HomeMy WebLinkAboutTIS 2025-02-24 Item 2C - Contract - Ryan Hill Water System Connection Design with Carollo EngineersCity of Tukwila
Thomas McLeod, Mayor
Public Works Department - Pete Mayer, Interim Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Pete Mayer, Public Works Director
BY: Adib Altallal, Utilities Engineer
CC: Mayor Thomas McLeod
DATE: February 21, 2025
SUBJECT: Water Fund — Ryan Hill Water System Connection
Project No. 92540103 — Design Contract
ISSUE
Approve a design contract with Carollo Engineers to provide design services for the Ryan Hill Water System Connection project in
the amount of $601,505.00.
BACKGROUND
The Ryan Hill neighborhood, comprising the Lower and Upper Ryan Hill Zones, is not connected to the City's main water
distribution system. It currently relies on a single water supply station with a set contractual flow rate and an emergency
intertie with Seattle Public Utilities. Future projections indicate that in the next 20 years, water demand will exceed the
available supply, and the lack of dedicated water storage leaves the area vulnerable during peak demands, fire flow events,
and emergencies. To address these challenges, the City intends to construct a new water main to connect Ryan Hill to the
rest of the City's system. This connection will enhance system reliability, improve efficiency by providing access to City water
storage, and support community growth, including housing expansion and job opportunities. The project consists of a
trenchless crossing and an open cut installation. The trenchless component will involve installing an 18-inch water main using
advanced trenchless technologies beneath Interstate 5 (1-5) and the BNSF railroad tracks. The open cut component will
extend from the eastern end of the trenchless crossing to the Ryan Hill neighborhood using traditional trenching methods.
Carollo Engineers will provide the design, permitting support, and easement acquisition assistance required for the project.
The design phase is expected to take approximately two years, with construction planned for 2027.
DISCUSSION
The design contract includes project management, alternatives analysis, preliminary (30%) design, coordination with agencies
and utilities, permitting initiation, and easement acquisition support. Carollo will evaluate multiple alignment alternatives to
determine the most feasible route. The northern alignment follows South Boeing Access Road from East Marginal Way to the
east side of 1-5. The middle alignment follows the Seattle City Light transmission corridor from East Marginal Way to Martin
Luther King Jr. Way. The southern alignment extends from 44th Avenue South and 44th Place South to the east side of Martin
Luther King Jr. Way. The design will focus on optimizing constructability while ensuring compliance with permitting
requirements.
FINANCIAL IMPACT
Carollo's design fee will be fully funded by the water fund.
Consultant Fee 2025 Design Budget
Carollo Design Contract $601,505.00 $1,025,000.00
RECOMMENDATION
The Mayor is being asked to approve the design contract with Carollo Engineers in the amount of $601,505.00 and to consider
this item on the Consent Agenda at the March 3, 2025 Regular Council Meeting
Attachments: CIP Sheet - Ryan Hill Water System Connection
Carollo Scope & Fee
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CITY OF TUKWILA 2025-2030 CAPITAL IMPROVEMENT PROGRAM
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2025 to 2030
Ryan Hill Water Infrastructure Upgrade:
PROJECT: Project # 92540103
Connect & Expand
Project Manager
1 The project will see the Ryan Hill neighborhood
DESCRIPTION: system -wide. Boring under train tracks
undersized water mains within the neighborhood.
Wa
the rest of the City's water system to create resiliency
be required, as well as upgrading several critical,
which Ryan Hill currently does not have access to.
connected to
and a state highway will
The Department of Health is requiring the City to provide storage,
JUSTIFICATION:
STATUS Project design scheduled for 2025
MAINTENANCE IMPACT: N/A
Improving and expanding the infrastructure in the neighborhood will likely encourage the development
currently sitting vacant.
of many lots
FINANCIAL (in thousands)
2025
2026
2027
2028
2029
2030
Beyond
TOTAL
Project Costs
ProjectMgmt(StaffTime/Cost)
Design
$ 25
$ 1,000
$ 25
$ 1,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 50
$ 2,000
Total Project Costs
$ 1,025
$ 1,025
$ -
$ -
$ -
$ -
$ -
$ 2,050
Project Funding
Utility Revenues
$ 1,025
$ 1,025
$ -
$ -
$ -
$ -
$ -
$ 2,050
Total Project Funding
$ 1,025
$ 1,025
$ -
$ -
$ -
$ -
$ -
$ 2,050
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SCOPE OF WORK
ENGINEERING SERVICES FOR THE CITY OF TUKWILA
CONNECT RYAN HILL TO REST OF SYSTEM (TRENCHLESS)
INTRODUCTION
The City of Tukwila, referred to as"City", wants to connect the Ryan Hill neighborhood to the rest of the
City's water system. The connection will consist of two components:
• A trenchless component crossing underneath Interstate 5 (1-5) and BNSF railroad tracks.
• An open cut component from the east end of the trenchless crossings to Ryan Hill neighborhood.
The trenchless component, Connect Ryan Hill to Rest of System (Project), will include an 18-inch water
main to be installed using advanced trenchless technologies crossing underneath 1-5 and multiple BNSF
railroad tracks. The Project is expected to take approximately 2 years to complete design, permitting, and
easement acquisition activities. The construction of the project is aimed at occurring in 2027.
BACKGROUND
The Ryan Hill neighborhood, comprising the Lower and Upper Ryan Hill Zones, is not connected to the
City's main water distribution system. It relies on a single supply station (SS 169) with a contractual
flow rate of 7o gallons per minute (gpm) and an emergency intertie with Seattle. Projections show that
in zo years, water demand will exceed the contractual flow. The area also lacks water storage, making it
reliant on the supply station and emergency intertie for peak demands, fire flow requirements, and
emergencies.
