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HomeMy WebLinkAboutCOW 2025-06-23 COMPLETE AGENDA PACKET�, -4�o 2 Tukwila City Council Agenda �J�\IOLA- - Iv o...... , ❖ COMMITTEE OF THE WHOLE ❖ Thomas McLeod, Mayor Councilmembers: ❖ Mohamed Abdi ❖ Armen Papyan Marty Wine, City Administrator ❖ Jovita McConnell ❖ Dennis Martinez Tosh Sharp, Council President ❖ Hannah Hedrick ❖ Verna Seal 19Oa ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, June 23, 2025; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or via phone or Microsoft Teams for up to minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting 5 date. meeting, Please clearly indicate that your message is for public comment during the and you will receive further instructions. 4. PUBLIC HEARING a. An ordinance amending Reduction (CTR) Plan. To provide public tukwilawa.gov, provide the City of Tukwila Commute Trip hearing comments, please email citycouncil@ Pg.1 your first and last name, and reference the public subject line, by 5:00 p.m. on June 23, signed up by email, your name will be called to speak for up to 5 minutes. the Public Hearing in person and provide hearing topic in the 2025. Once you have upon during the meeting You may also attend your comments on -site. 5. SPECIAL ISSUES a. An ordinance amending the City of Tukwila Commute Trip Reduction (CTR) Plan. b. Update on asylum seeker response and authorization to spend remaining Washington State Department of Commerce grant funds. Pg.1 Pg.25 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. ADJOURN TO SPECIAL MEETING (Continued..) COMMITTEE OF THE WHOLE MEETING June 23, 2025 Page 2 ❖ SPECIAL MEETING ❖ 1. CALL TO ORDER/ROLL CALL 2. CONSENT AGENDA a. Approval of Minutes: 6/16/25 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a contract with Starfire Sports for tourism promotion, in an amount not to exceed $160,000.00. [Lodging Tax Funded] [Reviewed and forwarded to consent by the 5/12/2025 Planning & Community Development Committee] Pg.31 3. UNFINISHED BUSINESS a. An ordinance amending Ordinance No. 2201, Exhibit A, "City of Tukwila CTR Plan"; adopting the City of Tukwila 2025-2029 Commute Trip Reduction (CTR) Plan; to encourage large employers to reduce single -occupancy vehicle commute trips; providing for severability; and establishing an effective date. b. Authorize the Mayor to sign contracts to make capital purchases by the end of June 2025 to support a tiny home village at Church by the Side of the Road (CBSR) and other expenses related to the City's asylee response in a combined amount not to exceed $500,000.00 (utilizing remaining Department of Commerce Grant funds). Pg.1 Pg.25 4. NEW BUSINESS For discussion of Consent Agenda items only, if necessary. 5. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council If you are in please contact meetings are audio/video taped, and available at www.tukwilawa.gov need of translation or interpretation services at a Council meeting, us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 6/23/25 AT ITEM INFORMATION ITEMNO. 4.A., 5.A. & Spec 3.A. STAFF SPONSOR: ALISON TURNER ORIGINAL AGENDA DATE: 6/23/25 AGENDA ITEM TITLE Ordinance Updating the Commute Trip Reduction (CTR) Plan CATEGORY ❑ Discussion It Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ® Ordinance Mtg Date 6/23/25 ❑ Bid Award Mtg Date ® Public Hearing Mtg Date 6/23/25 ❑ Other AItg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ® DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PTV SPONSOR'S SUMMARY The City of Tukwila is completing its 2025-2029 CTR Plan update. Council is asked to hold a Public Hearing at the June 23, 2025, Committee of the Whole meeting and approve the ordinance adopting the CTR Plan at the subsequent Special Meeting that night. REVIEWED BY ® Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: 6/23/25 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ABDI RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $0 AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/23/24 MTG. DATE ATTACHMENTS 6/23/25 Informational Memorandum dated 6/17/25 Proposed Ordinance Adopting the CTR Plan Update Exhibit A - City of Tukwila Commute Trip Reduction Four -Year Plan Update 1 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Nora Gierloff, DCD Director BY: Alison Turner, Sustainable Transportation Program Manager Christopher Andree, Sustainable Transportation Outreach Coordinator CC: Mayor McLeod DATE: June 17, 2025 SUBJECT: Ordinance Updating the Commute Trip Reduction (CTR) Plan ISSUE The City of Tukwila is completing its 2025-2029 CTR Plan update, as required by Washington Clean Air Act in RCW 70A.15.4020. This ordinance would amend Ordinance No. 2201 to adopt the City of Tukwila 2025-2029 CTR Plan update. BACKGROUND CTR is a state law that requires large employers to participate in a program to reduce single - occupancy vehicle trips to their worksites to reduce air pollution, traffic congestion, and energy use. Ordinance No. 2201 was passed in 2008 adopting Tukwila's current CTR Plan. An update is required every 4 years. City staff have worked with the Washington State Department of Transportation (WSDOT) to set updated performance measures in 2011 and 2015. However, the City has not adopted a formal Plan update. In recent years, WSDOT has undertaken an effort to update CTR Plans across the state. This draft Plan is an outcome of this statewide effort. DISCUSSION The state as well as cities, counties and regional planning organizations are updating their CTR Plans with a deadline to adopt updated plans by June 30, 2025. The Plan details the benefits of CTR, services and strategies, alignment with other plans, and engagement, and sets performance targets for Tukwila's CTR worksites. Outreach that informs the Plan included engaging CTR-affected employers, engaging the public at in -person events during the summer of 2024 and engaging community members through a transportation rewards program from 2022 to 2024. Public input from recent Comprehensive Plan outreach also informed the Plan. The draft Plan and performance targets have been approved by the WSDOT Transportation Demand Management Technical Committee. Puget Sound Regional Council has also completed regional consistency review and found the plan to be consistent with the 2022-2050 Regional Transportation Plan. FINANCIAL IMPACT Keeping our plan current is a requirement of continued state CTR funding. RECOMMENDATION Council is asked to hold a Public Hearing at the June 23, 2025, Committee of the Whole meeting and approve the ordinance adopting the CTR Plan at the subsequent Special Meeting that night. ATTACHMENTS Proposed Ordinance Adopting the CTR Plan Update with Plan 2 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2201, EXHIBIT A, "CITY OF TUKWILA CTR PLAN"; ADOPTING THE CITY OF TUKWILA 2025-2029 COMMUTE TRIP REDUCTION (CTR) PLAN; TO ENCOURAGE LARGE EMPLOYERS TO REDUCE SINGLE -OCCUPANCY VEHICLE COMMUTE TRIPS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, motor vehicle traffic is a major source of air pollution, which causes significant harm to public health and degrades the quality of the environment; and WHEREAS, reducing the number of commute trips to work made via single -occupant vehicles is an effective way of reducing automobile -related air pollution, traffic congestion, and energy use; and WHEREAS, RCW 70A.15.4020 sets forth State policy on commute trip reduction ("CTR"); and WHEREAS, WAC 468-63-040 sets forth State administrative policy on commute trip reduction and local commute trip reduction plans; and WHEREAS, on May 5, 2008, the Tukwila City Council passed Ordinance No. 2201 adopting a Commute Trip Reduction Plan; and WHEREAS, the Washington State Department of Transportation, cities, counties and regional planning organizations across the State are updating their CTR Plans with a deadline to adopt 2025-2029 CTR plans no later than June 30, 2025; and WHEREAS, the Washington State Transportation Demand Management Technical Committee has reviewed and approved the City's Draft 2025-2029 CTR Plan on April 3, 2025; and 2025 Legislation: 2025-2029 CTR Plan Version 06/06/25 Staff: A. Turner Page 1 of 2 3 WHEREAS, the Puget Sound Regional Council has reviewed the City's Draft 2025- 2029 CTR Plan for regional consistency and found the plan consistent with the 2022- 2050 Regional Transportation Plan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Amendment of CTR Plan; Adoption of 2025-2029 CTR Plan Update. The CTR Ordinance is hereby amended to provide in its entirety as contained in Exhibit A, attached hereto and incorporated herein by this reference as if set forth in full. A complete copy of the CTR Plan, as amended, shall be kept on file electronically by the City Clerk and accessible from the City's website in accordance with Washington State records retention schedule requirements and City policy, and shall be made available to the public upon request. Section 2. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality if the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2025. