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HomeMy WebLinkAbout25-208 - Contract - Better Life Community Development - Support to Justice Involved Individuals" City of Tukwila , 6200 Southcenter Boulevard, Tukwila WA98188 tea: CONTRACT FOR SERVICES Contract Number: 25-208 Council Approval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and_j5gWm t,iiti, ally ML hereinafter referred to as "the Contractor," whose principal office is located at 4301 Haiif bor Me -In Rd. NI` Tacoma 98422. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows- Scooe and Schedule of Sem - s to_be..Performed byContractor The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Coma _nsation and_Method of Paym _n . The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed_ 5, 000 at a rate of a,,f,,,,,g,t . 3. ContractorBudaet, The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. D�ration_of Aareement= This Agreement shall be in full force and effect for a period commencing 20 and ending ww 2025, unless sooner terminated under the provisions hereinafter specified. 5. Indeoendent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto_ Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability -insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate and $1,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. CA Revised May 2020 Page 2 of 4 E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination, This Agreement may at any time be terminated by the City giving to the Contractor sixty () days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age. veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assian ent and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Ent*re cireement:_Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Page 3 of 4 14. Severability_and ,Suryayal. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices_ Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. AilUcale Lawe Venuem Attorney's Fees, This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this 3rd day of July 2025. CITY OF TUKWILA MUNICIPAL COURT den, Presiding Judge ATTEST/AUTHENTICATED: Signed by: L? --- --- - -- --_ k6426 Andy Youn-Barnett, City Clerk Signed by: l-" ... Office of the City Attorney CONT CTOR: -Printed Name: Cornell Harris Title: Chief Executive Officer Address: 4301 Harbor Ridge Rd NE, Tacoma, WA 98422-2341 CA Revised May 2020 Page 4 of 4 EXHIBIT A Scope of Work 1. Purpose and Scope of Work The City of Tukwila Municipal Court seeks to engage Better Life Community Development Corporation (BLCD) to supportjustice involved individuals, with the goal of providing comprehensive employment, housing, and mentorship services. These services will assist participants in overcoming barriers to reintegration and achieving sustainable, independent living. 2. Project Goals and Objectives Better Life Community Development Corporation will undertake the following actions to assist participants in their effort to better themselves: A. Employment Services Better Life Community Development Corporation will offer a variety of services to help participants secure sustainable, livable -wage employment. • Employment Assessment: Better Life CDC will conduct a comprehensive employment assessment for each participant to evaluate their skills, interests, and career goals. This assessment will provide individualized training and job placement strategies. Apprenticeships: Better Life Community Development Corporation will facilitate participants' entry into apprenticeship programs that offer hands-on training in high -demand industries, aimed at securing employment with a livable wage. Soft Skill Training: Better Life Community Development Corporation will provide training in essential soft skills, such as communication, teamwork, problem -solving, and time management, to enhance participants' employability. Resume and Interview Preparation: Better Life Community Development Corporation will assist participants with resume writing, interview techniques, and job search strategies to ensure they are adequately prepared to enter the job market. Employer Partnerships: Better Life Community Development Corporation will develop partnerships with local businesses that are open to hiring justice -involved individuals. Those partnerships will be supported by government incentives and resources. Memorandum of Understanding (MOUS): Better Life Community Development Corporation will work to establish MOUs with government agencies and fair chance employers to create a reliable pipeline for employment opportunities for participants. B. Housing Support Services To ensure participants have stable and affordable housing, Better Life CDC will offer the following services: CA Revised May 2020 Page 5 of 4 • Housing Assessment and Placement: Better Life Community Development Corporation will assess participants' housing needs and assist in finding suitable housing options based on their specific requirements. • Application Assistance: Better Life Community Development Corporation will provide guidance and support for participants in completing housing applications to meet eligibility criteria for various housing programs. • Housing Preparedness: Better Life Community Development Corporation will conduct sessions that focus on preparing participants for housing searches, including understanding tenant rights and responsibilities, and how to maintain rental