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HomeMy WebLinkAboutReg 2025-05-05 Item 8C - Purchase - Brush Chipper for $64,828.71ITEM INFORMATION STAFF SPONSOR: SHAWN CHRISTIE ORIGINAL AGENDA DATE: 05/05/25 AGENDA ITEM TITLE Purchase Replacement Brush Chipper for Unit 2604 (mechanical failure) CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/5/2025 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY There are two brush chippers used by Street Maintenance is a 2002 Vermeer BC100XL unit 2604. This unit is no longer safe to use. With the high cost of repairs, it is more cost effective to replace this unit. Street Maintenance and Fleet identified the Bandit Intimidator 12XPC as comparable in size and functionality, costing $64,529. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/05/25 MTG. DATE ATTACHMENTS 05/05/25 Informational Memorandum dated 04/25/25 C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 05/05/25 JR Purchase Packet 8.C. 177 INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Pete Mayer, Interim Public Works Director BY: Shawn Christie, Internal Operations Manager CC: Mayor Thomas McLeod DATE: April 25, 2025 SUBJECT: Purchase Replacement Brush Chipper for Unit 2604 (mechanical failure) ISSUE A 501 Fund asset, Brush Chipper unit 2604 used by the Street Department, needs to be replaced. BACKGROUND There are two brush chippers in the City’s fleet inventory. Both units are heavily used with one unit used by Parks Maintenance and the other unit used by Street Maintenance. Street Maintenance is assigned the 2002 Vermeer BC100XL unit 2604 which is 23 years old. This unit recently started to have vibration problems and is no longer safe to use. Fleet Services identified that the feed assembly must be replaced at a cost of $10,000 for the unit to be returned to service. Unit 2604 is included in the Fleet Replacement Program and was already scheduled to be replaced in 2027. ANALYSIS With the high cost of the roller assembly repair on a 23-year-old unit, it is more cost effective to accelerate the replacement of this unit than to spend money on repair. The Street Maintenance and Fleet Services teams tested possible replacement units and identified the Bandit Intimidator 12XPC as the unit to purchase. The proposed unit is comparable in size and functionality of the current equipment. The new unit will cost $64,529. FISCAL IMPACT No additional funds are needed for this purchase and no budget overrun will occur. Fleet Services has identified $126,200 in savings in the adopted 2025 Fleet 501 Fund budget to cover the cost of purchasing a replacement brush chipper this year. The savings identified, through fleet utilization analysis, is to repurpose an existing Ford pickup truck for the added Park Ranger position and eliminating one of the replacement Police Patrol vehicles. RECOMMENDATION Approve the 501 fund purchase of a Bandit Intimidator 12XPC brush chipper replacing failed unit 2604 using already realized savings in the 2025 adopted budget and consider this item on the New Business for the May 5, 2025 Regular Council Meeting. Attachment: Purchase Packet 178 Unit (s):2614 Vehicle Part #Qty Description Total Item Cost 1 Base vehicle $58,556.00 SALES TAX $5,972.71 BASE VEHICLE SUB TOTAL $64,528.71 LICENSE & REGISTRATION $200.00 1 GRAPHICS $100.00 1 BLOODBORNE PATHOGEN KIT w/ truck 1 FIRST AID KIT w/ truck 1 FIRE EXTINGUISHER included OUTFITTING TOTAL $300.00 In-house Outfitting Labor $64,528.71 $300.00 $64,828.71 ($64,828.71) $0.00 $64,828.71 Date: Date: Date: Date: Date: Date: NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are based on supplier's pricing at time of quote and is subject to