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Thomas McLeod, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Office of the City Attorney Ordinance Number: Exhibit A: 2025-2029 CTR Plan 2025 Legislation: 2025-2029 CTR Plan Version 06/06/25 Staff: A. Turner Page 2of2 4 City of Tukwila Commute Trip Reduction Four -Year Plan Update: 2025-2029 Benefits of CTR 1. Describe the local land use and transportation context and objectives. a. Describe the setting in the jurisdiction as it is today or will be in the near future. Tukwila is located in the heart of the Puget Sound region, just south of Seattle. Incorporated as a city in 1908, Tukwila has become a leader in commerce, warehousing, distribution of goods, and manufacturing due to its central location at the crossroads of two major freeways and minutes from SEA Airport. Tukwila has a mix of commercial, industrial, and retail zones, many of which are concentrated around major corridors such as Tukwila International Boulevard, Southcenter Parkway, and Interurban Avenue. The Duwamish River and the surrounding industrial area contribute to the city's role as a center for warehousing and manufacturing. Tukwila's proximity to Seattle -Tacoma International Airport has helped boost its retail and commercial development and makes Tukwila an attractive location for businesses and hotels serving the airport. Tukwila's workforce population is significantly higher than its residential population; the City has an estimated population of 22,930 (Washington Office of Financial Management Postcensus 2024) and an estimated employment of 42,989 (Puget Sound Regional Council Covered Employment 2023); a ratio of 1.87 jobs to residents, far higher than the county average. Tukwila is a majority minority city with only 31.8 percent of residents identifying as white alone (U.S. Census Bureau, American Community Survey, 2023). With 40 percent of the population being foreign born (U.S. Census Bureau, American Community Survey, 2018-2022), Tukwila serves as a first landing place for many immigrants and refugees. b. Describe features of land use and transportation facilities and services that affect commuters. Tukwila's diverse transportation system includes highways, arterial streets, local streets, bus, light rail, commuter rail transit service, Amtrak passenger rail service, sidewalks, bike lanes, trails, and neighborhood footpaths. In addition, SEA Airport and Boeing Field provide air transportation. The Duwamish River provides water access. Several major highways including Interstate 5, Interstate 405 pass through or near Tukwila. These highways provide critical access to other parts of the region, but also present challenges such as traffic congestion and barriers to local connectivity. Tukwila is well -served by public transportation with buses, rail, and more. King County Metro bus routes serve local and regional destinations, including the Southcenter Transit Center. Link light rail connects Tukwila to Seattle and SEA Airport. The Tukwila Sounder station connects to Seattle and Tacoma. In addition to fixed -route transit, Metro Flex is an on -demand service available in part of Tukwila. However, weekend transit service and service hours are inadequate in the Tukwila Urban Center. Transit connections to the Tukwila Sounder station are poor and the Link light rail station is located away from Tukwila's major employment centers, requiring 1 to 2 bus connections. 1 5 The City has invested in improving its pedestrian and bicycle infrastructure, though there are gaps in the active transportation network. New developments are increasingly designed with new sidewalks, crosswalks, and bike lanes. The Green River Trail and Interurban Trail are part of the transportation network, connecting regionally to Seattle, Renton, and Kent. There are also plans for the Lake to Sound Trail to connect through Tukwila from Lake Washington in Renton to the Puget Sound in Des Moines. Major transportation issues within the city include physical and geographic barriers that challenge connectivity throughout the city. Barriers include steep hills, the Green/Duwamish River, highways that separate portions of the city from each other, and large commercial blocks that impede the pedestrian experience. Additional challenges include traffic congestion, the need for expanded transit options, an incomplete active transportation network, and first/last mile connections to transit. Tukwila's land use and infrastructure consists of mainly auto -centric development. Even in the Tukwila Urban Center, blocks are large, and a large volume of vehicles and an incomplete sidewalk network makes walking to destinations difficult. Several projects aimed at improving the transportation network include improvements to Tukwila International Boulevard corridor, the development of more transit -oriented communities, expansion of the Link light rail system to Federal Way and Tacoma, and the Stride bus rapid transit S1 Line which will connect to Bellevue. Sound Transit is also planning to add an additional light rail infill station on the north side of the city, near Boeing Access Road. c. Describe whether and how commuting patterns have changed in the past few years. Population Growth & Affordable Housing: Continued employment and residential growth in the Puget Sound region is causing strain on the transportation system. Travel demand is increasing as housing costs rise and residents move farther away from urban centers and jobs, from Seattle to south King County and beyond. This is resulting in longer commutes. This trend may have accelerated in recent years due to the COVID-19 pandemic and the rising cost of living. Telework: Before the COVID-19 pandemic started in 2020, telework was not a common practice in Tukwila, with 4% of CTR work done remotely (2019/2020 WSDOT CTR Aggregate Report). At the beginning of the pandemic, jobs that could be done from home were. Working at home in the Puget Sound region increased from 6% to 27% between 2017 and 2021 (PSRC 2021 Household Travel Survey. https://www.psrc.org/media/7538.). Four years later, telework remains for some, however many have returned to in -person work and traffic congestion quickly returned to pre -pandemic levels. The implications for CTR are that drastically reducing single -occupancy -vehicle trips with telework is possible, however CTR strategies may be limited in their ability to shift in -person workplace cultures. The shift towards telework needs to happen at the employer leadership level to allow it as an option. Public Transportation: Commuters may be less willing to ride public transportation since the COVID- 19 pandemic. Additionally, hybrid models of work may be contributing to a slow return to transit ridership. The implications for CTR are that addressing safety concerns is necessary for convincing commuters to use transit. d. List the most important land use and transportation objectives from your city or county's plans that commute trip reduction most directly affects. Centers: Tukwila has two designated regional centers, the Tukwila Regional Growth Center located in the Southcenter commercial area and the North Tukwila Manufacturing and Industrial Center (MIC). 2 6 The Tukwila Urban Center is intended to provide dense housing and jobs development in a transit - oriented environment. The goal for the MIC is to maximize the employment of and economic benefits to the people of Tukwila and the region, while minimizing impacts on residential neighborhoods. Land Use: Growth is actively guided and managed in a way that: Preserves and enhances the quality of life and the diverse residential neighborhoods of the community, and serves them with vibrant business districts, open space, recreational facilities, affordable housing, and other supportive land uses; Maximizes and leverages public infrastructure investments, including public transit facilities; Protects environmentally critical areas and shorelines; and Promotes economic development (Comprehensive Plan Goal LU-2). Several areas are planned to absorb the planned growth: • Southcenter District: This area is intended to develop as a high -density, regionally oriented, mixed -use center. Residential development is encouraged in proximity to water amenities, or within walking distance of the Sounder commuter rail/Amtrak station or the bus transit center. • North Tukwila MIC and the Boeing Access Road Station Area: The planned addition of a light rail infill station near Boeing Access Road is supported by planning efforts and accompanying development regulations which encourage employment growth within and around the MIC and foster supporting uses. • Tukwila International Boulevard District: The area is transitioning from an auto -dependent former state route toward a pedestrian focused corridor with mixed -use centers including Tukwila Village and other TOD nodes. • Tukwila South: This area is planned to accommodate increased employment and residential density over time. Transportation: CTR affects several goals in the City's Comprehensive Plan: • Goal T-1 Equity: Eliminate system barriers to ensure fair access to healthy, affordable, reliable transportation options, livable places, and jobs. • Goal T-2 Safety: Provide a safe transportation system and placemaking to emphasis Tukwila as a welcoming place, particularly for historically marginalized and vulnerable populations. • Goal T-3 Connectivity: Maintain, expand, and enhance Tukwila's multimodal network particularly walk, bike, roll, and transit to increase mobility options where needs are greatest. • Goal T-4: Adaptability: Anticipate and plan for the community's evolving needs, new technologies, and opportunities for mobility. • Goal T-5: Environment: Plan, design, and construct transportation projects that reduce greenhouse gas emissions, improve community health, and protect the natural environment. And, the Comprehensive Plan includes several policies relevant to CTR: • Policy T-5.2 Support Tukwila employers providing Commute Trip Reduction Program (CTR) services to workers to reduce drive -alone trips, vehicle miles traveled, traffic congestion, and greenhouse gas emissions. • Policy T-5.3 The City of Tukwila will pursue investing in transit benefits and education to set an example to other employers by a commitment to reducing drive -alone trips, vehicle miles traveled, and greenhouse gas emissions. • Policy T-5.5 Support car -share, bike -share, and other alternatives to individual automobile ownership, to enhance sustainability. 