Loading...
HomeMy WebLinkAboutWS 2025-02-03 COMPLETE AGENDA PACKETw 2 Tukwila City ❖ WORK Council Agenda SESSION •44 ❖ VIOLA J 1x r 1905 Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Mohamed Abdi Marty Wine, City Administrator ❖ Armen Papyan ❖ Jovita McConnell Tosh Sharp, Council President ❖ Dennis Martinez ❖ Hannah Hedrick ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 70090635# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, February 3, 2025; 5:30 PM 1. CALL TO ORDER 2. PUBLIC COMMENT Those wishing to provide public comments may verbally address Council both on -site at Tukwila City Hall or via phone or Microsoft Teams to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please citycouncil@tukwilawa.gov with your name and topic by 5:00 PM the City for up email on the comment meeting date. Please clearly indicate that your message is for public during the meeting, and you will receive further instructions. 3. BUSINESS ITEMS Discussion on the Tukwila City Council Position #7 vacancy interview and appointment process. Laurel Humphrey, Legislative Analyst Pg. 1 4. ADJOURNMENT This agenda Remote is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. taped, and available at www.tukwilawa.gov) Tukwila Council meetings are audio/video 4ipe If you are in need of translation or interpretation services at a Council meeting, ��„`, I please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. City of Tukwila INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Laurel Humphrey, Legislative Analyst DATE: January 29, 2025 SUBJECT: Appointment Process for Council Position No. 7 Vacancy ISSUE City Council Position No. 7 is vacant due to the resignation of De'Sean Quinn pursuant to his recent appointment to the Metropolitan King County Council. Staff has provided minor updates to the appointment materials last used in December 2023 - January 2024 for Position 3, and is seeking Council consensus on the process, materials and timeline in order to fill the vacancy in a timely and transparent fashion. DISCUSSION It is the Council's responsibility to appoint an individual to serve the remainder term of Council Position No. 7 through the certification of the November General Election. City and State law grant the Council's authority to appoint a qualified individual to the vacant office but do not specify how the process must be conducted. According to the City Council Rules of Procedure: To fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure, and any application form for applying. The application forms will be used in conjunction with an interview of each candidate to aid the Council selection of the new Councilmember. According to the Revised Code of Washington (RCW 42.12.070): Where one position is vacant, the remaining members of the governing body shall appoint a qualified person to fill the vacant position. Additionally, the Council must appoint a qualified person to fill the vacancy within 90 days of the occurrence of the vacancy, or the authority to appoint will be transferred to King County. It is in the best interest of Tukwila for the Council to conduct a fair, reasonable and transparent process to appoint the most qualified individual to Tukwila City Council Position No. 7. Proposed Timeline By 2/5/25 Publication of Official Notice of Intent to Fill Vacancy by Appointment Application information available online 2/21/25 Applications due by 5:00 p.m., eligibility verification and distribution to Councilmembers to follow 3/3/25 Interviews (Executive Session, Nomination and Appointment is possible) TBD Special meeting(s) if needed to continue interview/appointment process. 3/17/25 Potential date for swearing -in Applications 1 INFORMATIONAL MEMO Page 2 The draft application is attached for Council discussion and consensus. Interviews All applications that meet the eligibility requirements and have completed the application in full will be invited to an interview with the City Council. Interviews will be limited to 30 minutes each, including five minutes at the beginning for the candidate to provide a brief introduction and overview of qualifications. The remaining time will be spent on questions. Each Councilmember will ask one question of the applicant in order of seniority. Following are the interview questions used in January 2024 with a minor update: 1. Introduce yourself, including your interest in being a Councilmember and an overview of your qualifications, including any previous community service or involvement. 2. Explain your understanding of the role of a City Councilmember, and if you have not run for office during a previous election cycle, briefly explain why not. briefly explain why you did not tun for office during the election cycle. 3. What do you believe are the greatest strengths of the City of Tukwila? 4. Describe your experience working with different stakeholders, such as businesses, community organizations and residents. 5. A Councilmember must make decisions in the best interest in the community and is faced with difficult decisions where some people may benefit and others may not. Describe your thought process for determining what is in the City's best interest and how you can make an equitable decision. 6. What do you think are the most important qualities of an effective leader, and how do you envision the legacy you would like to establish during your term if appointed? 