change without notice. David DeGroot Superintendent Signature: Bryan Still Operations Manager Signature: Garron Herdt Fleet Superintendent Signature: Shawn Christie Fleet & Facilities Manager Signature: STREET DEPT CHIPPER 2025 PURCHASE BUDGET AMENDMENT; COUNCIL APPROVAL TBD 2025 BRUSH BANDIT INTIMIDATOR 12XPC CHIPPER Cost Summary Approvals Base vehicle Outfitting Grand Total Capitalization (Over) / Under Budget Outfitting Labor Grand Total PW501650-537003 PW501650C-564000 Budget Date: Aaron BeMiller Finance Director's Signature: Marty Wine CITY ADMINISTRATOR Signature: [SAMES AS PW] Department Director's Signature: Pete Mayer Interim Public Works Director's Signature: 2614 FLEET PLATFORM Printed: 4/29/2025 179 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 PURCHASE ORDER NAME CONTACT OR SALESPERSON STREET ADDRESS PHONE NUMBER CITY/STATE/ZIP EMAIL ADDRESS VENDOR INFORMATION PURCHASE INFORMATION GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB-OBJ PROJECT PHASE TASK SUB-TASK AMOUNT Subtotal Sales Tax TOTAL NUMBER DATE VENDOR QUOTE DATE VENDOR QUOTE DATE OTHER QUOTES PURCHASER/ INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL NOTES APPROVALS (Required if more than $20,000.00) The PO number is the three-character department code and today’s date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc…) MM = Month (01, 02, 11, etc…) DD = Day (01, 21 ,29, 30, etc…) YY = Year (14, 15, etc…) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 PWFF2614-1 04/29/2025 Cal-Line Equipment NW 8721 S 218th ST Kent, WA 98031 Travis Wolf (253) 766-0097 twolf@cal-line.com 1 2025 BRUSH BANDIT INTIMIDATOR PW 501 651C 564 00 $ 58,556.00 12XPC CHIPPER SOURCEWELL CONTRACT # 010925-BAN $ 58,556.00 $ 64,528.71 2025 BUDGET AMENDMENT ST NEW UNIT 2614 REPLACES 2604 (Mechanical Failure) PLATFORM - $64,829 BUDGET - $0 USE $126,200 IN APPROVED 2025 FLEET PURCHASES BUDGET UNDERSPEND TO FUND THIS REPLACEMENT. 5,972.71 Shawn Christie, Fleet & Facilities Manager Pete Mayer, Interim Public Works Director Marty Wine, City Administrator 180 Cal-Line Equipment Northwest 8721 South 218th Street Kent, WA 98031 USA 253-499-5989 (Phone) QUOTATION Quotation #:Quote Created:Last Updated:Salesperson: 176408 12/10/24 04:08 pm by Cal-Line Equipment Northwest 04/22/25 10:48 am by Cal-Line Equipment Northwest Travis Wolf CUSTOMER:BILL TO:SHIP TO: City of Tukwila 11210 Tukwila International Blvd Tukwila, WA 98168 United States 206-900-6742 (Phone) Garron Herdt (Contact) Garron.Herdt@TukwilaWA.gov Cal-line Equipment Northwest 6010 Southfront Road Livermore, CA 94551 USA 925-443-6571 (Phone) Denny Knoll (Contact) dknoll@cal-line.com Cal-line Equipement Northwest 8721 South 218th Street Kent, WA 98031 USA 253-499-5989 (Phone) Brett Wise (Contact) bwise@owenequipment.com INTIMIDATOR 12XPC (12" DRUM STYLE) Qty Part #:Description:Base Price: 1 MODEL-12XPC Intimidator 12XPC - (12" Drum Style) $ 31590.00 STANDARD EQUIPMENT 1 STANDARD 24" diameter x 18 3/4" wide chipper drum with (4) 5/8" x 5 1/2" x 9" dual edge knives 1 STANDARD "Drum Shear Bar" spans full width of the drum mounted in the upper portion of the drum housing potentially creating a slicing action of a winch line or climber's rope 1 STANDARD "Power slot" assists in maximizing chip velocity. The power slot also provides a place for fine material to escape that might tend to lie in the belly of the drum. 1 STANDARD 25 gallon steel fuel tank with magnetic drain plug, lockable filler cap, and aluminum sight gauge 1 STANDARD 12 gallon steel hydraulic tank with magnetic drain plug, lockable filler cap, and aluminum sight gauge 1 STANDARD Slide box feed system (includes adjustable spring on each side) with (2) horizontal feed wheels 7 1/2" diameter x 16 3/8" wide, driven by (2) 15.9 CID hydraulic motors. STANDARD Top feed wheel jack mount with locking pin to raise & lock top feed wheel using tongue jack (not provided when hydraulic lift cylinder option is selected) STANDARD Bottom feed wheel clean out door (opens via spring latch pin allowing dirt and debris to fall out extending knife and component life) STANDARD 360 degree manual swivel discharge with 12" adjustable chip deflector 1 STANDARD Clean out and inspection door on discharge bottom 1 STANDARD 30 3/4" high x 54" wide tapered infeed hopper with 30" fold down infeed tray and heavy-duty taillight covers 1 STANDARD (2) Last chance safety pull cables 1 STANDARD Round control bar - located around top and sides of infeed hopper with 3 control positions (forward / stop / reverse) 1 STANDARD Wooden pusher tool with mount on infeed hopper 1 STANDARD 1/4" x 2" x 4" rectangular tubing with a 3/8" x 3" x 6" tubular tongue 1 STANDARD 5/16" (G70) safety chains with spring loaded latch hooks 1 STANDARD 8,000 pound capacity tongue jack with 15" of travel and foot pad 1 STANDARD Inspection window mounted on top of belt shield (allows viewing of belt and easy way to check belt tension) UNIT 2614 181 1 STANDARD 12 volt system with rubber mounted LED taillights, 6 prong replaceable coiled power cord & protected heavy-duty wiring with junction box, and LED clearance lights with reflectors. 1 STANDARD Pressure check kit - Gauge is NOT included 1 STANDARD Banded chipper drive belts (adjustable via a sliding engine system) 1 STANDARD Weather resistant manual container 1 STANDARD Engine disable plug for hood locking pin-preventing engine from operating without pin in place 1 STANDARD (1) weatherproof machine manual (includes safety, operation and parts sections) also (1) engine and clutch manual is included if applicable 1 STANDARD Spanish & English combination safety decals OPTIONS Qty Part #:Description:Option Price:Extended: 1 333-28984 Standard Imron Industrial Urethane Green $ 0.00 $ 0.00 1 990-RC1520-102 Kohler KDI2504, 74 horsepower (turbocharged) diesel engine with NACD spring loaded clutch - Tier 4 FINAL $ 20980.00 $ 20980.00 1 980-6000-37 Murphy PV485 panel with reversing auto feed for Kohler 74 horsepower diesel engines (Includes 1,000 CCA battery with box) - Panel is mounted off of engine shroud in lockable composite cover $ 2795.00 $ 2795.00 1 990-100962 Clutch is included with engine / motor $ 0.00 $ 0.00 1 OPTION-915-5000-90 Optional hydraulic bump bar with re-set handles on each side for 54" wide FOLDING infeed tray with one override mounted on infeed (Radiator or Drive) Specified: Drive $ 2025.00 $ 2025.00 1 OPTION-905-5001-15 Bolt-on shut-off switch for engine shut-down located on both sides of infeed hopper $ 725.00 $ 725.00 1 OPTION-905-5000-28 Hydraulic lift cylinder for top feed wheel (controlled manually unless wireless radio remote option is selected) $ 1050.00 $ 1050.00 1 OPTION-915-5000-47 Spring Loaded Tool less Trap Door (not available on tandem axle units)$ 250.00 $ 250.00 1 OPTION-905-5001-38 Hydraulic Flow Control (Single Mount)$ 325.00 $ 325.00 1 990-100447 Single 7,000 pound Torflex EZ lube electric brake axle $ 0.00 $ 0.00 1 990-1017-29 (2) ST235/80R 16" tires mounted on 8-bolt white modular rims (Tire is approximately 9.43" wide, tire capacity is 3,520 pounds each) (7,000 pound axles only) $ 0.00 $ 0.00 1 OPTION-980-1002-66 12" HD bolt on steel fenders - single axle units only $ 90.00 $ 90.00 1 990-100274 2-1/2" Wallace Forge Pintle Hitch $ 0.00 $ 0.00 1 900-5913-90 Spare tire mounted on white spoke rim (235/80R 16") - 8 bolt rim $ 275.00 $ 275.00 1 