3 7 • Policy T-5.6 Support, encourage, and implement transportation programs and improvements that promote water quality and regional air quality. • Policy T-5.10 Support transportation system improvements and programs that encourage transit use, high -occupancy vehicle trips, and non -motorized transportation to reduce single - occupancy vehicle trips, vehicle miles traveled, traffic congestion, and greenhouse gas emissions. e. Describe critical aspects of land use and transportation that should be sustained and key changes that should be considered to improve commute trip reduction's contribution to the land use and transportation objectives you reference. The city is positioning itself as a key location for transit -oriented development (TOD), particularly around Tukwila International Boulevard (TIB) Link light rail station and the Tukwila Sounder station. The plans for higher -density mixed -use development near these transit hubs expect to attract new residents and businesses, while reducing dependence on automobiles. The city's emphasis on TOD also includes supporting the development of affordable housing near transit stations. Tukwila's focus on TOD should be sustained and the City should continue to encourage dense mixed -use development and reduce parking requirements for development. Tukwila's TDM program focus on outreach to diverse populations should be sustained. Many people, especially immigrants, refugees, and individuals with limited English proficiency (LEP), struggle with understanding our complex transportation system and are not fully aware of what services are available. Targeted outreach to individuals and groups in Tukwila can help overcome cultural and language barriers to accessing sustainable transportation options. Metro Flex service should be sustained as a needed first/last-mile connection to fixed -route transit. Key changes that should be considered include improving transit service to provide more frequent and reliable service, including during off-peak hours. Improve east -west transit connections between Tukwila and Bellevue, and between Tukwila and Kent/Renton. Improve transit service connecting to Tukwila Station. Monitor the parking capacity and manage demand at park -and -rides including TIB Station, Tukwila Station, and Interurban Ave S. Since the City does not provide transit service, the City will continue to advocate for improvements and work to ensure safe bus stops and a complete active transportation network. 2. Describe how the CTR program will help achieve the jurisdiction's land use and transportation objectives. a. Describe how and to what extent your CTR program will help your city or county achieve the land use and transportation objectives referenced in question 1. The Regional Growth Management strategy and the City's focus on increasing housing, employment, and land use density are mutually reinforcing. Reducing single -occupancy vehicle trips of CTR workers will help ensure a balanced transportation system with circulation for all users, since traffic congestion will be reduced. In addition, reducing the drive -alone rate helps reduce parking demand, which will help achieve land use goals of denser, more walkable, transit -oriented development. CTR program efforts will help maintain the new multimodal level of service standard. TDM Program staff will advocate for improved transit service and nonmotorized network connectivity. 4 8 3. Describe how the CTR program will help achieve the jurisdiction's environmental objectives. a. Describe how the CTR program will support jurisdiction greenhouse gas emission reduction efforts. King County has climate commitment targets to reduce direct countywide sources of greenhouse gas emissions by 75% by 2040, compared to a 2007 baseline. As a recipient of Congestion Mitigation and Air Quality Improvement Program funding, the city works to meet federal congestion mitigation and air quality goals through a regional TDM program, which expands on and supports Tukwila's CTR program. Trips taken by public transit or active transportation, or skipped via telework, eliminate the greenhouse gases that would have been generated by a drive -alone trip. b. Describe how the CTR program will support jurisdiction environmental objectives in addition to greenhouse gas emission reductions. The CTR program's efforts to lower the drive -alone rate of CTR workers will support jurisdiction environmental objectives in several ways, in addition to greenhouse gas emission reductions: • Helping minimize transportation impacts on the natural environment such as noises, odors, air pollution, water pollution, and stormwater runoff. This supports Goal EN-1: The City's air, land, and water resources are restored and protected for future generations and are resilient to a changing climate. • Helping educate employers and workers on the value of sustainable transportation choices. This supports Goal EN-2: An educated public that understands the importance of protecting and enhancing the functions and values of environmentally critical areas and actively assists in their stewardship. • Helping maximize and leverage public infrastructure investments including public transit facilities so that growth can be managed, making denser development possible without expanding roads. This supports Goal RC-MIC-1: Support for existing industrial activities in the Manufacturing/ Industrial Center and development of new industrial activity, in order to maximize the employment and economic benefits to the people of Tukwila and the region, while minimizing impacts on residential neighborhoods., and Goal H1: Support housing growth consistent with regional targets. 4. Describe how your CTR program will help achieve regional and state objectives. a. Summarize the local, regional, and state benefits that would be gained if you achieve your CTR targets. Many of the local, regional and state objectives go hand -in -hand with CTR success. By encouraging sustainable transportation choices, the CTR program supports the demand for the new multi -modal level of service standard. Likewise, building out the regional multimodal network will encourage workers to use sustainable transportation. As drive -alone trips shift to sustainable modes, greenhouse gas emissions will lower. Achieving our CTR targets will help meet the TDM priorities in the Puget Sound Regional Council (PSRC) 2022-2050 Regional Transportation Plan: • Improving TDM Integration in Planning • Measuring Programming Effectiveness and Efficiency • Evaluating and Addressing Equity in TDM • Modernizing the CTR Law Achieving our CTR targets will help meet the state outcomes and actions in the Washington State Department of Transportation (WSDOT) Draft State 2025-2029 CTR Plan: 5 9 • Improve delivery of CTR programs • Expand CTR market to address equity • Produce more useful transportation behavior data • Expand investment and service to advance equity and environmental justice • Respond to shifting mobility patterns. • Reduce greenhouse gas emissions. Additionally, ensuring that CTR worksites complete required CTR surveys and program reports will provide the City, county, region, and state with data to help improve the transportation system. b. List adjacent CTR-affected cities and counties. • City of Seattle • City of Renton • City of Burien • City of Federal Way • City of SeaTac • City of Kent • King County c. Describe the top few cross -border and regional transportation issues that affect your jurisdiction. Notable commuter activity between Tukwila and Bellevue/Redmond illustrates the need for transit service that could provide a better transit connection for these workers. Additionally, there are areas east of Tukwila (between Kent and Renton) where workers employed in Tukwila would benefit from accessible east -west transit options (Draft Tukwila Transit Plan). Transportation users experience a lack of convenient direct transit routes compared to driving. There is significant traffic congestion, especially during peak hours. Relatively abundant parking at large worksites encourages high drive - alone rates. The Sounder train operates on limited schedule, making its use for shift -based employment less than desirable. Some area Park and Rides have more demand than capacity. Suburban development has resulted in challenges with the first/last mile to transit. d. Describe the strategies you, adjacent cities and counties, and your region have agreed to use to address the top issues described in the previous bullet. Maintaining coordination between the City and its regional partners is a main strategy for addressing regional and cross -border issues. This includes coordination with transit agencies and neighboring jurisdictions. TDM Program staff meet with staff at nearby jurisdictions in south King County monthly to discuss issues and coordinate implementation efforts. Staff or elected officials participate in many regional meetings including the Regional TDM Stakeholders quarterly meeting and the South County Area Transportation Board. Tukwila's partnership with King County Metro to implement TDM in Tukwila helps ensure coordination with the county. Staff also leverage the CTR survey results as a tool for education, building awareness of flexible schedules, telework, carpool matching, Vanpool resources, HOV lane use, first/last mile transit connection services, active transportation amenities. 6 10 Performance targets 5. List your jurisdiction's CTR performance target(s). a. List performance targets that reflect only CTR-affected worksites. We will use a 3% reduction in drive -alone rate (DAR) for each worksite. For example, if a Tukwila worksite's current DAR is 60.0%, then 60.0% x 97% = 58.2%. That calculation would then make that worksite's performance target be 58.2%. We will use a weighted aggregate of all Tukwila's worksites to create our jurisdictional target, once this survey cycle is complete. b. List any additional performance targets. None 6. List the base value you'll use for each performance target. a. For each performance target, provide the number you'll use as the baseline (or starting number). You'll measure the difference between this number and your results to report performance. We will establish a base value during the 2023-2025 survey cycle. 7. Describe the method you used to determine the base value for each target. a. Provide the source for each base value listed. We will establish a base value during the 2023-2025 survey cycle. 8. Describe how you'll measure progress toward each target. a. List the method you'll use to measure progress for each target. We will measure progress using 2025-2027 CTR survey results. 9. List your jurisdiction's CTR-affected worksites. a. List all your CTR-affected sites. 1. The Boeing Company: Thompson Site - C80464 2. The Boeing Company: Development Center - C80462 3. The Boeing Company: Plant 2/North Boeing Field - C80463 4. Boeing Employees Credit Union - C80452 5. Cellnetix Pathology and Laboratories - C80453 6. City of Tukwila - C80454 7. Harnish Group Inc.: NC Machinery - C80456 8. Harnish Group Inc.: NC Power Systems - C80457 9. Hartung Agalite Glass Company - C80458 10. King County Housing Authority - C80459 11. King County Metro - C80460 7 11 12. The Krusteaz Company - C80465 13. Museum of Flight Foundation - C80590 14. United Parcel Service - C80592 15. US Department of Homeland Security - C80466 16. United States Postal Service - C80594 17. Washington State Department of Social and Health Services: Olympic Heritage Behavioral Health — C80629 8 12 10. List a performance target for each CTR-affected worksite. a. For any performance targets tied to the CTR survey, indicate that you'll establish performance targets during the 2023-2025 survey cycle. 