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HomeMy WebLinkAboutSpec 2025-06-23 Item 2C - Agreement - LTAC Funding for Tourism Promotion with Starfire Sports for $160,000COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 6/23/25 BWM ITEM INFORMATION ITEM NO. Spec 2.C. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 6/23/25 AGENDA ITEM TITLE Lodging Tax Funding Agreement with Starfire Sports for 2025 and 2026. CATEGORY ❑ Discussion It Date ® Motion Mtg Date 6/23/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other AItg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ Ply SPONSOR'S SUMMARY The City Council previously approved a two-year lodging tax funding agreement with Starfire Sports for tourism promotion activities. When the application was reviewed by Planning and Community Development (PCD) permission was given to place the contract, that implements the funding request, on the consent agenda. This contract outlines the requirements for the City's lodging tax funding award. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC DATE: 5/12/25 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HEDRICK RECOMMENDATIONS: SPONSOR/ADMIN. Brandon Miles/Mayor's Office COMMITTEE Majority approval/Forward to Regular Meeting Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $160,000 AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: 101 FUND (TOURISM) Comments: No general funds will be used. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/23/25 Exhibit A - Draft Agreement with Starfire Sports Exhibit B - Approved Lodging Tax Application for Starfire Sports 31 Exhibit A CONTRACT FOR LODGING TAX FUNDING This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Starfire Sports, a 501(c)(30 non-profit, hereinafter referred to as "the Contractor," whose principal office is located at 14800 Starfire Wy, Tukwila, WA 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on May 9, 2025, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $160,000. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing July 1, 2025, and ending January 31, 2027, unless sooner terminated under the provisions hereinafter specified. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither 32 Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 33 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. 34 B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and 35 agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 36 DATED this day of , 20 CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONTRACTOR: By: Printed Name: Title: Address: 37 Exhibit "A" Scope of Services General Contractor shall organize, promote, and facilitate soccer tournaments, leagues, and events at Starfire Sports with the goal of attracting over 10,000 overnight hotel/motel room nights and 1.3 million annual visitors (not unique visitors) in a collaborative working relationship with the City of Tukwila. The purpose of this agreement is for the tracking of hotel bookings, promotions, and marketing. 1. Contractor shall refer teams and event directors directly to Explore Seattle Southside (Seattle Southside Regional Tourism Authority), a destination marketing organization for the City, for lodging, restaurants, attractions, and transportation companies, etc. or directly to the City. 2. Contractor will encourage, and where possible, require 3rd party organizers holding tournaments and events at Starfire to utilize Tukwila lodging businesses. In the event that Tukwila hotels are unable to accommodate a group, referrals should be directed to lodging businesses in the cities of SeaTac and/or Des Moines before going to a non - Explore Seattle Southside city. Contractor will provide 3rd party organizers a one - page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. The contractor shall provide a prominently placed Experience Tukwila logo and link to ExperienceTukwila.com on the Partners page of Starfire Sports website. This will include the clickable logo that Tukwila chooses to use. 4. The contractor shall provide two (2) prominent social media posts highlighting the City's sponsorship per year. Draft post to be approved by City prior to posting. 5. The contractor's social media accounts shall follow the City's Experience Tukwila accounts on all applicable social media channels. For Tournament communications, the contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and 38 tournament relations via links in email signatures and information in the event documents (to be provided by City). Information may be regarding non -city activities. Attractions and events promoted by the City, through the contractor, cannot be in conflict with business interests of Starfire Sports. 6. Contractor and City shall work in conjunction to provide content in regular e-newsletters from Starfire Sports about Tukwila attractions and activities. Attractions and events promoted by the City, through the contractor, cannot conflict with the business interests of Starfire Sports. 7. In all collateral, press releases, media, etc. where a location is mentioned, contractor shall always identify the location of Starfire as being located in "Tukwila, WA." Contractor shall encourage third parties operating at or hosting events at Starfire to also list the location as "Tukwila, WA." 8. As deemed appropriate by Contractor, use the #Tukwila or the name Tukwila in social media posts. Additionally, Contractor shall look for opportunities to tag the ©ExperienceTukwila social media handles. 9. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties, and grand openings of businesses within the City. Events promoted by the City ,with the contractor, cannot conflict with the business interests of Starfire Sports. 