HomeMy WebLinkAboutReg 2025-05-05 Item 8A - Turnover Acceptance - Underground Stormwater Bypass Pipelines & Appurtenant Facilities from Prologis-Exchange 3301 South Norfolk LLCITEM INFORMATION
STAFF SPONSOR:KERRY MURDOCK ORIGINAL AGENDA DATE:05/05/25
AGENDA ITEM TITLE Prologis Stormwater Infrastructure
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Prologis-Exchange 3301 South Norfolk, LLC has completed installation of approximately
688 lateral feet of storm pipe in South Norfolk Street to connect the city storm system to
the original point of connection just southwest of the Norfolk Street and Airport Way
intersection. City Council is being asked to authorize the Mayor to sign the turnover
documents.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
05/05/25
MTG. DATE ATTACHMENTS
05/05/25
Bill of Sale with as-builts (final site plan)
Information Memorandum
Turnover asset acquisition form
Turnover material list
D03 turnover bulletin
Draft maintenance bond
Summary letter
----------------------------------Initials ---------------------------------
Meeting Date Prepared by Mayor’s review Council review
05/05/25 KM 8.A.
147
TO: Transportation & Infrastructure Services Committee
FROM: Pete Mayer, Interim Public Works Director
BY:Kerry Murdock, Development Engineer
CC:Mayor Thomas McLeod
DATE: April 7th, 2025
SUBJECT: Turnover of underground stormwater bypass pipelines and appurtenant
facilities installed within Tukwila right-of-way
ISSUE
Accept the turnover of stormwater infrastructure improvements from Prologis-Exchange 3301
South Norfolk LLC.
BACKGROUND
Prologis-Exchange 3301 South Norfolk, LLC has completed installation of approximately 688
lateral feet of storm pipe in South Norfolk Street to connect the city storm system to the original
point of connection just southwest of the Norfolk Street and Airport Way intersection. As
conditions of Public Works permit PW22-0033, Prologis-Exchange has constructed storm
drainage infrastructure within S. Norfolk St. to connect the existing city of Tukwila storm system
to the existing storm stub. The storm system was routed through the Prologis site and with
redevelopment, it was capped off. Now the city of Tukwila storm system needs to be
reconnected to the original point of connection. This has been filed under the Bill of Sale as
part of the city’s turnover process.
DISCUSSION
The public improvements have been constructed to city standards and inspected by Public
Works Project Inspectors and are ready for turnover.
FISCAL IMPACT
The value of the transferred improvements from Prologis-Exchange to the city totals $72,088
for the stormwater infrastructure constructed within S. Norfolk St. There will be no expense to
the city for accepting the infrastructure other than normal expected maintenance.
RECOMMENDATION
City Council is being asked to authorize the Mayor to sign the turnover documents and
consider this item on the at the May 5th, 2024 Regular Meeting.
148
BILL OF SALE
For good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the undersigned, Prologis-Exchange 3301 South Norfolk LLC, a limited liability
transfer, sell, assign, convey, and deliver to the City of Tukwila, a Washington municipal
installed within the Grantee
have and to hold the same for the said Grantee, its successors and assigns forever.
Owner hereby covenants that they are the lawful owner of said Improvements; that the same is free
from all encumbrances; that all bills for labor and material associated with the same have been paid;
that it has the right to sell the same as aforesaid; and that it will warrant and defend the same against
the claims and demands of all persons with respect to the foregoing covenants and will pay any
costs, including reasonable attorney fees incurred by Grantee, arising out of any such claim or
demand.
The Improvements are hereby conveyed in consideration of the agreement of Grantee, for itself, its
successors and assigns, to accept ownership of the Improvements and to maintain the same as
provided for in applicable city ordinances.
TO HAVE AND TO HOLD the same unto the said Grantee, its successors and assigns,
forever.
[Remainder of page intentionally left blank.]
Attachment AAttachment A
149
Title or Addressee
Date
Page 2
ATTACHMENTS
Bill of Sale and as-built site plan
Capital Asset Acquisition Form
Material List
Development Bulletin D3
Maintenance bond
INFRASTRUCTURE
688’ of 18” PVC Storm Pipe
CB#1 Type 2- 48" Saddle Manhole
Total Value: $72,088
NOTE: Prologis-Exchange Development Files are available at the Department of Community
Development Permit Center.
