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HomeMy WebLinkAboutFIN 2025-01-27 Item 1A - Resolution - Council Rules of Procedure RevisionCity of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM T0: Finance & Governance Committee FROM: Laurel Humphrey, Legislative Analyst DATE: January 21, 2025 SUBJECT: 2025 City Council Rules of Procedure Update ISSUE Resolution adopting revisions to the City Council Rules of Procedure BACKGROUND The proposed revisions reflect Council direction and staff suggestions as listed below. Section Proposal Explanation I.D.1. Amend Requests for Administration Staff Assistance: Requests for timc in the form The current language is ambiguous, and the suggestion clarifies proper channels of communication for individual Councilmembers requesting staff time and assistance. staff of assistance or a work be through product should made appropriate channels, determined based the the which arc upon nature of request. Requests for staff time in the form of questions, assistance or a work product should generally be directed to the Legislative Analyst, City Administrator, and/or Department Head. This helps ensure that a timely, effective response can be provided, provides transparency and allows the request to be evaluated for impacts pursuant to subsection D.2 below. III.B.4 Amend Legislative Actions: All proposed ordinances and resolutions shall be reviewed by the City Attorney._and bqar the Attorney's This is outdated language the City Attorney indicates approval of legislation by other methods. Linn that they are in rr ct form before final certification FF=aa�i-rE: T-rvrm��c`r passage. 1 INFORMATIONAL MEMO Page 2 IV.D Amend Seating: Members of the City Council will be seated at the Council dais in order of seniority, except that the Council President will be seated in the center during Committee of the Whole meetings and has the option This provides flexibility for those who wish to remain where they are. to sit to the right of the Mayor during Regular and Special Meetings. V.B.8 Amend Public Comment: Speakers should limit their remarks to 5 minutes or This was requested by consensus of the City Council at the 12/16/24 Work Session. The intention is to help the Presiding Officer be consistent and impartial with time allotments. lose time by the Presiding unless granted adrditional Officer or majority of the Council. If six or fewer people have signed up to speak, comments will be limited to 5 minutes or less. If more than six people have signed up, comments will be limited to 3 minutes or less. Additional time may be granted by a majority of the Council. RECOMMENDATION Staff is seeking a Committee recommendation on the proposed revisions to forward to the Committee of the Whole on February 10, 2025 ATTACHMENTS Draft resolution Proposed revisions to Rules of Procedure 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 2093; ADOPTING REVISED CITY COUNCIL RULES OF ' ROCEDURE. WHEREAS, RCW 35A.11.020 gives the City Council of ' a Code City the power to organize and regulate its internal operations within the provisions • . - RCW; and WHEREAS, the City Council intends to perio y update it -eting and other business procedures to align with state law, the current en menrd mode .est practices; NOW, THEREFORE, THE CITY COUNCIL OF CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The revised Rules of Proced ' o - . Council, attached hereto as Exhibit A, are hereby adopted. Section 2. The Rules of Pr. �:� - .e iewed on at least a biennial basis and updated as necessary. Section 3. Res• on No. 093 is hreby repealed. PASSED BY THE COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this ATTEST/AUTHENTICATED: day of , 2025. Andy Youn-Barnett, CMC, City Clerk Tosh Sharp, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A, "Rules of Procedure of the Tukwila City Council" 2025 Legislation: Council Rules of Procedure Version: 01/21/2025 Staff: L. Humphrey Page 1 of 1 3 Exhibit A Rules of Procedure of the Tukwila City Council Introduction The Rules of Procedure set forth herein are adopted for the sole benefit of the members of the City Council to assist in the orderly conduct of Council business. These Rules of Procedure do not grant rights or privileges to members of the public or third parties. Failure of the City Council to adhere to these rules shall not result in any liability to the City, its officers, agents, and employees, nor shall failure to adhere to these rules result in invalidation of any Council act. I. City Council Powers and Duties A. City Council Authority 1. As the legislative branch of city government, the City Council is responsible for passing laws, setting the municipal budget, establishing policy, and other responsibilities defined by state law. 2. Decisions are made as a collective ody and no individual member has any extraordinary powers beyond th of other members, except as described in Section I.B. 3. Members of the Council shall refrain from becoming directly involved in the administrative affairs of the City, including intervening in staff decision - making, scheduling or directing work, and executing priorities without the prior knowledge and approval of the City Council as a whole. 