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Home My WebLink AboutSpec 2025-03-03 Item 5J - Final Acceptance - 2024 Annual Overlay & Repair Program with ICON Materials for $867,537.54COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared (y Mayor's review Council review 03/03/25 JR ITEM INFORMATION ITEM No. 5.J. STAFF SPONSOR: DAVID BAUS ORIGINAL AGENDA DATE: 03/03/25 AGENDA ITEM TITLE 2024 Overlay and Repair Project — Proj. #82410401, Contract No. 24-055 Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 7 Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date lltg 3/3/2025 SPONSOR Council ❑Mayor ❑HR EIDCD Finance Fire ❑TS EIP&R ❑Police ®PIS ECourt SPoNsoR's The Notice to Proceed with ICON Materials was issued on July 8, 2024, for the 2024 SUMMARY Overlay Project with physical completion on December 10, 2024. Council is being asked to formally accept the project as complete and authorize the release of the insurance, and performance bonds, subject to standard claim and lien release procedures, for the 2024 Overlay and Repair Project with ICON Materials in the final amount of $867,537.54. REVIEWED BY ® Trans&Infrastructure C CommunitySvs/Safety ❑ Finance Comm. E Planning/Economic Dev. ❑ LTAC C Arts Comm. ❑ Parks Comm. E Planning Comm. DATE: 02/24/2025 COMMITTEE CHAIR: JOVITA MCCONNELL RECOMMENDATIONS: SPONSOR/ADMIN. Comm Public Works Department I"IEE Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/03/25 MTG. DATE ATTACHMENTS 03/03/25 Informational Memorandum dated 02/24/25 2024 Annual Overlay Project Sites Map Post construction pictures Minutes from Transportation and Infrastructure Committee meeting of 02/24/25 157 Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Pete Mayer, Interim Public Works Director BY: David Baus, Project Manager CC: Mayor Tom McLeod DATE: February 24, 2025 SUBJECT: 2024 Overlay and Repair Project — Proj. #82410401, Contract No. 24-055 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of insurance, and performance bond. BACKGROUND The Notice to Proceed for Contract No. 24-055 with ICON Materials, of Pacific, Washington was issued on July 8, 2024, for the 2024 Overlay Project. The project included pavement overlay and repair of seven sites within the City of Tukwila. Approximately combined total of 6,300 centerline feet of paving. The attached maps show the areas of work. ANALYSIS Construction was Physically Complete on December 10, 2024. The budget for the 2024 Overlay & Repair was $1,144,013.20 including a contingency of 10%. No formal Change Orders were executed for the work since all changes fit within existing bid items or were performed under allowable Force Account items. Under -runs were primarily due to reduced quantities of Asphalt Roadway Planning and Reuse, Crushed Surfacing Base Course and various Force Account items not used. Construction Contract Amount Total Amount to be Paid $1,144,013.20 $ 867,537.54 RECOMMENDATION Council is being asked to formally accept the project as complete and authorize the release of the insurance, and performance bonds, subject to standard claim and lien release procedures, for the 2024 Overlay and Repair Project construction contract with ICON Materials in the final amount of $867,537.54 and consider this item on the Consent Agenda at the March 3, 2025 Regular Meeting. ATTACHMENT - 2024 Project Sites Map - Post construction pictures Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 158 City of Tukwila Public Works Department - Pete Mayer, Interim Director RAINIER GOLF & COUNTRY GIUB 3IENT RIVERTON $1T45T NEIGHBORHOOD S S136ST 2024 Annual Overlay project sites Thomas McLeod, Mayor S 114TH ST 50TH PL S Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 159 City of Tukwila Public Works Department - Pete Mayer, Interim Director S 128th St from E Marginal Way S to Macadam Rd S Thomas McLeod, Mayor Intersection of S 130th St and 35th Ave S Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 160 City of Tukwila Public Works Department - Pete Mayer, Interim Director 40th Ave S from S 130th St to S 132nd PI Thomas McLeod, Mayor Allentown: 40th Ave S from S 115th St to dead end Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 161 City of Tukwila Public Works Department - Pete Mayer, Interim Director 50th PI S from S 125th St to Railroad Ave Thomas McLeod, Mayor Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 162 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes February 24, 2025, 5:30 p.m. - Hybrid Meeting; City Council Conference Room & MS Teams Councilmembers Present Jovita McConnell, Chair; Hannah Hedrick, Mohamed Abdi Staff Present Pete Mayer, Griffin Lerner, Catrien de Boer, Shawn Christie, Laurel Humphrey, Brandon Miles, Adib Altallal, David Baus Guests Laura Maman, Justine Kim, John Palewicz, Ryan Duckworth, Mike Herzog 1. BUSINESS AGENDA A. Tukwila Maintenance and Operations East Campus Project Update Staff and consultants presented an update on the project's revised scope. Committee Recommendation Discussion only. Forward to March 10, 2025 Committee of the Whole. B. Bid Award: S. 149th St & S. 150th Watermain Replacement Staff is seeking approval of a construction contract with Pape & Sons Construction, Inc. in the amount of $1,214,012.98. Committee Recommendation Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. C. Design Contract: Ryan Hill Water System Connection Staff is seeking approval of a contract with Carollo Engineers in the amount of $601,505.00 Committee Recommendation Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. D. Project Completion: 2024 Overlay and Repair *Staff is seeking approval of contract completion and release of retainage with ICON Materials, Inc. in the final amount of $867,537.54. Committee Recommendation Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. E. Consultant Contract: 2025 Annual Overlay Program Staff is seeking approval of a contract with Psomas, Inc. in the amount of $487,198.99 for design and construction management services. Committee Recommendation: Unanimous approval. Forward to March 3, 2025 Regular Meeting Consent Agenda. 163