HomeMy WebLinkAbout25-092 - Contract - King County - Grant Agreement: Waste Reduction & Recycling OutreachDocusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
25-092
Council Approval N/A
CPA # 6527593
INTERAGENCY AGREEMENT FOR THE 2025 WASTE REDUCTION & RECYCING GRANT
PROGRAM
Between
KING COUNTY and the City of TUKWILA
This one-year Interagency Agreement "Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Tukwila adopted the 2019 King County Comprehensive Solid Waste
Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help
meet these goals, the King County Solid Waste Division has established a waste reduction and recycling
grant program for the cities that operate under the Comp Plan. This program provides funding to further
the development and/or enhancement of local waste reduction and recycling projects and for broader
resource conservation projects that integrate with waste reduction and recycling programs and services.
This grant program does not fund household hazardous waste collection activities. Program eligibility
and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as
Exhibit Band incorporated herein by reference. Grant funding for this program is subject to the budget
approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in
the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The
County expects that any information and/or experience gained through the grant program by the City will
be shared with the County and other King County cities.
L PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2025 shall not exceed $39,971.00.
2. This Agreement provides for distribution of 2025 grant funds to the City. However, grant funds
are not available until January 1, 2025.
3. During this one-year grant program, the City will submit a minimum of one (1), but no more than
four (4), progress reports to the County in a form determined by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of four (4) progress reports and requests for
reimbursement during the one-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter (April 30, July 31, October 31, January 31), except
for the final progress report and request for reimbursement, which shall be due by March 21,
2026.
If the City chooses to submit the minimum of one progress reports and requests for
reimbursement during the one-year grant program, they shall be due to the County by March 21,
2026.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5m working day of January
2026, the dollar amount of outstanding expenditures for which the City has not yet submitted a
reimbursement request.
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4. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
5. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances, rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
6. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
8. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
9. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2028.
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11. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or "text provided courtesy of King County Solid
Waste Division."
12. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
13. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
14. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
15. This project shall be administered by Catrien de Boer, Public Works Analyst, or designee.
B. The County:
The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Tukwila and/or "text provided courtesy of the City of Tukwila."
4. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Annie DeCosta-Klipa,
Project Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2025 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2025, and shall terminate on
June 30, 2026. The City shall not incur any new charges after December 31, 2025. However, if
execution by either Party does not occur until after January 1, 2025, this Agreement allows for
disbursement of grant funds to the City for County -approved programs initiated between January 1, 2025
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the
proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within
the activities described in the scope. Funds may be moved between tasks in the scope of work, attached
as Exhibit A, upon written notification by the City to King County.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims")
brought against the County arising out of or incident to the City's execution of, performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIIL ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Annie DeCosta-Klipa, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
adecostaklipa@kingcounty.gov
Catrien de Boer, Public Works Analyst, or a provided designee
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Tukwila
ESigned by:
,bw�aS h- "14
BY 85532AD525E84C1 ..
Thomas McLeod, Mayor
Mar 19, 2025
Date
0
King County
Signed by:
E
BY 247B2244A74F4FA...
Christopher S. Stubbs, Deputy Division
Director
Solid Waste Division
Date
Mar 20, 2025
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Waste Reduction & Recycling Grant
Scope of Work
City: City of Tukwila
Exhibit A
Project Representative/ Project Manager: Catrien de Boer, Catrien.deboer@tukwilawa.gov
*Add or remove tasks as applicable.
Please use this section to summarize your overall project goals and themes, general plans, and key
objectives.
The City of Tukwila will host events and provide outreach and education to schools, residents, and City
staff about recycling and waste reduction. Over the next year, we will host recycling collection events,
provide technical assistance to schools, lead food waste reduction workshops, and revamp internal
recycling efforts.
Please use this section to detail your project tasks. *Please copy this section for each additional task.
Task Title: Recycling /Reuse Collection Events
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
The City will host up to four (4) recycling/reuse collection events collecting up to two items each which
may include, but not limited to the following:
- Tires, mattresses, plastic film, CFC appliances, Styrofoam, shredding, scrap metal, yard waste
and/or furniture
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1111110 1
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Task A: Recycling Collection Events
$5,500
Task B: School/Organization Waste Reduction
and Recycling (old Task 2)
$22,000
Task C: Food Waste Reduction Outreach
$7,000
Task D: In -House Recycling and Waste Reduction
$5,471
Total: $39,971
*Add or remove tasks as applicable.
