HomeMy WebLinkAboutTIS 2025-02-24 Item 2H - Contract - Orillia Rd S Major Pavement Overlay and Repairs with SCJ AllianceCity of Tukwila
Thomas McLeod, Mayor
Public Works Department - Pete Mayer, Interim Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Peter Mayer, Interim Public Works Director
BY: Adam Cox P.E, Interim Traffic Engineer
CC: Mayor Thomas McLeod
DATE: February 21, 2025
SUBJECT: Consultant Selection for Major Pavement Overlay and Repairs on Orillia
Road South
ISSUE
Approve a contract with SCJ Alliance to provide preliminary and final design services for the Orillia Road South
Overlay Project in the amount of $125,935.27.
BACKGROUND
The project will replace the wearing course on the portion of Orillia Rd S between S 188th St and S 204th St, a
.75-mile arterial that connects to several major roadways including 1-5 and S 212th St. The project will also
upgrade pedestrian crossings and replace ADA ramps that do not meet current ADA requirements. In addition to
engineering design services, tasks included in the project scope include surveying the location and condition of
existing facilities, utility locate, environmental permitting required by the National Environmental Policy Act,
preparing a cultural resources assessment, and project management.
DISCUSSION
City staff received statements of qualification from several engineering consulting firms who responded to
the City's Request for consultant qualifications. The statement of qualifications of each of these firms was
evaluated, and SCJ Alliance was selected as the firm that best meets project requirements and City
objectives.
FINANCIAL IMPACT
The City has been awarded a WSDOT National Highway System Asset Management Grant in the amount of
$125,935.27 for the Preliminary Engineering Phase of the Project. The grant does not require a local City match.
Contract NHS Asset Mgmt Grant CIP Budget (104 Fund)
SCJ Design Contract $125,935.27 $105,000 $20,000
RECOMMENDATION
Council is being asked to approve a consultant agreement with SCJ Alliance, in the amount of $125,935.27 to
provide preliminary and final design services for the Orillia Road South Overlay Project, and to consider this item
on the Consent Agenda at the March 3, 2025 Regular Meeting.
Attachment:
CIP Page
WSDOT Asset Management Preliminary Engineering Fund Authorization
Map of roadways
133
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2025 to 2030
PROJECT: Orillia Road South Overlay
Project #
82510404
Project Manager David Baus Department Arterial Streets
DESCRIPTION: Complete pavement repairs, overlay, and curb and gutter, sidewalk, and guardrail repair
JUSTIFICATION:
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs.
STATUS: Project was awarded full funding by National Highway Performance Program January of 2024
MAINTENANCE IMPACT: -520 Man Hours for pothole repair/crack sealing
COMMENT: Construction must be completed as a single contract and authorized by August 31, 2026.
FINANCIAL (in thousands)
2025
2026
2027
2028
2029
2030
Beyond
TOTAL
Project Costs
Project Mgmt (Staff Time/Cost)
$ 20
$ 20
$ -
$ -
$ -
$ -
$ -
$ 40
Design
$ 105
$ -
$ -
$ -
$ -
$ -
$ -
$ 105
Construction Mgmt.
$ -
$ 170
$ -
$ -
$ -
$ -
$ -
$ 170
Construction
$ -
$ 939
$ -
$ -
$ -
$ -
$ -
$ 939
Contingency
$ -
$ 95
$ -
$ -
$ -
$ -
$ -
$ 95
Total Project Costs
$ 125
$ 1,224
$ -
$ -
$ -
$ -
$ -
$ 1,349
Project Funding
Awarded Grant
$ 105
$ 1,204
$ -
$ -
$ -
$ -
$ -
$ 1,309
Fund Balance
$ 20
$ 20
$ -
$ -
$ -
$ -
$ -
$ 40
Total Project Funding
$ 125
$ 1,224
$ -
$ -
$ -
$ -
$ -
$ 1,349
134
Washington State
W, Department of Transportation
September 19, 2024
Mr. Pete Mayer
Deputy City Administrator/Interim Public Works Director
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, Washington 98188
City of Tukwila
Orillia Rd South
NHPP-1230(007)
FUND AUTHORIZATION
Transportation Building
310 Maple Park Avenue S.E.
P.O. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
Dear Mr. Mayer:
We have received FHWA fund authorization, effective September 16, 2024, for this project as follows:
PHASE
Preliminary Engineering
TOTAL
$105,000
FEDERAL SHARE
$105,000
As a condition of authorization, you must show continuous project progress through monthly billings, until
your project is complete. Failure to show continuous progress may result in your project becoming inactive
per 23 CFR 630.106(a) (5) and subject to de -obligation of all federal funds and agreement closure.
Enclosed for your information and file is a fully executed copy of Local Agency Agreement LA11024
between WSDOT and your agency. All costs exceeding those shown on this agreement are the sole
responsibility of your agency. Any costs incurred after the Project Agreement End Date shown on the
agreement are not eligible for federal reimbursement. In addition, all eligible costs incurred prior to the
End Date must be billed within sixty (60) days of the End Date or they are ineligible for federal
reimbursement.
FHWA requires projects utilizing federal funds for preliminary engineering or right of way to advance to
construction. If this project is unable to proceed to construction, any expended federal funds must be repaid.
WSDOT authorization to proceed with right of way and/or construction is contingent upon receipt and
approval of your environmental documents.
You may proceed with the administration of this project in accordance with your WSDOT approved
Certification Acceptance agreement.
Sincerely,
Sty tuu e- m.x
Stephanie Tax
Manager, Program Management
Local Programs
ST:jg:ml
Enclosure
cc: Seong Kim, Deputy City Engineer, Public Works Department
Mehrdad Moini, PE, Northwest Region Local Programs Engineer
135
SeaTac
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Angle Lake
Orillia Road S Preservation:
S 188th St to S 204th St
S 212th St