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Home My WebLink AboutReg 2025-06-02 Item 5C - Grant Acceptance - Recreation & Conservation Office Grant for Gilliam Creek Preliminary Design for $300,000 (Local Match $45,000)COUNCIL AGENDA SYNOPSIS Initials Aleeting Date Prepared by tl�tayor's review Council review 06/02/25 JR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 06/02/25 AGENDA ITEM TITLE Surface Water Fund — Gilliam Creek Fish Barrier Removal and Habitat Enhancement Recreation and Conservation Office Brian Abbott Fish Barrier Removal Grant Award CATEGORY ❑ Discussion Mtg Date Motion Date 6/2/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance Fire ❑TS P&R Police 0PJr ❑Court SPONSOR'S In late 2024, the Brian Abbott Fish Barrier Removal Board offered the City the full award of SUMMARY $300,000. City staff have been in negotiations with Recreation and Conservation Office staff to adjust our scope of work due to changing project needs and constraints. This funding will be used to advance the alternatives analysis and design development phase and complete 30% design. Council is being asked to accept a Recreation and Conservation Office grant award, pending legal review, in the amount of $300,000. REVIEWED BY A Trans&Infrastructure CommunitySvs/Safety ❑ Arts Comm. 05/28/2025 Finance ❑ Parks Comm. ❑ Planning/Economic Dcv. Comm. ❑ Planning Comm. CHAIR: JOVITA MCCONNELL ❑ LTAC DATE: COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $300.000 $0.00 $0.00 Fund Source: GRANT AND 15% CITY MATCH Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/02/25 MTG. DATE ATTACHMENTS 06/02/25 Staff Informational Memorandum dated 5/23/25 2025-2030 CIP Page for Gilliam Creek Project Minutes from the 5/28/25 Transportation and Infrastructure Services Committee Meeting (to be provided separately) 17 City of Tukwila Thomas McLeod, Mayor Public Works ❑eportment - Pete Moyer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: May 23, 2025 SUBJECT: Surface Water Fund — Gilliam Creek Fish Barrier Removal and Habitat Enhancement Project No. 99830105 Recreation and Conservation Office Brian Abbott Fish Barrier Removal Grant Award ISSUE Accept a Recreation and Conservation Office (RCO) Brian Abbott Fish Barrier Removal Board grant award for Gilliam Creek Fish Barrier Removal Project in the amount of $300,000 for preliminary design. BACKGROUND The Gilliam Creek Fish Barrier Removal and Habitat Enhancement project was established as a City CIP project in 2019, it is a priority project with Water Resource Inventory (WRIA) 9 and the Salmon Recovery Fund Board. The goals of the project are to restore fish passage between Gilliam Creek and the Green River, enhance habitat, and maintain or improve flood protection and maintenance and operation of the flap gate system. DISCUSSION In 2022, staff applied to the Brian Abbott Fish Barrier Removal Board grant program managed by RCO for design funding for the Gilliam Creek project. The City was initially unsuccessful in this grant round and was placed on a contingency list if funding were to become available. In late 2024, due to State delays and projects unable to accept funding, the Board offered the City the full award of $300,000. City staff have been in negotiations with RCO staff to adjust our scope of work due to changing project needs and constraints. This funding will be used to advance the alternatives analysis and design development phase and complete 30% design. The City is under contract with Otak for this work. FISCAL IMPACT The City was awarded a $300,000 grant from the RCO for Gilliam Creek Fish Barrier Removal. This grant has a 15% match. Project Budget Brian Abbott Grant $300,000.00 Match (15%) $ 45,000 Total $345,000 Source Awarded Grants (2021 and 2022 Flood Reduction) RECOMMENDATION Council is being asked to accept a Recreation and Conservation Office grant award, pending legal review, in the amount of $300,000 and consider this item on the Consent Agenda at the June 2, 2025 Regular Meeting. Attachments: 2025-2030 CIP Page 18 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2025 to 2030 PROJECT: Gilliam Creek Fish Barrier Removal and Habitat Project # 99830105 Enhancement Project Project Manager Joshua Hopigialibipt Surface Water DESCRIPTION: Construct fish passage improvements at existing flap gate and restore salmonid habitat; replace flap gate which may include a self-regulating tide gate or flood wall. JUSTIFICATION: Enable fish access to lower Gilliam Creek under wider range of flow conditions; fish barrier per WDFW and City; WRIA 9 salmon habitat project. bATUS: Alternatives Analysis Design completed in 2023. MAINTENANCE IMPACT: M&O is typically 3-5 years for HPA permits to revegetate streambanks following barrier removal. COMMENT: City applied to NOAA grants (Fish Passage & Transformational Habitat) in 2023 for design development and construction funding for the preferred alternative (estimated $24 M). City was not selected for one of the two grants. Meanwhile, the 66th Ave S culvert, tide gate and upstream debris rack (fish barriers) are causing erosion of passage as L the streambanks a condition upstream of permits of the 66th to repair the Ave S culvert. aforementioned Permitting erosion. agencies may require fish FINANCIAL (in thousands) 2025 2026 2027 2028 2029 2030 Beyond TOTAL Project Costs Project Mgmt (Staff Time/Cost) $ 78 $ 78 $ 78 $ - $ - $ - $ - $ 234 Design $ 620 $ 1,000 $ - $ - $ - $ - $ - $ 1,620 Construction Mgmt. $ - $ - $ 1,076 $ - $ - $ - $ - $ 1,076 Construction $ - $ - $ 4,648 $ - $ - $ - $ - $ 4,648 Total Project Costs $ 698 $ 1,078 $ 5,802 $ - $ - $ - $ - $ 7,578 Project Funding Awarded Grant $ 680 $ - $ - $ - $ - $ - $ - $ 680 Proposed Grant $ - $ 1,000 $ 5,802 $ - $ - $ - $ - $ 6,802 Utility Revenues $ 18 $ 78 $ - $ - $ - $ - $ - $ 96 Total Project Funding $ 698 $ 1,078 $ 5,802 $ - $ - $ - $ - $ 7,578 19