10. The City of Tukwila shall also be considered a tournament partner for 2025 and 2026. As a tournament partner the City shall receive the following benefits: a. Tukwila shall be included as part of the tournament name and/or logo. Logos are already designed including the word Tukwila. b. A link to ExperienceTukwila.com on the Starfire homepage, youth tournaments landing page, tournament event page, and drop -down navigation menu. c. Six 4'x8' banners displayed during each day of the tournament; banners to be provided by the City. d. One 10'x10' booth during each day of the sponsored tournament. The City, with Starfire's permission, may assign this booth to another partner. e. One 8.5" x 11" promotional flyer in all sponsored tournament(s) coach's packets (to be provided by City, which could include promotional flyers from Explore Seatle southside). f. One marketing email sent to all tournament participants (to be provided by City, from Explore Seattle Southside). 39 Exhibit "B" Compensation and Method of Payment Contractor shall submit to the City a request for payment for services and sponsorship rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $160,000 ($80,000 in 2025 and $80,000 in 2026). Invoices and required documentation for payment shall be emailed to Brandon.Miles@Tukwilawa.gov. The following are the dates and amounts to be invoiced: Invoice # Date (No Later Than) Amount 1 July31, 2025 $20,000 2 September 30, 2025 $20,000 3 November 30, 2025 $20,000 4 (final payment for 2025) January 20, 2025 $20,000 5 April 30, 2026 $20,000 6 June 30, 2036 $20,000 7 September 30, 2026 $20,000 8 (final payment for 2026) January 20, 2027 $20,000 Should the Contractor choose to reduce or modify services outlined in Exhibit "A" of this Agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. Estimate number of attendees for tournaments and events atStarfire. 2. Social media engagement. 3. Any other document the Contractor wants to provide to demonstrate success of the events and marketing activities. In addition to the items outlined above, the following information shall be submitted to the City no later than January 20, 2026 for the calendar year of 2025 and no later than January 20, 2027 for the calendar year of 2026. This information is required to be collected by the City and reported to the State of Washington. 40 As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. b. Number of people who will travel fewer than 50 miles for your event/activity. c. Number of people who will travel more than 50 miles for your event/activity. d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 41 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stated in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid room nights on Friday and 50 paid room nights on Saturday == 75 paid lodging room nights)? Provide information on how the above actuals were determined.. Reports and Deliverables shall be submitted to: fir a.nd(.�n Cvlqua uk i Attachments: 1. Lodging Tax Funding Request CA Revised May 2020 qc�w� Page 11 of 11 42 Exhibit B Application to the City of Tukwila for Use of 2025 Lodging Tax Funds Event or Activity Name (if applicable): Starfire Sports Tournament and Event Season Amount of Lodging Tax Requested: $160,000 for 2025 and 2026 ($80,000 per year). Applicant Organization: Starfire Sports Federal Tax ID Number: 47-0887811 Mailing Address: 14800 Starfire Way, Tukwila WA 98188 Primary Contact Name: Eric Olmstead Primary Contact Phone: 206-267-7417 Primary Contact Email Address: eric@starfiresports.com Check all the service categories that apply to this application: ✓ tourism promotion or marketing. ✓ o.(Jerotian'[Jf a speciEil event or festival designed to attract tourists. ✓ Operation of a tourism -related facility owned or operated by a non-profit organization. ✓ Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: ✓ Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation II aim an a`ut'ho'rized .a.gent of the 'o'rga'niization/a.ge'ncy alolplying for funding.. I understand that: 'I a'm proposing a t&u'riis'm-related service for .20:25, !If .awarded., my.organ i.zation intends to ,en ter into a serV'ices co'nt'ract.witih the 'City; !provide ll'ialbii'liity ii'ns'urahce for the d'u'ratiion'of the ,contract naming the 'City as ad'd'itiio'na!I ii'ns'ured a'nd in an .a'mo'unt'dete'r'miined'by the 'City; ,and fiile for a !per Fmiit'for 'u'se of City !property, if ,alppl'ica!b!le. aigen'cy .wiill lbe'r'qeuiiireid to Vulblmit a'reloork ,docu'm'e'nti'ng economic 'impact 'results .a fo'rmat'd'ete'rmiin'ed by the 'City. :Si gn gat ulre:; iDate: 41:15125 43 CN'F't;RtJJ r, REVENUE SERVICE P. 0. nox 250E CINC,'INNATI, 01l 45201 Date: AUG 15 2000 STARFTR9 SPORTS A NONPROFIT CORPORATION 14000 STARVIRE WAY TUKWI:LA, WA 98188 Dear Applicant: DEPARTMENT OF THE TREASrlri.y Employer Identification dumber: 47-088781.1 17053215700018 Contact Pcrson: CARLY D `COtJF1G Contact Telephone Number: (877) 829-5500 Public Charity Status: 509(a) (2) ID# 31494 Our letter dated December 23, 2003, stated you would be exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) B29-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questivs about exempt organizations, please call our toll -free number shown in the heading. Ple4se keep this letter in your permanent records. Sincerely _yours, • Robert Choi Director, Exempt Organizations Rulings and Agreements Form W-9 (Rev, October 2018) Department of the Treasury Interne/ Revenue Service Request for Taxpayer Identification Number and Certification ► Go to www.irs.govlFormW9 for instructions and the latest information. 1 Name (as shown on your income tax return)- Name Is required on leis line; do not leave this line blank. Starfire Sports 2 Businessnomertfisregarded entity name, if different from above ci - w c a 0 ai c ao t b C C .0 u u al a y co Give Form to the requester. Do not send to the IRS. 