HomeMy WebLinkAbout25-055 - Contract - SureHouse Church - Asylee Housing Support ServicesCity of Tukwila
Contract 25-055
Council Approval N/A
Number: 6200 Southcenter Boulevard, Tukwila WA98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and, SureHouse Church, hereinafter
referred to as "the Contractor," whose principal office is located at 901 S 10th Street, Tacoma, WA 98405.
WHEREAS, the City has determined the need to have certain services performed for its citizens but
does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior written
approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $58,000.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Aareement. This Agreement shall be in full force and effect for a period commencing
retroactive to December 1, 2024, and ending April 30, 2025, unless sooner terminated under
the provisions hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for withholding
or otherwise deducting federal income tax or social security or contributing to the State Industrial
Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or
any employee of the Contractor.
6. Code Compliance. Contractor shall comply with all local codes pertaining to zoning, building, and fire,
as well as all other applicable federal, state, and local regulations.
7. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the Public Entity.
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Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
8. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees, or
subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit.
Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent contractors,
products -completed operations, stop gap liability, personal injury and advertising injury, and
liability assumed under an insured contract. The Commercial General Liability insurance shall
be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09
or an equivalent endorsement. There shall be no exclusion for liability arising from explosion,
collapse or underground property damage. The City shall be named as an additional insured
under the Contractor's Commercial General Liability insurance policy with respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and
Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing at least as broad coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the Public Entity shall be insured for the full available limits
of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective
of whether such limits maintained by the Contractor are greater than those required by this Contract
or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower
than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain, that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
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E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors' coverage.
F. Subcontractors. The Contractor shall cause each and every subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor -provided insurance as set
forth herein, except the Contractor shall have sole responsibility for determining the limits of
coverage required to be obtained by subcontractors. The Contractor shall ensure that the Public
Entity is an additional insured on each and every subcontractor's Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing
operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days' notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
9. Record Keepina and Reportina.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
10. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
11. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City's intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
12. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
13. Assianment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
14. Entire Aareement: Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or modification of this
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
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15. B2X&LjhdjtLjnd_SUrjjyA. If any term, condition or provision of this Agreement is declared void
unenforceable or limited in its appilication or effect, such event shaH not affect any other provisio
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, whi
by their sense and context are reasonably intended to survive expiration
of this Agreement, shall survive
City Clerk, City of Tulle up
6200 Southcenter p pvd.
Tugc opa, Washington 9$188
Notices 4o the Contractor shaN be Sent to the address provided by the Contractor upon the
signature pure bellow.
17. This Agreement Shall be governed by and construed
accordance with the laws of the State of Washington, In the event any suit, arbitration, or oth
proceeding is instituted to enforce any term of this Agreement, the parties specificallilly understand a
agree that venue shaH be properily laid in King County, Washington., The prevailling party in any su
action shaH be entitiled to its attorney's fees and costs of suit. 11
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CITY OF TUKWII..A
Signed byy-
Thomas McLeod, Mayor
ATTEST/AUTFI NTUCAS' D:
S/ign�ed by:
,..'-
Andy Youn-Barnett, City Cperk
APPROVED AS TO FORM:
Signed by:
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Office
________________________C u at the City Attorney
' Ul�
y.
Printed arne:
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Address:
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age 4 of 6
Exhibit A
Scope of Services City of Tukwila
2024-2025 Program Services Agreement
Contractor:
SureHouse Church
2024-2025
Funding:
$58,000.00
Program:
Asylum Seeker Program
month
Monthly billable
Effective Date:
December 1, 2024 — April 30, 2025
Total:
$58,000.00
Definition of Service Unit: Bed nights and program staff/case management hours
The City of Tukwila will award start-up costs of $4,000 for immediate operational needs, such as cleaning
supplies, laundry supplies, pest control, hygiene items, and similar expenses. The Contractor agrees to
provide receipts for purchases made toward immediate operation supply costs and services.
• The Contractor and the City agree to a bed night rate of $80 per bed night.
• The Contractor agrees to provide shelter beds & dedicated program staff to households accessing
services.
• The Contractor agrees to receive shelter/bed referrals directly from the City of Tukwila and invoice
the City for shelter bed nights.
The Contractor shall make all reasonable efforts to ascertain the eligibility of applicants for Contractor and
shall provide services under this Agreement only to eligible applicants who are referred by the City of
Tukwila for Asylum Seeker Program services.
2024 & 2025
Personnel and Operational expenses $ 58,000.00
Budget(Annual award total $ 58,000.00
Demographic and Outcome Data Report
The Contractor shall collect and retain data from the participants served through this Agreement. Data should
be tracked in an ongoing manner and submitted with the monthly invoice for the following data points:
• Total number of unduplicated Tukwila -referred participants served
• Total number of participants placed in alternative housing by housing type:
o Total number in alternative shelter
o Total number placed in permanent housing
o Total number placed in transitional/emergency housing
• Total number of participants screened, but not eligible for services (turn aways)
• Total number of participants engaged in services
• A monthly narrative/anecdote that highlights the programs' successes, progress, services, and
challenges
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# of Units per
Monthly
Service Units
month
Monthly billable
12/1/24—
168
Not to exceed
4/30/25
Bed Nights
$54,000
Program staff hours per month
75
Tukwila referred participants served per
5
month
CONTRACT
Bed nights
672
GOALS
Program staff hours
375
Unduplicated Tukwila referred
5
participants served
The City of Tukwila will award start-up costs of $4,000 for immediate operational needs, such as cleaning
supplies, laundry supplies, pest control, hygiene items, and similar expenses. The Contractor agrees to
provide receipts for purchases made toward immediate operation supply costs and services.
• The Contractor and the City agree to a bed night rate of $80 per bed night.
• The Contractor agrees to provide shelter beds & dedicated program staff to households accessing
services.
• The Contractor agrees to receive shelter/bed referrals directly from the City of Tukwila and invoice
the City for shelter bed nights.
The Contractor shall make all reasonable efforts to ascertain the eligibility of applicants for Contractor and
shall provide services under this Agreement only to eligible applicants who are referred by the City of
Tukwila for Asylum Seeker Program services.
2024 & 2025
Personnel and Operational expenses $ 58,000.00
Budget(Annual award total $ 58,000.00
Demographic and Outcome Data Report
The Contractor shall collect and retain data from the participants served through this Agreement. Data should
be tracked in an ongoing manner and submitted with the monthly invoice for the following data points:
• Total number of unduplicated Tukwila -referred participants served
• Total number of participants placed in alternative housing by housing type:
o Total number in alternative shelter
o Total number placed in permanent housing
o Total number placed in transitional/emergency housing
• Total number of participants screened, but not eligible for services (turn aways)
• Total number of participants engaged in services
• A monthly narrative/anecdote that highlights the programs' successes, progress, services, and
challenges
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A demographic report shall be submitted at the end of this contract to include:
• Race/ethnicity
• Age groups
• Country of origin
• Gender
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