Please use this section to summarize your overall project goals and themes, general plans, and key
objectives.
The City of Tukwila will host events and provide outreach and education to schools, residents, and City
staff about recycling and waste reduction. Over the next year, we will host recycling collection events,
provide technical assistance to schools, lead food waste reduction workshops, and revamp internal
recycling efforts.
Please use this section to detail your project tasks. *Please copy this section for each additional task.
Task Title: Recycling /Reuse Collection Events
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
The City will host up to four (4) recycling/reuse collection events collecting up to two items each which
may include, but not limited to the following:
- Tires, mattresses, plastic film, CFC appliances, Styrofoam, shredding, scrap metal, yard waste
and/or furniture
1 I II: w a g
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
The events will happen throughout the year, likely one per quarter. The events may include a drive-thru
drop off at a location in Tukwila or household doorstep collection. The City's intent is to make these
events accessible and to reach as many residents as possible.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
Host up to four recycling collection events throughout the year, collecting up to two items at a time. The
events will be coordinated by Tukwila Staff who will contract with vendors to collect and recycle or
reuse the items. On-site staff will hand out educational materials which may include information on City
recycling programs, Hazardous Waste Management Plan materials from King County, and any other
materials deemed appropriate. The events will be promoted via social media, the City's newsletter (The
Hazelnut), the City's website, and on promotional flyers across Tukwila.
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally,
this can include items you will share with KC by the end of the grant period.
The City plans to send out information about the recycling/reuse collection events in the City's bi-
monthly newsletter which gets mailed to all residents and businesses (7,200). The events will also be
publicized on the City's website and social media pages.
By hosting recycling/reuse collection events, Tukwila can reduce the amount of recyclable and/or
reusable materials going to the landfill. Our most recent recycling collection event, where we collected
5-7 items each, was attended by 532 carloads. The City now plans to host up to four recycling/reuse
collection events, collecting up to two items at a time. We expect 150 carloads to bring recyclable
and/or reusable materials to each event.
Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates,
and fostering sustainable practices within the community.
The materials collected will be diverted from the waste stream and processed for recycling and reuse.
Some events will also provide an opportunity to recycle and properly dispose of moderate risk waste.
Other grants from King County and Washington State Department of Ecology, as well as funds from the
City of Tukwila, will pay for event expenses as well.
In addition to diverting materials from the City's waste stream, attracting residents to events provides
an opportunity to distribute educational material on City and King County recycling and moderate risk
waste programs. The educational materials can enhance the knowledge of residents regarding
recyclable materials, demonstrate the range of recycling/reuse opportunities, and improve behavior in
the purchase, handling, and disposal of recyclable and reusable materials.
2 1 14 « a ,g
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
I- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in
your final report.
These events will be evaluated according to the following metrics:
Number of vehicles attending
Volume of each material collected
Please use this section to detail your project tasks.
Task Title: School/Organization Waste Reduction and Recycling
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
The City of Tukwila will work with a consultant/recycling technical assistance specialist to provide
technical assistance to help schools and organizations start or improve recycling programs and waste
prevention and purchase recycled products. Outreach and technical assistance may happen via email,
telephone, mail, or on-site visits.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
The Consultant will offer assistance and tools based on organizations' needs that may include:
presentations, tabling, on-site waste reviews or audits, assistance with hard -to -recycle items, assistance
with reducing waste, and supplying recycling signs and posters and free desk -side recycling containers to
organizations that start or improve recycling/composting/waste reduction programs. The Consultant
will assist organizations with recycling, composting, waste prevention, and purchasing of recycled -
content goods. When possible, information will be provided about product stewardship, conserving
other resources used in typical business activities, and/or proper offsite disposal/recycling of items such
as electronics and mercury bulbs. The consultant will also provide technical assistance to schools
interested in signing up for King County Green Schools and/or Washington Green Schools.
We intend to highlight organizations and individuals in Tukwila who have excelled in recycling and waste
reduction through the City's annual Earth Day Awards event. We will purchase the awards for winners to
recognize their waste reduction/recycling achievements.
