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HomeMy WebLinkAboutSpec 2025-02-24 Item 5A - Resolution - City Council Rules of Procedure RevisionCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 2/10/25 LH 2/24/25 LH ITEM INFORMATION ITEM No. 5.A. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 2/10/25 AGENDA ITEM TITLE Resolution adopting revised City Council Rules of Procedure. CATEGORY ® Discussion Mtg Date 2/ 10/25 ❑ Motion Mtg Date ® Resolution Mtg Date 2/24/25 ❑ Ordinance Altg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other tlltg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance Fire ❑ P&R ❑ Police ❑ PIG SPONSOR'S SUMMARY The proposed resolution adopts revisions to the Rules of Procedure, incorporating changes previously discussed by the City Council in December 2024 and other staff proposals. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1/27/25 COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $0 AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/10/25 Forwarded to next Special Meeting 2/24/25 MTG. DATE ATTACHMENTS 2/10/25 2/24/25 Informational Memo dated 1/21/25 Draft Resolution (updated after 2/10 Committee of the Whole) Draft Proposed Rules of Procedure (updated after 2/10 Committee of the Whole) Minutes from the 1/27 Finance & Governance Committee 149 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Laurel Humphrey, Legislative Analyst DATE: January 21, 2025 SUBJECT: 2025 City Council Rules of Procedure Update ISSUE Resolution adopting revisions to the City Council Rules of Procedure BACKGROUND The proposed revisions reflect Council direction and staff suggestions as listed below. Section Proposal Explanation I.D.1. Amend Requests for Administration Staff Assistance: Requests for timc in the form The current language is ambiguous, and the suggestion clarifies proper channels of communication for individual Councilmembers requesting staff time and assistance. staff of assistance or a work be through product should made appropriate channels, determined based the the which arc upon nature of request. Requests for staff time in the form of questions, assistance or a work product should generally be directed to the Legislative Analyst, City Administrator, and/or Department Head. This helps ensure that a timely, effective response can be provided, provides transparency and allows the request to be evaluated for impacts pursuant to subsection D.2 below. 111.6.4 Amend Legislative Actions: All proposed ordinances and resolutions shall be reviewed by the City Attorney._and bqar the Attorney's This is outdated language the City Attorney indicates approval of legislation by other methods. certification that they are in rrect form before final ti rTF.a�rrccrrvrm�crvr�-rar passage. 150 INFORMATIONAL MEMO Page 2 IV.D Amend Seating: Members of the City Council will be seated at the Council dais in order of seniority, except that the Council President will be seated in the center during Committee of the Whole meetings and has the option This provides flexibility for those who wish to remain where they are. to sit to the right of the Mayor during Regular and Special Meetings. V.B.8 Amend Public Comment: Speakers should limit their remarks to 5 minutes or This was requested by consensus of the City Council at the 12/16/24 Work Session. The intention is to help the Presiding Officer be consistent and impartial with time allotments. lese time by the Presiding unless granted adrditional Officer or majority of the Council. If six or fewer people have signed up to speak, comments will be limited to 5 minutes or less. If more than six people have signed up, comments will be limited to 3 minutes or less. Additional time may be granted by a majority of the Council. RECOMMENDATION Staff is seeking a Committee recommendation on the proposed revisions to forward to the Committee of the Whole on February 10, 2025 ATTACHMENTS Draft resolution Proposed revisions to Rules of Procedure 151 NOTE: Shaded text denotes changes made after the Committee of the Whole Meeting packet of February 10, 2025. See attachment. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 2093; ADOPTING REVISED CITY COUNCIL RULES OF ' ROCEDURE. WHEREAS, RCW 35A.11.020 gives the City Council of - ode City the power to organize and regulate its internal operations within the provisions o le RCW; and WHEREAS, the City Council intends to period' y update its 'ting and other business procedures to align with state law, the current envi end modern best practices; NOW, THEREFORE, THE CITY COU IL OF CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The revised Rules of ' oced r' a Council, attached hereto as Exhibit A, are hereby adopted. Section 2. The Rules of ' -du - iewed on at least a biennial basis and updated as necessary. Section 3. Res• on No. - '3 l -reby repealed. PASSED BY THE . ' Y COU IL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Tosh Sharp, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A, "Rules of Procedure of the Tukwila City Council" 2025 Legislation: Council Rules of Procedure Version: 01 /21 /2025 Staff: L. Humphrey Page 1 of 1 152 Exhibit A Rules of Procedure of the Tukwila City Council Introduction The Rules of Procedure set forth herein are adopted for the sole benefit of the members of the City Council to assist in the orderly conduct of Council business. These Rules of Procedure do not grant rights or privileges to members of the public or third parties. Failure of the