Loading...
HomeMy WebLinkAbout25-098 - Contract - King County - South King County Shelter Grant ProgramLN Ding County 25-098 Council Approval 10/21/24 King County Grant Agreement # 6437090 1. Purpose of Agreement. This Agreement ("Agreement") is made by and between King County, a municipal corporation ("the County") and the City of Tukwila ("Recipient") to set forth the terms and conditions under which the County will provide the Recipient with $2,000,000 as a grant to be used to pay or reimburse necessary expenditures incurred for the South King County Shelter Grant Project - as authorized in King County Ordinance 19659 during the period of April 10, 2024 — December 31, 2025. 2. Scope of Eligible Expenditures. Grant funds may only be used to pay or reimburse eligible expenditures consistent with Ordinance 19659 and as detailed in the Scope of Work (Exhibit A). 3. Recipient Responsibilities. Recipient agrees to administer the grant proceeds consistent with this Agreement. Recipient shall provide the County with certification (Exhibit B) that grant funds were used for eligible expenditures. Recipient shall use the grant invoice template (Exhibit C) to request payment from the County. 4. Access to and Maintenance of Records. Recipient shall maintain internal controls, accounts, and records (including personnel, property, financial, programmatic records, and other such records as may be deemed necessary by the County), for a period of six (6) years to ensure proper accounting for all grant funds and compliance with this Agreement. Recipient acknowledges that records may be subject to disclosure under the Public Records Act, Chapter 42.56 RCW. Recipient shall agree that the County or any duly authorized representatives, shall have, at any time and from time to time during normal business hours, access to any work product, books, documents, papers, and records of the Recipient which are related to this Agreement, for the purpose of inspection, audits, examinations, and making excerpts, copies, and transcriptions. 5. Termination. Upon seven (7) days' notice, the County may terminate this agreement for convenience. Any unspent grant proceeds shall be immediately returned to the County. 6. Repayment of Funds. If Recipient has unspent grant proceeds on hand as of 12/31/2025, Recipient shall return all unspent grant proceeds to the County within ten (10) calendar days. If any funds provided to recipient were used in a manner that is not consistent or allowable as outlined in this agreement, Recipient shall return funds to County in the amount determined to be ineligible. 7. Conflict of Interest. Recipient designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the program, are barred from any interest, direct or indirect, in any grant or proceeds of the program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. 8. Governing Laws. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. The venue of any suit or arbitration arising under this Agreement shall be in King County, Washington and if a lawsuit, in King County Superior Court. 9. Insurance Requirements. Recipient shall procure and maintain for the term of this Contract, insurance covering King County as an additional insured, as described in this section, against claims which may arise from, or in connection with, the performance of work hereunder by the Recipient, its agents, representatives, employees, and/or subcontractors. Recipient shall provide evidence of the insurance required under this Grant Agreement —South King County Shelter Project Page 1 of 11 LQ King County Contract, including a Certificate of Insurance and Endorsements covering King County as additional insured for full coverage and policy limits upon request by King County. The costs of such insurance shall be paid by the Recipient. The Recipient shall maintain the following types of insurance and minimum insurance limits and requirements: Commercial General Liability: $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, personal and advertising injury, and property damage. Coverage shall be at least as broad as that afforded under ISO form number CG 00 01 current edition. Such insurance shall include coverage for, but not limited to, ongoing operations, products and completed operations, and contractual liability. Such limits may be satisfied by a single primary limit or by a combination of separate primary and umbrella or excess liability policies, provided that coverage under the latter shall be at least as broad as that afforded under the primary policy and satisfy all other requirements applicable to liability insurance including but not limited to additional insured status to the County. Workers Compensation: Workers Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this Work and Services by applicable federal or "Other States" State