4. The City Council has no policy direction over judicial matters and members may not interfere with judicial processes or decisions. B. Council President — Mayor Pro Tempore 1. At the first Regular Meeting in January of each year, members of the City Council shall elect from their number a Council President who shall hold office at the pleasure of the Council. The general practice is to elect presidents in a rotating order by seniority, which is determined by the: a. Greatest consecutive number of years served; b. Greatest consecutive number of years plus months or years served prior to the current term(s); c. Number of votes when elected. 2. If the Councilmember who is next in line is unable to serve as Council President, they will notify the City Council in writing by the last Regular Meeting of the previous year. If this opt -out request is approved by the City Council, service will fall to the next Councilmember in the order of seniority. The Councilmember whose opt -out was accepted by the City Council will remain at the top of the rotation with the opportunity to serve as Council President the following year. 4 3. In the absence of the Mayor, the Council President shall become the Mayor Pro Tempore and perform the duties of the Mayor except that the Council President shall not have the power to appoint or remove any officer or to veto any ordinance. 4. If a vacancy occurs in the office of Council President, the City Council, at their next Regular Meeting, shall select a new Council President to serve the remainder of the year. 5. If a vacancy occurs in the office of the Mayor, the City Council, at their next Regular Meeting, shall elect from their number a Mayor who shall serve until a Mayor is elected and certified at the next municipal election. C. Working Relationship with City Administration 1. Councilmembers should approach work with a collaborative spirit, assuming that city staff also want a successful outcome toward what is best for the City of Tukwila. 2. Councilmembers should communicat6withsff in a respectful tone that acknowledges their professionalism, exp fence, and expertise. 3. If a Councilmember has a concern with taff behavior or something a staff member says in any setting, they will address that concern to the Mayor and City Administrator. 4. The City Council expects that staff presentations be clear and concise, and that questions are answered directly and efficiently. D. Requests for Adm ssistance 1. Requests • ta' in - form of questions, assistance or a work produc ou • -n_ y be directed to the Legislative Analyst, City Admi rator, an• r D..artment Head. This helps ensure that a timely, effectiv- ponse o n be provided, provides transparency and allows the request to . -v. .ted for impacts pursuant to subsection D.2 below. 1. Requests for sff time in the form of a-sistance or a work product should be made throe ugh appropriate channels which are determined baoed i apon the nature of the request. 2. Requests for staff time are either minimal, with limited impact, or significant, meaning requiring one or more hours to complete and/or requiring the creation of a new work product, thereby affecting schedules, work assignments, or staffing levels. 3. No Councilmember shall request or direct staff to initiate any significant action, project or study without the consent of a majority of the Council obtained during a Committee of the Whole or Regular or Special Meeting. 2 1 /21 /25 5 4. The City Council should consider existing City priorities, budget and staffing levels when deliberating such a request. If approved by the full Council, the request will be noted on an appropriate committee work plan. 5. Regardless of the level of staff assistance, written information provided by staff should be distributed to all Councilmembers. E. Consequences 1. The Council has power under state law to impose punishment on its members, short of removal of office, for violation of state law or these Council rules. 2. If a Councilmember violates state law or these rules, the Presiding Officer shall call such member to order, in which case such member shall be silent except to explain or continue in order. 3. If the Presiding Officer violates state law or these rules, or fails to call an out of order member to order, then any of ember of the Council may, under a point of order, call the Presiding er or such other member to order, in which case the Presiding Officer uch member, as the case may be, shall be silent except to explain or continue in order. 4. Additional consequences may include a verbal admonition, written reprimand, censure, expulsion from the meeting at which the conduct is occurring, removal of the Councilmember from the Council committee chair positions or committee memberships, or removal of intergovernmental duties. Expulsion for such behavior in the Council's presence shall require the affirmative vote of a majority of the entire Council, specifying in the order of expulsion the cause thereof. II. City Council Meetings A. Regular Meetings 1. The City Council shall meet regularly on the first and third Mondays of each month, except those designated as City holidays, at 7:00 p.m. unless an alternative starting time is set and notice is provided to the public. 