City Council to adhere to these rules shall not result in any liability to the City, its officers, agents, and employees, nor shall failure to adhere to these rules result in invalidation of any Council act. I. City Council Powers and Duties A. City Council Authority 1. As the legislative branch of city government, City Council is responsible for passing laws, setting the municipal bud• establishing policy, and other responsibilities defined by state law. 2. Decisions are made as a collective and no i idual member has any extraordinary powers beyond tho f otly� membe , except as described in Section I.B. 3. Members of the Council shrefrain becoming directly involved in the administrative affairs of t 'ncl g intervening in staff decision - making, scheduling or dire g d executing priorities without the prior knowledge a he City Council as a whole. 4. The City Counc .s n. policy ection over judicial matters and members may not interfe it - '•cesses or decisions. B. Council Pre r Pro Tempore 1. At th- t Reg _ ing in January of each year, members of the City Coun hail ele• rom their number a Council President who shall hold office at - pl- ure of the Council. The general practice is to elect presidents I stating order by seniority, which is determined by the: a. Greatest consecutive number of years served; b. Greatest consecutive number of years plus months or years served prior to the current term(s); c. Number of votes when elected. 2. If the Councilmember who is next in line is unable to serve as Council President, they will notify the City Council in writing by the last Regular Meeting of the previous year. If this opt -out request is approved by the City Council, service will fall to the next Councilmember in the order of seniority. The Councilmember whose opt -out was accepted by the City Council will remain at the top of the rotation with the opportunity to serve as Council President the following year. 153 3. In the absence of the Mayor, the Council President shall become the Mayor Pro Tempore and perform the duties of the Mayor except that the Council President shall not have the power to appoint or remove any officer or to veto any ordinance. 4. If a vacancy occurs in the office of Council President, the City Council, at their next Regular Meeting, shall select a new Council President to serve the remainder of the year. 5. If a vacancy occurs in the office of the Mayor, the City Council, at their next Regular Meeting, shall elect from their number a Mayor who shall serve until a Mayor is elected and certified at the next municipal election. C. Working Relationship with City Administration 1. Councilmembers should approach work with a collaborative spirit, assuming that city staff also want a successful outcome toward what is best for the City of Tukwila. 2. Councilmembers should communica with staff in a respectful tone that acknowledges their professionalis xperience, and expertise. 3. If a Councilmember has a concer aff behavior or something a staff member says in any setting, they wil ress that concern to the Mayor and City Administrator. 4. The City Council expects thitollirNtntations be clear and concise, and that questions are red directly and efficiently. D. Requests for Ad 1. Requests for st product Admi effecti request t ftf4ssistance form of questions, assistance or a work be directed to the Legislative Analyst, City or partment Head. This helps ensure that a timely, an be provided, provides transparency and allows the ated for impacts pursuant to subsection D.2 below. 1. Requests for .. aff time in the form of assistance or a work product should be made through appropriate channels, which are determined based upon the nature of the request. 2. Requests for staff time are either minimal, with limited impact, or significant, meaning requiring one or more hours to complete and/or requiring the creation of a new work product, thereby affecting schedules, work assignments, or staffing levels. 3. No Councilmember shall request or direct staff to initiate any significant action, project or study without the consent of a majority of the Council obtained during a Committee of the Whole or Regular or Special Meeting. 2 2/18/25 154 4. The City Council should consider existing City priorities, budget and staffing levels when deliberating such a request. If approved by the full Council, the request will be noted on an appropriate committee work plan. 5. Regardless of the level of staff assistance, written information provided by staff should be distributed to all Councilmembers. E. Consequences 1. The Council has power under state law to impose punishment on its members, short of removal of office, for violation of state law or these Council rules. 2. If a Councilmember violates state law or these rules, the Presiding Officer shall call such member to order, in which case such member shall be silent except to explain or continue in order. 3. If the Presiding Officer violates state law . ' e rules, or fails to call an out of order member to order, then any oth - em .f the Council may, under a point of order, call the Presiding Oer or such . per member to order, in which case the Presiding Officer • .uch -mber, a he case may be, shall be silent except to explain or conti - ' .rder. 4. Additional consequences inc ► - a verbal admonition, written reprimand, censure, expul• a eeting at which the conduct is occurring, removal of e Coy e . •rfrom the Council committee chair positions or co ' me -rships, or removal of intergovernmental duties. Expulsi• ors beh. 