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Home My WebLink AboutSpec 2025-03-03 Item 5C - Contract - Orillia Rd S Overlay Design with SCJ Alliance for $125,935.27COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/03/25 JR ITEM INFORMATION ITEM NO. 5.C. STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 03/03/25 AGENDA ITEM TITLE Consultant Selection for Major Pavement Overlay and Repairs on Orillia Road South CATEGORY ❑ Discussion Mtg Date aI Motion Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg 3/3/2025 SPONSOR ❑Council ❑Mayor HR DCD ❑Finance ❑Fire TS P&R ❑Police 11PJV ❑Court SPONSOR'S This project aims to replace the worn course on Orillia Rd S, upgrade pedestrian crossings, SUMMARY and replace ADA ramps, while also involving engineering design, surveying, and environmental permitting. Staff advertised engineering services and received statements of qualification from several engineering consulting firms. All firms were evaluated, and SCJ Alliance was selected as the firm that best met project requirementsCouncil is being asked to approve a consultant agreement with SCJ Alliance, in the amount of $125,935.27. REVIEWED BY a Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Arts Comm. 02/24/2025 Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: JOVITA MCCONNELL LTAC DATE: COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. CoMMIFIEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $125,935.27 $0.00 $0.00 Fund Source: GRANT AND NO LOCAL MATCH Comments: 2025 CIP — Orillia Road South Overlay MTG. DATE RECORD OF COUNCIL ACTION 03/03/25 MTG. DATE ATTACHMENTS 03/03/25 Informational Memorandum dated 02/21/25 2025 CIP — Orillia Road South Overlay WSDOT Asset Management Preliminary Engineering Fund Authorization Orillia Rd S Preservation Area Map Minutes from Transportation and Infrastructure Committee meeting of 02/24/25 1 City of Tukwila Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Peter Mayer, Interim Public Works Director BY: Adam Cox P.E, Interim Traffic Engineer CC: Mayor Thomas McLeod DATE: February 21, 2025 SUBJECT: Consultant Selection for Major Pavement Overlay and Repairs on Orillia Road South ISSUE Approve a contract with SCJ Alliance to provide preliminary and final design services for the Orillia Road South Overlay Project in the amount of $125,935.27. BACKGROUND The project will replace the wearing course on the portion of Orillia Rd S between S 188th St and S 204th St, a .75-mile arterial that connects to several major roadways including 1-5 and S 212th St. The project will also upgrade pedestrian crossings and replace ADA ramps that do not meet current ADA requirements. In addition to engineering design services, tasks included in the project scope include surveying the location and condition of existing facilities, utility locate, environmental permitting required by the National Environmental Policy Act, preparing a cultural resources assessment, and project management. DISCUSSION City staff received statements of qualification from several engineering consulting firms who responded to the City's Request for consultant qualifications. The statement of qualifications of each of these firms was evaluated, and SCJ Alliance was selected as the firm that best meets project requirements and City objectives. FINANCIAL IMPACT The City has been awarded a WSDOT National Highway System Asset Management Grant in the amount of $125,935.27 for the Preliminary Engineering Phase of the Project. The grant does not require a local City match. Contract NHS Asset Mgmt Grant CIP Budget (104 Fund) SCJ Design Contract $125,935.27 $105,000 $20,000 RECOMMENDATION Council is being asked to approve a consultant agreement with SCJ Alliance, in the amount of $125,935.27 to provide preliminary and final design services for the Orillia Road South Overlay Project, and to consider this item on the Consent Agenda at the March 3, 2025 Regular Meeting. Attachment: CIP Page WSDOT Asset Management Preliminary Engineering Fund Authorization Map of roadways 2 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2025 to 2030 PROJECT: Orillia Road South Overlay Project # 82510404 Project Manager David Baus Department