law. • Employers Liability or "Stop Gap" coverage: $1,000,000 each occurrence and shall be at least as broad as the protection provided by the Workers Compensation policy Part 2 (Employers Liability), or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy Part 2 (Employers Liability), or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy. 10. Indemnification; Recoupment. Recipient shall, at its cost and expense, protect, defend, indemnify, and hold harmless the County, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys' fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Recipient, its directors, officers, employees, or agents, relating in any way to the Recipient's performance under the Agreement. These indemnification obligations shall survive the termination of the Agreement. Recipient further agrees that it is financially responsible for and will repay the County any and all indicated amounts following an audit exception which occurs due to Recipient's failure, for any reason, to comply with the terms of this Agreement. COUNTY Name: Dwight Dively Title: PSB Director PSB Office: DocuSigned by: Signature. Date: 4/9/2025 RECIPIENT Name: Thomas McLeod Title: Mayor Signed by: Signature: t,DutiaS Date: 3/28/2025 1 8:48 AM PDT Grant Agreement —South King County Shelter Project Page 2 of 11 LN Ding County ATTACHMENTS A — Scope of Work and Budget B — Certification C — Invoice Template D — Reporting Template Grant Agreement —South King County Shelter Project Page 3 of 11 Scope of Work — Exhibit A South King County Shelter Grant Program City of Tukwila (.INTRODUCTION LN Ding County Over 11,000 people experience homelessness on any given day in King County (the County). With the impacts of the COVID-19 pandemic, the need for emergency shelters has grown. The goal is to use this funding to de -intensify existing shelters by providing more shelter capacity to rapidly serve unsheltered families or individuals, to reduce the risk of contact spreading among encampments and those living unsheltered by, among other things, providing temporary lodging, food, support, and services to unhoused individuals currently residing in or near the applicant city. To that end, the County will provide one-time funding to cities located in south King County to site, construct, operate, and/or projects that benefit people living unsheltered and mitigate the negative impacts of living unsheltered, such as, day centers, hygiene services, sanctioned encampments and Shelter within the city for serving unsheltered individuals or families. The City of Tukwila (the City) is a growing and diverse community, with a history of providing funding and supportive services throughout the city for vulnerable populations. The City traditionally provides funding and resources directly for unhoused populations, including food, shelter, case management, and more through a collaborative process with regional partners. In the beginning of 2023, the City experienced an influx of hundreds of asylum seekers (with no access to traditional resources) seeking shelter at Riverton Park United Methodist Church (RPUMC, a local Tukwila church). For more than a year, the City began taking an active role and directly supported efforts at the church by providing onsite staff assistance, direct services, temporary sheltering, waste/cleanup services, and more. This wave of asylum seekers residing and seeking services, within Tukwila, has quickly exacerbated the overall number of families and individuals experiencing homelessness in Tukwila. The city of Tukwila is a small city trying to support a growing, regional problem. The city has 22,000 people in a metro region of 4,000,000 and is unable to respond and develop sustainable models, without the support of regional partners like King County. Due to the diverse needs of asylum seekers and general homeless populations in Tukwila, Tukwila has included an array of shelter, housing, and services in the Scope of Work. This includes allocating funding towards transitional housing capital improvements, emergency sheltering for asylum seekers, tiny homes for the unhoused, shelter beds and support services, and transitional housing programs. The City's intent is to use this King County funding to support all vulnerable, unhoused populations in Tukwila. The City intends to fund services and programs that can be tailored for both asylum seekers and the general homeless populations in Tukwila. II.OBJECTIVES The City of Tukwila's overarching goals for the programs are as follows: Grant Agreement —South King County Shelter Project Page 4 of 11 LN Ding County • Homeless services, including asylum seeker services, are available, accessible, and tailored to the needs of the community • Increase the number of diverse shelter and housing programs for the varying types of unhoused populations in Tukwila