'or in the Council's presence shall require the affirmative • . _ of the entire Council, specifying in the order of expuls - c.. - thereof. II. City Council A. Regular Me 1. The City Co. shall meet regularly on the first and third Mondays of each month, excep those designated as City holidays, at 7:00 p.m. unless an alternative starting time is set and notice is provided to the public. 2. Regular Meetings will be held at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3. During Regular Meetings the City Council may take formal actions including, but not limited to, adopting ordinances or passing motions or resolutions. B. Committee of the Whole Meetings 1. The City Council shall meet as a Committee of the Whole on the second and fourth Mondays of each month, except those designated as City 3 2/18/25 155 holidays, at 7:00 p.m. unless an alternate starting time is set and notice is provided to the public. 2. The Committee of the Whole shall meet at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3. Meetings of the Committee of the Whole shall be held primarily to consider current issues, discuss policy matters in detail, and coordinate the work of the City Council. The Committee of the Whole will have no power to take final actions including, but not limited to, adopting ordinances or passing motions or resolutions. C. Special Meetings Special meetings may be called by the Mayor, Council President, or any three Councilmembers by delivering written ce personally, by mail, by fax, or by electronic mail to each member he Council at least 24 hours before the time specified for the propo ing and with public notice made pursuant to RCW 42.30.080. D. Executive Sessions 1. The City Council may hold an Exe Special Meeting, or Corn -e of confidential concern as set 2. Before convening announce the pu be concluded. public announc ession during a Regular Meeting, ole to consider certain matters of .30.110. ssio , the Presiding Officer must publicly me upon which the Executive Session will sion may be extended to a later time by esiding Officer. 3. Council ' .. m ► keep confidential all written materials and verbal infor ion prove. d d ng Executive Sessions. This prohibition continues to app , ter an i ividual no longer serves on the City Council. E. Retreats and -essions 1. The entire Co ncil may meet periodically in a retreat or work session setting as deemed appropriate by the Council President or a quorum of the Council, respectively. 2. No final action will be taken at a retreat or work session. 3. Retreat and work session meetings are open to the public and subject to the requirements of RCW 42.30. F. Attendance 1. Councilmembers are expected to maintain reliable attendance at all types of meetings described above. 4 2/18/25 156 2. In times of non-emergenc value of in -person attenda However, remote a present, wheth following provi 2. Pursuant to RCW 35A.12.060, a City Council position shall be forfeited if the Councilmember fails to attend three consecutive Regular Meetings without being excused by the Council. 3. A Councilmember wishing to be excused from a Regular Meeting will provide advance notice to the Council President or Legislative Analyst, who will in turn notify the other members of the City Council in advance of the meeting. G. Councilmember Remote Attendance at Meetings 1. In the event of an emergency as declared by the City, State and/or Federal government, the City Council may arrange for electronic participation at a Regular Meeting, Committee of the Whole, Special Meeting, Executive Session, retreat, standing committee meeting, r work session. a. During a fully -remote meeting, Coun mbers may attend by phone or other electronic means that participants to hear one another. b. Fully -remote meetings are o be conducted such that th occurring, subject to the requir ity public'Vd arrangements must an hear the meeting while it is nts of RCW 42.30. cil prefers and recognizes the gs as integral to public service. Councilmember not physically able to be of a meeting, is allowed subject to the a. Cou. -m. may attend remotely a maximum of five Regular or C- itte. 'f t Whole meetings per calendar year; provided the by majority vote, allow a Councilmember to attend a.. '.nal m ' tings remotely in excess of five per year due to medical or of •rs beyond the individual's control. b. A Counc member planning to attend a meeting remotely should notify the Legislative Analyst and/or Council President no later than two hours prior to the meeting start time or 15 minutes prior to an emergency meeting. c. A Councilmember attending remotely will be marked present, counted toward a quorum, and can vote just as if physically present. d. If a Councilmember's virtual connection should become lost during the meeting, the meeting should continue unless quorum is no longer met. A Councilmember's loss of a virtual connection will not be counted toward the maximum limit described in Section 2.a. e. Councilmembers are expected to follow current pandemic quarantine procedures as recommended by Public Health — Seattle & King 5 2/18/25 157 County. Remote attendance for this purpose will not be counted toward the maximum limit described in Section 2.a. Ill. Legislative Process A. City Council Business 1. Matters to be considered by the Council shall be placed on a standing committee, Committee of the Whole, or Regular Meeting agenda and include items required by law to be presented to Council, items requested by a majority of the Council, staff -initiated items in accordance with the City's strategic priorities and work plan, and items referred from previous meetings. 