1. The Boeing Company: Thompson Site - 70.3% 2. The Boeing Company: Development Center - 71.1% 3. The Boeing Company: Plant 2/North Boeing Field - 78.1% 4. Boeing Employees Credit Union - 27.4% 5. Cellnetix Pathology and Laboratories - 78.6% 6. City of Tukwila - 61.6% 7. Harnish Group Inc.: NC Machinery - 91.2% 8. Harnish Group Inc.: NC Power Systems - 82.4% 9. Hartung Agalite Glass Company - 82.9% 10. King County Housing Authority - 49.6% 11. King County Metro - 83.8% 12. The Krusteaz Company - 42.0% 13. Museum of Flight Foundation - 85.9% 14. United Parcel Service - * 15. US Department of Homeland Security - * 16. United States Postal Service - * 17. Washington State Department of Social and Health Services: Olympic Heritage Behavioral Health - 77.8% * We will establish a performance target during the 2023-2025 survey cycle. 11. List the base value you'll use for each site. 9 13 a. For any performance targets tied to the CTR survey, indicate that you'll establish a base value during the 2023-2025 survey cycle. 1. The Boeing Company: Thompson Site - 72.5% 2. The Boeing Company: Development Center - 73.3% 3. The Boeing Company: Plant 2/North Boeing Field - 80.5% 4. Boeing Employees Credit Union - 28.2% 5. Cellnetix Pathology and Laboratories - 81.0% 6. City of Tukwila - 63.5% 7. Harnish Group Inc.: NC Machinery - 94.0% 8. Harnish Group Inc.: NC Power Systems - 85.0% 9. Hartung Agalite Glass Company - 85.5% 10. King County Housing Authority - 51.2% 11. King County Metro - 86.4% 12. The Krusteaz Company - 43.3% 13. Museum of Flight Foundation - 88.6% 14. United Parcel Service - * 15. US Department of Homeland Security - * 16. United States Postal Service - * 17. Washington State Department of Social and Health Services: Olympic Heritage Behavioral Health - 80.2% • We will establish a base value during the 2023-2025 survey cycle. Services and strategies 12. Describe the services and strategies your jurisdiction will use to achieve CTR targets. • Administer the program and ensure employer compliance with CTR requirements. • Apply for grants to continue funding the TDM Program, whose staff implement the CTR Program. • Review the Tukwila Municipal Code and present recommended changes to the City Council for consideration. • Review the City's CTR Ordinance and present recommended changes to the City Council for consideration. • The City of Tukwila will pursue investing in transit benefits and education to set an example to other employers by a commitment to reducing drive -alone trips, vehicle miles traveled, and greenhouse gas emissions. 10 14 13. Describe how jurisdiction services and strategies will support CTR-affected employers. TDM Program staff will monitor compliance by tracking and notifying employers of surveying and reporting requirements, and provide technical assistance for developing employer CTR programs. Staff will also identify new CTR worksites and notify them of their responsibility to provide a CTR program to their employees. Staff will engage Employee Transportation Coordinators with training, resources, transportation information, and opportunities for further learning. 14. Describe barriers your jurisdiction must address to achieve CTR targets. a. Describe how you'll address these barriers. As costs rise and funding remains flat, the amount of funding allocated by WSDOT to implement the CTR program is inadequate. TDM program staff will continue to apply for grants to fund the work needed to successfully implement the CTR program. CTR duties are often added onto ETCs' workload without additional compensation or budget and they are usually not subject matter experts. Staff will provide information to help ETCs understand how to comply with CTR requirements and are available to provide technical assistance and answer questions. The perception that it is faster and safer to drive alone than it is to ride public transportation is prevalent in Tukwila. Long travel times, crime, and the perceived inconvenience are barriers for commuters who already drive to switch to transit. This feeds car -centric culture at CTR employment sites, which reinforces the negative perception. In the long term, the transportation system needs to prioritize mass transit to overcome these barriers. In the meantime, staff will demystify sustainable transportation options and share safety messaging. Carpooling is often a more attainable option than transit when connections to transit are lacking either at the worksite or residences. Messaging that occasionally advocates for sustainable options is also helpful and can help achieve CTR goals. Norms around telework need to continue to shift. TDM program staff can provide technical assistance in developing telework programs and can promote educational opportunities and resources. 15. Describe the transportation demand management technologies your jurisdiction plans to use to deliver CTR services and strategies. The state's CTR tool is used to conduct CTR surveys and gather annual program reports. RideshareOnline.com is used to form carpools and Vanpools. Mapping applications such as Metro's Trip Planner and Google Maps are used for trip planning assistance. TDM program staff and ETCs promote the state's annual "Switch Your Trips" campaign. 16. Transcribe or link to your local CTR ordinance. Ordinance No. 2201: http://records.tukwilawa.gov/WebLink8/1/doc/8758/Pagel.aspx 11 15 17. Describe your financial plan. a. Describe the estimated average annual costs of your plan. Activity Estimated average annual cost Employer engagement* $36,000 Commute Trip Reduction 4-year plan $6,000 Performance reporting** $26,000 Administration *** $35,000 Total $103,000 • Includes identifying and notifying worksites, training Employee Transportation Coordinators, promoting TDM campaigns, and providing technical assistance. ** Includes worksite surveys and program reports. *** Includes financial and program management; quarterly reporting; staff training; and involvement in comprehensive, regional transportation, and transit planning. b. Describe likely funding sources, public and private, to implement your plan. WSDOT Commute Trip Reduction grant funding, WSDOT Regional Mobility Grant, FHWA Congestion Mitigation and Air Quality Improvement Program. 18. Describe your implementation structure. a. Describe who will conduct the activities listed in your plan. Activities in the plan will be conducted by TDM Program staff. b. Indicate who will monitor progress on your plan. List job title, department, and name. • Alison Turner, Sustainable Transportation Program Manager, Department of Community Development • Christopher Andree, Sustainable Transportation Outreach Coordinator, Department of Community Development • Katelyn Saechao, Sustainable Transportation Communications Specialist, Department of Community Development 19. List your implementation schedule. a. Provide the timeline for anticipated projects. • July —September 2025: Execute contract and draft work plan • July —September 2025: Identify worksites and employee transportation coordinators • January -March 2026: Collect CTR program reports • March -June 2026: Conduct CTR surveys • July —September 2026: Identify worksites and employee transportation coordinators • January -March 2027: Collect CTR program reports 12 16 • July —September 2027: Execute contract and draft work plan • July —September 2027: Identify worksites and employee transportation coordinators • January —December 2028: Develop 2029-2033 CTR Plan • January -March 2028: Collect CTR program reports • March -June 2028: Conduct CTR surveys • July —September 2028: Identify worksites and employee transportation coordinators • March -June 2029: Collect CTR program reports 20. Describe the CTR plan for jurisdiction employees. a. Describe the services, programs, information, and other actions your city or county put in place to help its employees reduce their drive alone commute trips. The City's CTR Program for employees currently includes these elements: • Designation of an Employee Transportation Coordinator • Telework policy • 20 ORCA passes for employees who work in -person and do not telework • Amenities such as bike racks, break rooms with kitchens, and showers at some worksites • Fleet vehicles for commuters to get to the train station • Transportation information included in employee orientations 21. Describe how the CTR plan for jurisdiction employees contributes to the success of the overall plan. a. Describe how the plan for jurisdiction employees reinforces the success of the jurisdiction plan? The City's CTR Program indicates the City's commitment and sets an example to other employers. This creates a mutually reinforcing community focused on CTR and strengthens the program at all worksites in the City. Alignment with plans 22. List the transit agencies that provide service in your jurisdiction. • King County Metro • Sound Transit 23. List the transit plans you reviewed while developing this plan. • Metro Connects: King County Metro Long -Range Transit Plan (2021 Update) • King County Metro Strategic Plan for Public Transportation 2021-2031 • Sound Transit Transit Development Plan 2024-2029 • Draft Tukwila Transit Plan 13 17 24. Describe how this CTR plan supports the transit plans. CTR employer engagement, education, and promotion support transit usage. Promotion of evolving transit local options and ways to connect to high -capacity transit via active or shared transportation modes can help attract new transit riders. Additionally, outreach for this plan resulted in engagement in the planning process, and feedback from employers has been shared back with transit agencies. For example, during the King County Metro South Link Connections project, staff shared a list of community -based organizations and employers to engage, and a desire for protected bike lanes and faster bus service to the TIB Station. 