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. ❑ Individual/sole proprietor or single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note: Check the appropriate box in the line above for the tax classification of the single -member owner, Do not check LLC if the LLC is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC is another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC Thal is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other (see Instructions) ► C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate 5 Address (number, street, and apt. or suite no.) See instructions, 14800 Starfire Way 6 City, state, and ZIP cede Tukwila, WA 98188 7 List account number(s) here (optional) taxpayer Identification Number (TIN) 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Apple's to accounts maintained outside the US) Requester's name and address (optional) Enter your TfN in the appropriate box. The TIN provided must match the name given an line 1 to avoid backup withholding. For individuals, this Is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions tor Part I, later. For other entities. It is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later, Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Part II Certification Social security number or J Employer Idenliffcation number 4 7 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or] am waiting for a number to be issued to me): and 2. r am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that 1 am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that i am no longer subject to backup withholding: and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certificationinstructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your lax return. For real estate transactions. item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (iRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct T(N, See the instructions for Part II, later. Sign Here Signature of U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.govfFormW9. Purpose of Form An individual or entity(Fort W---9 requester)..who-is.required.to flle.an. information return with the IRS must Obtain your ccrrecl taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (E1N), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) JLQX Date ■ ifialaoa4 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) Form 1098.(home-mortgage interest), -109E-E (student loan -interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. !I you do not return Form W-9 to the requester with a TIN. you might be subject to backup withholding. See What is backup withholding, later. Cat, No. 10231X Form W-9 (Rev. 10-2018) 45 1) Describe your tourism -related activity or event. Starfire Sports events and tournaments 1) If an event, list the event name, date(s), and projected overall attendance. Starfire hosts over 11 soccer tournaments, 32- third party events and over 30- stadium events for professional soccer and rugby including US Open Cup, Seawolves and Tacoma Defiance games. These events draw people from all over the county, Canada and further aboard. Placier.ai reported that Starfire Sports had 1,300,000 visits in 2024. Our projected 2025 total attendance is over 1,300,000 visits. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Starfire Sports is the epicenter of soccer not only here in the Pacific Northwest but nationwide. As not only the home of our Seattle Reign FC and the Seattle Seawolves we are host to over 71 annual events ranging from the recreational youth players to professional players. Starfire's own tournaments bring over 951 teams in annually totaling over 53,256 people (15,216 players and 38,040 spectators), while our leagues and youth programs bring 1,000-1,200 day visitors to Tukwila every day of the week. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Starfire offers programs and events for people from all walks of life and geographic regions. Whether it's local kids dropping by to kick a ball, players from around WA State, the US and or World competing in our youth tournaments, or professional athletes from National Teams, Major League Soccer, the National Women's Soccer League, and Major League Rugby training and competing here — Starfire is a home for everyone who loves the game. Our fields also host countless youth and adult participants year-round in our regular programs and leagues. 5) Describe the prior success of your event/activity/facility in attracting tourists. Starfire Sports generated over 229,000 unique visitors and about 1,300,000 visits in 2024. Of these visitors, roughly 7% travel more than 50 miles and stay in the area approximately 2-4 nights at a time. Starfire run tournaments averaged 23% of participating teams traveled more than 50 miles. Page 2 of 5 46 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 7) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Starfire will promote our events through email and online marketing/advertising/social media. New partners being formed with surrounding States. Our events will be listed on regional soccer. We are also currently hiring a fulltime person in Public Relations and Communication. 8) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Tukwila will not only be integrated into publications, promotions and the appropriate use of "Tukwila" #hashtags when using social media but also on all tournament branded materials including clothing. In the past this integration has seen the media talk more about Tukwila with regards to soccer, Starfire, the Sounders, Seawolves and now also the OL Reign. 9) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 1,300,000 b. Number of people who will travel fewer than 50 miles for your event/activity. 150,000 c. Number of people who will travel more than 50 miles for your event/activity. 10,000 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 23% Page 3 of 5 47 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 7, 000+/- 6,500+/- g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 10,000+/- 10) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? Team surveys and SSRTA Event Impact Calculator 11) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Our annual marketing budget is just under $24,000 without the support of LTAC funding that allows us to market to traveling teams, attend team/marketing conferences for tournaments and event recruiting. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Page 4 of 5 48 Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: December 29, 2022 Page 5 of 5 49