Arterial Streets DESCRIPTION: Complete pavement repairs, overlay, and curb and gutter, sidewalk, and guardrail repair JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. STATUS: Project was awarded full funding by National Highway Performance Program January of 2024 MAINTENANCE IMPACT: -520 Man Hours for pothole repair/crack sealing COMMENT: Construction must be completed as a single contract and authorized by August 31, 2026. FINANCIAL (in thousands) 2025 2026 2027 2028 2029 2030 Beyond TOTAL Project Costs Project Mgmt (Staff Time/Cost) $ 20 $ 20 $ - $ - $ - $ - $ - $ 40 Design $ 105 $ - $ - $ - $ - $ - $ - $ 105 Construction Mgmt. $ - $ 170 $ - $ - $ - $ - $ - $ 170 Construction $ - $ 939 $ - $ - $ - $ - $ - $ 939 Contingency $ - $ 95 $ - $ - $ - $ - $ - $ 95 Total Project Costs $ 125 $ 1,224 $ - $ - $ - $ - $ - $ 1,349 Project Funding Awarded Grant $ 105 $ 1,204 $ - $ - $ - $ - $ - $ 1,309 Fund Balance $ 20 $ 20 $ - $ - $ - $ - $ - $ 40 Total Project Funding $ 125 $ 1,224 $ - $ - $ - $ - $ - $ 1,349 3 Washington State W, Department of Transportation September 19, 2024 Mr. Pete Mayer Deputy City Administrator/Interim Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, Washington 98188 City of Tukwila Orillia Rd South NHPP-1230(007) FUND AUTHORIZATION Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov Dear Mr. Mayer: We have received FHWA fund authorization, effective September 16, 2024, for this project as follows: PHASE Preliminary Engineering TOTAL $105,000 FEDERAL SHARE $105,000 As a condition of authorization, you must show continuous project progress through monthly billings, until your project is complete. Failure to show continuous progress may result in your project becoming inactive per 23 CFR 630.106(a) (5) and subject to de -obligation of all federal funds and agreement closure. Enclosed for your information and file is a fully executed copy of Local Agency Agreement LA11024 between WSDOT and your agency. All costs exceeding those shown on this agreement are the sole responsibility of your agency. Any costs incurred after the Project Agreement End Date shown on the agreement are not eligible for federal reimbursement. In addition, all eligible costs incurred prior to the End Date must be billed within sixty (60) days of the End Date or they are ineligible for federal reimbursement. FHWA requires projects utilizing federal funds for preliminary engineering or right of way to advance to construction. If this project is unable to proceed to construction, any expended federal funds must be repaid. WSDOT authorization to proceed with right of way and/or construction is contingent upon receipt and approval of your environmental documents. You may proceed with the administration of this project in accordance with your WSDOT approved Certification Acceptance agreement. Sincerely, Sty tuu e- m.x Stephanie Tax Manager, Program Management Local Programs ST:jg:ml Enclosure cc: Seong Kim, Deputy City Engineer, Public Works Department Mehrdad Moini, PE, Northwest Region Local Programs Engineer 4 Transportation & Infrastructure Services Committee Minutes February24, 2025 F. Design Contract: South Boeing Access Road Overlay and Repairs Staff is seeking approval of a contract with Psomas, Inc. in the amount of $563,983.14 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. G. Consultant Contract: Interurban Avenue South Overlay and Repairs Staff is seeking approval of a contract with Psomas, Inc. in the amount of $649,418.88 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. H. Consultant Contract: Orillia Road South Overlay and Repairs *Staff is seeking approval of a contract with SCJ Alliance in the amount of $125,935.27 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. I. Supplemental Agreement: 42' Avenue South Bridge Replacement Project Staff is seeking approval of Supplemental Agreement No. 5, Contract No. 20-116 with David Evans and Associates, Inc. in the amount of $1,386,694 for the remaining design/permitting work associated with unexpected conditions on the project. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. The meeting adjourned at 6:21 p.m. SIT Committee Chair Approval Minutes by LH 6