2. Regular Meetings will be held at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3. During Regular Meetings the City Council may take formal actions including, but not limited to, adopting ordinances or passing motions or resolutions. B. Committee of the Whole Meetings 1. The City Council shall meet as a Committee of the Whole on the second and fourth Mondays of each month, except those designated as City 3 1 /21 /25 6 holidays, at 7:00 p.m. unless an alternate starting time is set and notice is provided to the public. 2. The Committee of the Whole shall meet at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3. Meetings of the Committee of the Whole shall be held primarily to consider current issues, discuss policy matters in detail, and coordinate the work of the City Council. The Committee of the Whole will have no power to take final actions including, but not limited to, adopting ordinances or passing motions or resolutions. C. Special Meetings Special meetings may be called by the Mayor, Council President, or any three Councilmembers by delivering written . ice personally, by mail, by fax, or by electronic mail to each membe the Council at least 24 hours before the time specified for the prop. : ' -ting and with public notice made pursuant to RCW 42.30.080. D. Executive Sessions 1. The City Council may hold an Exe ession during a Regular Meeting, Special Meeting, or Com ► - - of th ole to consider certain matters of confidential concern as se : C .30.110. 2. Before convening a. ecut si. , the Presiding Officer must publicly announce the p • - d the me upon which the Executive Session will be concluded. - tive sion may be extended to a later time by public announce _ -siding Officer. 3. Counc -mbe u- eep confidential all written materials and verbal infor .n provi. du g Executive Sessions. This prohibition continues to apply . -rani idual no longer serves on the City Council. E. Retreats and - ssions 1. The entire Cou cil may meet periodically in a retreat or work session setting as deemed appropriate by the Council President or a quorum of the Council, respectively. 2. No final action will be taken at a retreat or work session. 3. Retreat and work session meetings are open to the public and subject to the requirements of RCW 42.30. F. Attendance 1. Councilmembers are expected to maintain reliable attendance at all types of meetings described above. 4 1/21/25 7 2. Pursuant to RCW 35A.12.060, a City Council position shall be forfeited if the Councilmember fails to attend three consecutive Regular Meetings without being excused by the Council. 3. A Councilmember wishing to be excused from a Regular Meeting will provide advance notice to the Council President or Legislative Analyst, who will in turn notify the other members of the City Council in advance of the meeting. G. Councilmember Remote Attendance at Meetings 1. In the event of an emergency as declared by the City, State and/or Federal government, the City Council may arrange for electronic participation at a Regular Meeting, Committee of the Whole, Special Meeting, Executive Session, retreat, standing committee meetin• •r work session. a. During a fully -remote meeting, Cou ' embers may attend by phone or other electronic means that . I participants to hear one another. b. Fully -remote meetings are be conducted such that th occurring, subject to t. - req 2. In times of non-emergen value of in -person attenda However, remote . 'ance present, wheth- or . or following provis ad or oth b. A Counci publi d arrangements must can hear the meeting while it is uints of RCW 42.30. ncil prefers and recognizes the s as integral to public service. Councilmember not physically able to be of a meeting, is allowed subject to the ay attend remotely a maximum of five Regular or hole meetings per calendar year; provided the y majority vote, allow a Councilmember to attend ings remotely in excess of five per year due to medical s beyond the individual's control. ember planning to attend a meeting remotely should notify the Legislative Analyst and/or Council President no later than two hours prior to the meeting start time or 15 minutes prior to an emergency meeting. c. A Councilmember attending remotely will be marked present, counted toward a quorum, and can vote just as if physically present. d. If a Councilmember's virtual connection should become lost during the meeting, the meeting should continue unless quorum is no longer met. A Councilmember's loss of a virtual connection will not be counted toward the maximum limit described in Section 2.a. e. Councilmembers are expected to follow current pandemic quarantine procedures as recommended by Public Health — Seattle & King 5 1/21/25 8 County. Remote attendance for this purpose will not be counted toward the maximum limit described in Section 2.a. III. Legislative Process A. City Council Business 1. Matters to be considered by the Council shall be placed on a standing committee, Committee of the Whole, or Regular Meeting agenda and include items required by law to be presented to Council, items requested by a majority of the Council, staff -initiated items in accordance with the City's strategic priorities and work plan, and items referred from previous meetings. 