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Home My WebLink AboutSpec 2025-03-03 Item 5E - Contract - Interurban Ave S Overlay Program Design with Psomas Inc for $649,418.88COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/03/25 JR ITEM INFORMATION ITEM NO. 5.E. STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 03/03/25 AGENDA ITEM TITLE Consultant Selection for Major Pavement Overlay and Repairs on Interurban Avenue South CATEGORY ❑ Discussion Mtg Date a Motion Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg 3/3/2025 SPONSOR ❑Council ❑Mayor HR DCD ❑Finance ❑Fire TS ❑PAR ❑Police 11PJV ❑Court SPONSOR'S The project aims to rehabilitate asphalt pavement on Interurban Ave S, replace traffic SUMMARY sensing loops, upgrade video detection equipment, and replace ADA ramps and push buttons. City staff advertised engineering services and received statements of qualification from several engineering consulting firms. All firms were evaluated, and Psomas was selected as the firm that best met project requirements. Council is being asked to approve a consultant agreement with Psomas in the amount of $649,418.88. REVIEWED BY a Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Arts Comm. 02/24/2025 Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: JOVITA MCCONNELL LTAC DATE: COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. CoMMIFIEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $649,418.88 $661,386 $0.00 Fund Source: GRANT AND NO LOCAL MATCH Comments: 2025 CIP — Boeing Access Road Over/ay MTG. DATE RECORD OF COUNCIL ACTION 03/03/25 MTG. DATE ATTACHMENTS 03/03/25 Informational Memorandum dated 02/21/25 2025 CIP — Boeing Access Road Overlay WSDOT Asset Management Award Letters Interurban Ave S Preservation Area Map Minutes from Transportation and Infrastructure Committee meeting of 02/24/25 13 City of Tukwila Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Peter Mayer, Interim Public Works Director BY: Adam Cox P.E, Interim Traffic Engineer CC: Mayor Thomas McLeod DATE: February 21, 2025 SUBJECT: Consultant Selection for Major Pavement Overlay and Repairs on Interurban Avenue South ISSUE Approve a contract with Psomas to provide preliminary and final design services for the Interurban Avenue South Overlay Project in the amount of $649,418.88 BACKGROUND The project will rehabilitate asphalt pavement on Interurban Ave S, required because of heavy vehicle traffic and high traffic volumes. Project work will also replace traffic sensing loops, upgrade video detection equipment, and replace ADA ramps and pedestrian push buttons that do not meet current ADA requirements. The project limits extend from approximately 100' south of East Marginal way S to 100' north of S 143rd St. and include approximately 2.25 miles of roadway, including 9 signalized intersections, 10 unsignalized intersections and numerous driveway approaches. In addition to design services, project effort will include survey and base mapping, stormwater analysis and management, support during initial construction administration, and public outreach support. DISCUSSION City staff received statements of qualification from several engineering consulting firms who responded to the City's Request for Qualifications. The qualifications of each of these firms were evaluated, and Psomas was selected as the firm that best meets project requirements and City objectives. FINANCIAL IMPACT The City has been awarded a WSDOT National Highway System Asset Management Grant in the amount of $661,386 for the Preliminary Engineering Phase. The grant does not require a local City match. Psomas Design Contract Contract NHS Asset Mqmt Grant $649,418.88 $661,386 RECOMMENDATION Council is being asked to approve a consultant agreement with Psomas in the amount of $649,418.88 to provide preliminary and final design services for the Interurban Avenue South Overlay Project, and to consider this item on the Consent Agenda at the March 3, 2025 Regular Meeting. Attachment: CIP Page WSDOT Asset Management Award Letters Map of roadway 14 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2025 to 2030 PROJECT: Interurban Avenue S Overlay Project # 82510403 Project Manager David Baus Department Arterial Streets DESCRIPTION: Complete pavement repairs, overlay, and curb and gutter repair JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. STATUS: Project was awarded full funding by National Highway Performance Program January of 2024 MAINTENANCE IMPACT: -1,300 Man Hours not needed to fill in potholes/crack sealing COMMENT: Construction must be completed as a single contract and authorized by August 31, 2026. FINANCIAL (in thousands) 2025 2026 2027 2028 2029 2030 Beyond TOTAL Project Costs Project Mgmt (Staff Time/Cost) $ - $ 50 $ 50 $ - $ - $ - $ - $ 100 Design $ - $ 397 $ - $ - $ - $ - $ - $ 397 Construction Mgmt. $ - $ - $ 545 $ - $ - $ - $ - $ 545 Construction $ - $ - $ 3,650 $ - $ - $ - $ - $ 3,650 Contingency $ - $ - $ 365 $ - $ - $ - $ - $ 365 Total Project Costs $ - $ 447 $ 4,610 $ - $ - $ - $ - $ 5,057 Project Funding Awarded Grant $ - $ 397 $ 4,561 $ - $ - $ - $ - $ 4,958 Fund Balance $ - $ 50 $ 49 $ - $ - $ - $ - $ 99 Total Project Funding $ - $ 447 $ 4,610 $ - $ - $ - $ - $ 5,057 15 Washington State V, Department of Transportation January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 Transportation Building 310 Maple Park Avenue S.E. P.D. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov RE: Interurban Ave S. 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Interurban Ave S. $4,958,000 Scope: Pavement repairs, overlay, and curb and gutter repair. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; 16 Mr. Hari Ponnekanti, P.E. City of Tukwila January 10, 2024 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini@wsdot.wa.gov. Sincerely, ,q--- Jay Drye, PE Director Local Programs JD:st:cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 17 WEST 6' idewalk 7.5' , buffer 13.5' west roadside / 11' , travel lane 11' travel lane INTERURBAN AVE S Typical Section + 12' turn lane 11' , travel lane 1 59' roadway 1 11' , travel lane 12.5' buffer 8' , trail 20.5' east roadside / EAST Transportation & Infrastructure Services Committee Minutes February24, 2025 F. Design Contract: South Boeing Access Road Overlay and Repairs Staff is seeking approval of a contract with Psomas, Inc. in the amount of $563,983.14 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. G. Consultant Contract: Interurban Avenue South Overlay and Repairs *Staff is seeking approval of a contract with Psomas, Inc. in the amount of $649,418.88 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. H. Consultant Contract: Orillia Road South Overlay and Repairs Staff is seeking approval of a contract with SCJ Alliance in the amount of $125,935.27 for design services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. I. Supplemental Agreement: 42' Avenue South Bridge Replacement Project Staff is seeking approval of Supplemental Agreement No. 5, Contract No. 20-116 with David Evans and Associates, Inc. in the amount of $1,386,694 for the remaining design/permitting work associated with unexpected conditions on the project. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. The meeting adjourned at 6:21 p.m. SIT Committee Chair Approval Minutes by LH 20