OPTION-626-5000-80 Battery disconnect switch $ 375.00 $ 375.00 1 OPTION-905-5001-55 Optional height adjustable discharge $ 425.00 $ 425.00 1 OPTION-905-5000-52 Hand Crank Swivel Discharge (In Lieu of Manual)$ 645.00 $ 645.00 1 OPTION-980-5001-71 Stops on discharge - 270 degree turn (can only be added if hand crank swivel is on machine) $ 40.00 $ 40.00 1 OPTION-906-5000-33 Swivel block off plates (limits discharge swing 45 degrees in each direction) - hand crank or hydraulic swivel discharges only $ 105.00 $ 105.00 1 OPTION-905-5000-09 Clean out and inspection door on transition.$ 175.00 $ 175.00 1 OPTION-980-100027 Aluminum Bolt On Chock Holders (Does not include chocks)$ 130.00 $ 130.00 1 OPTION-980-5001-03 Rubber Wheel Chocks (2)$ 90.00 $ 90.00 1 OPTION-905-5000-71 Hoop style cone holder (weld on)$ 175.00 $ 175.00 1 OPTION-980-5001-61 2-1/2 Pound Fire Extinguisher with bolt on mount $ 215.00 $ 215.00 1 OPTION-915-5000-68 Non-adjustable fender marker poles (mount is bolt-on)$ 105.00 $ 105.00 1 OPTION-905-5000-23 Gate valve for hydraulic tank $ 130.00 $ 130.00 182 Terms: Purchase order required Total Unit Price:$ 63700.00 Customer Discount:12.0000 %- $ 7644.00 Dealer Preparation/Delivery:$ 500.00 Customer Net Unit Price:$ 56556.00 Freight/Shipping:$ 2000.00 Customer Total:$ 58556.00 * NET 10 for Payment 1 OPTION-980-100095 Gate Valve for Fuel Tank $ 95.00 $ 95.00 1 OPTION-980-5001-44 Lockable padlocks for steel fuel and hyd tanks $ 45.00 $ 45.00 1 OPTION-905-5000-14 (2) Mud Flaps (1/4" x 12" x 18")$ 95.00 $ 95.00 1 OPTION-980-5000-02 12" longer bolt-on tongue (total tongue length will be 46" on the 12x, 12xpc, and 15xp, 48" on the 12xp and 15xpc and 50" on the 200/250) - measurements are from A-frame to hitch plate $ 280.00 $ 280.00 1 OPTION-911-5000-09 8,000 pound capacity tongue jack with 2,500 pound HD caster wheel $ 425.00 $ 425.00 1 OPTION-905-5000-15 Option 7 Prong (Flat/RV Style) to 6 prong coiled cord $ 45.00 $ 45.00 CUSTOMER TOTALS DEALER TOTALS COMMENTS By Cal-Line Equipment Northwest on 12/10/2024 04:18 PM Lead time is between 90-120 days SIGNATURE The Buyer, whose name and address appears above, agrees to purchase from the Seller, whose name and address appears above, the above equipment at the prices stated and upon the terms and conditions of this agreement. X Signature Date Close Print SOURCEWELL CONTRACT 010925-BAN 183 12XPC_2024-08 All specifications, dimensions and options are subject to change without notice, and were current at the time of printing. Dimensions may vary, depending on options and engines selected. Bandit Industries, Inc. reserves the right to change designs, specifications and options without prior notice. © 2024 Bandit Industries, Inc. All Rights Reserved. CALL YOUR LOCAL BANDIT SALES REPRESENTATIVE TO SCHEDULE A DEMONSTRATION TODAY! A powerful dual feed wheel system generates abundant pulling power to pull and compress material into the chipper. To assist with down pressure, two adjustable side mounted spring can generate over 400 pounds of down pressure, reducing the need to trim or re-position material. For added down pressure a hydraulic lift cylinder is available as an option. FEED SYSTEM A durable 24” diameter x 18 3/4” wide four-knife drum is standard with the fabricated components backed by a 5-year “GUTS” warranty. This efficient drum turns at a slower RPM, providing increased torque for enhanced chipping capabilities. With four knives, there are more cuts per revolution increasing efficiency. DURABLE DRUM To simplify the feeding process, a wide profile 30 ¾” high x 54” wide infeed hopper with 30” fold down infeed pan is standard. The large infeed provides a robust platform for feeding