2. As a general practice, legislative actions to come before the City Council for a decision should appear first before a standing committee, then the Committee of the Whole, then a Regular1Meeting. Informational items not requiring a decision may be scheduled with more flexibility as the situation requires. 3. Items may be placed directly on the agenda of a Committee of the Whole or a Regular Meeting when the items are approved by the Council President, and the items are routine or in the event of an emergency. B. Legislative Actions 1. Ordinances are legislative items used to regulate matters of local concern, such as land use, animal control, local law enforcement and health and safety issues. Ordinances must comply with the terms of the U.S. and Washington State constitutions and the general laws of the City and State. Many ordinances are classified as "codifiable," meaning the ordinance will be incorporated into the Tukwila Municipal Code, which makes the laws of the City easily accessible by subject matter. Examples of non-codifiable ordinances include the annual property tax levy and adoption of the budget. Public emergency ordinances may take effect immediately upon final passage if passed by an affirmative vote of 5 Councilmembers. 2. Resolutions are legislative items that are advisory or policy -oriented in nature. Resolutions may be used to offer support for ballot measures, set hearing dates for a street vacation or update fee schedules. Resolutions are not a part of the Tukwila Municipal Code. Resolutions are signed by the Council President but are sometimes signed jointly with the Mayor, or prepared for signature by all Councilmembers, particularly when ceremonial or honorary in nature. 3. Motions are generally short statements to direct that a specific course of action be taken on behalf of the City. 6 1 /21 /25 9 4. All proposed ordinances and resolutions shall be reviewed by the City Attorne and bear the 4ttnrney's certification that they are in correct form y�„�a�„--�,� �,�,--tea before final pascagc. C. Meeting Agendas 1. The City Clerk shall be responsible for preparing agendas for Regular, Special, and Committee of the Whole meetings, and presented in a timely manner to the Council President or designee for approval. After the proposed agenda has been approved, the City Clerk shall publish the final agenda in accordance with the provisions of RCW 42.30. 2. The order of a Regular Meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Roll Call d. Land Acknowledgement e. Public Comments — Includin ' omment o1 ms both on and not on the meeting agenda. f. Appointments and Proclama g. Presentations — Ite - inen the City but not relating to other agenda business, in • ' • o of guests, special awards, or speakers exter .I to th h. Consent A' • . Ite that are routine or non -controversial in nature apby the Council President, Committee of the Whole, _ by unanimous Committee action. Any Co • e • . y request to remove an item from the Consent der New Business for further discussion. i. P Hearin . — May be required by City, State, or Federal law or direc • y Council. Examples include but are not limited to Local Improv- t Districts, zoning changes, biennial budget, annexation, moratoria, and quasi-judicial decisions. j. Unfinished Business — Items of a general nature, including resolutions and ordinances previously before a standing committee, the Committee of the Whole or entire Council. k. New Business — Items of a general nature, including resolutions and ordinances not previously before a standing committee, the Committee of the Whole or entire Council. I. Reports — Brief summaries up to 5 minutes of significant City -related activities from the Mayor, City Council, and City Administrator. m. Miscellaneous — Significant City -related items that may need further Council discussion, action, or City Administration follow-up. n. Executive Session 7 1/21/25 10 o. Adjournment 3. The order of a Committee of a Whole meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Land Acknowledgment d. Public Comments — including comment on items both on and not on the meeting agenda. e. Presentations f. Public Hearings g. Special Issues — Items referred from Council committees, referred at a previous Council meeting, or approved or discussion by the Council President. h. Reports i. Miscellaneous j. Executive Session k. Adjournment or Adjournm - . a ' , vial Meng 4. The order of a Special Me Meetings based on what may not take action on any IV. Meeting Conduct A. Presiding Officer 1. All Regul by the follows the same order of Regular e addressed. The City Council n a Special Meeting agenda. eetings of the City Council shall be presided over yor's absence, by the Mayor Pro Tempore. 2. If neith. a May• or the Mayor Pro Tempore is present at a Regular or Special ng, - Presiding Officer for that meeting shall be appointed by a majori of those Councilmembers present, provided there is a quorum, and the appointment of a Councilmember as Mayor Pro Tempore shall not abridge their right to vote on matters before the Council. 