25. Describe any comprehensive plan updates that are needed and when they will be made. The comprehensive plan update for 2024-2044 has been adopted. Updates address climate change, community resilience, equity, and a new Multi -modal Level of Service standard. A new focus on safety expands past plan efforts, with the development of a new Local Road Safety Plan. Ongoing planning work is focused on further supporting of dense employment and housing within the City with the goal of encouraging efficient transit -oriented development. Engagement 26. Describe stakeholder engagement. a. Who did you talk to? The City of Tukwila's 2024 Comprehensive Plan update was informed by outreach to local residents, employers, and organizations that serve the community. Additionally, TDM Program staff engaged CTR employers and community members. See question 28a for more detail. b. When did you talk to them? City of Tukwila Comprehensive Plan outreach for the Land Use, Housing, Regional Center, and Natural Environment, and Transportation Elements occurred between Spring 2023 and Fall 2024. We solicited feedback from ETCs by including questions in the 2024 CTR Program Reports. General public outreach for the CTR Plan update was conducted at six in -person events that occurred between May and July 2024. c. What did they have to say? See the answer to question 28c for feedback from vulnerable populations. See the answer to question 29 for CTR employer feedback. d. How did what they said influence the plan? The concerns and issues that came up during outreach will influence the strategies the program uses to encourage sustainable transportation. For example, following input, the program incorporated additional messaging regarding safety concerns about transit use and further emphasized the cost savings associated with switching to transit or carpooling. 27. Describe vulnerable populations considered. Vulnerable populations considered include historically marginalized communities; Black, Indigenous, and people of color; seniors; people with lower incomes; people with disabilities; immigrants and 14 18 refugees; English language learners; youth; and veterans. As noted earlier in Section la, the Tukwila population is highly diverse, requiring special attention in conducting outreach. 28. Describe engagement focused on vulnerable populations. a. Who did you talk to? For the CTR Plan, staff engaged Tukwila Elementary School families, current and prospective pre - apprenticeship program participants at the ANEW Construction Job Fair, Foster High School students and families, Tukwila Community Center youth program participants, attendees of Sound Transit's Boeing Access Road Link Station Open House, and families at the Touch -a -Truck event at Southcenter Mall. TDM Program staff regularly engage people who commute in south King County, especially people who recently moved or are starting a new job. Priority populations include historically marginalized communities: people of color, people with lower incomes, people with disabilities, immigrants and refugees, English language learners, seniors, youth, and veterans. For the Comprehensive Plan Transportation Element, the project team contacted community partners who serve vulnerable populations to request community input. The organizations and locations where the project team engaged included the City of Tukwila City Hall campus, Tukwila Community Center, Healthpoint Tukwila, Riverton Park United Methodist Church, Foster High School, Abu Bakr Islamic Center of Washington, Saint Thomas Parish, Global to Local/Spice Bridge, King County Library System Tukwila branch, Tukwila Village (senior housing), Saar's Super Saver Foods, Vietnamese Martyrs Parish, Somali Health Organization and the Starfire Sports Complex. Transportation Element outreach hosted two focus groups, one at Foster High School and another at Riverton Park United Methodist Church which serves a diverse community, including a large volume of asylum seekers from predominantly South America and Central Africa. b. When did you talk to them? Public outreach for the CTR Plan update occurred from May —July 2024. Feedback from south King County community members comes from SKC Trips transportation rewards program sign-up surveys from 2022 to 2024. City of Tukwila Comprehensive Plan outreach (for many of the Plan's elements, including Land Use and Transportation) occurred between Spring 2023 and Fall 2024. c. What did they have to say? Here is a summary of feedback from Comprehensive Plan and CTR Plan outreach: • Safety on transit: There is a desire for improved bus stop lighting conditions, further on -board security measures, safety measures at bus stops and Sounder/Link Light Rail stations, especially during times with lower ridership. There are safety concerns on the bus and around the bus stop requiring riders to monitor surroundings, in some cases adjusting where one boards or exits the bus if feeling threatened. Parents are concerned about youth taking the bus alone. • Safety while walking: There are concerns about pedestrian safety due to lack of sidewalk connectivity in some areas and high vehicle speeds on arterial streets and highways. There are safety concerns with walking on the Green River and Interurban trail and Tukwila numbered trails, particularly while in the dark or when youth are alone. • High costs associated with driving 15 19 • Transit reliability and frequency of service: People have expressed that they cannot take transit because of childcare transportation needs. There is a desire for improved east -west transit, including from southern Tukwila to Link light rail. There is frustration from Tukwila Community Center users and Allentown residents about the lack of bus service despite proximity to King County Metro's South Base. There is interest in improved transit service in the Southcenter area, including the suggestion of a potential Southcenter circulator service or on -demand service, similar to Metro Flex. There is desire for regional express buses to stop in Tukwila and/or the Southcenter Mall area, including connections sought to communities on the east side of Lake Washington and Pierce County. • Desire for better bicycle infrastructure: There is enthusiasm for the Green River Trail, but desire for a safe connection to the Chief Sealth Trail. Improvement is needed for bike infrastructure to south Tukwila, and as it is, many routes require riders to be very confident. Better east -west cyclist connectivity across the city is needed. There is a desire for affordable bicycles. • Parking availability at Park -and -Rides: There is not enough parking at stations and park -and - rides. Here is a summary of feedback from SKC Trips outreach: • Carpooling: People are interested in carpooling or vanpooling if they could find someone to carpool with. • Metro Flex: The service is helpful for getting to TIB Station, getting to work, and for youth to get to after school activities. Potential users can be deterred when they are unable to get a ride during busy times. The service does not serve some Tukwila residents, as it does not cover all residential areas and you cannot travel across service zones. There may be a lack of awareness of the current service, with people assuming the service only goes to TIB Station or is not a public transit service that is for them. • Security at Park -and -Rides: There are concerns about vehicle property crime at park -and -ride lots. • Transit appreciation: There is satisfaction with and gratitude for bus and Link light rail service availability. • Real-time transit data: There is a desire for more real-time information for riders of bus and rail at stops and stations. • Bus stop amenities: There is a desire for improved bus stop weather protection. 2022 SKC Trips participants feel knowledgeable about their transportation options. 16 20 40.0% 30.0% 20.0% 10.0% 0.0% How knowledgeable do you feel about your transportation options? 4.6% 1 (uninformed) 8.0 % ■ 2 28.7% 31.0% 27.6% 4 5 (informed and confident) In response to the question "What influences your decision of how to get around?" in 2022, the top answers were Cost, Travel Time, and Safety. Cost, 66.1% Travel Time, 48.9% Parking issues like limited parking an expensive parking fees, 38.0% Reliability, 32.9% Independence, 21.8% Riding transit is an opportunity to relax and unwind from the day,... i Comfort, 27.6% I walk or roll to get exercise and fresh air, 17.9% Health, 16.2% Environmen tal sustainabilit y, 16.2% I drive because family members... Almost half of SKC Trips participants in 2024 use active transportation to get to transit. Over 40% depend on a vehicle of some kind, whether driving a personal vehicle, carpooling or getting a ride. If you ride transit, how do you get to the bus/train? Uber/Taxi Other - 6% 3% Metro FlexI, 8% Carpool 7% Get dropped off 14% 17 21 Most participants said they used transit more often because of the SKC Trips ORCA card incentive. Did you use transit more often because you had a free SKC Trips ORCA card? No 01k8% Yes 72% d. How did what they said influence the plan? It is important for the City to be informed of community members' concerns. The success of this plan is contingent on other barriers being addressed (cost, safety, service quality) and feedback collected informs the City's understanding of barriers that need to be addressed to achieve CTR goals. The feedback will inform the strategies the City will use to support CTR-affected employers and to achieve CTR targets. 18 22 29. List employers' suggestions to make CTR more effective. Employee Transportation Coordinators (ETCs) representing CTR-affected employers indicated these solutions would make CTR more effective in Tukwila: What would make CTR more effective in Tukwila? Improve the first/last mile connection from transit to the worksite Building out the non -motorized infrastructure (sidewalks, bike lanes, trails, etc.) More frequent and reliable transit service Improving sidewalks, crossings, and lighting to enhance safety 0 1 2 3 4 5 6 7 ETCs shared what would help their worksites achieve a lower drive -alone rate: • Creating a crosswalk to get across Highway 181 to access the walking trail to get to the bus and train. • Incentives and improved access to fast, reliable transit service that accommodates shift -work operations. • "Our staff come from all over the Puget Sound area, many that live in suburban and exurban areas. Until we have a regional mass transit system that provides reliable, frequent, comprehensive, and above all fast mass transit, we won't see wide adoption of public transit at our offices. What could help many of our staff now is to create dedicated and protected bike lanes to the Link station in Tukwila (the bike lane effectively ends at the 1-5 exit ramp to Southcenter), and faster bus service from the Link station to near our offices." • A worksite expressed that they do not feel comfortable promoting transit to their staff because it is not safe getting to or waiting for the bus. • Better public transportation connection/route options closer to the worksite. 