multiple stems or brushy material at one time. WIDE PROFILE INFEED The Model 12XPC falls in the middle of the three 12” capacity drum-style chippers offered and starts out the line models equipped with the proven slide box feed system. The 12XPC can be equipped with gas and diesel engine options ranging from 49 to 84 horsepower. A powerful dual feed wheel system driven by high displacement hydraulic motors pulls and compresses material into the chipper. INTIMIDATOR™ 12XPC 12” Capacity Hand-Fed Chipper FIND US ONLINE WWW.BANDITCHIPPERS.COM 6750 Millbrook Rd. • Remus, MI 49340 • 1-800-952-0178 Hand-Fed Chippers • Stump Grinders • Whole Tree Chippers Horizontal Grinders • Attachments 184 WWW.BANDITCHIPPERS.COM • (989) 561-2270 • SALES@BANDITCHIPPERS.COM FOR MORE INFORMATION Bandit Offers a Complete Line of Tree Care Equipment: Hand-Fed Chippers • Stump Grinders • Whole Tree Chippers Horizontal Grinders • Attachments Rope/Line Shear Device (standard) Provides an improved chance that rope or lines inadvertently entering the chipper may be cut Last Chance Cables (standard) Stops/reverses the feed wheel when pulled in case of an emergency Operator Safety Control Bar (standard) Wraps around 3 sides of the infeed chute & controls the direction of feed wheels Wood Pusher Paddle (standard) Used to feed small wood debris into the chipper Chipper Hood Pin w/Padlock (standard) Prevents unauthorized access to the disc or drum Chipper Hood Engine Disable Plug (standard) Prevents engine from being started without the hood pin in place Hydraulic Bottom Bump Bar (option) Stops feed wheels via mechanical connection when bumped, diverting hydraulic power away from the feed wheels INTIMIDATOR™ 12XPC SPECIFICATIONS INTIMIDATOR™ 12XPC FEATURES MEASUREMENTS TOWABLE Length (infeed tray open):16’ 2”492.8 cm Width:6’ 8”203.2 cm Height:8’ 2”248.9 cm Weight:5,100 - 5,500 lbs.2,313.3 - 2,494.8 kg Engines:49.4 - 84 HP (gas or diesel engine options) Fuel Tank:25 gal.94.6 L Hydraulic Tank:12 gal.45.4 L UNDERCARRIAGES Towable: (1) 7,000 lb. (3,175 kg) axle with electric brakes and (2) 235/80R 16” tires mounted on 8-bolt white modular rims DIMENSIONS Capacity:12”30.48 cm Opening:14 1/4” x 17” wide 36.2 cm x 43.2 cm wide Drum:24” dia. x 18.75” wide 61 cm dia. x 47.6 cm wide RPM:Approximately 1,530 RPM Hitch: 2-1/2” pintle hitch Discharge: 360° manual swivel with 12” (30.5 cm) adjustable chip deflector Feed System: Slide box feed system with (2) 16-3/8” (41.6 cm) adjustable down pressure springs, (2) 7-1/2” diameter x 17” wide feed wheels (19.05 cm x 43.18 cm) powered by (2) 15 CID hydraulic motors Frame: Mainframe is constructed of 1/4” x 2” x 4” rectangular tubing with a 3/8” x 3” x 6” tubular tongue 12XPC_2024-08 Standard & Custom Colors Available Choose from two standard colors, or select a custom color to match your fleet. Bandit Yellow Green Since 1983, Bandit has manufactured equipment for a multitude of wood waste processing markets. The vision since the beginning, is to build quality, highly productive, easy to maintain equipment providing years of dependable service. The commitment for quality, innovation and dedication is instilled in every employee and is one of the main reasons why Bandit became an Employee-Owned Company (ESOP) in 2018. These core values ensure each Bandit machine will leave the factory ready to exceed your expectations. COMMITTED TO QUALITY & PRODUCTIVITY To assist with enhanced chipping throwing power, a slot called the “Power Slot” is located on the front side of the drum housing allowing for increased air flow or in the event of machine plugging significantly simplifying the unplugging process. POWERFUL DISCHARGE CAPABILITIES 185