150
IN WITNESS WHEREOF, the Owner has executed this Bill of Sale this _____ day of
_________, 2025.
OWNER:
PROLOGIS-EXCHANGE 3301 SOUTH NORFOLK
LLC, a Delaware limited liability company
By: PROLOGIS, L.P., a Delaware limited
partnership, its sole member
By: PROLOGIS, INC., a Maryland corporation,
its general partner
By:
Jake Maxwell, Vice President
STATE OF WASHINGTON )
) ss
COUNTY OF KING )
I certify that I know or have satisfactory evidence that Jake Maxwell is the person who appeared
before me, and said person acknowledged that he signed this instrument, on oath stated that he
was authorized to execute the instrument and acknowledged it as the Vice President of
PROLOGIS, INC., a Maryland corporation, as the general partner of PROLOGIS, L.P., a
Delaware limited partnership, as the sole member of PROLOGIS-EXCHANGE 3301 SOUTH
NORFOLK LLC, a Delaware limited liability company, to be the free and voluntary act of such
party for the uses and purposes mentioned in the instrument.
DATED: ________________________, 2025.
Notary Public for the State of Washington
residing in ___________________,
(City)(State)
Print name:
Commission expires:
151
CITY OF TUKWILA, a Washington municipal corporation
______________________________
By: __________________________
Title: _________________________
Attest/Authenticated:
_________________________________________________________
City Clerk Approved As To Form by City Attorney
STATE OF WASHINGTON )
) ss.
COUNTY OF ____________ )
On this day, this record was acknowledged before me by ___________________, known to me to be
the _____________________ of the City of Tukwila, the municipal corporation that executed the
foregoing document, and acknowledged that they signed the same as their free and voluntary act for
the purposes described herein.
DATED December ______________, 2025.
___________________________________
Name:
NOTARY PUBLIC in and for the state of
Washington, residing at _______________
My commission expires: ______________
152
EXHIBIT A
PW22-0033 APPROVED PLAN SET SHEETS R1-R9
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CITY OF TUKWILA CAPITAL ASSET ACQUISTION FORM
INSTRUCTIONS.
City. The City Clerk processes the form.
TRANSACTION.
1. [ ] DEVELOPER S AGREEMENT
Name: _______________________________________________________________________________
Council Action Dated: __________________________________________________________________
2. [ ] BILL OF SALE
Total Construction Cost of Capital Asset: $_____________________________________________
Grantor: _____________________________ Grantee: ______________________________________
3. [ ] OTHER
Description: ___________________________________________________________________________
ASSET DESCRIPTION. [ ] Water [ ] Sewer [ ] Storm [ ] Curb/Gutter/Sidewalk [ ] Other
I certify that to the best of my knowledge the above information is true and accurate.
____________________________________________ ___________________________________
Signature Department Head Date
I hereby approve the acceptance of the named asset(s) on behalf of the City.
__________________________________________ ____________________________________
Mayor Date
Note: Assets over $40,000 in value require Council action and approval.
By council action at a council meeting dated ___________20 ___, the above assets were accepted.
__________________________________________ ____________________________________
Council President Date
__________________________________________ ____________________________________
ATTEST: City Clerk Date
DOCUMENTATION ATTACHED:
Turnover Request Letter Bill of Sale Easements Material List
Title Report Record Drawings ROW dedication Other:
DISTRIBUTION LIST: City Clerk Utility Asset Acctg. Maint. Div I Utility
Attachment B
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164
CITY OF TUKWILA
Public Works Department
206-433-0179
DEVELOPMENT BULLETIN D3
TURNOVER PROCESS
Approved 11/1999 1
Permit Number __________________________________
Applicant/Owner __________________________________
Project Address __________________________________
Parcel Number(s) __________________________________
Date Submitted __________________________________
TURNOVER PROCESS AND DOCUMENT DESCRIPTIONS
For turnover of privately built infrastructure to the City of Tukwila, the Owner, or
Works 3 weeks before requesting Public Works final inspection. Using the
enclosed City of Tukwila forms, provided for your convenience, will help ensure
the turnover submittal is complete. Final Inspection will not be scheduled until
Public Works receives the turnover submittal.
Once the Public Works Department receives the turnover submittal, the
Department reviews the submittal for completeness and accuracy. Public Works
may request additional information or corrections to the submitted documents.
Generally, the review will not hold up Final Inspection.
When all the paper work is complete, the Public Works Director presents the
request for turnover to the City Council. The acceptance process can take 2-6
weeks. Following acceptance, the City Clerk records the infrastructure
documentation.
If you have any questions regarding completion of these documents, please
contact the Public Works Permit Technician at 206-433-0179.