30. Describe results of engagement focused on vulnerable populations that will be provided for use in comprehensive plan and transit plan updates. All engagement feedback has influenced the 2024 Comprehensive Plan update. A list of ideas from the community on improving transportation in Tukwila was used to develop the goals, policies, and project recommendations for the Transportation Element and other elements of the Comprehensive Plan. The City has developed a wide range of implementation strategies for Plan policies that it will be undertaking over the next 20 years. Every five years, the City will report out to the state, regional, and county government on the City's progress in implementing those strategies. Many strategies support activities that promote transit -oriented development, and addressing climate change, environmental protection, and transit and nonmotorized transportation use. 19 23 Regional transportation planning organization CTR plan review RTPO comments The City of Tukwila 2025-2029 CTR Plan has been reviewed by the Puget Sound Regional Council found it to be consistent with the 2022-2050 Regional Transportation Plan. 20 24 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 6/23/25 BM ITEM INFORMATION ITEMNO. 5.B. & Spec 3.B. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 6/23/25 AGENDA ITEM TITLE Update on Asylum Seeker Response and Authorization to Spend Remaining Grant Funds CATEGORY ® Discussion Mt Date 6/23/25 ® Motion Mtg Date 6/23/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Aivard Mtg Date ❑ Public Hearing Mtg Date ❑ Other AItg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ Ply SPONSOR'S SUMMARY Staff is requesting that Administration be allowed to enter into contracts that exceed the Mayor's signing authority that allows the spend down of the remaining Commerce grant, up to $500,000 by the end of June, 2025. No city general fund dollars will be used. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Approve. COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $500,000 AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: WASHINGTON STATE COMMERCE GRANT Comments: No general funds will be used. MTG. DATE RECORD OF COUNCIL ACTION 6/23/25 MTG. DATE ATTACHMENTS 6/23/25 Informational Staff Memorandum dated June 16, 2025 25 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Brandon Miles, Mayor's Office CC: Thomas McLeod DATE: June 16, 2025 SUBJECT: Update on Asylum Seeker Response and Authorization to Spend Remaining Grant Funds ISSUE Administration would like to provide an update on the City's ongoing response to asylum seekers in the community and to seek funding authorization to expend additional funds by the end of June toward the efforts. BACKGROUND In the Spring of 2023, a large number of asylum seekers began to seek services at the Riverton Park United Methodist Church (RPUMC) in Tukwila. In October of 2023, the City overwhelmed by the need at RPUMC, declared an emergency. At the time there were nearly 350 people living at RPUMC, both indoors and in small tents on the property. City Response Following the issuance of the emergency declaration, the City began a coordinated, multi - department response to what was growing into a humanitarian crisis at RPUMC. The City contracted with Innovative Impact Strategies (i2), a firm experienced in working with unhoused individuals, to assist with the site conditions at RPUMC and to strategize the overall response. Based on recommendations from i2, the City began to take immediate actions to improve the conditions at RPUMC, including renting a FEMA style tent to provide better short-term housing for people at the site. 26 INFORMATIONAL MEMO Page 2 The City also began to advocate to the State of Washington for a statewide system to address the growing influx of asylum seekers coming to Tukwila and Washington State. As part of last year's legislative session, the State directed the Office of Immigrant and Refugee Assistance (ORIA) to assume responsibility for the statewide response. Additionally, funds were allocated to ORIA to set up the WA -MASS system, which launched in October of 2024. The WA -MASS program has the Immigrant Rescue Committee (IRC) serving as the initial triage agency for asylum seekers. Unfortunately, there was a significant backlog in getting people through the system. Additionally, there was no short-term sheltering available, and many new arrivals seem to have been directed towards RPUMC for shelter. The lack of shelter for unhoused individuals regionwide also creates capacity issues for asylum seekers. Grants The City pursued several grants options to assist with the City's response. Source of Funds Amount of Revenue Notes Washington State Commerce Grant $1,875,000 Housing funds. Only reimburses eligible expenses from July 1, 2024 through June 30, 2025. Department of Commerce takes an administrative fee of $125,000 $500,000 City Expenses. Only reimburses eligible expenses from July 1, 2024 through June 30, 2025. King County Grant $2,000,000 Various Uses, both asylum seekers and general unhoused populations. Only reimburses eligible expenses from April, 2024 through December 31, 2025. This grant will take over the expenses of the church network on Jul 1, 2025. Total Funds Available $4,375,000 The City had also received notice from the Washington State Department of Social and Health Services (DSHS) of the award of $1 million through a pass -through grant from FEMA. However, the Trump Administration terminated the funds. The termination of this grant has no impacts on the current activities the City is doing or our activities through December of this year. The funds were going to be used to reimburse the City for some expenses back to October of 2023 and to pay for any ongoing expenses from January 1, 2026 onwards. Use of the Funds Including the white tent previously deployed at RPUMC, the City has provided over 47,000 room nights to asylum seekers in a variety of ways. • Setting Up a Network of Support 27 INFORMATIONAL MEMO Page 3 i2 and the City have worked to set up a network of churches willing to provide safe and culturally appropriate congregated sheltering for asylum seekers. The City currently has four churches under contract to provide sheltering in Pierce County and south King County. These churches have provided excellent support to asylum seekers and cost significantly less than using hotel rooms. The City is currently using the Commerce grant to support the church network and starting on July 1 the King County grant will be used to fund the network. The City plans on transitioning out of the church network by the end of the year. • Other Support Using our grant funds, the City has also assisted asylum seekers in securing apartments, paying utilities, and removing other barriers to housing. The City is also still using a few rooms at the Interurban Suites in Tukwila for families from Econo Lodge. The City's use of these rooms will end after June. The City is also using grant funds to complete needed work on two city owned homes that are used to support asylum seekers and the unhoused. The City was unable to come to an agreement with RPUMC for funding support. The City has offered funds through our Washington State Department of Commerce grant for a variety of activities at the church, including making much needed improvements to the building to address outstanding safety issues. As part of accepting the funds, RPUMC would have been required to limit the nightly number of people in the building due to significant life safety concerns. RPUMC refused this funding offer. • Tiny Home Village Staff is also exploring standing up a tiny home village in partnership with Church by the Side of the Road. Tiny home villages are permitted on the property by code. Using the Commerce grant, the City paid for some initial preliminary work. The City also has funds budgeted in the King County grant for capital set up. Currently, the City has not identified a partner to support the ongoing operations cost at the tiny home village once set up. However, the City has had some good conversations with King County, City of Seattle, and non -profits about possible funding. Financial Impact to Date The City began tracking its cost, including staff time, in the fourth quarter of 2023. Period Amount Notes 2023 Total Expenses $163,092 Expenses prior to July 1, 2024 are not eligible to be reimbursed under the State Grant. The City may get some of the expenses reimbursed under the Federal or County grant. 2024 Expenses Through June: $501,020 2024 Expenses from July 1 through December 31, 2024: $799,7031 Housing expenses will be 100% recovered. City expenses will be reimbursed up to $500,000 from July 1, 2024 through June 30, 2025. 