2. As a general practice, legislative actions to co e before the City Council for a decision should appear first before a ding committee, then the Committee of the Whole, then a Regular ing. Informational items not requiring a decision may be schedule• h flexibility as the situation requires. 3. Items may be placed directly on - agenda of a Committee of the Whole or a Regular Meeting when the s are approved by the Council President, and the items are routine o the event of an emergency. B. Legislative Actions 1. Ordinances are le such as land u safety issues. Washington Stat Many o be in the CI ordinanc e ite used to regulate matters of local concern, I co ol, local law enforcement and health and st comply with the terms of the U.S. and stitutions and the general laws of the City and State. assified as "codifiable," meaning the ordinance will ukwila Municipal Code, which makes the laws of ssible by subject matter. Examples of non-codifiable the annual property tax levy and adoption of the budget. Public eme cy ordinances may take effect immediately upon final passage if passed by an affirmative vote of 5 Councilmembers. 2. Resolutions are legislative items that are advisory or policy -oriented in nature. Resolutions may be used to offer support for ballot measures, set hearing dates for a street vacation or update fee schedules. Resolutions are not a part of the Tukwila Municipal Code. Resolutions are signed by the Council President but are sometimes signed jointly with the Mayor, or prepared for signature by all Councilmembers, particularly when ceremonial or honorary in nature. 3. Motions are generally short statements to direct that a specific course of action be taken on behalf of the City. 6 2/18/25 158 4. All proposed ordinances and resolutions shall be reviewed by the City Attorney_and bea motto ey s-certificatonthat the,, -c-o;Tect a before final passage. C. Meeting Agendas 1. The City Clerk shall be responsible for preparing agendas for Regular, Special, and Committee of the Whole meetings, and presented in a timely manner to the Council President or designee for approval. After the proposed agenda has been approved, the City Clerk shall publish the final agenda in accordance with the provisions of RCW 42.30. 2. The order of a Regular Meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Roll Call d. Land Acknowledgement e. Public Comments — Including mment ons both on and not on the meeting agenda. f. Appointments and Proclamati g. Presentations — Ite - -rtinen the City but not relating to other agenda business, in . • on of guests, special awards, or speakers externto th h. Consent A • ' . a Ite that are routine or non -controversial in nature a. •ved iclu by the Council President, Committee of the Whole, . _ • by unanimous Committee action. Any Co • b. ay request to remove an item from the Consent nder New Business for further discussion. i. c Heari s — May be required by City, State, or Federal law or dire • • by - Council. Examples include but are not limited to Local Impro t Districts, zoning changes, biennial budget, annexation, moratoria, and quasi-judicial decisions. j. Unfinished Business — Items of a general nature, including resolutions and ordinances previously before a standing committee, the Committee of the Whole or entire Council. k. New Business — Items of a general nature, including resolutions and ordinances not previously before a standing committee, the Committee of the Whole or entire Council. I. Reports — Brief summaries up to 5 minutes of significant City -related activities from the Mayor, City Council, and City Administrator. m. Miscellaneous — Significant City -related items that may need further Council discussion, action, or City Administration follow-up. n. Executive Session 7 2/18/25 159 o. Adjournment 3. The order of a Committee of a Whole meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Land Acknowledgment d. Public Comments — including comment on items both on and not on the meeting agenda. e. Presentations f. Public Hearings g. Special Issues — Items referred from Council committees, referred at a previous Council meeting, or approved for discussion by the Council President. h. Reports i. Miscellaneous j. Executive Session k. Adjournment or Adjournme . a • cial Meeting 4. The order of a Special Meeting age . follows the same order of Regular Meetings based on what • -ed 'e addressed. The City Council may not take action on anyt g -. on a Special Meeting agenda. IV. Meeting Conduct A. Presiding Officer 1. All Regula - •. S al Meetings of the City Council shall be presided over by the nor . t ayor's absence, by the Mayor Pro Tempore. 2. If nei the May nor the Mayor Pro Tempore is present at a Regular or Special -ting e Presiding Officer for that meeting shall be appointed by a major . e of those Councilmembers present, provided there is a quorum, and e appointment of a Councilmember as Mayor Pro Tempore shall not abridge their right to vote on matters before the Council. 3. All Committee of the Whole meetings shall be presided over by the Council President. The Council President may ask another Councilmember to fill in in the event of a temporary absence. If the Council President will be absent for an extended period of time (at least three meetings), the Council will elect a Councilmember to serve in that capacity until the Council President returns. 