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
performance indicators (Ms), and the methods for tracking and evaluating progress. Additionally,
this can include items you will share with KC by the end of the grant period.
The intent of this outreach is to increase awareness and knowledge among Tukwila schools and
organizations about recycling, composting, and waste reduction strategies. Other performance
objectives include:
- Increase awareness among Tukwila schools/organizations of the benefits of recycling and/or
composting, what is recyclable, and the technical assistance available from the City.
- Work with schools/organizations to sign up for recycling and organics services.
- Reduce waste produced by these organizations and ensure that they are recycling and/or
composting the correct items onsite, and bringing other items, such as computers, to proper
recycling facilities.
- Provide assistance to all 5 Tukwila schools, including at least 10 on-site visits.
- Provide assistance to 5 other organizations on an as -needed basis, including distributing
materials to promote recycling and waste prevention.
Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates,
and fostering sustainable practices within the community.
Reduce trash produced at all 5 schools.
Increase organics and recycling collection rates at all 5 schools.
Reduce contamination in recycling and organics containers at schools/organizations.
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in
your final report.
The Consultant will follow-up with selected schools and organizations to see if they have implemented
program changes and to determine which assistance measures were the most successful in changing
recycling/composting-related behaviors. Other metrics will include:
- Number of organizations/schools assisted
- Type and frequency of assistance provided (mail, email, on-site, other)
- Number of presentations provided
- Number of schools signed up for King County Green Schools and/or Washington Green Schools
- Recycling and composting rates
- Contamination rates
Please use this section to detail your project tasks.
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Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
Task Title: Food Waste Reduction
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
Host food waste reduction workshops for residents of Tukwila, Burien, and Maple Valley and provide
attendees with food waste reduction kits. Translated information on giveaways will be provided as
needed. The Cities will also create a tabling display and activity focusing on food waste reduction to use
at in-person events. These workshops and Food Waste Prevention Week will be promoted via the City's
website, social media, and regular newsletter.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
The City, with help from consultants/contracted specialists, will host up to 5 food waste reduction
workshops throughout the three Cities (Tukwila, Maple Valley, and Burien) in 2025. We will provide free
food waste reduction kits to attendees. These kits may include but aren't limited to outreach materials,
countertop compost containers, BioBag samples, ethylene absorbing pad, storage guides, chip clips,
produce storage guides, among other items.
City staff and the consultants will also attend up to 4 in-person tabling events throughout the area with
displays and activities focused on food waste reduction.
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally,
this can include items you will share with KC by the end of the grant period.
The City plans to send out information about the food waste reduction workshops in the City's bi-
monthly newsletter ("The Hazelnut") which gets mailed to all residents and businesses (7,200) and
possibly in the Tukwila Parks and Recreation Guide. The events will also be publicized on the City's
website and social media pages.
By hosting these workshops, each City can reduce the amount of food being wasted and educate
residents on food waste reduction strategies. We plan to host up to 5 workshops throughout the three
Cities. We expect 30 participants at each workshop.
We anticipate educating approximately 400 people at the in-person tabling events.
Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates,
and fostering sustainable practices within the community.
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11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
The workshops will provide an opportunity for residents to learn how to effectively reduce food waste
as well as provide tools to help them reach this goal. In addition to diverting materials from the City's
waste stream, the workshops and tabling events provide an opportunity to distribute educational
material on City and King County food waste reduction programs. Educational materials can enhance the
knowledge of residents, demonstrate creative ways to reduce food waste, and improve behavior in the
use and disposal of food.
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in
your final report.
Metrics collected to measure success include:
- Number of workshop participants
- Number of people reached at tabling events
- Workshop survey results measuring the increase in awareness and knowledge regarding food
waste reduction
Please use this section to detail your project tasks.
Task Title: In -House Recycling and Waste Reduction
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
The City seeks funding to purchase materials and equipment to improve internal recycling and waste
reduction citywide. Strategies include:
• Hosting workshops and activities for internal staff.
• Ensuring waste stations with recycling and composting are present at internal City events.