2025 estimated expenses from January 1, 2025 through February 28, 2025. $1,082,820 Housing expenses will be 100% recovered. City expenses will be reimbursed up to $500,000 from July 1, 2024 through June 30, 2025. Total: $2,546,635 28 1 The city has already received this reimbursement from the State. INFORMATIONAL MEMO Page 4 General Fund (May not Be Reimbursed): Previous Expenses Eligible for Reimbursement: $664,112 $1,882,523 This is the total of the funds and staff time that occurred prior to Jul 1, 2024. The City Council gave contract authorization for funding for the churches and Econo Lodge rooms. The City is currently forecasting an underspend of approximately $500,000 for the State Commerce grant that expires at the end of this month. This underspend can largely be attributed to a reduction in the number of asylum seekers coming to Tukwila seeking services and the fact the RPUMC did not accept funds to complete work on the building. Remaining Spend Down As noted, the City is currently forecasting a possible underspend of our Commerce grant by about $500,000. The City has maximized our eligible expenses to the Commerce grant over the last 11 months. Staff does think we could make some capital purchases by the end of June to support a tiny home village at CBSR. This could include purchasing the homes or other onsite buildings now with our State grant before expiration. These items were initially going to be purchased with the King County grant after July 1. Thus, using the State grant now would free up funds in the County grant for other expenditures, if needed. RECOMMENDATION Staff is requesting that Administration be allowed to enter into contracts that exceed the Mayor's signing authority that allows the spend down of the remaining Commerce grant, up to $500,000 by the end of June, 2025. No city general fund dollars will be used. ATTACHMENTS • None 29 30 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 6/23/25 BWM ITEM INFORMATION ITEM NO. Spec 2.C. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 6/23/25 AGENDA ITEM TITLE Lodging Tax Funding Agreement with Starfire Sports for 2025 and 2026. CATEGORY ❑ Discussion It Date ® Motion Mtg Date 6/23/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other AItg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ Ply SPONSOR'S SUMMARY The City Council previously approved a two-year lodging tax funding agreement with Starfire Sports for tourism promotion activities. When the application was reviewed by Planning and Community Development (PCD) permission was given to place the contract, that implements the funding request, on the consent agenda. This contract outlines the requirements for the City's lodging tax funding award. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC DATE: 5/12/25 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HEDRICK RECOMMENDATIONS: SPONSOR/ADMIN. Brandon Miles/Mayor's Office COMMITTEE Majority approval/Forward to Regular Meeting Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $160,000 AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: 101 FUND (TOURISM) Comments: No general funds will be used. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/23/25 Exhibit A - Draft Agreement with Starfire Sports Exhibit B - Approved Lodging Tax Application for Starfire Sports 31 Exhibit A CONTRACT FOR LODGING TAX FUNDING This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Starfire Sports, a 501(c)(30 non-profit, hereinafter referred to as "the Contractor," whose principal office is located at 14800 Starfire Wy, Tukwila, WA 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on May 9, 2025, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $160,000. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing July 1, 2025, and ending January 31, 2027, unless sooner terminated under the provisions hereinafter specified. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither 32 Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 33 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. 34 B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and 35 agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 36 DATED this day of , 20 CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONTRACTOR: By: Printed Name: Title: Address: 37 Exhibit "A" Scope of Services General Contractor shall organize, promote, and facilitate soccer tournaments, leagues, and events at Starfire Sports with the goal of attracting over 10,000 overnight hotel/motel room nights and 1.3 million annual visitors (not unique visitors) in a collaborative working relationship with the City of Tukwila. The purpose of this agreement is for the tracking of hotel bookings, promotions, and marketing. 1. Contractor shall refer teams and event directors directly to Explore Seattle Southside (Seattle Southside Regional Tourism Authority), a destination marketing organization for the City, for lodging, restaurants, attractions, and transportation companies, etc. or directly to the City. 2. Contractor will encourage, and where possible, require 3rd party organizers holding tournaments and events at Starfire to utilize Tukwila lodging businesses. In the event that Tukwila hotels are unable to accommodate a group, referrals should be directed to lodging businesses in the cities of SeaTac and/or Des Moines before going to a non - Explore Seattle Southside city. Contractor will provide 3rd party organizers a one - page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. The contractor shall provide a prominently placed Experience Tukwila logo and link to ExperienceTukwila.com on the Partners page of Starfire Sports website. This will include the clickable logo that Tukwila chooses to use. 4. The contractor shall provide two (2) prominent social media posts highlighting the City's sponsorship per year. Draft post to be approved by City prior to posting. 5. The contractor's social media accounts shall follow the City's Experience Tukwila accounts on all applicable social media channels. For Tournament communications, the contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and 38 tournament relations via links in email signatures and information in the event documents (to be provided by City). Information may be regarding non -city activities. Attractions and events promoted by the City, through the contractor, cannot be in conflict with business interests of Starfire Sports. 6. Contractor and City shall work in conjunction to provide content in regular e-newsletters from Starfire Sports about Tukwila attractions and activities. Attractions and events promoted by the City, through the contractor, cannot conflict with the business interests of Starfire Sports. 7. In all collateral, press releases, media, etc. where a location is mentioned, contractor shall always identify the location of Starfire as being located in "Tukwila, WA." Contractor shall encourage third parties operating at or hosting events at Starfire to also list the location as "Tukwila, WA." 8. As deemed appropriate by Contractor, use the #Tukwila or the name Tukwila in social media posts. Additionally, Contractor shall look for opportunities to tag the ©ExperienceTukwila social media handles. 9. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties, and grand openings of businesses within the City. Events promoted by the City ,with the contractor, cannot conflict with the business interests of Starfire Sports. 10. The City of Tukwila shall also be considered a tournament partner for 2025 and 2026. As a tournament partner the City shall receive the following benefits: a. Tukwila shall be included as part of the tournament name and/or logo. Logos are already designed including the word Tukwila. b. A link to ExperienceTukwila.com on the Starfire homepage, youth tournaments landing page, tournament event page, and drop -down navigation menu. c. Six 4'x8' banners displayed during each day of the tournament; banners to be provided by the City. d. One 10'x10' booth during each day of the sponsored tournament. The City, with Starfire's permission, may assign this booth to another partner. e. One 8.5" x 11" promotional flyer in all sponsored tournament(s) coach's packets (to be provided by City, which could include promotional flyers from Explore Seatle southside). f. One marketing email sent to all tournament participants (to be provided by City, from Explore Seattle Southside). 39 Exhibit "B" Compensation and Method of Payment Contractor shall submit to the City a request for payment for services and sponsorship rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $160,000 ($80,000 in 2025 and $80,000 in 2026). Invoices and required documentation for payment shall be emailed to Brandon.Miles@Tukwilawa.gov. The following are the dates and amounts to be invoiced: Invoice # Date (No Later Than) Amount 1 July31, 2025 $20,000 2 September 30, 2025 $20,000 3 November 30, 2025 $20,000 4 (final payment for 2025) January 20, 2025 $20,000 5 April 30, 2026 $20,000 6 June 30, 2036 $20,000 7 September 30, 2026 $20,000 8 (final payment for 2026) January 20, 2027 $20,000 Should the Contractor choose to reduce or modify services outlined in Exhibit "A" of this Agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. Estimate number of attendees for tournaments and events atStarfire. 2. Social media engagement. 3. Any other document the Contractor wants to provide to demonstrate success of the events and marketing activities. In addition to the items outlined above, the following information shall be submitted to the City no later than January 20, 2026 for the calendar year of 2025 and no later than January 20, 2027 for the calendar year of 2026. This information is required to be collected by the City and reported to the State of Washington. 40 As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. b. Number of people who will travel fewer than 50 miles for your event/activity. c. Number of people who will travel more than 50 miles for your event/activity. d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 41 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stated in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid room nights on Friday and 50 paid room nights on Saturday == 75 paid lodging room nights)? Provide information on how the above actuals were determined.. Reports and Deliverables shall be submitted to: fir a.nd(.�n Cvlqua uk i Attachments: 1. Lodging Tax Funding Request CA Revised May 2020 qc�w� Page 11 of 11 42 Exhibit B Application to the City of Tukwila for Use of 2025 Lodging Tax Funds Event or Activity Name (if applicable): Starfire Sports Tournament and Event Season Amount of Lodging Tax Requested: $160,000 for 2025 and 2026 ($80,000 per year). Applicant Organization: Starfire Sports Federal Tax ID Number: 47-0887811 Mailing Address: 14800 Starfire Way, Tukwila WA 98188 Primary Contact Name: Eric Olmstead Primary Contact Phone: 206-267-7417 Primary Contact Email Address: eric@starfiresports.com Check all the service categories that apply to this application: ✓ tourism promotion or marketing. ✓ o.