3. All Committee of the Whole meetings shall be presided over by the Council President. The Council President may ask another Councilmember to fill in in the event of a temporary absence. If the Council President will be absent for an extended period of time (at least three meetings), the Council will elect a Councilmember to serve in that capacity until the Council President returns. 4. The Presiding Officer shall preserve strict order and decorum, state all questions coming before the Council, provide opportunity for discussion on each item on the table, and announce the decision of the Council on all 8 1/21/25 11 subjects. Procedural decisions made by the Presiding Officer may be overruled by a majority vote of the Council. B. Parliamentary Procedure Questions of parliamentary procedure not covered by these Rules of Procedure shall be governed by Robert's Rules of Order, Newly Revised (latest edition). C. Quorum 1. At all meetings of the City Council, four members shall constitute a quorum for the transaction of business. 2. Confirmations of appointments by the Mayor, budget transfers, personnel levels, and formal motions, resolutions, ordinances, and amendments thereto shall require the affirmative votes of four Councilmembers. D. Seating i Members of the City Council will beJreted e Council dais in order of seniority, except that the Council,President wi seated in the center during Committee of the Whole meetingAnd has e option to sit toat the right of the Mayor during Regular and Special Meetings. E. General Meeting Decorum 1. While the City Council is in ssion, theNmbers must preserve order and decorum and a member shall neither delay nor interrupt the proceedings or the peace of the Council, nor disrupt any member that has the floor. 2. Meeting participants should focus on the meeting agenda and confine remarks o the question or matter under discussion. 3. The siding Officer should first call upon Chairs and members of standing commi to speak on items referred from committees. 4. A Councilmember desiring to speak shall address the Presiding Officer and when recognized shall confine their remarks to the question under debate. 5. Councilmembers should aim to keep their initial round of comments to no more than 5 minutes, and staff or presenter responses to questions will not count against that time. 6. Councilmembers shall not be interrupted unless it is to be called to order. 7. No Councilmember shall speak a second time on the same item until each Councilmember has been given an opportunity to speak. 8. Councilmembers should speak respectfully to one another, to staff, and to members of the public. 9. Councilmembers should be attentive to speakers, minimizing distractions and refraining from side conversations. 9 1/21/25 12 10. Councilmembers should keep remarks brief, relevant, and nonduplicative. 11. Toward the goal of effective and efficient meetings, Councilmembers should arrive prepared, having reviewed materials in advance of the meeting. Clarifying questions may be directed to City Administration in advance of the meeting to allow for staff preparation. 12. To prevent Councilmembers from stepping out of the room and missing key information, repeating questions that they missed, or asking staff to repeat information, the Presiding Officer should call for a five-minute recess at approximately 90 minute intervals and between agenda items where possible. F. Motions, Debate, and Voting at Regular or S 1. Prior to discussion of an action item, a C which must be seconded by anoth table, except those motions descr not require a second. 2. Motions are generally encourage seconded by a Commit ' -mbe discussed in standing com 3. Motions not requir request for a ro ial Meetings ember must make a motion, ember, to place it on the aph 3 below, which do made by a Committee Chair and those action items previously ude nominations, withdrawal of a motion, int of order. 4. After a motion ha "' d seconded (if required), Councilmembers may dis o• •ns on the issue prior to the vote, including why they will v. or or a•. Est motion. 5. Counci staff prior 6. If a resolution y request a presentation or ask clarifying questions of ng debate. ordinance, the City Clerk may read the item by title only or, if requested by any Councilmember, the document may be read in its entirety. 7. A motion may be withdrawn by the maker of the motion at any time. 8. A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 9. A motion to call for the question shall close debate on the main motion and is nondebatable. This motion requires a second and fails without a two- thirds majority. Debate is reopened if the motion fails. 10. Motions shall be entertained in the order of precedence outlined in the current edition of Robert's Rules of Order Newly Revised (latest edition). 10 1 /21 /25 13 11. The Regular or Special Meeting Consent Agenda is adopted by a single motion. 12. When the discussion is concluded, the Presiding Officer shall repeat the motion prior to voting. 13. Unless otherwise provided for by statute, ordinance, or resolution, votes will be taken by voice, unless a roll call vote is requested by the Presiding Officer or any Councilmember. Voting normally shall be by seniority; however, this procedure may be changed by the Presiding Officer. 14. Each member present must vote on all questions before the Council and may abstain only by reason of conflict of interest. 