HomeMy WebLinkAboutReg 2025-08-04 Item 6H - Contract Amendment #2 - Sewer Lift Station #5 Retrofit Construction Management & Inspection with PACE Engineers for $99,100ITEM INFORMATION
STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 08/04/25
AGENDA ITEM TITLE Sewer Lift Station 5 Rebuild - Construction Management Supplement, Amendment 2
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 8/4/25 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY
Amendment #2 will authorize PACE Engineers, Inc. to perform site inspection and
project management services related to the construction of the Lift Station #5 Retrofit.
This includes observation and documentation of demolition, piping, structures, electrical
work, wet well and meter vault installation, site improvements, and project testing and
closeout preparation.
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 07/28/25 COMMITTEE CHAIR: MOHAMED ABDI
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED EXPENDITURE REQUIRED
$99,1000 $2,175,000.00 $0.00 Fund Source: Sewer Fund Comments:
MTG. DATE RECORD OF COUNCIL ACTION
08/04/25
MTG. DATE ATTACHMENTS
08/04/25 Amendment 2 to Contract
2025 CIP, Page 115
C OUNCIL AGENDA S YNOPSIS
----------------------------------Initials --------------------------------- I TEM N O.
Meeting Date Prepared by Mayor’s review Council review
08/04/25 JR 6.H.
Minutes from Transportation and Infrastructure Committee meeting of 07/28/25
121
INFORMATIONAL MEMORANDUM
TO: Thomas McLeod, Mayor
FROM: Jen Tetatzin, Public Works Director
BY: Adib Altallal, Utilities Engineer
DATE: July 25, 2025
SUBJECT: Sewer Lift Station 5 Rebuild – Construction Management Supplement
Project No. 92340201
Contract No. 23-019, Amendment #2
ISSUE
Amendment #2 to the Consultant Agreement with PACE Engineers, Inc. is needed to add partial
engineering inspection services for the Tukwila Lift Station #5 Retrofit construction phase.
BACKGROUND
The City executed a consultant agreement with PACE Engineers, Inc. in 2023 for design services for
the Tukwila Lift Station #5 Retrofit project. The original contract amount was $366,277.30. As
construction commences, additional engineering inspection support is required to supplement City staff
resources during the first half of the construction period. We are anticipating the availability of the City
inspector for the latter portion of the project.
DISCUSSION
Amendment #2 will authorize PACE Engineers, Inc. to perform site inspection and project management
services related to the construction of the Lift Station #5 Retrofit. This includes observation and
documentation of demolition, piping, structures, electrical work, wet well and meter vault installation,
site improvements, and project testing and closeout preparation. PACE will provide a field inspector for
approximately 50 days at 8 hours per day, including limited support from technical staff and
subconsultants. The amendment includes 466 hours of labor and necessary expenses.
FINANCIAL IMPACT
This amendment adds $99,100.00 to the contract, increasing the total not-to-exceed amount from
$366,277.30 to $465,377.30. Funding for this work is available in the Sewer Fund.
PACE Contract 2025-2026 Budget
Design Contract $236,801.25 $2,175,000.00
Amendment #1 $129,476.05
Amendment #2 $99,100.00
Total $465,377.30
RECOMMENDATION
The Council is being asked to approve Amendment #2 to the professional services agreement with
PACE Engineers in the amount of $99,100 for construction management services for the Lift Station
No. 5 Project, and to consider this item on the Consent Agenda at the August 4, 2025 Regular Council
Meeting.
Attachments: 2025 CIP, Page 115
PACE Contract
122
City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 1 of 1
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and PACE Engineers
That portion of Contract No. 23-019 between the City of Tukwila and PACE Engineers is hereby amended as
follows:
Section 4: Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A.Payment for the work provided by the Consultant shall be made as provided on Exhibit “B”
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $465,377.30.
All other provisions of the contract shall remain in full force and effect.
Dated this _________ day of ___________________________, 2025.
CITY OF TUKWILA
Thomas McLeod, Mayor
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
CONSULTANT:
By:
Printed Name:
Title: President
Kenneth H Nilsen
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WATER | L AND | I NFRASTRUCTURE | F ACILITIES
11255 Kirkland Way, Suite 300
Kirkland, Washington 98033-3417
425.827.2014
ADDITIONAL SERVICES AGREEMENT #1
TO: City of Tukwila PROJECT NAME: Tukwila LS #5 - Retrofit
c/o Adib Altallal, PE
6300 Southcenter Blvd, Suite 100 PROJECT NO.: 23415
Tukwila, Washington 98188
FROM: Ken Nilsen, PE DATE: April 9, 2025
SUBJECT: Scope Revision – Inspection Services
This Service Agreement is intended to advise that a request for services has been made which is
not in our Scope of Services or Fee. The subject contract is herein amended to incorporate the
following scope of services:
SCOPE OF SERVICES
The addition of engineering inspection services for the first half of the Tukwila Lift Station #5 –
Retrofit project has been requested by The City of Tukwila. The following narrative is meant to be
an expansion of the currently executed contract between the City of Tukwila and PACE Engineers,
Inc.