7. A Councilmember is part of a group that must work as a team. Provide examples of when you've collaborated with a team or have worked to reach consensus within a team. Executive Session Upon completion of the interviews, the Council may convene into Executive Session to discuss the qualifications of the applicants (RCW 42.30.110(1)(h)). However, all deliberations, nominations and votes taken by the Council must be in open session. The Council will reconvene into a Regular or Special Meeting for this purpose. Nominations and Deliberation The Mayor will ask for nominations from the Council for the purpose of creating a group of candidates to consider. No second is needed for a nomination. The nomination period must be closed by a motion, second and majority vote of the Council. (For simplicity, the Council could create a nomination pool that includes all candidates who have been interviewed.) Following the nomination period, Councilmembers may deliberate on the nomination pool, offering comments about the nominees, the factors they used in deciding who to support, or any other information they wish to share before voting begins. When deliberative comments have concluded, the Mayor will poll Councilmembers to determine if they are ready to proceed with a vote. 2 INFORMATIONAL MEMO Page 3 Voting The City Clerk will proceed with a roll call vote. Councilmembers will respond by stating the name of the nominee they wish to appoint. Any nominee receiving a majority of four or more votes will be appointed to Position 7. If a majority vote is not reached in the first round, the roll call vote will repeat. Councilmembers may not change their vote until a new round of voting. Rounds of voting can continue until a majority consensus is reached. If after multiple rounds of voting there is a tie of 3-3, the Mayor has the ability to break a tie pursuant to RCW 35A.12.100. The newly appointed Councilmember will be sworn in at the next available Regular or Special meeting following the City Council's vote. A note on public records All materials related to the appointment process are considered public records, including but not limited to applications, notes, evaluations, and all written and electronic correspondence. FINANCIAL IMPACT N/A RECOMMENDATION The City Council is invited to review and discuss the interview process and is asked to make desired changes and convey approval of the timeline, draft application and interview questions by consensus. Staff can then issue the notice of vacancy and opportunity to apply by mid -week. ATTACHMENTS Draft application 3 4 City of Tukwila TUKWILA CITY COUNCIL COUNCIL VACANCY • POSITION NO. 7 COUNCILMEMBER by APPOINTMENT Dear Applicant, City Council Thank you for your interest in serving your community as a member of the Tukwila City Council. Tukwila City Council Position No. 7 is now open, and the remaining six Councilmembers will appoint the most qualified individual to complete the remainder of the term. The position will be up for election in November 2025. The term of office will be from the date of appointment through the certification date of the November 2025 General Election. To be considered for Tukwila City Council Position No. 7, applications must be fully completed, signed and received no later than 5:00 p.m. on Friday, February 21, 2025. Applications may be typed or neatly handwritten. You are welcome to submit a letter of interest and/or resume in addition to a completed application. Signed applications can be submitted as follows: BY EMAIL citycouncil@tukwilawa.gov BY MAIL Laurel Humphrey, Legislative Analyst Tukwila City Council 6200 Southcenter Boulevard Tukwila, WA 98188 IN PERSON Mon -Thu 8:30-4:00 p.m. All other days/times Attn: Laurel Humphrey 6200 Southcenter Boulevard Tukwila WA, 98188 Drop box at City Hall front door 6200 Southcenter Boulevard Tukwila, WA 98188 For further information or assistance with special needs, please call 206-491-2297 or email laurel.humphrey@tukwilawa.gov. 6zoo Southcenter Boulevard • Tukwila, Washington • 98188 - Tel: 206-4.33-180o • www.tukwilawa.gov 5 6 Term of Office Compensation General Purpose Requirements Duties Time Tukwila City Council Position Description From date of appointment to the certification date of the November 2025 General Election. $1,250 per month, plus certain medical benefits. City Councilmembers serve at large, representing the residents of Tukwila in decision -making about City policy and budget. The applicant must be a registered voter and a resident of Tukwila for at least one year. As the legislative body, the City Council enacts City ordinances, appropriates funds to conduct City business, and provides policy direction for City staff. Statutory duties of the Council are performed as a whole, and include the power to tax, borrow money, operate and supply utilities, set employee compensation, acquire, improve, maintain or vacate public property, and render local social, cultural or recreational services as they see fit. Council duties in Tukwila include reviewing, studying, discussing and deciding on policy and budget questions. Interaction with members of the community involves public and personal meetings, email or other written correspondence, and phone conversations. Councilmembers should have a working knowledge of the laws that regulate City government and the Council's own Rules of Procedure. All Councilmembers attend Regular Council meetings on the first and third Monday of each month and Committee of the Whole meetings on the second and fourth Monday of each month. Both types of meetings begin at 7:00 p.m. and last between 1 and 4 hours. All Councilmembers attend Work Sessions on the first and third Monday of each month beginning at 5:30 p.m. Every Councilmember (except the annual Council President) serves on two standing committees, each of which meets twice monthly. Committee meetings begin at 5:30 p.m. and average one hour in length, although the duration can vary from 15 minutes to over two hours. Preparation for Council and Committee meetings involves weekly independent study of agenda materials. Special meetings such as retreats, work sessions, ad -hoc committees, and joint meetings with other organizations such as the School Board are scheduled throughout the year. Service on the City Council includes opportunities for travel at various trainings and events both inside and outside the state. 