4. The Presiding Officer shall preserve strict order and decorum, state all questions coming before the Council, provide opportunity for discussion on each item on the table, and announce the decision of the Council on all 8 2/18/25 160 subjects. Procedural decisions made by the Presiding Officer may be overruled by a majority vote of the Council. B. Parliamentary Procedure Questions of parliamentary procedure not covered by these Rules of Procedure shall be governed by Robert's Rules of Order, Newly Revised (latest edition). C. Quorum 1. At all meetings of the City Council, four members shall constitute a quorum for the transaction of business. 2. Confirmations of appointments by the Mayor, budget transfers, personnel levels, and formal motions, resolutions, ordinances, and amendments thereto shall require the affirmative votes of fJCouncilmembers. D. Seating Members of the City Council will be Ted at Council dais in order of seniority, except that the Council sident will seated in the center during Committee of the Whole etin nd has the option to sit toat the right of the Mayor during Regular ecial Meetings. E. General Meeting Decorum 1. While the City Council is in embers must preserve order and decorum and a me ► shal " er delay nor interrupt the proceedings or the peace of the ' •unc nor . upt any member that has the floor. 2. Meeting partici remarks t 4. A Counci when recog us on the meeting agenda and confine or matter under discussion. uld first call upon Chairs and members of standing k on items referred from committees. desiring to speak shall address the Presiding Officer and d shall confine their remarks to the question under debate. 5. Councilmembers should aim to keep their initial round of comments to no more than 5 minutes, and staff or presenter responses to questions will not count against that time. 6. Councilmembers shall not be interrupted unless it is to be called to order. 7. No Councilmember shall speak a second time on the same item until each Councilmember has been given an opportunity to speak. 8. Councilmembers should speak respectfully to one another, to staff, and to members of the public. 9. Councilmembers should be attentive to speakers, minimizing distractions and refraining from side conversations. 9 2/18/25 161 10. Councilmembers should keep remarks brief, relevant, and nonduplicative. 11. Toward the goal of effective and efficient meetings, Councilmembers should arrive prepared, having reviewed materials in advance of the meeting. Clarifying questions may be directed to City Administration in advance of the meeting to allow for staff preparation. 12. To prevent Councilmembers from stepping out of the room and missing key information, repeating questions that they missed, or asking staff to repeat information, the Presiding Officer should call for a five-minute recess at approximately 90 minute intervals and between agenda items where possible. F. Motions, Debate, and Voting at Regular or 1. Prior to discussion of an action item, a Co which must be seconded by another table, except those motions descri not require a second. 2. Motions are generally encouraged seconded by a Committ: -tuber discussed in standing com 3. Motions not requiri request for a rol Sp ' al Meetings ember must make a motion, unci - ber, to place it on the in subpar. . ph 3 below, which do made by a Committee Chair and those action items previously lude nominations, withdrawal of a motion, int of order. 4. After a motion h. • o d seconded (if required), Councilmembers may disc • -ir . q ions on the issue prior to the vote, including why they will vo - .r or - ns - motion. 5. Coun staff prio y request a presentation or ask clarifying questions of ing debate. 6. If a resolutio ordinance, the City Clerk may read the item by title only or, if requested by any Councilmember, the document may be read in its entirety. 7. A motion may be withdrawn by the maker of the motion at any time. 8. A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 9. A motion to call for the question shall close debate on the main motion and is nondebatable. This motion requires a second and fails without a two- thirds majority. Debate is reopened if the motion fails. 10. Motions shall be entertained in the order of precedence outlined in the current edition of Robert's Rules of Order Newly Revised (latest edition). 10 2/18/25 162 11. The Regular or Special Meeting Consent Agenda is adopted by a single motion. 12. When the discussion is concluded, the Presiding Officer shall repeat the motion prior to voting. 13. Unless otherwise provided for by statute, ordinance, or resolution, votes will be taken by voice, unless a roll call vote is requested by the Presiding Officer or any Councilmember. Voting normally shall be by seniority; however, this procedure may be changed by the Presiding Officer. 14. Each member present must vote on all questions before the Council and may abstain only by reason of conflict of interest. 15. Silence of a Councilmember during a voice vote shall be recorded as an affirmative vote except where such a Counc -tuber abstains because of a stated conflict of interest. 16. No vote may be cast by proxy. 17. The City Council votes on the mo will state the results of the vote. the Presiding Officer 18. In case of a tie vote on a otion,motion fails subject to conditions outlined in RCW 35A.12.1 19. In cases where ther- eem•,- n..pposition, or on questions of little importance, the '�� g icer may seek approval by unanimous consent. 