properties. C. Case Management and Mentorship To provide personalized guidance and support, Better Life Community Development Corporation will offer the following services: Tailored Mentorship Sessions: Better Life Community Development Corporation will provide individualized mentoring to participants, addressing specific needs related to employment, housing, and successful reintegration. • Continuous Support: The assigned mentor will remain available to provide support to Tukwila Municipal Court clients for the duration of this contract. • Peer -to -Peer Coaching: Better Life CDC. will, facilitate peer-to-peer training programs, wherein participants who have successfully navigated early reintegration stages will provide support to newer participants. This will help build leadership skills and foster a supportive community network. D. Community Engagement and Resource Gathering In addition to the primary services outlined above, Better Life Community Development Corporation will allocate a portion of its time to directly engage with the community to gather additional resources, build partnerships, and expand the program's reach. This will include: Networking with Local Organizations and Agencies: Better Life Community Development Corporation will spend time within the community meeting with local service providers, nonprofits, government agencies, and other stakeholders who can offer additional resources, services, or support for program participants. These partnerships may include substance abuse treatment programs, mental health counseling, education, and training opportunities, and more. • Building Employer Relationships: Better Life Community Development Corporation will work with businesses, employers, and corporations to establish relationships and explore opportunities for program participants, including potential job placements, mentorship programs, and workforce development initiatives. • Community Resource Mapping: Better Life Community Development Corporation will collaborate with local community leaders, to map available resources that can assist justice -involved individuals, including emergency housing, CA Revised May 2020 Page 6 of 4 financial support, health services, and family reintegration programs. Deliverables and Timeline Deliverables and Timeline The Service Provider shall deliver the following: Monthly Progress Reports: Better Life Community Development Corporation Shall provide detailed monthly reports outlining the progress made toward achieving the program's goals, including the number of participants served, services rendered, and outcomes. INSURANCE The Contractor shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of contract activity but no less than $1,000,000 per occurrence. Cyber Liability Insurance: The Contractor shall maintain Cyber Liability Insurance. The Contractor shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the Contractor and licensed staff employed or under contract to the Contractor. The state of Washington, its agents, officers, and employees need not be named as additional insureds under this policy. Professional Liability, Errors, and Omissions Insurance. The Contractor shall maintain Professional Liability or Errors and Omissions Insurance. The Contractor shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the Contractor and licensed staff employed or under contract to the Contractor. The state of Washington, its agents, officers, and employees need not be named as additional insureds under this policy. Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf of the Contractor for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks, or other instruments of payment for program costs shall be insured to provide protection against loss CA Revised May 2020 Page 7 of 4 EXHIBIT B Compensation/Budget Compensation Tukwila Municipal Court/Tukwila JC agrees to compensate Better Life Community Development Corporation for services rendered under this contract as follows: Total Contract Amount: Hourly rate of $55.00 per hour • Payment Schedule: Monthly Special Terms and Conditions 1. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for Tukwila Municipal Court and their contact information are identified on the Face Sheet of this Contract. 2. COMPENSATION Tukwila Municipal Court shall pay an amount not to exceed $55.00 per hour for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Contractor's compensation for services rendered shall be based on the terms of the Scope of Work and Budget. 3. EXPENSES Contractor for authorized expenses shall not exceed $55.00 per hour which amount is included in the Contract total above. Such expenses may include airfare, other transportation expenses, and lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement rates. 4. BILLING PROCEDURES AND PAYMENT Tukwila Municipal Court will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for Tukwila Municipal Court via monthly reporting. If required, the attachments to the invoice request in the Better Life Community Development Corporation Contract shall describe and document, to Tukwila Municipal Courts satisfaction, a description of the work performed, and the progress of the project. 5. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 6. DURA'T'ION OF CONTRACT This contract will be on .July ll> 2025, and will end on Sem,rilr "0. unless extended by mutual agreement. CA Revised May 2020 Page 8 of 4