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Home My WebLink AboutTIS 2025-07-28 Item 1G - Contract Amendment #2 - Sewer Lift Station #5 Retrofit Construction Management with PACE Engineers INFORMATIONAL MEMORANDUM TO: Thomas McLeod, Mayor FROM: Jen Tetatzin, Public Works Director BY: Adib Altallal, Utilities Engineer DATE: July 25, 2025 SUBJECT: Sewer Lift Station 5 Rebuild – Construction Management Supplement Project No. 92340201 Contract No. 23-019, Amendment #2 ISSUE Amendment #2 to the Consultant Agreement with PACE Engineers, Inc. is needed to add partial engineering inspection services for the Tukwila Lift Station #5 Retrofit construction phase. BACKGROUND The City executed a consultant agreement with PACE Engineers, Inc. in 2023 for design services for the Tukwila Lift Station #5 Retrofit project. The original contract amount was $366,277.30. As construction commences, additional engineering inspection support is required to supplement City staff resources during the first half of the construction period. We are anticipating the availability of the City inspector for the latter portion of the project. DISCUSSION Amendment #2 will authorize PACE Engineers, Inc. to perform site inspection and project management services related to the construction of the Lift Station #5 Retrofit. This includes observation and documentation of demolition, piping, structures, electrical work, wet well and meter vault installation, site improvements, and project testing and closeout preparation. PACE will provide a field inspector for approximately 50 days at 8 hours per day, including limited support from technical staff and subconsultants. The amendment includes 466 hours of labor and necessary expenses. FINANCIAL IMPACT This amendment adds $99,100.00 to the contract, increasing the total not-to-exceed amount from $366,277.30 to $465,377.30. Funding for this work is available in the Sewer Fund. PACE Contract 2025-2026 Budget Design Contract $236,801.25 $2,175,000.00 Amendment #1 $129,476.05 Amendment #2 $99,100.00 Total $465,377.30 RECOMMENDATION The Council is being asked to approve Amendment #2 to the professional services agreement with PACE Engineers in the amount of $99,100 for construction management services for the Lift Station No. 5 Project, and to consider this item on the Consent Agenda at the August 4, 2025 Regular Council Meeting. Attachments: 2025 CIP, Page 115 PACE Contract 119 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CA Reviewed May 2020 Page 1 of 1 CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and PACE Engineers That portion of Contract No. 23-019 between the City of Tukwila and PACE Engineers is hereby amended as follows: Section 4: Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit “B” attached hereto, provided that the total amount of payment to the Consultant shall not exceed $465,377.30. All other provisions of the contract shall remain in full force and effect. Dated this _________ day of ___________________________, 2025. CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONSULTANT: By: Printed Name: Title: President Kenneth H Nilsen 120 WATER | L AND | I NFRASTRUCTURE | F ACILITIES 11255 Kirkland Way, Suite 300 Kirkland, Washington 98033-3417 425.827.2014 ADDITIONAL SERVICES AGREEMENT #1 TO: City of Tukwila PROJECT NAME: Tukwila LS #5 - Retrofit c/o Adib Altallal, PE 6300 Southcenter Blvd, Suite 100 PROJECT NO.: 23415 Tukwila, Washington 98188 FROM: Ken Nilsen, PE DATE: April 9, 2025 SUBJECT: Scope Revision – Inspection Services This Service Agreement is intended to advise that a request for services has been made which is not in our Scope of Services or Fee. The subject contract is herein amended to incorporate the following scope of services: SCOPE OF SERVICES The addition of engineering inspection services for the first half of the Tukwila Lift Station #5 – Retrofit project has been requested by The City of Tukwila. The following narrative is meant to be an expansion of the currently executed contract between the City of Tukwila and PACE Engineers, Inc. PACE Engineers, Inc. (PACE) proposes to amend the current contractual scope to include engineering inspection services. These services or tasks are listed below and provide a brief description of what each task entails. The Terms and Conditions and approved rates under the existing contract for Tukwila Lift Station #5 – Retrofit will remain in effect for this Additional Services Agreement. TASKS Task 1 – Project Management  PACE will provide administration and coordination throughout the duration of construction activities, including contracting and invoicing, scheduling, and Client coordination. PACE will conduct regular coordination and update meetings virtually with the City of Tukwila Staff at project milestones and as needed. Task 2 – Demolition Inspection  Inspection services related to demolition of the existing infrastructure as labeled on the approved plans. This work will include compliance with specified demolition depths, application of backfill for pipe and structure abandonment, and removal of existing curb and gutter. Task 3 – Pipe and Structure Inspection  Inspection services performed will include observation and reporting of installation and backfill of gravity pipe, force main pipe, external bypass connection, and sanitary sewer manhole. This task will also include observation of connections to the existing systems for water and sewer. April 14, 2025 121 April 11, 2025 Adib Altallal, PE City of Tukwila Public Works Additional Services Agreement #1 Page 2 of 3 P:\KIR\P23\23415 LIFT STATION NO 5 RETRO\PROJECT MANAGEMENT\CONTRACTS\ASA #1 CONST. INSPECTION_HALF\23415 Tukwila LS5 ASA #1_HALF_Final.docx Task 4 – Electrical Inspection  Inspection services for Electrical inspection will include observation and reporting of contractor and subcontractor installation activities. This task also includes inspections by the Electrical Engineer on an as-needed basis. Inspection services and additional review under this task will be performed by Follett Engineering and will not exceed 25 hours. Task 5 – Wet Well and Meter Vault Inspection  Inspection services for wet well and meter vault inspection will include observation