Connecting Ryan Hill to the City's main water system will enhance reliability by adding a source supply and
improving efficiency through access to City storage which is vital for meeting the Washington State
Department of Health (DOH) storage requirements. This project will also have significant benefits to the
communities by supporting neighborhood growth, facilitating housing expansion and job opportunities.
The Project location is near the north end of the City in the general area of South Boeing Access Road and
Interstate 5. There are three alternatives for alignment corridors under consideration:
• The northern alignment alternative along South Boeing Access Road from East Marginal Way to
the east side of Interstate 5.
• The middle alignment alternative along the Seattle City Light power transmission corridor from
East Marginal Way to the east side of Martin Luther King Jr Way.
• The northern alignment alternative from 446 Avenue South and 44th Place South to the east side
of Martin Luther King Jr Way.
PROJECT TEAM
Carollo Engineers, Inc., (Consultant) will serve as the Prime Consultant for the Project, utilizing the following
key persons:
Key Staff
Role
Erik Waligorski
Project Manager
Wolfe Lang
Project Engineer
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Aurelie Nabonnand
Planning Liaison
Cheyenne Thompson
Permitting Lead
The following Subconsultant firms will support Consultant:
Subconsultant
Key Staff
Role
Staheli Trenchless Consultants
Kim Staheli
Agencies Coordination Lead
Jake Andresen
Trenchless Design Lead
Confluence Environmental
Company
Lisa Adolfson
Environmental Assessment/Permitting Lead
PRR, Inc.
Maria Buchanan
Community Engagement
Delve Underground
James Struthers
Geotechnical Lead
Equinox Research and
Consulting International, Inc.
Kelly Bush
Cultural Resources
KPG/Psomas
Mike Bowen
Surveying
Bryce Corrigan
Roadway Restoration/Design
CITY -PROVIDED SERVICES
• City will furnish available studies, reports, and other data pertinent to the Project.
• City will arrange for access to, and make provisions for, the Consultant to enter upon public and
private property.
• City will provide current "front-end" (Division o) documents to be used in developing the contract
documents.
• City will provide current AutoCAD standards to be used in the development of the contract plans.
• City will provide one combined set of document/plan review comments for project deliverables.
• City will locate City -owned facilities along the proposed pipeline alignments prior to survey being
completed by the Consultant.
• City will lead all right -of -entry and easement acquisition negotiations, acquire and pay for title
reports, and handle closing and payment for easements.
GENERAL ASSUMPTIONS
• Carollo Engineers and its subconsultants will be referred to as "Consultant" in this document.
• The City of Tukwila and its staff will be referred to as "City" in this document.
• Deliverables shall be provided in electronic PDF format, unless otherwise indicated. Final deliverables
will be "wet" signed and/or digitally signed in accordance with the Washington Administrative Codes
(WAC).
• Consultant shall complete the services required hereunder in accordance with the prevailing
engineering standard of care by exercising the skill and ability ordinarily required of engineers
performing the same or similar services, under the same or similar circumstances, in the State of
Washington.
• The City will furnish the Consultant available studies, reports and other data pertinent to the
Consultant's services; obtain or authorize the Consultant to obtain or provide additional reports and
data as required; furnish to the Consultant services of others required for the performance of the
Consultant's services hereunder, and the Consultant shall be entitled to use and rely upon all such
information and services provided by the City or others in performing the Consultant's services under
this Agreement.
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• Opinions of probably costs will be based on the level of project definition and expected accuracy
range as defined by the American Association of Cost Engineers (AACE) International.
• In providing opinions of cost, financial analyses, economic feasibility projections, and schedules of
potential projects, the Consultant has no control over cost or price of labor and materials; unknown
or latent conditions of existing equipment or structures that may affect operation and maintenance
costs; competitive bidding procedures and market conditions; time or quality performance of third
parties; quality, type, management, or direction of operating personnel; and other economic and
operational factors that may materially affect the ultimate project cost or schedule. Therefore, the
Consultant makes no warranty that the City's actual project costs, financial aspects, economic
feasibility, or schedules will not vary from the Consultant's opinions, analyses, projections, or
estimates.
• The City will arrange for access to and make all provisions for the Consultant to enter upon public and
private property as required for the Consultant to perform services hereunder.
• The project will use Consultant standard, CSI formatted specifications (6-digit, 50-division system)
for technical specifications.
• Durations for meetings, workshops, and site visits in this Scope of Services are based on estimated
time on -site. Allowances for travel time, as appropriate, are accounted for in the budget in Exhibit B.
• Meetings/workshops will be conducted at City facilities, virtually, or at a City approved location.
• The Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose,
breach of fiduciary duty, loss of anticipated profits or for economic, incidental or consequential
damages to the City or any third party arising out of breach of contract, termination, or for any other
reason whatsoever. Additionally, the Consultant shall not be responsible for acts and decisions of
third parties, including governmental agencies, other than the Consultant's subconsultants, that
impact project completion and/or success.
• The services to be performed by the Consultant are intended solely for the benefit of the City. No
person or entity not a signatory to this Agreement shall be entitled to rely on the Consultant's
performance of its services hereunder, and no right to assert a claim against the Consultant by
assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement
or the performance of the Consultant's services hereunder.