15. Silence of a Councilmember during a voice vote shall be recorded as an affirmative vote except where such a Coun•' ember abstains because of a stated conflict of interest. 16. No vote may be cast by proxy. 17. The City Council votes on the m will state the results of the vote. the Presiding Officer 18. In case of a tie vote on a- otion, motion fails subject to conditions outlined in RCW 35A.12.1 19. In cases where the - seem - n• apposition, or on questions of little importance, the ng cer may seek approval by unanimous consent. 20. When the - ci " , curs ' h an item that does not require a formal motion - 're g cer will summarize the Council's consensus at the conc . .n of the • cus on. G. Questions o All question : er shall be decided by the Presiding Officer with the right of appeal to th- majority of Councilmembers present. H. Adjournments 1. All meetings of the Council shall adjourn no later than 10:00 p.m., unless extended by majority approval of the Councilmembers present. Items not acted on by the 10:00 p.m. deadline shall be deferred to the next respective Council meeting as Unfinished Business, unless Council, by a majority vote or consensus of members present, determines otherwise. 2. Any Committee of the Whole, Regular, adjourned Regular, Special, or adjourned Special Meeting may be adjourned in the manner as set forth in RCW 42.30.090. 11 1/21/25 14 V. Public Participation A. Public Hearings: The following procedures shall apply to public hearings, except public hearings subject to Tukwila Municipal Code Chapters 18.104 through 18.116, which shall be subject to the procedures specified therein. 1. The Presiding Officer will formally open the public hearing. 2. City staff will provide a report summarizing and providing context to the issue at hand. 3. Proponents, opponents, and all other individuals who wish to speak to the matter may address the City Council for up to 5 minutes each. 4. City Councilmembers may ask further clarifying questions of proponents, opponents, other commenters, or staff. 5. Speakers are asked to sign in on forms ided by the City Clerk or, for those participating remotely, via email ' d e of the meeting start time. 6. If a large number of people wish to ak to the e, the Council may limit the total amount of comment ti edic to the blic Hearing. 7. Once the Presiding Officer closes ublic hearing, no further comments will be accepted, and the ope r Councilmember discussion. 8. Any hearing being held or ordered eld by the City Council may be continued in the m - • • - r as - - - h byeRCW 42.30.100. B. Public Comment 1. Time is set as! members • - - •u. " o a•• - s the Council about items both included and not incl : o - a• Ada. ee of the Whole and Regular Meeting for 2. Publi ment i . all.w members of the community to provide input to the City ncil a should not interfere with the ability of the City Council to conduc . .iness. It is just one of many ways to engage with Councilmem 3. The Presiding Officer will open the public comment period by explaining how to sign up as well as how any necessary follow-up may occur. 4. Speakers will be limited to commenting once per item during the meeting. 5. Speakers are asked to sign in on forms provided by the City Clerk. 6. Speakers must wait to be recognized by the Presiding Officer. 7. Speakers are requested to first state their name for the record. 8. If six or fewer people have signed up to speak, comments will be limited to 5 minutes or less. If more than six people have signed up, comments will be limited to 3 minutes or less. Additional time may be granted by a majority of the Council. Speakers sho �l�ld-' rit-the,r rema, s tee mini tes or �oc� 12 1 /21 /25 15 un s t d}ional time bpi the Presidin�fTG rr�jority Council. 9. All remarks should be addressed to the Council as a whole and not to individual Councilmembers, City staff, or members of the audience. 10. No speaker may donate speaking time to another individual. 11. If a large number of people wish to speak to a particular issue, the Council may limit the total amount of comment time dedicated to that issue. 12. Comments should not be taken on items subject to quasi-judicial consideration unless it is during a specified public hearing. 13. Written comments may be submitted to the City Clerk or designee for distribution to the City Council. If seven copies are not provided by the submitter, copies will be distributed to the Ci ouncil by the next day. 14. The Council has the right to invite anyone speak at times other than the public comment period, which is don- c• ensus, unanimous consent or majority vote. 15. In general, Councilmembers sh• . refr- from e ging in dialogue with commenters. 16. Councilmembers can brie - : uest • 'fying information only. 17. Councilmembers should commenters on the •ot. ff to give answers to public 18. The Presiding • ' er than ach speaker in turn, reiterating how follow- up may occur C. Disruptions 1. Disrup ' of a ' u eeting are prohibited and include but are not limite• he follo g: a. Fail .f a speaker to comply with the allotted public comment time. b. Outburs om members of the public who have not been recognized by the Presiding Officer. c. Interfering with other individuals desiring to provide public comment. d. Behavior that intentionally disrupts or impedes attendance or participation at a meeting. 