PACE Engineers, Inc. (PACE) proposes to amend the current contractual scope to include
engineering inspection services. These services or tasks are listed below and provide a brief
description of what each task entails. The Terms and Conditions and approved rates under the
existing contract for Tukwila Lift Station #5 – Retrofit will remain in effect for this Additional
Services Agreement.
TASKS
Task 1 – Project Management
PACE will provide administration and coordination throughout the duration of
construction activities, including contracting and invoicing, scheduling, and Client
coordination. PACE will conduct regular coordination and update meetings virtually
with the City of Tukwila Staff at project milestones and as needed.
Task 2 – Demolition Inspection
Inspection services related to demolition of the existing infrastructure as labeled on
the approved plans. This work will include compliance with specified demolition
depths, application of backfill for pipe and structure abandonment, and removal of
existing curb and gutter.
Task 3 – Pipe and Structure Inspection
Inspection services performed will include observation and reporting of installation
and backfill of gravity pipe, force main pipe, external bypass connection, and
sanitary sewer manhole. This task will also include observation of connections to the
existing systems for water and sewer.
April 14, 2025
124
April 11, 2025
Adib Altallal, PE
City of Tukwila Public Works
Additional Services Agreement #1
Page 2 of 3
P:\KIR\P23\23415 LIFT STATION NO 5 RETRO\PROJECT MANAGEMENT\CONTRACTS\ASA #1 CONST. INSPECTION_HALF\23415 Tukwila LS5 ASA #1_HALF_Final.docx
Task 4 – Electrical Inspection
Inspection services for Electrical inspection will include observation and reporting of
contractor and subcontractor installation activities. This task also includes
inspections by the Electrical Engineer on an as-needed basis. Inspection services
and additional review under this task will be performed by Follett Engineering and
will not exceed 25 hours.
Task 5 – Wet Well and Meter Vault Inspection
Inspection services for wet well and meter vault inspection will include observation
of meter vault installation, pipe alignment, backfill, wet well retrofit with riser and
hatch, wet well pipe penetrations, pumps and all required appurtenances, setting of
floats and sensors, grouting and coating, and wet well piping.
Task 6 – Surface Improvements Inspection
Inspection services for site improvements will include observation and reporting of
contractor and subcontractor installation activities related to items such as bollards,
grass pavers, relocation of existing generator, site lighting, installation of FRP
electrical building, and installation of site water services.
Task 7 – Testing, Punchlist, and Closeout
Inspection services for this task will include observation of pressure testing of the
installed force main, pump and electrical operational testing, punchlist development
and walkthrough, and final project acceptance assistance.
DELIVERABLES
•Daily inspection reports which will include written documentation of onsite contractor
labor, machinery, and material deliveries.
•Confirmation of approved materials being used on the project and collection of delivery
tickets.
•Project compliance with the approved plans, specifications, and other applicable
standards.
•Photo documentation.
•Inspector’s as-built markups and documentation.
•Punchlist walkthrough and administration.
ASSUMPTIONS
•Inspection services will occur over the course of 50 days. Each day will consist of
8 hours, which includes travel time.
•The City of Tukwila Inspection staff will take over at the project halfway mark.
•RFIs and any additional submittals will be handled by the Engineer as part of the existing
Construction Administration contract.
•The Engineer is budgeted for 60 total hours over the course of the 50 days for technical
and design support.
125
April 11, 2025
Adib Altallal, PE
City of Tukwila Public Works
Additional Services Agreement #1
Page 3 of 3
P:\KIR\P23\23415 LIFT STATION NO 5 RETRO\PROJECT MANAGEMENT\CONTRACTS\ASA #1 CONST. INSPECTION_HALF\23415 Tukwila LS5 ASA #1_HALF_Final.docx
•The existing Construction Administration contract had a budget of $14,832.00 for
Construction inspections and site visits and $10,660.00 for project closeout. The total of
$25,492.00 remains from this original contract amount for construction administration.
EXCEPTIONS
•Special inspections are not included under this agreement and may only occur with the
Owner’s approval and at the Contractor’s expense.
FEE
Client agrees to pay PACE for the above services on the basis of an hourly labor rate plus
reimbursable expenses, not to be exceeded without written authorization from the Client.
Specifically, PACE will invoice the Client for the additional services of project inspection as
mentioned above.
For inspection services, we are requesting a change order of $99,150.00. This includes the
tasks and deliverables as mentioned in this amended services agreement, approximately
466 hours of effort on a time-and-expense basis. This will provide site project management
and inspection funding from the start of mobilization until the City inspection staff take over at
approximately 50 days into the project. Note that $25,492.00 remains from the construction
administration contract for inspection services and project closeout. This amount will be
applied to the requested inspection services amount for the duration of the contract.