SCOPE OF WORK SUMMARY
The Project will be completed in three phases:
• Phase 1—Alternatives Analysis and 30% Design, Initial Permitting, Easement Acquisition Documents
• Phase 2 - Prepare 6o%, go%, i00% and Bid Documents, Temporary Construction Easement
Acquisition, Permitting and Bid Services (future)
• Phase 3 — Engineering Services During Construction (future)
This Scope of Work provides for Phase 1— Alternatives analysis and 30% Design, Initial Permitting, Easement
Acquisition Documents and is divided into the following tasks:
TASK 10o PROJECT MANAGEMENT
TASK 200 ALTERNATIVES ANALYSIS
TASK 30o PRELIMINARY (30%) DESIGN
TASK 40o COORDINATION w/OTHER AGENCIES and UTILITIES
TASK 50o PERMITTING INITIATION
TASK 600 EASEMENT AQUSITION INITIATION
Phase 2 — Prepare 6o%, go%, z00% and Bid Documents, Temporary Construction Easement Acquisition,
Permitting, and Bid Services will be scoped and completed when the 30% design has been completed for the
preferred alternative.
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Phase 3 — Engineering Services During Construction will be scoped and completed when the design efforts
have been completed during Phase 2 and a Contractor has been selected.
PHASE 1 SCOPE OF WORK DETAIL
TASK 100 — PROJECT MANAGEMENT
The purpose of this task is to manage and coordinate engineering and related services required for Phase 1
Project completion in accordance with the schedule, budget, and quality expectations that are established.
Task 10o includes the following subtasks:
Subtask 110 — Project Management Plan
1. Prepare a Project Management Plan (PMP) that describes project roles and responsibilities, lists
contact information for the project team, describes communication protocols, quality management,
and includes the scope of work, schedule, and budget. Project schedule will be reviewed on a monthly
basis throughout the project to reflect current progress.
Subtask 120 - Project Monitoring and Reporting
1. Manage the Project team to track time and budget, work elements accomplished, work items
planned for the next period, level of effort, scope changes, time and budget needed to complete this
Scope of Work.
2. Prepare monthly project status reports that compare work accomplished with schedule activities and
compare expenditures with task budgets and submit reports to the City's Project Manager with
monthly invoices. Document expenditures on a task basis and show hours by project personnel and
other direct expenses related to work. Reports and invoicing will be formatted in a manner that is
acceptable to the City. With each monthly progress report, provide corrective action plans to
address schedule/budget deviations from baseline projections, if required.
3. Develop and maintain a Decision Log to record key decisions made by the City and others during
the project to document the evolution of the design.
Subtask 120 Assumptions:
1. Phase 1 duration is assumed to be six (6) months.
Subtask 130 — Project Management Meetings
1. Schedule and conduct 30-minute, bi-weekly Project Management calls throughout the duration of
the Project. Attendees will include Consultant Project Manager and Project Engineer at a
minimum. Additional staff will be invited as needed throughout the project to discuss project
status.
Subtask i3o Assumptions:
1. Bi-weekly Project Management calls will be virtual.
2. Consultant's Project Manager will lead all meetings and calls.
3. Consultant's Project Manager and Project Engineer will attend all Project Management calls. In
addition, other staff will be asked to join the calls to address the status of specific project related
tasks. For the purposes of this scope of work it is assume that three (3) Consultant's will attend the bi-
weekly calls on average.
4. No agenda or meeting minutes are anticipated for the bi-weekly project management calls. Decisions
made during the calls will be entered into the Decision Log.
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Task ioo Deliverables:
1. Project Management Plan.
2. Six (6) monthly Invoices and Progress Reports.
3. Decision Log submitted at major milestones (Alternative Analysis and 30%)
TASK 200 - ALTERNATIVES ANALYSIS
The purpose of this task is to complete an alternative analysis on trenchless crossing alternatives to select the
preferred alignment, layout concepts and technologies. Alternatives will be developed for the following:
• North Alignment Alternative: Airport Way South and ramps, BNSF railroad tracks, 1-5 and
ramps.
• Middel Alignment Alternative: BNSF railroad tracks and I-5.
• South Alignment Alternative: BNSF railroad tracks, 1-5 and Martin Luther King Jr. Way South.
Task 200 includes the following subtasks:
Subtask 210 - Kickoff Meeting and Site Visit
1. Kickoff Meeting: All key members of Consultant's team will attend this meeting. Review scope,
schedule, budget, project goals, and interim milestones. Establish City's preferred project
communications and special invoicing requests.
2. Site Visit: Attend a site visit with City's staff to review/discuss the existing water transmission system,
alignment alternative areas and associated facilities potentially impacted by this Project.
Subtask z10 Assumptions:
1. Kickoff Meeting will be held at City's office and will be attended by a minimum of one (1)
representative from each firm supporting Consultant on the project.
2. Site visit will occur immediately following the Kickoff Meeting.
Subtask 220 - Data Collection and Review
1. Data Requests: Submit data request(s) for available project documentation to support defining
existing conditions. Documentation may include but is not limited to related reports and analyses,
record drawings, geotechnical investigations, utility and franchise data, standard operating
procedures (SOPs) and other operation and maintenance records.
2. Consultant shall complete review of existing data to identify gaps in information required for the
completion of Phase 1 of the Project.
Subtask 230 — Preliminary Right of Way, Topography and Utility Review
1. Perform public records research of assessors maps, King County Survey Records, WSDOT Records,
and Railroad Records for the purposes of right-of-way retracement. Assess site topographic features
using published LiDAR information.
2. Conduct utility research for project area.
3. Produce preliminary base map for alternative concepts development and evaluation.
Subtask 240 — Preliminary Geotechnical Study
1. Review available geologic and geotechnical information for the project area including published
geologic soil/bedrock maps and previous geotechnical study reports for WSDOT, Seattle Public
Utility and other available information. Conduct a geologic site reconnaissance for the proposed
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alignment alternatives to identify site conditions and geologic features.
2. Assess the potential seismic hazards in the Project area and potential impacts for the trenchless
crossings and interties.