2. If an individual is disruptive, the Presiding Officer may terminate that individual's comment period, request assistance to direct an individual to their seat or, in extreme cases, request assistance in removing the individual from the meeting room. 3. If a meeting has become disrupted to the point of a failure of resuming business, the Presiding Officer should call for a motion to recess. 4. If order cannot be restored, the City Council may order the meeting room cleared and continue in session or may adjourn the meeting and reconvene 13 1 /21 /25 16 at another location selected by majority vote of the members pursuant to RCW 42.30.050. Members of the press, except those participating in the disturbance, are allowed to attend, and final disposition may be taken only on matters appearing on the agenda. VI. City Council Committees A. Standing Committees 1. The City Council may choose to implement a framework of standing Committees, comprising three Councilmembers each, to aid in the transaction of its business. 2. The standing Committee titles, scopes of authority, and schedule will be adopted by resolution in January of each year. 3. The scopes of the standing Committees will balanced in accordance with the City's workload. 4. The Council President shall appoint t c and membership of each Committee by the second Regular IVJfing of e ear. 5. The standing Committees shall c5`ider make icy recommendations to the City Council. Committees m t times refer items to the entire Council with no recommendation. 6. Each Committee Chair s report to the Council the findings of the committee. W 7. Each Committee Chair may review and approve the Committee agenda and will approve Committee minutes before distribution. The Committee Chair can authorize the cancellation of a Committee meeting. 8. In the e ft mmi member is unable to attend a meeting, another Counc' ember may attl in the absent member's place. If no replacement can be found, the meeting may still take place with two members. 9. Public comment is typically not accepted at Council committee meetings, but the Chair may make an exception in limited circumstances when an attendee may offer a necessary perspective or subject matter expertise. B. Ad Hoc Committees The City Council may establish such ad hoc committees as may be appropriate to consider special matters that do not readily fit the standing committee structure or that require a special approach or emphasis. VII. Council Vacancies 14 1 /21 /25 17 A. Vacancy A Council position becomes vacant upon the resignation, recall, forfeiture of position, or death of a Councilmember. The remaining members of the governing body shall appoint a qualified person to fill the vacant position. B. Resignation 1. A resignation including an effective date must be submitted to the City Council in writing. 2. The City Council accepts a resignation by a motion and vote. C. Appointment If a vacancy occurs in the office of Councilmember, the Council will follow the procedures outlined in RCW 35A.12.050. To fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure, and any application form for applying. The application forms will be used in conjunction with an interview of each candidate to aid the Council selection of the new Councilmember. VIII. Other Responsibilities A. Public Records Act Compliance 1. Each Councilmember is responsible for complying with RCW 42.56, laws that govern public records. 2. Paper and electronic r recipient or sender as subject to public in •ec rds •ubli elate to the functional responsibility of the fficial constitute a public record, which is rdance with RCW 42.56. 3. Councilmembers sh. . d senand receive messages related to City business through the City's email system 4. Emails and/or text messages transmitted through personal accounts and devices are public records and must be retained accordingly. 5. Social media posts are a public record. Wherever possible, posting should contain links directing users back to the City's official website for in-depth information, forms, documents, or online services necessary to conduct official City business. 6. Public records created or received by a Councilmember will be transferred to the Legislative Analyst for retention by the City in accordance with retention requirements under state law. Public records that are duplicates of those in the possession of City staff, such as meeting agendas, are not required to be retained. B. Open Public Meetings Act Compliance 15 1 /21 /25 18 1. Each Councilmember is responsible for complying with RCW 42.30, laws that govern public meetings. 2. If a quorum of the City Council is anticipated at a community or regional event or meeting, the Legislative Analyst or designee will evaluate the circumstances to determine if a notice of attendance or Special Meeting is needed. 3. For events not related to City business, four or more Councilmembers may attend, but may not discuss City business. 4. For events related to City business where a notice of attendance or Special Meeting has not been issued, only three Councilmembers may attend. 