20. When the Coun .ncurs ith an item that does not require a formal fficer will summarize the Council's consensus at the ion. G. Questions All questio der shall be decided by the Presiding Officer with the right of appeal to t - majority of Councilmembers present. H. Adjournments 1. All meetings of the Council shall adjourn no later than 10:00 p.m., unless extended by majority approval of the Councilmembers present. Items not acted on by the 10:00 p.m. deadline shall be deferred to the next respective Council meeting as Unfinished Business, unless Council, by a majority vote or consensus of members present, determines otherwise. 2. Any Committee of the Whole, Regular, adjourned Regular, Special, or adjourned Special Meeting may be adjourned in the manner as set forth in RCW 42.30.090. 11 2/18/25 163 V. Public Participation A. Public Hearings: The following procedures shall apply to public hearings, except public hearings subject to Tukwila Municipal Code Chapters 18.104 through 18.116, which shall be subject to the procedures specified therein. 1. The Presiding Officer will formally open the public hearing. 2. City staff will provide a report summarizing and providing context to the issue at hand. 3. Proponents, opponents, and all other individuals who wish to speak to the matter may address the City Council for up to 5 minutes each. 4. City Councilmembers may ask further clarifying questions of proponents, opponents, other commenters, or staff. 5. Speakers are asked to sign in on forms ed by the City Clerk or, for those participating remotely, via email i dva of the meeting start time. 6. If a large number of people wish to ak to the is the Council may limit the total amount of comment tim- -dic. • to the ublic Hearing. 7. Once the Presiding Officer closes will be accepted, and the i- - is ope 8. Any hearing being held or continued in the mar - - as B. Public Comment 1. Time is set asi members of the p..' to ad not incl e . - nda. 2. Publi the Cit to condu Councilme blic hearing, no further comments r Councilmember discussion. eld by the City Council may be CW 42.30.100. tee of the Whole and Regular Meeting for ss the Council about items both included and to a ow members of the community to provide input to should not interfere with the ability of the City Council mess. It is just one of many ways to engage with 3. The Presiding Officer will open the public comment period by explaining how to sign up as well as how any necessary follow-up may occur. 4. Speakers will be limited to commenting once per item during the meeting. 5. Speakers are asked to sign in on forms provided by the City Clerk. 6. Speakers must wait to be recognized by the Presiding Officer. 7. Speakers are requested to first state their name for the record. 8. If six or fewer people have signed up to speak, comments will be limited to 5 minutes or less. If more than six people have signed up, comments will be limited to 3 minutes or less. Additional time may be granted by a majority of the Council. Speakers should limit their remarks to 5 minutes or less, 12 2/18/25 164 unarrles d♦tional time by t it .sidin fic rid y of the Council. 9. All remarks should be addressed to the Council as a whole and not to individual Councilmembers, City staff, or members of the audience. 10. No speaker may donate speaking time to another individual. 11. If a large number of people wish to speak to a particular issue, the Council may limit the total amount of comment time dedicated to that issue. 12. Comments should not be taken on items subject to quasi-judicial consideration unless it is during a specified public hearing. 13. Written comments may be submitted to the City Clerk or designee for distribution to the City Council. If seven copies are not provided by the submitter, copies will be distributed to the City`ouncil by the next day. 14. The Council has the right to invite anyone, public comment period, which is done or majority vote. 15. In general, Councilmembers s responding to, or sharing opinions request clarifying information. 16. Councilmembers can briefly request clarifying information only. 16. Councilmembers ould commenters on t 18.17. The Presi follow-up may o C. Disruption 1. Disru limited g: all eak at times other than the sus, unanimous consent from 'ngaging in dialogue, commenters.- , but may briefly staff to give answers to public nk each speaker in turn, reiterating how opriate. meeting are prohibited and include but are not a. Failu . .pecker to comply with the allotted public comment time. b. Outburs from members of the public who have not been recognized by the Presiding Officer. c. Interfering with other individuals desiring to provide public comment. d. Behavior that intentionally disrupts or impedes attendance or participation at a meeting. 2. If an individual is disruptive, the Presiding Officer may terminate that individual's comment period, request assistance to direct an individual to their seat or, in extreme cases, request assistance in removing the individual from the meeting room. 3. If a meeting has become disrupted to the point of a failure of resuming business, the Presiding Officer should call for a motion to recess. 