The subtotal for this scope amendment is $99,150.00. The total amended budget would
increase from $366,277.30 (original contract plus construction administration contract) to
$465,427.30.
All services provided within the scope of this ASA will be performed as per the terms and
conditions approved under the above-mentioned base contract for the project, unless stated in
the scope within this document. If you have any questions, require any additional information, or
would like to discuss this project further, please do not hesitate to contact us at your earliest
convenience.
I accept the above-described Scope of
Services and Fee Structure.
Authorized PACE Representative Signature Authorized Client Representative Signature
Ken Nilsen, PE
Printed Name Printed Name
President
Title Title
April 8, 2025
Date Date
$99,100.00.
$99,100.00.
$465,377.30.
April 14, 2025
126
Project Estimates should consider a 10% to 15% contingency for unknown conditions where applicable.Select this column when adding more columns.Rev. 1/27/2025Project Estimates should consider escalation for projects extending over one calendar year.Fee Schedule:Free Form Input - Project Budgeter can define work item descriptions, expense and subconsultant as requiredDefined Input - Project budgeter must use defined Labor Codes and Staff Type from Deltek FMS Project Mgmt System (Tables Attached)PACE EngineersProject NameLocation:Prepared By:Project #:Billing Group #:Task #:Date:Labor Hours by ClassificationStaff Type # (See Labor Rates Table)LaborCode11468Staff Type Hourly Rate$305 $222 $192Staff Name (optional)Drawing/Task TitleJobTitleSr. Principal EngineerProject EngineerEngineering Staff IIIHour TotalDollar TotalConstruction Inspection (Assumes 50 days @ 8 hrs/d)660400466.0 $91,950.00 Task 1 - Project Management Task 2 - Demolition Inspection Task 3 - Pipe & Structure Inspection Task 4 - Electrical Inspection Task 5 - Wet well & Vault Inspection Task 6 - Surface Improvements Inspection Task 7 - Testing, Punchlist, & Closeout Hours Total6.0 60.0 400.0466.0Labor Total$1,830 $13,320 $76,800$91,950.00SubconsultantsExpensesReimbursableUtility LocateRate/Unit Quantity CostMechanical EngineerPostage/CourierElectrical Engineer$2,500PACE Billed Labor TotalPrinting CostsGeotechnical Engineer$2,500Reimbursable ExpensesPhoto/VideoI & C EngineerSubconsultantsMileage/Travel/Per Diem (40 miles round trip per day)$0.702000$1,400.00Subconsultant Subtotal5,000.00Total Project BudgetMiscellaneousMarkup15%$1,400.00$5,750.00Tukwila, WASTANDARDProject Budget Worksheet - 2025Total23415Tukwila Lift Station #5 RetrofitJames Schouten4/7/2025Total$91,950.00$1,400.00$5,750.00$99,100.00File: Inspection Services ASA #1 - HALF, Fee WorksheetPage 1 of 1Printed: 4/7/2025, 3:13 PM127
Utility Revenues 2,075$ 100$ -$ -$ -$ -$ -$ 2,175$
2025 - 2026 Biennial Budget City of Tukwila, Washington
113128
Transportation & Infrastructure Services Committee Minutes ................................................................................. July 28, 2025
E.Bid Award: Gilliam Creek Culvert Erosion Repair
Staff is seeking approval of a contract with Hoffman Construction, Inc. in the amount of
$182,639.64 for construction of the project.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
F.Interlocal Agreement: Water Resource Inventory Area (WRIA) 9
Staff is seeking approval of an interlocal agreement for the Green River, Duwamish River and
Central Puget Sound Watersheds within the planning area of Water Resource Inventory Area
9.
Committee Recommendation
Majority approval. Forward to August 11, 2025 Committee of the Whole.
G.Contract Amendment: Sewer Lift Station 5 Retrofit
Staff is seeking approval of Amendment 2 to the agreement with PACE Engineers, Inc. in the
amount of $99,100.00 for partial engineering inspection services.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
H.Grant Application: South Ryan Way Project.
Staff is seeking Committee approval to apply to the USDOT Safe Streets for All Grant Program
in the amount of $12,240,000 for design and construction funding for the project.
Committee Recommendation
Majority approval.
I.Grant Application: Interurban Avenue Pedestrian Improvements Project.
Staff is seeking Committee approval to apply to the Transportation Improvement Board
Complete Streets Program in the amount of $60,000 for design and construction of the
project.
Committee Recommendation
Majority approval.
J.2024 Annual Bridge Report
Staff provided the report.
Committee Recommendation
Discussion only.
The meeting adjourned at 5:57 p.m.
Committee Chair Approval
Minutes by LH
129