• Tabling at internal City events to provide waste reduction and recycling/composting outreach to
City employees.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
This task will be managed by our internal Solid Waste Analyst in Public Works. They will work with other
City staff to set up waste stations (including recycling and composting) across City facilities, distribute
materials throughout City buildings, lead trainings, and provide educational materials to City staff. We
expect to purchase the materials for the following objectives:
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
11- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
Waste reduction events/activities and tabling at internal City events:
• Waste Reduction giveaways/incentives such as gift cards, reusable utensils, reusable bags, or
other items for Citywide recycling outreach/waste reduction events
• Display materials, such as tablecloth and retractable display
Recycling and composting waste stations at internal events
• Recycling and Compost Bins
• Compostable bags
• Signage
Handouts and educational materials will be provided to City staff and at internal City events to promote
recycling and waste reduction.
Information/education will also be provided within the City's internal semi-monthly newsletter, "The
Grapevine" sent to approximately 300 employees.
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally,
this can include items you will share with KC by the end of the grant period.
The City will host up to 4 workshops and activities to increase awareness and knowledge of recycling
and waste reduction options within City facilities. Information on general education, as well as for the
events will be publicized in the City's semi-monthly newsletter. Events will also be advertised through
internal flyers. We anticipate approximately 25 employees at each workshop/activity.
The City will table at 2 events educating approximately 75 people at each event.
Waste stations including recycling and composting will be at up to 6 internal events where food is
present.
A survey will also be designed to learn the increase in knowledge in recycling and waste reduction.
Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates,
and fostering sustainable practices within the community.
The intent of this outreach is to increase awareness and knowledge among Tukwila staff about recycling
and waste reduction strategies and to increase waste diversion. Other impact objectives include:
- Increase awareness among Tukwila staff about the benefits of recycling.
7 1 14 « a ,g
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
I- fill
11 King County
Department of
Natural Resources and Parks
Solid Waste Division
Exhibit A
Reduce waste produced by the City and ensure that staff are recycling/composting the correct
items onsite and bringing other items to proper recycling locations.
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in
your final report.
Metrics collected to measure success include:
• Number of workshop/activity participants
• Number of people reached at tabling events
• Workshop survey results measuring the increase in awareness and knowledge regarding waste
reduction and recycling.
• Number of internal events with recycling and composting waste stations.
• Volume of recycling and composting collected at internal special events.
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
Exhibit B
2025 WRR Grant Guidelines
Program Eligibility:
The King County Solid Waste Division (SWD) has prepared a list of Re+ Action Ideas and a Plug &
Play Project Plans that expands on the WRR Case Studies shared in the past two grant cycles and that
includes new creative and innovative project ideas for WRR Grant proposals/scopes of work
(Attachment 3). The goal of this list is to offer ideas for innovative projects beyond current WRR
SOWS including, ideas for incorporating Equity and Social Justice into all of our work such as
transcreating materials and signage into top spoken languages in King County.
The list offers ideas for influencing waste prevention and recycling consistent with Title 10 of King
County Code, the King County Strategic Climate Action Plan, and the King County 2019
Comprehensive Solid Waste Management Plan (Comp Plan), all of which have policies to achieve
Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the
development of grant proposals and encourages Cities to leverage WRR grant funds with multi -city
proj ects.
Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities
are encouraged to work together to leverage funds and have a greater influence on waste prevention
and recycling. Cities may choose to use their funding on one program or a combination of programs.
For WRR program ideas, please refer to the Re+ Action Ideas, which includes the examples below.
Sample Re+ Actions
• Plug & Play Project Plans : Plug & Play Project Plans
• Food Waste — Food rescue infrastructure investment — supporting hunger relief organizations and
food banks with resources like food storage, trucks, etc.
• Community - Establishing tool and other equipment libraries or other sharing initiatives, e.g.,
borrow party packs for picnics and birthday parties.
• Paper/Plastic Recycling - Multi -family - Technical assistance and in-person outreach to increase
recycling in multifamily complexes, with an emphasis of a multicultural and multilingual approach
such as through Spanish speaking Facilitators and or use of other regularly spoken languages for a
particular housing community.
• Banning single -use items in dine -in restaurants and hotels, e.g., coffee cups, water bottles, mini
personal care items, etc.
• Conduct food waste audits and implement customized food waste recycling programs in
economically and culturally diverse communities.
