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Home My WebLink AboutReg 2012-05-07 Item 5E - Final Acceptance - Energy Efficiency Retrofit by Ameresco Quantum for $144,547.67COUNCIL AGENDA SYNOPSIS CAS NUMBER: AGENDA ITEM TITLE Initials Meeting Date Prepared by Mayor's review Council review 05/07/12 JP ITEM INFORMATION STAFF SPONSOR: JACK PACE Energy Efficiency Retrofit for City Facilities Project Completion and Acceptance ITEM NO. 5.E. ORIGINAL, AGENDA DATE: 05/07/12 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other 111ftg Dale Mtg Date 05/07/12 Mtg Date Mtg Date tlltg Date t17tg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P6R Police PIYW SPONSOR'S The contract with Ameresco Quantum, Inc. of Renton, WA is complete for the Energy SUIvnNIARY Efficiency Retrofit for City Facilities. This project provided energy upgrades to various City facilities and parking lots. Construction began March 30, 2011 and was completed in November 2011. One contract amendment was issued for $24,665.00 as more grant funding was available. Council is being asked to accept and finalize the contract with Ameresco Quantum, Inc. in the amount of $144,547.67. REVIE\VED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 04/24/12 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development CoM1\Irrhl -E Unanimous Approval; Forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDL FURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $144,547.67 $0.00 $0.00 Fund Source: 303 FACILITIES (PG 76, 2012 CIP) Comments: An ARRA Federa /grant and PSEISCL utility rebates funded this project. MTG. DATE 05/07/12 RECORD OF COUNCIL ACTION IMTG.DATEI ATTACHMENTS 05/07/12 I Informational Memorandum dated 04/20/12 State of WA Depart of Revenue Notice of Completion 11 -039 Minutes from the Utilities Committee meeting of 04/24/12 L.*r.j City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO FROM: BY: DATE: SUBJECT Mayor Haggerton Utilities Committee Jack Pace, DCD Director Brandon J. Miles, Senior Planner April 20, 2012 Enerqv Efficiencv Retrofit for Citv Facilities Project No. 11001301, Contract No. 11 -039 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 11 -039 with Ameresco Quantum, Inc was issued on March 30, 2011 by Washington State Department of General Administration (now Enterprise Services)' to complete energy upgrades to the following City facilities: 1. City Hall; 2. 6300 Building; 3. Parking Lot Lights at Fort Dent; and 4. Parking Lot Lights at the Tukwila Community Center. Due to lower than expected construction costs and higher than expected incentives from the City's utility providers, the City decided to expand the scope of work. In October 2011, Amendment No. 1 was processed which expanded the City's scope of work to include the following: 1. Parking Lot Lights at City Hall, the 6300 Building, Foster Golf Course; and 2. Light Upgrades to Tukwila Heritage Cultural Center (Old City Hall /Library). DISCUSSION All construction was physically completed in November 2011. No formal change orders were issued. The budget for this contract, with a 5% contingency, was $144,547.67. The retainage amount is $6,600.35. Nearly all funding was provided through the ARRA grant and incentives from the City's utilities. Contract Award Amount 107,342.00 Amendment #1 24,665.00 Washington State Sales Tax 12,540.67 Total Amount 144.547.67 RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Ameresco Quantum in the amount of $144,547.67, and to consider this item at the May 7, 2012 Regular Meeting Consent Agenda. Attachment: Dept of Revenue Notice of Completion 1 The City contracted with the State of Washington to provide project management services for the City. ZADCD n Clerk's0randoMEnergy ProjectUose Out Memo, 2012.04.13 gl.doc i e x 4 S'CATg i O �y� IN89 a NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601 938 324 Date: Name Address of Public Agency.,Department Use Only City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Assigned to: Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting City of Tukwila Lighting Upqrade 2011 118 G (1 1) Yes No Description of Work Done/Include Jobsite Address(es) Install lighting fixture retrofits and replacements at the following sites: 6300 Building, City Hall, Community Center, and the Starfire complex at Fort Dent. Federally funded road transportation project? Yes 6 No Contractor's Name Telephone Number Ameresco Quantum, Inc. dba Quantum Engineering Development 206 522 -4270 Contractor Address 222 Williams Avenue S, Suite 100 Renton, WA 98057 If Retainage is Bonded, List Surety's Name (or attach a copy) Curtin International Bond No. 929523987/012016862 Surety Agent's Address 33 Bedford Street, The Liberties #16, Lexington, MA 02420 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 3/10/11 3/30/11 12/1/11 Contract Amount 107,342.00 Additions 24,665.00 Liquidated Damages Reductions Amount Disbursed 137,947.32 Sub -Total 132,007.00 Amount Retained 6,600.35 Amount of Sales Tax Paid at 9.5% (If various rates apply, please send a breakdown) 12 ,540.67 TOTAL 144,547.67 TOTAL 144,547.67 NOTE: These two totals must be equal Please List all Subcontractors Below: Subcontractor's Name: I UBI Number: JAffidavit ID (if known) Northwest Edison,lnc I 601522062 386244 F215- 038 -000 01 -2012 A 1 92 City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes April 24, 2012 5: 001). nn. Conference Room I PRESENT Councilmembers: Dennis Robertson. Chair; Joe Duffle and Date Knuller Staff: Bob Giberson. Frank Iriarte. Robin Tischmak, Pat Brodin, R<<an Lai Mike Ronda, Brandon Miles, Peggv McCarthy Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 5:01 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Proiect Completion and Acceptance: 2010/2011 Small Drainage Program Staff is requesting Council approval for formal contract acceptance and release of retainage to Green River Construction. Inc. in the amount of $38,086.07 for the 2010/2011 Small Drainage Program. Eight change orders for minor revisions were issued during this project. Even with change orders, the project came under budget by almost $144,000 due to cost under runs. Drainage improvements were made at the nine different locations listed below: Wells Trucking Tukwila International Boulevard (near Homeland Securitv) Museum of Flight Allentown 44"' Avenue South Evergreen Foods Allentown South 122" Street 40 Avenue South Regional Stormwater Detention Facility Gilliam Creek Inlet Staff reviewed several of the project locations „ith the Committee and shoed project work pictures. UNANIMOUS APPROVAL. FORWARD TO MAY 7 REGULAR MEETING CONSENT AGENDA. B. Proiect Completion and Acceptance: Enerav Efficienev Retrofit for Cite Facilities Staff is requesting Council approval for formal contract acceptance and release of retainage to Ameresco Quantum_ Inc. in the amount of $6,600.3- for energy upgrades made at the following City facilities: Inside lighting and parking lot lights at City Hall Inside lighting and parking lot lights at the 6300 Building Parking lot lights at Fort Dent Parking lot lights at Tuukxvila Community Center Parking lot lights at Foster Golf Links Inside lighting at Tukwila Heritage and Cultural Center This project was funded largely through the Washington State Department of Commerce's Federal ARRA grant. Initially it was anticipated that the City would be providing a match of approximately $15,000, but the final cost to the City was approximately $100.00. UNANIMOUS APPROVAL. FORWARD TO AIAY 7 REGULAR MEETING CONSENT AGENDA.