III.PROGRAM DESCRIPTION The City of Tukwila intends to increase tailored services, resources, and programs that allow unhoused populations to stabilize and work towards their long-term stability. The unhoused populations the city will support with this funding are those from our general homeless population, as well as the surge of asylum seekers without aid and seeking help in our city. For identified asylum seeker services, the City plans to leverage newly awarded State/Commerce funds to offset service costs identified below. This grant will be used to fund the following service types and strategies: 1. Shelter Beds & Support Services Tukwila has engaged with several agencies, including United Methodist Churches to increase shelter, bed capacity for asylum seekers in the region. Tukwila plans to continue building bed capacity across identified church partners or other agencies. Tukwila operated and funded a white FEMA -style tent used at RPUMC to shelter and address public health/safety issues at RPUMC and plans to continue to deploy strategies to increase shelter bed availability. Faith based partners currently under contract and anticipated to continue services via this contract are First United Methodist Church, New Covenant Church, Sure House Church, and other newly identified community partners. Rental Assistance & Transitional Housing Programs Create a tailored, rental financial assistance program (with case management) for working/work-able households who need assistance to stabilize in their new homes and have high barriers to permanent housing. Tukwila began engagement efforts with Muslim Community Resource Center about their transitional housing/rental assistance program. City would like a tapered assistance model with amount/length of financial assistance dependent on financial need. Tukwila would like to deploy programs for up to 6 months of assistance, but the amount of assistance is dependent to the unique needs of households enrolled in the program. Documentation requirements include copies of rental costs from lease agreements and receipts of payment from the property/landlord. 3. Direct Client Assistance Provide financial assistance for housing move -in costs and costs related to addressing households' barriers to permanent housing (i.e., application fees, documentation fees, security deposits, etc.). Tukwila plans to partner with RPUMC and/or other identified agencies to provide this funding to move unhoused families into permanent housing. This funding will be used over the course of the contract, not in one month, as one time assistance but varies depending on household need. Documentation will be collected, including receipts, invoices, and relevant documentation outlining housing - related expenses and payments made. 4. Support Services Tukwila will provide services that directly support unhoused populations. This includes case management, housing navigation, outreach, monitoring, and legal services. Tukwila intends to partner with i2 -strategies and other agencies for ongoing monitoring, housing navigation, and outreach support. Grant Agreement —South King County Shelter Project Page 5 of 11 LN Ding County Transitional Housing Capital Improvements Tukwila owns two homes currently used as transitional housing for unhoused and managed by St. Stephen's. Their programming includes case management and resource navigation. The homes need to be updated to address ongoing issues related to safety and sanitation. For example, a deck needs to be replaced in one of the homes and in another significant plumbing improvements are needed. All capital costs to be incurred in 2025. • Gregor House: 14239 42nd Ave South, Tukwila, WA 98168 • Harnett Manor: 14688 Macadam Road South, Seattle WA 98168 6. Tiny Homes Tukwila seeks to expand the number of tiny homes available to the homeless population. The City of Tukwila has engaged with Church by the Side of the Road to explore partnership opportunities, as well as LIHI. The location, operator, and set-up agency is still yet to be determined and confirmed. 7. Consultant Services Tukwila intends to continue contractual services with i2 -strategies for their subject matter expertise to support with the implementation/execution with new homeless services programs and/or policies for the City. Types of work include: Facilitate city meetings with community partners and staff, develop and provide strategic recommendations about asylum seeker and homelessness response, collaborate and coordinate response strategies in concert with nonprofits, churches, intergovernmental bodies, and community partners generally; provide support with contractual development and negotiation with community partners for service provision. IV.PERFORMANCE INDICATORS Each of the programs or services intended to be funded by the city will have tailored performance indicators due to the varying programming. Below are performance metrics the City will use for this project. Where applicable, metrics will be provided with demographic details (race/ethnicity, age, gender) of individuals served. 