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
Please contact Annie DeCosta-Klipa at (206) 477- 4563 / adecostaklipa(&kin2county.2ov or reference
Attachment 6 if you have questions about specific program eligibility and/or consistency with the
Comp Plan.
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Household Hazardous Waste (HHW) education programs.
• Collection of any household hazardous waste items including, but not limited to:
treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights.
Cities should pursue funding for HHW collection or education programs through the King County
Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology
Local Solid Waste Financial Assistance (LSWFA) Program.
Grant Administration
Requests for Reimbursement:
Cities may submit at least one request for reimbursement per year during the funding cycle, due no
later than March 31 2026. Alternately, Cities may submit requests for reimbursement as frequently as
quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when
submitting requests for reimbursement and will be provided to Cities when the grant agreements are
executed.
Accrual Reporting:
By the 5m working days of January 2026, Cities must notify SWD of the amount of their total
expenditures for work that has been completed in the previous year but for which a request for
reimbursement has not yet been submitted so that SWD can accrue the amounts.
Progress Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. All progress reports must be signed by a City official and
be submitted via email.
Amendments
Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to
significantly change its scope of work. In general, a significant change would be one in which the City
wishes to add or delete a task from its scope of work. Amendments will only be approved if the
proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within
the activities described in the scope. A minor change, such as moving dollars between tasks, would
only require written notification, which may be submitted via e-mail. However, the City should
contact SWD when considering changes to their scopes to determine if an amendment is needed.
2
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
Insurance t 1 rit P.O. Box 880,30
12/19/2024
King County DNRP Solid Waste Division
Attn: Annie DeCosta-Klipa
201 S Jackson St
Seattle, WA 98104
Re: City of Tukwila
Waste Reduction & Recycling Grant
FukwiLa, WA 98 � 38
P�ic'fflc 206 575 604(�
Fax 206 9754"426
Ref#: 15838��� ry�"w�unA.�F.t
Evidence of Coverage
The City of Tukwila is a member of the Washington Cities Insurance Authority (WCIA), which is
a self-insured pool of over 160 public entities in the State of Washington.
WCIA has at least $4 million per occurrence limit of liability coverage in its self-insured layer that
may be applicable in the event an incident occurs that is deemed to be attributed to the
negligence of the member. Liability coverage includes general liability, automobile liability, stop-
gap coverage, errors or omissions liability, employee benefits liability and employment practices
liability coverage.
WCIA provides contractual liability coverage to the City of Tukwila. The contractual liability
coverage provides that WCIA shall pay on behalf of the City of Tukwila all sums which the
member shall be obligated to pay by reason of liability assumed under contract by the member.
WCIA was created by an interlocal agreement among public entities and liability is self-funded
by the membership. As there is no insurance policy involved and WCIA is not an insurance
company, your organization cannot be named as an additional insured.
Sincerely,
Rob Roscoe
Deputy Director
cc: Marty Wine
Catrien de Boer
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
BUDGET SUMMARY REPORT FORM Exhibit D
2025 King County SWD Waste Reduction & Recycling Grant
Contractor:
Date:
Address:
Phone:
Invoice #:
Report Period:
Preparer's Name:
Contract #:
Total amount requested this period:
Total amount previously invoiced:
Original contract amount:
Total amount charged to date:
$ -
Amount remaining for completion of interlocal:
$ -
Scope of Work
Current
Amount
Task
Description
Budget
Quarter
Previously
Remaining
#
(Task/title)
Costs
Invoiced
Balance
1
$ -
2
$ -
3
$ -
4
$ -
5
$ -
6
$ -
7
$ -
TOTALS
For King County Use
Contract #
Project 1126942 Org 720122
Exp.Account 54150 Task
22.000'
Purchase Order # Requisition #
Receipt
Supplier # Supplier Pay Site
Invoice # Payment Type
Total charges this period are approved for payment: $
Project Manager:
Date
Docusign Envelope ID: ECCF3006-EEE7-4C44-8F5D-B53035FA046A
Exhibit E
King County SWD Waste Reduction & Recycling Grant Expense Summary Form
2025 Grant Cycle
Contractor Name:
Reimbursement Request #
Date:
Contract #
Task Title & No.
Vendor
Date of Service
Item Description
Invoice No.
Amount Paid
Total
0