3. Develop a preliminary geotechnical assessment memorandum.
Subtask 25o — Preliminary Cultural Resources Risk Assessment
1. Conduct archival and background research to identify potential cultural resources impacts
that could affect the construction of the proposed improvement
2. Make recommendations for further cultural resources review and study.
3. Develop a preliminary cultural resources assessment memorandum.
Subtask 26o — Preliminary Environmental Assessments
1. Conduct a desk -top and field reconnaissance level assessment of wetlands, streams, sensitive
species, and natural resources within the project area to support the selection of preferred
alignments and to refine the study area boundary.
2. Review available government records for potential hazardous materials in soil and shallow
groundwater in the project area to determine the need for Phase I and Phase II Environmental
Site Assessments (ESA).
3. Develop a preliminary environmental assessment memorandum.
Subtask 26o Assumptions:
1. Should critical areas or their buffers be identified and potentially impacted by construction activities,
a Critical Areas report will be prepared as part of Phase 2 efforts.
Subtask 27o — Trenchless Crossing Alternative Evaluation
1. Develop a list of technically feasible alternatives to be considered, including up to three (3)
alignment alternatives (north, middle and south alignments) and up to four (4) technology
alternatives (microtunnel, auger -bore, pipe ramming and horizontal directional drilling).
2. Conduct a workshop with the City to present the proposed alternatives and to identify criteria
and weighting factors to be used as part of the alternatives analysis and selection of a
preferred alternative. City staff shall assist in development of the criteria and weighting
factors before being applied to alternatives.
3. Evaluation of alignment alternatives will be presented in a Trenchless Technical Memorandum
(TM). The evaluation will include development of construction concepts and sequences for the
considered alternatives to allow a comparative analysis between alignments and technology.
Based upon this comparison of key decision criteria (feasibility, practical application, cost, risk
profile, schedule, available contractor pool, and others determined in the course of the
evaluation). A chapter within the Basis of Design Report (BODR) will summarize the
trenchless TM conclusions, workshop results, describe design methodology, subsurface
conditions and risks, and quantitative analysis comparing impacts to existing buried and
overhead utilities, surface connections to existing header pipes, site reconstruction costs,
restrictions & permitting requirements associated with WSDOT, BNSF and other agencies,
traffic impacts, environmental and culture resources impacts, as well as construction costs
and permitting time.
4. Determine planning level costs for each alternative to be used in the selection process.
5. Complete alternatives analysis chapter within BODR and prepare a presentation of the
findings for the City.
6. Conduct an alternatives selection workshop.
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Subtask 27o Assumptions:
2. No alternatives beyond those identified above will be considered as part of the preliminary design.
3. No field survey works will be conducted at this stage.
4. No geotechnical field explorations will be conducted at this stage.
5. The alternatives analysis will be summarized as a chapter in in the BODR. No technical
memorandum will be generated as part of this task, only presentations which will be used for City
workshops. Notes and decisions shall be summarized following all presentations through formal
meeting minutes.
Task zoo Deliverables:
1. Meeting Materials, Agendas, and Minutes
2. Data Request (Subtask 22o)
3. Preliminary Survey Base Map (Subtask 230)
4. Preliminary Geotechnical Memorandum (Subtask 240)
5. Preliminary Cultural Resources Assessment Memorandum (Subtask 250)
6. Preliminary Environmental Assessment Memorandum (Subtask 260)
7. Trenchless Technical Memorandum (Subtask 270)
8. Alternatives Criteria Presentation (Subtask 27o)
g. Alternatives Selection Presentation (Subtask 27o)
TASK 300 — PRELIMINARY (30%) DESIGN
The purpose of this task is to establish the final project design criteria and identify the general
construction conditions for the preferred alternative identified in Task zoo. This task will develop
construction bidding documents to the 3o percent completion level. Task 30o includes the following
subtasks:
Subtask 33.0 — Surveying and Utility Locating for Preferred Alignment
1. Obtain right -of -entry for accessing the Preferred Alignment for survey field works.
2. Establish a survey control network.
3. Conduct detailed utility research for project area.
4. Conduct locates of all readily available buried utilities within project area.
5. Map trees 6" diameter and larger, map wetland flagging within the proposed corridor as
identified in Task 270.
6. Perform public records research for the purposes of right-of-way retracement.
7. Using information obtained through public records research, recover existing survey
monuments and perform right-of-way retracement and documentation of easements along
pipeline corridor.
8. Complete a topographic survey in International Foot Units for the project area. As
appropriate, for various portions of the project area, the survey may be conducted via a
combination of aerial methods, mobile laser scanning, and ground survey and will include
orthorectified photos and LiDAR data collection. Ground survey will include utility locate
paint, invert elevations of storm and sanitary structures and mapping of obscured areas to
locate critical features not visible in the aerial survey.
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9. Produce base map with all gathered survey data in AutoCAD CiviI3D with one foot contours.
10. In support of property/easement acquisition needs, prepare legal descriptions and exhibits.
Subtask3zo Assumptions:
1. Traffic control requirements to be utilized during field investigations and data collection are included
in this task including railroad flagging in and around the BNSF railroad.
2. For the purposes of this scope of work, the survey limits are assumed to be 5o feet on either sides of
the preferred alignment.
3. Utility locating will be completed by a private locating company, except for City facilities. This work
assumes that the City will locate all City owned facilities along the proposed pipeline alignment. No
potholing will be conducted during this phase of the project.
4. Title reports cost and acquisition is not included in Tasks 30o and 600.
Subtask 320 — Basis of Design Report (30% Design)
The purpose of this subtask is to summarize the data collected and analysis completed into a Basis of
Design Report (BODR) and to prepare the 30% level plans and a specifications table of contents.
i. Summarize the preliminary analysis findings in a Draft BODR, including hydraulic verification,
30% level plans, alternatives analysis, and specifications table of contents.