13 2/18/25 165 4. If order cannot be restored, the City Council may order the meeting room cleared and continue in session or may adjourn the meeting and reconvene at another location selected by majority vote of the members pursuant to RCW 42.30.050. Members of the press, except those participating in the disturbance, are allowed to attend, and final disposition may be taken only on matters appearing on the agenda. VI. City Council Committees A. Standing Committees 1. The City Council may choose to implement a framework of standing Committees, comprising three Councilmembers each, to aid in the transaction of its business. 2. The standing Committee titles, scopes of aut r •rity, and schedule will be adopted by resolution in January of each ye 3. The scopes of the standing Committees , • .lanced in accordance with the City's workload. 4. The Council President shall app hair anembership of each Committee by the second Regula et' of each year. 5. The standing Committees s .II consi nd make policy recommendations to the City Council. Corn ma times refer items to the entire Council with no recommend 6. Each Committee -port to the Council the findings of the committee. 7. Each Committe will approv can aut w and approve the Committee agenda and e minutes before distribution. The Committee Chair tion of a Committee meeting. 8. In the -nt a Co ittee member is unable to attend a meeting, another Council '•er , attend in the absent member's place. If no replacement can be foun. ► eeting may still take place with two members. 9. Public comment is typically not accepted at Council committee meetings, but the Chair may make an exception in limited circumstances when an attendee may offer a necessary perspective or subject matter expertise. B. Ad Hoc Committees The City Council may establish such ad hoc committees as may be appropriate to consider special matters that do not readily fit the standing committee structure or that require a special approach or emphasis. 14 2/18/25 166 VII. Council Vacancies A. Vacancy A Council position becomes vacant upon the resignation, recall, forfeiture of position, or death of a Councilmember. The remaining members of the governing body shall appoint a qualified person to fill the vacant position. B. Resignation 1. A resignation including an effective date must be submitted to the City Council in writing. 2. The City Council accepts a resignation by a m on and vote. C. Appointment If a vacancy occurs in the office of Cou the procedures outlined in RCW 35 most qualified person available u widely distribute and publish a not application form for applying. T conjunction with an interviach of the new Councilmember. VIII. Other Responsibilities A. Public Records A 1. Each Councilme 'e- - _ ible for complying with RCW 42.56, laws that gover. - 'c •rds. 2. Paper : electr. r-. ds that relate to the functional responsibility of the recipie •r sende :s a public official constitute a public record, which is subject t. blic i► section in accordance with RCW 42.56. 3. Councilmem• should send and receive messages related to City business through the City's email system_ 4. Emails and/or text messages transmitted through personal accounts and devices are public records and must be retained accordingly. 5. Social media posts are a public record. Wherever possible, posting should contain links directing users back to the City's official website for in-depth information, forms, documents, or online services necessary to conduct official City business. 6. Public records created or received by a Councilmember will be transferred to the Legislative Analyst for retention by the City in accordance with retention requirements under state law. 7. Public records that are duplicates of those in the possession of City staff, such as meeting agendas, are not required to be retained. er, the Council will follow .050. 'll the vacancy with the lection I eld, the Council will acancy, the procedure, and any pplication forms will be used in idate to aid the Council selection 15 2/18/25 167 B. Open Public Meetings Act Compliance 1. Each Councilmember is responsible for complying with RCW 42.30, laws that govern public meetings. 2. If a quorum of the City Council is anticipated at a community or regional event or meeting, the Legislative Analyst or designee will evaluate the circumstances to determine if a notice of attendance or Special Meeting is needed. 3. For events not related to City business, four or attend, but may not discuss City business. 4. For events related to City business where a Meeting has not been issued, only three 5. Councilmembers should not enga• - ema communications involving a quoru .' the ou more Councilmembers may ice of attendance or Special embers may attend. it text threads or other ncil. 6. Councilmembers should refrain • ' commenting on social media conversations involving oth o ouncil bers. 7. Councilmembers shall sile during meetings. To .-'ntain and deliberation communicate i Council meeting n and other electronic devices are cy and to ensure that all discussion on the record, Councilmembers shall not at with another Councilmember during a 1. Counc -tubers t comply with the Code of Ethics for Elected Officials as codified a kwila nicipal Code Chapter 2.97 2. Councilmem.. hall not attempt to coerce or influence staff to engage in any act that is in conflict with, or creates an appearance of conflict with, the performance of official duties as cited in the City's Code of Ethics for Employees and Appointed Officials as codified at Tukwila Municipal Code Chapter 2.95. IX. Joining the City Council A. Swearing -in 1. As provided for in RCW 29A.60.280, Councilmembers shall take an official oath of office upon commencement of their term of office. The oath may be given by the Mayor, City Clerk, or a judicial officer and will be recorded with King County. 