1. Shelter Beds & Support Services • Total # unduplicated Tukwila residents served • Total # served 2. Rental Assistance & Transitional Housing Total # unduplicated Tukwila residents provided with rental assistance Total # placed in transitional housing 3. Direct Client Assistance Total # unduplicated Tukwila residents served Total # served 4. Support Services Total # unduplicated Tukwila residents served Total # served Total # and type of service connections 5. Transitional Housing Capital Improvements • Adherence to stated timeline for construction Grant Agreement —South King County Shelter Project Page 6 of 11 11144 LN Ding County Number of individuals served by transitional housing (at project completion) 6. Tiny Homes • Total # unduplicated Tukwila residents served • Total # served 7. Consultant Services Monthly invoices including description of services provided V.PROJECT/PROGRAM PERIOD Due to the City of Tukwila's emergency declaration, the City can act swiftly to identify and contract with community partners for the services outlined above. The City is prepared to enter into contracts with agencies outlined above and/or are actively identifying new partners. Some agencies already under contract include i2 -strategies and the white tent rental (CORT) at RPUMC. The City is engaged and actively identifying new partnerships, including Low Income Housing Institute (LIHI), MCRC, RPUMC, other United Methodist Churches, to support with programs as outlined. The Tiny Homes program element is the most time -sensitive, as it includes significant capital expenditures. Additional timeline details regarding the Tiny Homes are listed below. Period Task(s) Q4 2024 • Identify possible sites for tiny home village and potential service providers • Initial budget prepared • Initial meeting with planning and development staff Q1 2025 • Refine budget and scope • Explore alternate site options • Identify possible other funders and community partners to assist with project • Continue to work on preliminary assessment of site plan and development issues • Research and resolve utility and stormwater issues Q2 2025 • Execute agreements with provider • Permits formally submitted to the City • Begin manufacturing of tiny homes • Utility connections, as needed • Permit issuance by City • Site preparations Q3 2025 • Begin site work + onsite construction • Utility hookups • Required inspections • Inspection by funders Q4 2025 • Site opens and goes live with first move ins. VIXEY MILESTONES AND DELIVERABLES The City of Tukwila will submit monthly progress reports in the format provided in Exhibit D. Progress reports should be submitted via email to the King County grant manager, Stephanie Killough at slkiillllcau„gl � Ikiiimg cau,im r, ., y by the 15th of each month, covering the activities of the previous month. .......................... Grant Agreement —South King County Shelter Project Page 7 of 11 LN Ding County VILPROGRAM BUDGET Grant Agreement —South King County Shelter Project Page 8 of 11 Unit # of # of Contracted Services Definition Units Unit Price Months Total Notes Transitional housing- needs safety and Transitional Housing - sanitation improvements. Capital Improvements one time 1 $ 120,000.00 1 $ 120,000.00 Reimbursement for white tent rental that Shelter- White Tent housed unhoused-asylum seekers at RPUMC; Rental one time 1 $ 130,000.00 1 $ 130,000.00 4/1-6/30 Homelessness Consultant hrs/month 140 $ 150.00 6 $ 126,000.00 i2 consultants (Stephanie & Colin) Subtotal 2 $ 250,000.00 2 $ 376,000.00 Unit # of #`of Subawards - Subrecipients Definition Units Unit Price Months Total Notes Tiny Homes Set -Up Costs one time 50 $ 17,000.00 1 $ 649,800.00 One time, set-up / capital costs .............................................................................................................. To include staffing, operational expenses, Tiny Homes Operations household 50 $ 500.00 6 $ 150,000.00 administrative expenses, supplies, etc. Contracted agencies are charged a bed night rate. This is the singles rate. The agency could cover any shelter expenses, such as supplies, utilities, etc. Tukwila is partnering with various agencies, including faith -based partners to Shelter Operations (Beds) bed night 450 $ 40.00 6 $ 108,000.00 increase shelter beds throughout the region Contracted agencies are charged a bed night rate. This is the family rate. The agency could cover any shelter expenses, such as supplies, Shelter Operations (Beds) bed night 370 $ 80.00 6 $ 177,600.00 utilities, etc. Contracted agencies are charged a room night rate. Different rate