2. Verify hydraulic modeling and confirm sizing and hydraulic performance of the proposed
crossing.
3. Develop a list of critical facilities to be further researched during the Phase 2 Design of the
Project.
4. Develop a proposed construction schedule for the required improvements, including
permitting timelines identified in Task 500, and recommendations for construction
sequencing.
5. Identify critical utility crossings and develop a potholing plan to be executed during Phase 2 Design
of the Project.
6. Prepare an Opinion of Probable Construction Cost (OPCC) based on 30% design documents.
7. Conduct internal QA/QC of the BODR per Task goo
8. Conduct internal QA/QC of the 3o% plans per Task 900.
9. Submit the Draft BODR/3o% Design to the City for review.
io. Conduct a BODR/3o% Design review meeting with City staff.
11. Incorporate comments and produce a Final BODR.
Subtask32o Assumptions:
1. The BODR will include a project schedule developed in conjunction with Task 500.
2. The 30% specifications will be limited to a table of contents of required specifications.
3. Modifications to the 30% plans and specifications table of contents will be addressed during Phase 2
Design of the project.
4. Any transportation related reporting, including but not limited WSDOT intersection control
evaluation, basis of design report, channelization plans, construction permit documentation, design
memorandums, and other associated/required documents as a result of the selected alternative will
be furnished as part of Phase 2.
5. Opinions of probable costs will be based on the level of project definition and expected accuracy
range as defined by the American Association of Cost Engineers (AACE) International.
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6. The OPCC generated during 3o% shall be a Class 4 estimate based on AACE standards.
7. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for
potential projects, the Consultant has no control over cost or price of labor and material; unknown or
latent conditions of existing equipment or structures that may affect operation and maintenance
costs; competitive bidding procedures and market conditions; time or quality of performance of
third parties; quality, type, management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate project cost or schedule. Therefore,
the Consultant makes no warranty that the City's actual project costs, financial aspects, economic
feasibility, or schedules will not vary from the Consultant's opinions, analyses, projections, or
estimates.
Task3oo Deliverables:
1. Survey Base Map (Subtask 310)
2. Property/Easement acquisition document preparation and review including development of
legal descriptions and exhibits (Subtask 31o)
3. BODR (Subtask 33o)
4. 3o% Plans and Specification TOC (Subtask 33o)
5. Critical Utility Crossings and Potholing Requirements
TASK 400 — INITIAL COORDINATION WITH AGENCIES AND UTILITIES
The purpose of this task is to conduct initial coordination with other agencies and utilities directly
impacted by the proposed project improvements. Task 40o includes the following:
1. Roadway/Traffic Control meetings
a. One (1) virtual design coordination meeting with WSDOT
2. Permitting Meetings
a. One (1) meeting (in -person) with WSDOT to discuss easement requirements.
b. One (1) meeting (virtual) with BNSF to discuss permitting requirements.
c. One (1) meeting (in -person) with Seattle City Light to discuss easement requirements.
d. One (1) meeting (in -person) with Seattle Public Utilities to discuss easement requirements
e. One (1) virtual meetings with Sound Transit to discuss easement requirements.
f. Two (2) meetings (virtual) with the City of Tukwila and King County to discuss land use
requirements.
Task 40o Assumptions:
1. Up to two (2) consulting team members will attend each meeting.
Task 40o Deliverables:
1. Meeting agenda, coordination materials, and minutes.
TASK Soo — PERMITTING INITIATION
The purpose of this task is to identify the permits required to complete the proposed project
improvements and initiate coordination with the corresponding agencies. Task 50o includes the
following:
1. Environmental Permitting Strategy. Consultant shall prepare an environmental permitting strategy
document to identify environmental permitting requirements for the Project. The strategy shall
incorporate the natural resource information to inform the permitting process, propose a schedule
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for permit application submittal and approval, and identify critical path elements and risks associated
with permitting the proposed Project. Consultant shall coordinate with the project design team on
the proposed project improvements and develop a matrix of anticipated permits required for
construction. This task will include review of anticipated means of construction, environmental
impacts, and potential mitigation measures. The strategy will be based on current permitting
requirements and conversations with the relevant resource agencies to confirm permit requirements
and approach. The environmental permitting strategy shall include the following elements, as
necessary:
a. List of required permits.
b. Permitting schedule, including critical path permit tasks.
c. Anticipated information needs necessary to complete the permit application process.
d. Coordination strategy for key stakeholders.
e. Key milestones and decision points throughout the permitting process.
f. Permitting issues and requirements associated with alternative design options.
g. Anticipated permitting costs and approval timelines.
h. General mitigation requirements and opportunities.
i. Proposed permitting approach for each of the required natural resource permits.
2. Land Use Permitting Strategy. Consultant shall prepare a land use permitting strategy document to
clarify the land use permit requirements and process for the Project. The document will summarize
the major land use standards, criteria and submittal requirements for each permit and outline the
land use approval process(es), including public notice and public hearing requirements, identify the
decision makers, and describe the optimal timing of land use decisions based on construction
schedule. In addition, the land use permitting strategy will identify and describe the potential risk
and proposed approach for mitigating risks associated with land use permitting. The strategy will
outline other local government permits including, as applicable, erosion control and grading, tree
removal, and County roadway use. Consultant shall work closely with the design team to incorporate
environmental findings into the design efforts and will update the environmental and land use
strategies based on design modifications.
3. Initiate agency check -in based on alternative analysis results to refine permitting and mitigation
strategies.
