The commitment of funds and resources for the items on the plan are based on the City's 2011 -2012 biennial budget. RECOMMENDATION The City Council is being asked to provide feedback and consider this item at the April 23, 2012 Committee of the Whole meeting and subsequent May 7, 2012 Regular Meeting. ATTACHMENTS Draft Resolution, with attached 2012 City -Wide Work Plan 193 194 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CITY -WIDE WORK PLAN FOR 2012. WHEREAS, at the Council Retreat in February 2012, discussion occurred regarding the benefits of a formalized work plan for the City; and WHEREAS, the administration of the City of Tukwila, in conjunction with the City Council, has developed a City -Wide Work Plan for 2012; and WHEREAS, the City -Wide Work Plan is guided by the City's mission statement and defines priority projects for allocation of staff time and resources in 2012; and WHEREAS, a work plan will encourage collaborative efforts, provide purpose and direction, and increase efficiency and effectiveness in achieving established goals; and WHEREAS, the plan may be amended, and any commitment of funds and resources will be made through the City's budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council hereby adopts the 2012 City -Wide Work Plan, attached hereto as Exhibit A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Attachment: 2012 City -Wide Work Plan Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing \Resolutions \City -Wide Work Plan for 2012 3 -14 -12 DC:bjs Page 1 of 1 195 196 2012 City -Wide Work Plan The City of Tukwila, in the spirit of partnershIp with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the following core values: Service, Quality, Caring, Respect, Integrity, Excellence The projects will be influenced by the Strategic Planning process and are not in order of priority within each tier. PRIORITY PROJECT Tier 1— High Priority Projects 1. City -Wide Strategic Planning 2. Biennial Budget 2013 -2014 a. Facilities Plan b. Compensation Benefits Review c. Vehicle Equipment Replacement Fund 3. Tukwila Village 4. Tukwila International Boulevard Focus 5. Tukwila South a. Southcenter Parkway Extension b. Accounting Protocols 6. Major Planning Efforts a. Department of Community Development i. Southcenter Plan ii. Orillia Road Annexation iii. Northwest Potential Annexation Area b. Utilities i. Surface Water, Water, Sewer Plans ii. Solid Waste Agreements c. Regional Fire Authority Review 7. Improve Communication a. Review Televising Council meetings b. Internal and External 8. Council Process a. Consent Agenda b. Continued Records Transparency DEPARTMENT(S) Mayor, All Departments Finance, All Departments Community Development, Public Works Human Resources Public Works, Fire, Police, others Economic Development Police, Economic Development, Communitv Development Public Works Public Works Finance, Community Development Mayor Community Development Community Development Community Development Community Development Public Works Public Works Fire, Mayor All Departments Public Works All Departments City Clerk City Clerk 197 2012 City -Wide Work Plan The projects will be influenced by the Strategic Planning process and are not in order of priority within each tier. Tier 2 9. Major Capital Projects a. Transit Center b. Andover Park West c. Design of 42nd Avenue Phase 3 i. Undergrounding Policy Decision 10. Metropolitan Park District Support 11. Emergency Management Implementation 12. Federal State Agenda 13. Aerospace Alliance 14. Quasi Judicial Activities a. Sounder Station b. Tukwila Village 15. New Permit Software 16. Tukwila Levee Repairs Maintenance 17. Tukwila Urban Center Access L.I.D. #33 Tier 3 Future Projects 18. Design of Pedestrian Bridge (2013) 19. Parks, Recreation Open Space (2013) 20. Comprehensive Plan Update (2014) 4 Public Works Public Works Public Works Public Works Parks and Recreation Fire, All Departments Council, Mayor Mayor, Economic Development Community Development Community Development Community Development, Fire, Finance Public Works Public Works, Finance Public Works Parks and Recreation Community Development, Others Transportation Committee Minutes Aoril 16, 2012 Pace 2 is underway to determine if these PSE connection fees should be included under the Segale Development Agreement. Regardless of reimbursement, these connections need to be funded in a timely manner. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. C. Grant Application: Boeina Access Road (BAR) Bridge over Burlinaton Northern Railroad (BNRR) Staff is seeking Committee approval to apply for funding from the Federal Highway Bridge Program to rehabilitate the Boeing Access Road Bridge over the Burlington Northern Railroad. Previous grant applications were submitted for this project in 2008 and 2010, but were unsuccessful. Feedback from the funding agency indicated that costs for the project were too high to complete in the program, so staff looked at the cost of rehabilitation of the bridge versus replacement. Estimated costs of rehabilitation are $12,182,000 as opposed to the $30 million for total replacement. Bridge rehabilitation results in monetary savings since existing support structures can be used if it is determined that they are structurally sound. This grant application will seek funding for rehabilitation in the amount of $12 million. If successful, a City match of 20% will be required (approximately $2.4 million), which is scheduled to be funded with a bond issue. Staff noted that the CIP page included in the agenda packet (page 30) reflects funding for bridge replacement, and not the new reduced funding reflecting rehabilitation costs. Staff confirmed for Committee members that an updated CIP page would be forthcoming in 2013. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATION. D. Grant Application: Safe Routes to School Staff is seeking Committee approval to submit two applications to the Washington State Department of Transportation's 2013 -15 Safe Route to School Program. The following two projects will be submitted for grant funding based on Committee approval: Cascade View Elementary Proposing education, enforcement and encouragement, this project will create a traffic circle at 33` Avenue South and South 140 sidewalks, formalize a path and create pedestrian refuge islands to reduce vehicle speed and increase pedestrian visibility. The grant application will be for approximately $1 million with a recommended 20% City match ($200,000). If the grant is successful, the matching funds will be placed in the CIP in the Walk and Roll program (new funding). Thorndvke Elementary Also proposing education, enforcement and encouragement, this project will add a new sidewalk, create mid -block crossing improvements on South 150` Street and implement and enforce improved pick -up and drop -off procedures. The grant application will be for approximately $1.1 million with a $600,000 City match that will be met through application of funds already budgeted in the Annual Overlay Program. Committee Members were complimentary of the projects, but expressed the need for additional consideration and input from the schools and neighborhoods if the grant applications are successful. Additionally, the projects will require documented funding mechanisms. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATIONS. E. Resolution: 2012 Citv -Wide Work Plan Staff is seeking Council approval of a resolution adopting a 2012 City -Wide Work Plan. Councilmembers originally saw an outline of the Work Plan at the Council Retreat in February. Staff highlighted some minor changes that have been made to the document which is meant to serve primarily as a focus document. Committee Members briefly discussed how this Plan will tie into the Strategic Planning Process, and acknowledged the Strategic Plan will eventually influence the Work Plan. Staff commented that the items in the Work Plan are prioritized by tiers, but are not prioritized within each tier. The projects included in the Work Plan are based on the City's 2011 -12 Biennial Budget. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. 199