7 INTERVIEW PROCESS FOR COUNCIL POSITION #7 Qualified applicants who have completed the application in full will be invited to an interview, tentatively scheduled for Monday, March 3, 2025. Additional meetings may be scheduled depending on the number of applicants. Interviews will be limited to 30 minutes each, including 5 minutes at the beginning of the interview to provide a brief introduction and overview of qualifications. The remaining 25 minutes will be designated for a predetermined set of questions, which will be provided in advance. Candidates are asked not to sit in the Council Chamber while other candidates are being interviewed prior to their turn; however, once interviewed, a candidate may remain. NOMINATION AND APPOINTMENT Upon completion of the interviews, Councilmembers may convene into Executive Session to discuss the qualifications of the candidates. No decisions may be made in Executive Session. Upon conclusion of the Executive Session, the Council will reconvene into a Special Meeting in which the Mayor will call for nominations. At this time deliberation can occur, followed by a roll -call vote if the Council is ready to proceed. IMPORTANT INFORMATION Persons appointed to fill a vacant elective office must file a financial affairs statement with the Public Disclosure Commission detailing certain financial information about themselves, their spouse and any dependent children which then becomes public information for anyone to access. More information can be obtained from the Public Disclosure Commission, P.O. Box 40908, Olympia, WA 98504-0908 or by calling 1-877-601-2828. This is a state requirement of all appointed and elected officials. Additionally, annual financial reports are required of all city officials. All materials related to the appointment process are considered public records, including but not limited to applications and all written and electronic correspondence. 8 Application for Vacancy by Appointment Tukwila City Council Position #7 Applicant Information Full Name Street Address Phone E-Mail Address Eligibility Requirements, Notification and Signature I understand that Councilmembers for the City of Tukwila must be registered voters in King County, Washington and must have lived in the City of Tukwila for 12 consecutive months prior to being appointed to office. I understand that as an applicant for appointment to public office, the information provided on this application will be available to the public. Signature Date Are you a registered voter in King County, WA? Are you a resident of the City of Tukwila? How long have you been a resident of the City of Tu How long have you lived at your current address? YES ❑ YES ❑ Additional Information NO ❑ NO ❑ If you have lived at your current address for less than 12 months, please list your previous address. Previous address and length of time at address. Do you or any family member residing in your household, have a financial interest in, or are you an employee or officer of any business or agency which conducts business with the City of Tukwila? YES NO If yes, please explain. 9 Time Commitment Appointment to the City Council will require your attendance at a significant number of regularly scheduled and special meetings, which occur at various times including evenings and weekends. Councilmembers also serve on Council committees, regional boards and commissions, and represent the City Council at various community functions. Council activities generally require a minimum time commitment of 10 to 15 hours per week. Are you able to commit this amount of time and can you commit to arrange your schedule to participate fully as a member of the Tukwila City Council? Have you ever attended a Tukwila City Council meeting? YES ❑ NO YES ❑ NO If yes, please estimate how many Council meetings you have attended in the past year. Supplemental Questions Please respond to the following questions regarding your interest in the position of appointed Councilmember for the City of Tukwila. Why are you interested in serving as a Tukwila City Councilmember? Describe your background in community service, including any volunteer work you have done in or around Tukwila. 10 What do you think are the most important issues facing Tukwila in the next 2-4 years? Describe your understanding of the importance of regional collaboration and partnership in city government. Summarize your experiences working collaboratively with others from different backgrounds. 11 Discuss your qualifications relevant to the position of Tukwila City Councilmember. Please provide any additional information or comments you believe will assist the City Council in considering your application. Thank you for your interest in serving the Tukwi/a community as a member of the Tukwi/a City Council. 12