16 2/18/25 168 a. Newly elected Councilmembers will take an oath of office up to ten days before taking office, at the last Regular Meeting held before assuming office, or at the first Regular or Special Council meeting after the first of the year. b. Newly appointed Councilmembers will take an oath of office before or during the first Regular or Special Council meeting following their appointment. B. Orientation 1. New Councilmembers will be scheduled for orientation meetings with the Mayor, City Administrator, Legislative Analyst, City Clerk, each Department Director, and the City Attorney. Meetings should take place within 30 days, but if scheduling challenges arise, may occur up to 60 days within election or appointment. 2. New Councilmembers are expected to iew the City of Tukwila Councilmember Handbook, City Councf Procedure, the Equity Policy, the AWC Mayor and Council ber Ha •ok, and other relevant information. C. Required Training Councilmembers shall rec-' - the ing required by the State of Washington on the fundame me • n Public Meetings Act (OPMA), Public Records Act (PRA), - • • _ retention requirements per RCW 42.56.150. D. General Training Councilmembers coui d to attend training on the role of a City Councilm- c that which is offered by Association of Washington Cities. X. Councilmemb- avel a Training A. Purpose 1. Councilmembers are encouraged to be actively involved in city, county, state, regional and national organizations for the benefit of the Tukwila community. 2. Councilmembers may travel and attend training, education sessions, conferences, and meetings, and reasonable expenses will be reimbursed in accordance with city procedures applicable to employees and officials, subject to budgetary limit set by the full Council. 3. Councilmembers should report out on conferences and trainings attended. B. Travel Budget 1. Budgets for City Council travel and training will be set during the biennial budget adoption and adjusted through the annual budget amendment process, if necessary. 17 2/18/25 169 2. All Councilmembers will have discretionary access to travel funds. 3. The entire Council, by majority, will make the final decision on use of funds should issues arise. C. Travel Expenses 1. Councilmembers should exercise prudent judgment in incurring travel expenses on official city business. 2. Expenses eligible for reimbursement include standard (coach) airfare, baggage fees, ground transportation, mileage, registration, lodging, and meals (except alcohol). 3. All receipts must be retained and submitted for processing in accordance with current procedures established by the Finance partment. 4. Councilmembers may reserve a City ve for business travel when available. Xl. Voucher Review A. Purpose 1. Vouchers are the checks wi hich thity pays its bills. Before the entire Council approves vouchers • nse genda at a Regular or Special meeting, each transaction has . - multiple layers of review, starting with the individual s -rso ponsible for the payment, to supervisor, and, if appropriat- - I. .art t Director depending on dollar threshold. Each transactio - , - '- - , by designated Finance Department staff for final authorizatid issu. ce. These checks and balances help protect the City - , _ de surance that all claims presented for payment are comple e with established budget and policies. 2. At the b rotating th 3. The obligation ch year, the Legislative Analyst will create a schedule ng all Councilmembers. e Councilmember providing the review is to gain a general understanding of City expenditures and ensure alignment with city budget and policies. 4. If the Councilmember has a concern about any expenditure and how it fits with established budget and policies, they should request background information or clarification from the Finance Director or designated staff. In rare cases, the Councilmember may want to alert the full Council prior to voucher approval. 5. The reviewing Councilmember should verbally attest to their review prior to the City Council's approval of vouchers on a Consent Agenda. 18 2/18/25 170 City of Tukwila City Council Finance & Governance Committee Meeting Minutes January27, 2025 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: I. BUSINESS AGENDA Armen Papyan, Chair; De'Sean Quinn, Dennis Martinez Marty Wine, Aaron BeMiller, Laurel Humphrey, Tony Cullerton. Megan Marks A. Resolution: City Council Rules of Procedure Staff seeking approval of amendments to the Rules of Procedure regarding working with Administration staff, legislative actions, seating, and public comment. The City Council *previously gave direction at the 12/16/24 work session to structure public comment in such a way that the total time spent would be 30 minutes and the individual time limit should be 3 minutes depending on the number of signups. Item(s) for follow-up: • Clarify that the I.D.1 amendment around requests for assistance refers to individual Councilmembers making requests outside of a Council meeting. • Add language referencing a total public comment time of 30 minutes to Rule V.B.B. Committee Recommendation Unanimous approval. Forward to February 10, 2025, 2024 Committee of the Whole. MISCELLANEOUS New Fiscal Manager Megan Marks was introduced to the committee members. The meeting adjourned at 5:46 p.m. AP Committee Chair Approval 171