of meter vault installation, pipe alignment, backfill, wet well retrofit with riser and hatch, wet well pipe penetrations, pumps and all required appurtenances, setting of floats and sensors, grouting and coating, and wet well piping. Task 6 – Surface Improvements Inspection  Inspection services for site improvements will include observation and reporting of contractor and subcontractor installation activities related to items such as bollards, grass pavers, relocation of existing generator, site lighting, installation of FRP electrical building, and installation of site water services. Task 7 – Testing, Punchlist, and Closeout  Inspection services for this task will include observation of pressure testing of the installed force main, pump and electrical operational testing, punchlist development and walkthrough, and final project acceptance assistance. DELIVERABLES • Daily inspection reports which will include written documentation of onsite contractor labor, machinery, and material deliveries. • Confirmation of approved materials being used on the project and collection of delivery tickets. • Project compliance with the approved plans, specifications, and other applicable standards. • Photo documentation. • Inspector’s as-built markups and documentation. • Punchlist walkthrough and administration. ASSUMPTIONS • Inspection services will occur over the course of 50 days. Each day will consist of 8 hours, which includes travel time. • The City of Tukwila Inspection staff will take over at the project halfway mark. • RFIs and any additional submittals will be handled by the Engineer as part of the existing Construction Administration contract. • The Engineer is budgeted for 60 total hours over the course of the 50 days for technical and design support. 122 April 11, 2025 Adib Altallal, PE City of Tukwila Public Works Additional Services Agreement #1 Page 3 of 3 P:\KIR\P23\23415 LIFT STATION NO 5 RETRO\PROJECT MANAGEMENT\CONTRACTS\ASA #1 CONST. INSPECTION_HALF\23415 Tukwila LS5 ASA #1_HALF_Final.docx •The existing Construction Administration contract had a budget of $14,832.00 for Construction inspections and site visits and $10,660.00 for project closeout. The total of $25,492.00 remains from this original contract amount for construction administration. EXCEPTIONS •Special inspections are not included under this agreement and may only occur with the Owner’s approval and at the Contractor’s expense. FEE Client agrees to pay PACE for the above services on the basis of an hourly labor rate plus reimbursable expenses, not to be exceeded without written authorization from the Client. Specifically, PACE will invoice the Client for the additional services of project inspection as mentioned above. For inspection services, we are requesting a change order of $99,150.00. This includes the tasks and deliverables as mentioned in this amended services agreement, approximately 466 hours of effort on a time-and-expense basis. This will provide site project management and inspection funding from the start of mobilization until the City inspection staff take over at approximately 50 days into the project. Note that $25,492.00 remains from the construction administration contract for inspection services and project closeout. This amount will be applied to the requested inspection services amount for the duration of the contract. The subtotal for this scope amendment is $99,150.00. The total amended budget would increase from $366,277.30 (original contract plus construction administration contract) to $465,427.30. All services provided within the scope of this ASA will be performed as per the terms and conditions approved under the above-mentioned base contract for the project, unless stated in the scope within this document. If you have any questions, require any additional information, or would like to discuss this project further, please do not hesitate to contact us at your earliest convenience. I accept the above-described Scope of Services and Fee Structure. Authorized PACE Representative Signature Authorized Client Representative Signature Ken Nilsen, PE Printed Name Printed Name President Title Title April 8, 2025 Date Date $99,100.00. $99,100.00. $465,377.30. April 14, 2025 123 Project Estimates should consider a 10% to 15% contingency for unknown conditions where applicable.Select this column when adding more columns.Rev. 1/27/2025Project Estimates should consider escalation for projects extending over one calendar year.Fee Schedule:Free Form Input - Project Budgeter can define work item descriptions, expense and subconsultant as requiredDefined Input - Project budgeter must use defined Labor Codes and Staff Type from Deltek FMS Project Mgmt System (Tables Attached)PACE EngineersProject NameLocation:Prepared By:Project #:Billing Group #:Task #:Date:Labor Hours by ClassificationStaff Type # (See Labor Rates Table)LaborCode11468Staff Type Hourly Rate$305 $222 $192Staff Name (optional)Drawing/Task TitleJobTitleSr. Principal EngineerProject EngineerEngineering Staff IIIHour TotalDollar TotalConstruction Inspection (Assumes 50 days @ 8 hrs/d)660400466.0 $91,950.00 Task 1 - Project Management Task 2 - Demolition Inspection Task 3 - Pipe & Structure Inspection Task 4 - Electrical Inspection Task 5 - Wet well & Vault Inspection Task 6 - Surface Improvements Inspection Task 7 - Testing, Punchlist, & Closeout Hours Total6.0 60.0 400.0466.0Labor Total$1,830 $13,320 $76,800$91,950.00SubconsultantsExpensesReimbursableUtility LocateRate/Unit Quantity CostMechanical EngineerPostage/CourierElectrical Engineer$2,500PACE Billed Labor TotalPrinting CostsGeotechnical Engineer$2,500Reimbursable ExpensesPhoto/VideoI & C EngineerSubconsultantsMileage/Travel/Per Diem (40 miles round trip per day)$0.702000$1,400.00Subconsultant Subtotal5,000.00Total Project BudgetMiscellaneousMarkup15%$1,400.00$5,750.00Tukwila, WASTANDARDProject Budget Worksheet - 2025Total23415Tukwila Lift Station #5 RetrofitJames Schouten4/7/2025Total$91,950.00$1,400.00$5,750.00$99,100.00File: Inspection Services ASA #1 - HALF, Fee WorksheetPage 1 of 1Printed: 4/7/2025, 3:13 PM124 Utility Revenues 2,075$ 100$ -$ -$ -$ -$ -$ 2,175$ 2025 - 2026 Biennial Budget City of Tukwila, Washington 113 125