Tasksoo Assumptions:
1. The City will take the lead role in coordinating with permitting agencies with support from the
Consultant.
2. No permit applications will be submitted as part of this Phase of the project. Applications and
associated material developed during this phase will be refined and submitted during Phase 2 of the
project.
3. Consultant shall evaluate natural resource -related considerations associated with different design
options; however, a formal environmental/permitting alternatives analysis will not be prepared for
this task.
4. An evaluation of the potential climate change impacts associated with the Project will not be
conducted.
5. Wetland and/or stream mitigation design will not be developed during this phase of the project;
however, potential mitigation needs will be identified and high-level cost estimates developed.
Task soo Deliverables:
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1. Environmental and Land Use Permitting Strategy.
2. Preparation of a permitting acquisition schedule.
TASK 600 — EASEMENT ACQUISITION INITIATION
The purpose of this Task is to identify required permanent or temporary easements required for the
construction of the proposed improvements. Task 600 includes the following:
1. Research project alignment and identify potential permanent and temporary easements required
for the construction of the proposed improvements.
2. Prepare programming estimate.
Task 600 Assumptions:
1. The Project will not require any land use applications/actions.
2. City will pay for all title reports.
Task 600 Deliverables:
1. Easement and Property Acquisition Requirement Memorandum.
Page ssof11
87
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
1/23/2025
TASK/ DESCRIPTION
PM
Waligorski
QM
Avon
PE
Lang
Planning
Nabbonand
Permitting
Thompson
DP
Mattox
CAD/GIS
Varies
Staff Eng
Nasser
Total Carollo
Hours
Carollo Labor
Cost
Sub Fee
OTHER DIRECT COSTS
TOTAL COST
Sub Markup PECE
10% $15.00
Expenses
Total Labor Rate
$ 330.00
$ 360.00
$ 290.00
$ 260.00
$ 260.00
$ 150.00
$ 160.00
$ 175.00
Task 100 - Project Management
110
Project Management
12
16
8
8
44
$ 11,880
$ 3,310
$ 331 $ 660
$ 16,181
120
Project Monitoring and Reporting
24
12
12
6
54
$ 15,420
$ 4,859
$ 486 $ 810
$ 21,575
130
Project Management Meetings
6
12
3
3
24
$ 7,020
$ 10,041
$ 1,004 $ 360
$ 500
$ 18,925
Task 100
42
0
0
0
18,2.
$ 1,�•.
Task 200 - Alternatives Analysis
210
Kickoff Meeting and Site Visit
4
8
4
4
20
$ 5,720
$ 9,423
$ 942 $ 300
$ 500
$ 16,885
220
Data Collection and Review
2
16
8
2
8
36
$ 9,080
$ 10,315
$ 1,031 $ 540
$ 20,966
230
Preliminary ROW, Topography, & Utility Review
2
8
2
16
28
$ 6,080
$ 11,296
$ 1,130 $ 420
$ 18,926
240
Preliminary Geotechnical Study
8
2
8
18
$ 4,020
$ 17,860
$ 1,786 $ 270
$ 23,936
250
Preliminary Cultural Resources Risk Assessment
4
8
12
$ 3,240
$ 5,601
$ 560 $ 180
$ 9,581
260
Preliminary Environmental Assessments
4
8
12
$ 3,240
$ 6,770
$ 677 $ 180
$ 10,867
270
Task 300
Trenchless Crossing Alternative Evaluation
- Preliminary (30%) Design
24
16
40
8
24
12
80
24
228
$ 52,400
$ 29,204
$ 2,920 $ 3,420
$ 1,000
$ 88,944
310
Surveying & Utility Locate (Preferred Alignment)
4
16
2
8
30
$ 7,660
$ 74,608
$ 7,461 $ 450
$ 90,179
320
Basis of Design Report (30% Design)
s 300
40
'
24
120
136
0
60
60
24
26
300
120
688
$ 144,840
••.••
$ 15,826
90,
$ 1,583 $ 10,320
,•- .- 10, •.••
$ 1,000
,•••.••
$ 173,569
26,
Task 400 - Coordination w/ Agencies & Utilities
Roadway/Traffic Control Meetings
2
8
2
4
16
$ 3,980
$ -
$ - $ 240
$ 500
$ 4,720
Permitting Meetings
12
28
40
8
8
96
$ 25,080
$ 12,137
$ 1,214 $ 1,440
$ 39,871
Task400
14
0
36
0
40
10
0w
12 112
$ 29,060.00 $ 12,137.12 $ 1,213.71 $ 1,680.00
$ 500.00 $ 44,590.83
Task 500 - Permitting Initiation
Environmental Permitting Strategy
2
8
12
22
$ 6,100
$ 4,710
$ 471 $ 330
$ 11,611
Land Use Permitting Strategy
2
8
24
2
8
44
$ 10,920
$ -
$ - $ 660
$ 11,580
Task 500
Task 600 - Easement Acquisition Initiation
4
0
16
0
36
2
. .