and unit definition because this is a per room rate in a house. The agency could cover any shelter expenses, such as Shelter Operations (Room) room night 90 $ 50.00 6 $ 27,000.00 supplies, utilities, etc. Site coordinator and management staff to Shelter -Housing Support oversee temporary shelter operations and Staff Services (i2 coordinate service provision across all site Consulting) hrs/month 160 $ 80.00 6 1 $ 76,800.00 partners. Ex: housing navigation, monitoring, case management, legal services, etc. Tukwila is currently contracting i2 -strategies for some support services and plans to continue Shelter -Housing Support throughout 2025. This may also expand to Staff Services (i2 include other agencies as outlined in Program Consulting) hrs/month 480 $ 60.00 6 $ 172,800.00 Description #4. .............................................................................................................. Financial assistance for housing move -in and costs related to addressing households' barriers to permanent housing (i.e., application Direct Client Assistance household 32 $2,000 1 $ 64,000.00 fees, documentation fees, deposits, etc.). May include furnishings. Rental assistance for Rental up to 6 months with support services - Assistance/Transitional payments to contracted agency. Housing household 11 $ 3,000.00 6 $ 198,000.00 $ 1,624,000.00 Subtotal 1693 $ 22,810.00 44 TOTAL 1695 $ 272,810.00 46 $ 2,000,000.00 Grant Agreement —South King County Shelter Project Page 8 of 11 I, am the LN Ding County Certification — Exhibit B of the City of Tukwila and I certify that: 1. 1 have authority and approval from the governing body on behalf of the City of Tukwila to accept proceeds from the County per the Agreement for the South King County Shelter Project by and between the County and the City of Tukwila. 2. 1 certify the use of funds submitted for reimbursement or payment under this contract were used only to cover those costs that: a. Are necessary expenditures incurred in support of the South King County Shelter Project b. Were incurred during the period that begins on April 10, 2024, and ends on December 31, 2025. 3. 1 understand the City of Tukwila receiving funds pursuant to this certification shall retain documentation of all uses of the funds, including but not limited to invoices and/or sales receipts and such documentation shall be produced to the County upon request and may be subject to audit by the State Auditor. I hereby certify that I have read the above certification, and that the information and my statements provided herein by me are true and correct to the best of my knowledge, and by my signature on this document, acknowledge my understanding that any intentional or negligent misrepresentation or falsification of any of the information in this document could subject me to punishment under federal, civil liability and/or in criminal penalties, including but not limited to fine or imprisonment or both under Title 18, United States Code, Sec. 1001, et seq. And punishment under federal law. Printed Name Signature Title Date Grant Agreement —South King County Shelter Project Page 9 of 11 LN Ding County Invoice Template — Exhibit C Grantee Contact Information Organization City of Tukwila Program South King County Shelter Contact Name Brandon Miles Contact Phone Number Contact Email Award Amount Expense Type TOTAL Invoice Amount $ Date Submitted to King County Signature of Authorized Representative Date Authorized Representative Name Grant Agreement —South King County Shelter Project Page 10 of 11 11144 LN Ding County Progress Report Template — Exhibit D PROGRAM PROGRESS REPORT Program ID: Click or tap here to enter text. Organization Name: Click or tap here to enter text. CPA#: Click or tap here to enter text. Reporting Period: Click or tap here to enter text. T 1. PROGRAM PRIORITIES FOR THIS REPORTING PERIOD: Provide a short summary or list of activities prioritized for this period. 2. PROGRAM ACCOMPLISHMENTS THIS REPORTING PERIOD: For each program objective listed in the Scope of Work, discuss activities carried out by your organization during this reporting period. Include reporting metrics as available (Quantitative and Qualitative). Attach relevant data as needed with this submittal. 3. PROGRAM CHALLENGES: What, if any, challenges did you face during this reporting period and what actions did you take to address these challenges. If there are any changes to your project goal(s), objective(s) or activities due to challenges faced, please note them in your response. 4. PROGRAM EQUITY: Describe how the organization is ensuring this program is inclusive and serving diverse community needs. Submitted by: CnodI< cir tap II'iei e to e inter V:eii�il, Date Submitted: CnodI< cit tap to eirit it a dll ate*. Grant Agreement —South King County Shelter Project Page 11 of 11