5. Councilmembers should not engage in email or text threads or other communications involving a quorum of the Co 'cil. 6. Councilmembers should refrain from menting on social media conversations involving other Council 7. Councilmembers shall silence cel during meetings. To maintain tra and deliberation occurs publicly d communicate in any electr Council meeting. C. Code of Ethics 1. Councilmembers codified at Tukwi 2. Councilm any ac perform Employee Chapter 2.95. IX. Joining the City Council her electronic devices ure that all discussion ecord, Councilmembers shall not another Councilmember during a the Code of Ethics for Elected Officials as Chapter 2.97 attempt to coerce or influence staff to engage in h, or creates an appearance of conflict with, the I duties as cited in the City's Code of Ethics for inted Officials as codified at Tukwila Municipal Code A. Swearing -in 1. As provided for in RCW 29A.60.280, Councilmembers shall take an official oath of office upon commencement of their term of office. The oath may be given by the Mayor, City Clerk, or a judicial officer and will be recorded with King County. a. Newly elected Councilmembers will take an oath of office up to ten days before taking office, at the last Regular Meeting held before assuming office, or at the first Regular or Special Council meeting after the first of the year. 16 1 /21 /25 19 b. Newly appointed Councilmembers will take an oath of office before or during the first Regular or Special Council meeting following their appointment. B. Orientation 1. New Councilmembers will be scheduled for orientation meetings with the Mayor, City Administrator, Legislative Analyst, City Clerk, each Department Director, and the City Attorney. Meetings should take place within 30 days, but if scheduling challenges arise, may occur up to 60 days within election or appointment. 2. New Councilmembers are expected to review the City of Tukwila Councilmember Handbook, City Council Rules of Procedure, the Equity Policy, the AWC Mayor and Councilmember Handbook, and other relevant information. C. Required Training Councilmembers shall receive the ning quired by the State of Washington on the fundamentals of - Open P Meetings Act (OPMA), Public Records Act (PRA), and ords ention . uirements per RCW 42.56.150. D. General Training Councilmembers are encou ; -. a training on the role of a City Councilmember suc that ' s o -red by Association of Washington Cities. X. Councilmember Trave A. Purpose 1. Counc - tubers ar: nc• raged to be actively involved in city, county, state, regional . ation. irganizations for the benefit of the Tukwila community. 2. Councilmem. .y travel and attend training, education sessions, conferences, a eetings, and reasonable expenses will be reimbursed in accordance with city procedures applicable to employees and officials, subject to budgetary limit set by the full Council. 3. Councilmembers should report out on conferences and trainings attended. B. Travel Budget 1. Budgets for City Council travel and training will be set during the biennial budget adoption and adjusted through the annual budget amendment process, if necessary. 2. All Councilmembers will have discretionary access to travel funds. 3. The entire Council, by majority, will make the final decision on use of funds should issues arise. 17 1 /21 /25 20 C. Travel Expenses 1. Councilmembers should exercise prudent judgment in incurring travel expenses on official city business. 2. Expenses eligible for reimbursement include standard (coach) airfare, baggage fees, ground transportation, mileage, registration, lodging, and meals (except alcohol). 3. All receipts must be retained and submitted for processing in accordance with current procedures established by the Finance Department. 4. Councilmembers may reserve a City vehicle for business travel when available. XI. Voucher Review A. Purpose 1. Vouchers are the checks with which the ' t s its bills. Before the entire Council approves vouchers on the Co' -nt Ag_ at a Regular or Special meeting, each transaction has gone •ugh multip ers of review, starting with the individual staff person r onsi• for the •.yment, to supervisor, and, if appropriate, the Departmen or depending on dollar threshold. Each transaction is then re ed by . ignated Finance Department staff for final authorization and is• - hes• ecks and balances help protect the City and provide assura - I. ims presented for payment are complete and in co ► 'ce w .tablis ed budget and policies. 2. At the beginnin• each -ar, t Legislative Analyst will create a schedule rotating the task a • - embers. 3. The oblig. ' - cilmember providing the review is to gain a general unders .ing of a -nditures and ensure alignment with city budget and po 4. If the Cou • em • has a concern about any expenditure and how it fits with establisdget and policies, they should request background information or c .rification from the Finance Director or designated staff. In rare cases, the Councilmember may want to alert the full Council prior to voucher approval. 5. The reviewing Councilmember should verbally attest to their review prior to the City Council's approval of vouchers on a Consent Agenda. 18 1 /21 /25 21