-
4,710.00
$ 471.00 $ 990.00
$ -
$ 2
Easement Identification
2
8
8
16
34
$ 7,860
$ -
$ - $ 510
$ 8,370
Programming Estimate
4
8
40
52
$ 14,040
$ -
$ - $ 780
$ 14,820
Task600
6
0
16
0
48
0
0
16 86
$ 21,900.00 $ - $ - $ 1,290.00
$ - $ 23,190.0�
I
AL
Total $ 601,50'
�Ca: uiia"
88
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
Staheli Trenchless Consultants
TASK / DESCRIPTION
Task 100 - Project Management
Project Management
Project Monitoring and Reporting
130 Project Management Meetings
Total Labor Rate
Task 100
Role Role Role Role
Jake Andresen Kimberlie Staheli Pradip Kandel Heidi Howard
$ 245.00 $ 325.00 $ 190.00 $ 150.00
8
8
0
Total Hours
Labor Cost
4,560
4,560.00 $
Expenses
1/23/2025
TOTAL COST
$ 4,560
4,560.00
Task 200 - Alternatives Analysis
210
Kickoff Meeting and Site Visit
4
4
8
$ 2,280
$
80
$ 2,360
220
Data Collection and Review
0
$ -
$ -
230
Preliminary ROW, Topography, & Utility Review
0
$ -
$ -
240
Preliminary Geotechnical Study
0
$ -
$ -
250
Preliminary Cultural Resources Risk Assessment
0
$ -
$ -
260
Preliminary Environmental Assessments
0
$ -
$ -
270
Trenchless Crossing Alternative Evaluation
40
22
18
6
86
$ 21,270
$ 21,270
26
94
23,550.00
80.00 $ 23,630.00
Task 300 - Preliminary (30%) Design
310
Surveying & Utility Locate (Preferred Alignment)
0
320
Basis of Design Report (30% Design)
24
34 $ 8,320
Task 300
24
34 $ 8,320.00 $
$ 8,320
8,320.00
Task 400 - Coordination w/ Agencies & Utilities
Roadway/Traffic Control Meetings
Permitting Meetings
0 $
4
10
14
4,230
160
4,390
Task 400
4
10
14 $ 4,230.00 $ 160.00 $ 4,390.00
Task 500
- Permitting Initiation
Environmental Permitting Strategy
0
$ -
$
Land Use Permitting Strategy
0
$ -
$
Task 500
0
0
0
$
$
Task 600 - Easement Acquisition Initiation
Easement Identification
0
$
Programming Estimate
0
$
Task 600
0
0
0 0
0 - $
Total $ 40,900
crCa: oiio
1
89
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
Confluence Environmental
TASK / DESCRIPTION
Total Labor Rate
Task 100 - Project Management
Sr. Permitting Lead Sr. Biologist Planner Staff Scientist GIS Editor Accounting
Adolfson McArthur Duffy Wolf Huynh Hoff Burton
$ 285.00 $ 205.00 $ 175.00 $ 105.00 $ 165.00 $ 120.00 $ 150.00
1/23/2025
Total Hours
Labor Cost
Expenses
TOTAL COST
110
Project Management
0
120
Project Monitoring and Reporting
6
7
13
$ 2,760
$ 2,760
130
Project Management Meetings
5
5
$ 1,425
$ 1,425
Task 100
Task 200 - Alternatives Analysis
11 0 0 0 0 0
18 $ 4,185.00 $
$ 4,185.00
210
Kickoff Meeting and Site Visit
6
6 I $ 1,710
$ 1,710
220
Data Collection and Review
2
2 8
8
20 1 $ 3,700
$ 3,700
230
Preliminary ROW, Topography, & Utility Review
0 I$
240
Preliminary Geotechnical Study
250
Preliminary Cultural Resources Risk Assessment
0 I$
260
Preliminary Environmental Assessments
2
12
8
20
2
44 I $ 6,770
$ 6,770
270
Trenchless Crossing Alternative Evaluation
6
6 I $ 1,710
1,710
Task 200
16
14
16
20
8
2
0
$ 13,890.00 $
$ 13,890.00
Task 300 - Preliminary (30%) Design
310
Surveying & Utility Locate (Preferred Alignment)
0
$ -
$
320
Basis of Design Report (30% Design)
0
$ -
$
Task 300
0
0
0
0
0
0
0
0
Task 400 - Coordination w/ Agencies & Utilities
Roadway/Traffic Control Meetings
0
$
-
$
Permitting Meetings
2
2
4
$
980
$
980
Task 400
2
2
0
0
0
0
0
4 $ 980.00 $
980.00
Task 500 - Permitting Initiation
Environmental Permitting Strategy
2
4
8
16
2
32
$ 4,710
$ 4,710
Land Use Permitting Strategy
0
$ -
$
Task 500
2
4
8
16
0
2
0
32 $ 4,710.00 $
$ 4,710.00
Task 600 - Easement Acquisition Initiation
Easement Identification
0
$ -
$
Programming Estimate
0
$ -
$
Task 600
0
0
0
0
0
0
0
0
Total $ 23,765
1
90
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
Delve Underground
1/23/2025
TASK / DESCRIPTION
Total Labor Rate
Task 100 - Project Management
110
120
130
Project Management
Project Monitoring and Reporting
Project Management Meetings
Task 100
Task 200 - Alternatives Analysis
210
220
230
240
250
260
270
Kickoff Meeting and Site Visit
Data Collection and Review
Preliminary ROW, Topography, & Utility Review
Preliminary Geotechnical Study
Preliminary Cultural Resources Risk Assessment
Preliminary Environmental Assessments
Trenchless Crossing Alternative Evaluation
"Task 200
Principal Principal Associate Associate Project Role
Struthers Duvel Cordes Pinske Dayley Admin