Attachment D
165
DEVELOPMENT BULLETIN D3
TURNOVER PROCESS
2
DOCUMENT DESCRIPTION
TURNOVER LETTER
Purpose: Provides formal request to the City to accept constructed
infrastructure and any related rights-of-way and easements as public.
Description: A letter addressed to the City of Tukwila requesting
acceptance of constructed infrastructure. The letter includes a brief
description of the infrastructure and reasons for turnover, for example,
public infrastructure required due to development, and description of
turnover paperwork being submitted.
RECORD DRAWINGS, AS-BUILT PLANS, & VICINITY MAP
Purpose: Provides permanent record for City Engineering and Maintenance
Divisions. Used by Mayor/Utilities Committee and Council when reviewing
the request for turnover.
Description: Submit Record Drawing and As-built plans to Public Works on
3.5 diskette in AutoCAD and on 24" x 36 " mylar sheets drawn to scale, with
the following inclusions:
Information on record drawings including: locations of existing and
abandoned-in-place components, dimensions, slopes, materials,
inverts, distances, finished grades and capped utilities
Construction Notes applicable to components of system
Easements
Rights-of-way
Stamped Engineer block with signature
BILL OF SALE
Purpose: Provides legal instrument for transferring infrastructure and
easements/rights-of-way from the Owner to the City.
Description: A brief summary of the installed system and attached legal
descriptions of easements and rights-of-way. Bill of Sale form enclosed.
Note: Documents will be recorded at King County Records. Please ensure all
166
DEVELOPMENT BULLETIN D3
TURNOVER PROCESS
3
CAPITAL ASSETS ACQUISITION FORM
Purpose: Processing acceptance and signoff of infrastructure by Public
Works/ Administration/Council/Finance.
Description: A brief summary of all components installed or constructed
and totals construction cost. Capital Asset Acquisition form enclosed.
Note: State law requires assets acquired from a special service district to be
transferred by ordinance.
MATERIAL LIST/INFRASTRUCTURE SPREADSHEET
Purpose: Provides complete description and constructed value of
infrastructure. The Finance Department uses this to record value of City
property.
Description: A spreadsheet, which shows a description of each
component of the system, the actual constructed cost for each component
and the total construction, cost for the system. Spreadsheet must be signed
and dated by Owner or authorized agent. Material List form enclosed.
EASEMENTS
Purpose: Grants City the right to operate, maintain, repair or reconstruct
transferred infrastructure on private property.
Description: Easement Form and two exhibits. The completed Easement
Form must be signed, dated and notarized. The two exhibits are: Exhibit A,
a written legal description of the easement and Exhibit B, a schematic plan
(8-1/2 X 11) of the easement in relation to the project. Easement
(Corporate Form) form enclosed.
Note: Documents will be recorded at King County Records. Please ensure all
167
DEVELOPMENT BULLETIN D3
TURNOVER PROCESS
4
DEDICATION OF RIGHT OF WAY
Purpose: Grants right of way to the City for the purpose of road
classification.
Description: Right of way Form and two exhibits. The completed right of
way form must be signed, dated and notarized. The two exhibits are:
Exhibit A, a written legal description of the Right of Way and Exhibit B, a
schematic plan (8-1/2 x11) of the right of way in relation to the project.
Dedication of Right-of-way form enclosed.
Note: Documents will be recorded at King County Records. Please ensure
MAINTENANCE BOND
Purpose: Security that contractor will maintain and repair constructed
infrastructure for a 2-year period. Maintenance Bond provides warranty.
Description: Completed Maintenance Bond must be signed and dated.
The City determines the bond amount and the Owner may secure the bond
by submitting the completed and signed Maintenance Bond Form or by
Assignment of Funds. Maintenance Bond Surety Agreement enclosed.
168
TBD
Illinois
Ninety Three Thousand Three Hundred Fifteen Dollars and 60/100 ($93,315.60)
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
TBD
TBD
(01) one year
PROLOGIS-EXCHANGE 3301 SOUTH NORFOLK LLC
PROLOGIS- EXCHANGE 3301 SOUTH NORFOLK LLC
a Delaware limited liability company
By: Authorized Person
[Name, Title] of Prologis, Inc., a Maryland corporation
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
****PLEASE SEE ATTACHED CALIFORNIA
ALL-PURPOSE ACKNOWLEDGMENT
FOR THE SURETY ****
Tanya Chinchilla
City of Tukwila
September 8, 2022
Emerald Gateway Storm Bypass - Public Works Permit# PW22-0033
Attachment E
169
Attachment F
170