(Jerotian'[Jf a speciEil event or festival designed to attract tourists. ✓ Operation of a tourism -related facility owned or operated by a non-profit organization. ✓ Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: ✓ Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation II aim an a`ut'ho'rized .a.gent of the 'o'rga'niization/a.ge'ncy alolplying for funding.. I understand that: 'I a'm proposing a t&u'riis'm-related service for .20:25, !If .awarded., my.organ i.zation intends to ,en ter into a serV'ices co'nt'ract.witih the 'City; !provide ll'ialbii'liity ii'ns'urahce for the d'u'ratiion'of the ,contract naming the 'City as ad'd'itiio'na!I ii'ns'ured a'nd in an .a'mo'unt'dete'r'miined'by the 'City; ,and fiile for a !per Fmiit'for 'u'se of City !property, if ,alppl'ica!b!le. aigen'cy .wiill lbe'r'qeuiiireid to Vulblmit a'reloork ,docu'm'e'nti'ng economic 'impact 'results .a fo'rmat'd'ete'rmiin'ed by the 'City. :Si gn gat ulre:; iDate: 41:15125 43 CN'F't;RtJJ r, REVENUE SERVICE P. 0. nox 250E CINC,'INNATI, 01l 45201 Date: AUG 15 2000 STARFTR9 SPORTS A NONPROFIT CORPORATION 14000 STARVIRE WAY TUKWI:LA, WA 98188 Dear Applicant: DEPARTMENT OF THE TREASrlri.y Employer Identification dumber: 47-088781.1 17053215700018 Contact Pcrson: CARLY D `COtJF1G Contact Telephone Number: (877) 829-5500 Public Charity Status: 509(a) (2) ID# 31494 Our letter dated December 23, 2003, stated you would be exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) B29-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questivs about exempt organizations, please call our toll -free number shown in the heading. Ple4se keep this letter in your permanent records. Sincerely _yours, • Robert Choi Director, Exempt Organizations Rulings and Agreements Form W-9 (Rev, October 2018) Department of the Treasury Interne/ Revenue Service Request for Taxpayer Identification Number and Certification ► Go to www.irs.govlFormW9 for instructions and the latest information. 1 Name (as shown on your income tax return)- Name Is required on leis line; do not leave this line blank. Starfire Sports 2 Businessnomertfisregarded entity name, if different from above ci - w c a 0 ai c ao t b C C .0 u u al a y co Give Form to the requester. Do not send to the IRS. 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. ❑ Individual/sole proprietor or single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note: Check the appropriate box in the line above for the tax classification of the single -member owner, Do not check LLC if the LLC is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC is another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC Thal is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other (see Instructions) ► C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate 5 Address (number, street, and apt. or suite no.) See instructions, 14800 Starfire Way 6 City, state, and ZIP cede Tukwila, WA 98188 7 List account number(s) here (optional) taxpayer Identification Number (TIN) 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Apple's to accounts maintained outside the US) Requester's name and address (optional) Enter your TfN in the appropriate box. The TIN provided must match the name given an line 1 to avoid backup withholding. For individuals, this Is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions tor Part I, later. For other entities. It is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later, Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Part II Certification Social security number or J Employer Idenliffcation number 4 7 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or] am waiting for a number to be issued to me): and 2. r am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that 1 am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that i am no longer subject to backup withholding: and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certificationinstructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your lax return. For real estate transactions. item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (iRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct T(N, See the instructions for Part II, later. Sign Here Signature of U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.govfFormW9. Purpose of Form An individual or entity(Fort W---9 requester)..who-is.required.to flle.an. information return with the IRS must Obtain your ccrrecl taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (E1N), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) JLQX Date ■ ifialaoa4 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) Form 1098.(home-mortgage interest), -109E-E (student loan -interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. !I you do not return Form W-9 to the requester with a TIN. you might be subject to backup withholding. See What is backup withholding, later. Cat, No. 10231X Form W-9 (Rev. 10-2018) 45 1) Describe your tourism -related activity or event. Starfire Sports events and tournaments 1) If an event, list the event name, date(s), and projected overall attendance. Starfire hosts over 11 soccer tournaments, 32- third party events and over 30- stadium events for professional soccer and rugby including US Open Cup, Seawolves and Tacoma Defiance games. These events draw people from all over the county, Canada and further aboard. Placier.ai reported that Starfire Sports had 1,300,000 visits in 2024. Our projected 2025 total attendance is over 1,300,000 visits. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Starfire Sports is the epicenter of soccer not only here in the Pacific Northwest but nationwide. As not only the home of our Seattle Reign FC and the Seattle Seawolves we are host to over 71 annual events ranging from the recreational youth players to professional players. Starfire's own tournaments bring over 951 teams in annually totaling over 53,256 people (15,216 players and 38,040 spectators), while our leagues and youth programs bring 1,000-1,200 day visitors to Tukwila every day of the week. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Starfire offers programs and events for people from all walks of life and geographic regions. Whether it's local kids dropping by to kick a ball, players from around WA State, the US and or World competing in our youth tournaments, or professional athletes from National Teams, Major League Soccer, the National Women's Soccer League, and Major League Rugby training and competing here — Starfire is a home for everyone who loves the game. Our fields also host countless youth and adult participants year-round in our regular programs and leagues. 5) Describe the prior success of your event/activity/facility in attracting tourists. Starfire Sports generated over 229,000 unique visitors and about 1,300,000 visits in 2024. Of these visitors, roughly 7% travel more than 50 miles and stay in the area approximately 2-4 nights at a time. Starfire run tournaments averaged 23% of participating teams traveled more than 50 miles. Page 2 of 5 46 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 7) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Starfire will promote our events through email and online marketing/advertising/social media. New partners being formed with surrounding States. Our events will be listed on regional soccer. We are also currently hiring a fulltime person in Public Relations and Communication. 8) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Tukwila will not only be integrated into publications, promotions and the appropriate use of "Tukwila" #hashtags when using social media but also on all tournament branded materials including clothing. In the past this integration has seen the media talk more about Tukwila with regards to soccer, Starfire, the Sounders, Seawolves and now also the OL Reign. 9) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 1,300,000 b. Number of people who will travel fewer than 50 miles for your event/activity. 150,000 c. Number of people who will travel more than 50 miles for your event/activity. 10,000 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 23% Page 3 of 5 47 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 7, 000+/- 6,500+/- g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 10,000+/- 10) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? Team surveys and SSRTA Event Impact Calculator 11) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Our annual marketing budget is just under $24,000 without the support of LTAC funding that allows us to market to traveling teams, attend team/marketing conferences for tournaments and event recruiting. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Page 4 of 5 48 Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: December 29, 2022 Page 5 of 5 49 Tentative Agenda Schedule MEETING 1— REGULAR MEETING 2— C.O.W. MEETING 3 — REGULAR MEETING 4— C.O.W. JUNE 2 See below links for the agenda packets to view the agenda items: June 2, 2025 Work Session - Cancelled June 2, 2025 Regular Meeting JUNE 9 See below links for the agenda packets to view the agenda items: June 9, 2025 Committee of the Whole / Special Meeting JUNE 16 See below links for the agenda packets to view the agenda items: June 16, 2025 Work Session - Cancelled June 16, 2025 Regular Meeting JUNE 23 See below links for the agenda packets to view the agenda items: June 23, 2025 Committee of the Whole / Special Meeting r MEETING1— I REGULAR MEETING2— C.O.W. MEETING 3— REGULAR MEETING 4— C.O.W. JULY 7 WORK SESSION Work Session cancelled. REGULAR MEETING Regular Meeting cancelled. JULY 14 PRESENTATION - Police Department Distinguished Service Medal to Officer Jason Wollan. SPECIAL ISSUES - Resolutions adopting City Investment and Debt Policies. - Discussion on City Compensation Polity. State of the Capital Improvement Program — semi- annual update. - Franchise Agreement with HyperFiber. JULY 21 WORK SESSION - 2024 2025 Human Services update. - Revenue Proviso Report. JULY 28 REGULAR MEETING PRESENTATION - 2025 Washington State Legislative Post Session update. CONSENT AGENDA - Supplemental Agreement #2 for Southcenter Boulevard / 65th Avenue Signal. - Interagency Agreement with King County Parks. - Franchise Agreement with HyperFiber. - Resolutions adopting City Investment and Debt Policies. UNFINISHED BUSINESS - Project update on Recreation Programming Plan and Tukwila Community Center Business Plan. - Review resolution updating the City Compensation Policy. - Grant from Commerce / EPA for Critical Area Ordinance and NPDES item. 50