$ 284.31 $ 271.93 $ 190.34 $ 213.52 $ 143.06 $ 105.00
8
3
6
4
2
4 8 4 12
13
6
2
2
21 11 52 3
Total Hours
8
5
8
4
28
0
100
0
0
4 12
Labor Cost
$ 2,274
$ 1,063
$ 1,992
Expenses TOTAL COST
$ 2,274
$ 1,063
$ 1,992
5,329.39 $ $ 5,329.39
$ 1,137
$ 5,231
$
$ 17,796
$
$ 3,104
$ 80 $ 1,217
$ 5,231
$ 64 $ 17,860
27 2 $ 27,267.81 $
$ 3,104
144.00 $ 27,411.81
Task 300 - Preliminary (30%) Design
$ -
$ 2,826
310
Surveying & Utility Locate (Preferred Alignment)
0
$
320
Basis of Design Report (30% Design)
3
1
5
5
14
$ 2,826
Task 300 3
0
$ 2,826.17 $
$ 2,826.17
Task 400 - Coordination w/ Agencies & Utilities
Roadway/Traffic Control Meetings
0
$ -
$ -
Permitting Meetings
8 8 8
24
$ 5,127
$ 80
$ 5,207
Task 400 8
0
0
8
8
0
24 $ 5,127.12 $
80.00 $ 5,207.12
Task 500 - Permitting Initiation
Environmental Permitting Strategy
0
$ -
$
Land Use Permitting Strategy
0
$ -
$
Task 500
Task 600 - Easement Acquisition Initiation
Easement Identification
Programming Estimate
Task 600
Total $ 40,774
1
91
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
Equinox Research Consultants Inc (ERCI)
1/23/2025
TASK / DESCRIPTION
Role Role Role Role Role Role Role
Name Name Name Name Name Name Name
Total Labor Rate
$ 139.87 $ 83.92 $ 74.60 $ 68.38 $
$ Total Hours
Labor Cost
Expenses
TOTAL COST
Task 100 - Project Management
110
Project Management
2
2
$ 280
$ 280
120
Project Monitoring and Reporting
2
2
280
280
130
Project Management Meetings
Task 100
0
4
0
0
0
0
$ 559.48 $
559.48
Task 200 - Alternatives Analysis
210
Kickoff Meeting and Site Visit
4
4
$ 559
$ 559
220
Data Collection and Review
0
$ -
$ -
230
Preliminary ROW, Topography, & Utility Review
0
$ -
$ -
240
Preliminary Geotechnical Study
0
$ -
$ -
250
Preliminary Cultural Resources RiskAssessmeni
8
30
8
20
66
$ 5,601
$ 5,601
260
Preliminary Environmental Assessments
0
$ -
$ -
270
Trenchless Crossing Alternative Evaluatior
0
$ -
$ -
sk 200
Task 300 - Preliminary (30%) Design
12
30
8
20
0
0
0
70 $ 6,160.44 $
$ 6,160.44
310
Surveying & Utility Locate (Preferred Alignment)
0
320
Basis of Design Report (30% Design)
-ask 300
0
0
0
0
0
Task 400 - Coordination w/ Agencies & Utilities
Roadway/Traffic Control Meetings
0
$ -
$
Permitting Meetings
0
$ -
$
Task 400 0
0
0
0
0
0
0
0
Task 500 - Permitting Initiation
Environmental Permitting Strategy
0
$ -
$
Land Use Permitting Strategy
0
$ -
$
Task 500 0
0
0
0
0
Task 600 - Easement Acquisition Initiation
Easement Identification
0
$ -
$
Programming Estimate
0
$ -
$
Task 600 0 0 0 0 0
1
92
City of Tukwila
Connect Ryan Hill to Rest of System
Phase 1 LOE
KPG - Psomas
TASK / DESCRIPTION
Total Labor Rate
Task 100 - Project Management
110
120
130
Project Management
Project Monitoring and Reporting
Project Management Meetings
Survey Manager Transpotation Engineer Project Surveyor II Surveyor III Survey Crew II Survey Crew I
Mike Bowen Bryce Corrigan Ron Reichel Chris Johnson TBD TBD
$ 252.00 $ 195.00 $ 173.00 $ 144.00 $ 272.00 $ 214.00
3
3
2
8
1/23/2025
Total Hours
Labor Cost
Expenses
TOTAL COST
3
3
10
$ 756
756
$ 2,064
$ 756
$ 756
$ 2,064
Task 100
8
8
0
0
0
0
$ 3,576.00 $
$ 3,576.00
Task 200 - Alternatives Analysis
210
Kickoff Meeting and Site Visit
8
8
16
$ 3,576
$ 3,576
220
Data Collection and Review
8
8
$ 1,384
$ 1,384
230
Preliminary ROW, Topography, & Utility Review
32
40
72
$ 11,296
$ 11,296
240
Preliminary Geotechnical Study
0
$ -
$ -
250
Preliminary Cultural Resources Risk Assessment
0
$ -
$ -
260
Preliminary Environmental Assessments
0
$ -
$ -
270
Trenchless Crossing Alternative Evaluation
16
16
$ 3,120
$ 3,120
Task 200
8
24
40
40
0
0
112
$ 19,376.00 $
$ 19,376.00
Task 300 - Preliminary (30%) Design
310
Surveying & Utility Locate (Preferred Alignment)
24
80
100
80
40
324
$ 64,608
$ 10,000
$ 74,608
320
Basis of Design Report (30% Design)
24
24
$ 4,680
$ 4,680
Task 400 - Coordination w/ Agencies & Utilities
Task 300
24
24
80 100 80 40 348 $ 69,288.00 $ 10,000.00 $ 79,288.00
Roadway/Traffic Control Meetings
0
Permitting Meetings
8
8
$ 1,560
$ 1,560
Task 400
0
8
0
0
0
0
8 $ 1,560.00 $
$ 1,560.00
Task 500 - Permitting Initiation
Environmental Permitting Strategy
0
$ -
$
Land Use Permitting Strategy
0
$ -
$
Task 500
0
0
0
0
0
0
0
Task 600 - Easement Acquisition Initiation
$
$
Easement Identification
0
$ -
Programming Estimate
0
$ -
Task 600
0
0
0
0
0
0
0
$ - $
Total $ 103,800
1
93