HomeMy WebLinkAboutReg 2025-08-04 Item 6C - Bid Award / Contract - 2025 Annual Overlay Project with ICON Materials for $1,984,599 (Plus Contigency)ITEM INFORMATION
STAFF SPONSOR: David Baus ORIGINAL AGENDA DATE: 08/04/25
AGENDA ITEM TITLE 2025 Annual Overlay Project - Construction Bid Award
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date 8/4/25 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court
SPONSOR’S
SUMMARY This project is part of an ongoing mission to preserve and maintain existing infrastructure
in a safe and usable condition. A call for bids was advertised for the 2025 Annual Overlay Project on July 8 and July 15, 2025. Three (3) responsive bids were opened on July 22, 2025, and the confirmed lowest bidder was ICON Materials with a bid of $1,984,599.00.
Council is being asked to approve the construction award with ICON Materials in the amount of $1,984,599.00 for the 2025 Annual Overlay Project .
REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 07/28/25 COMMITTEE CHAIR: MOHAMED ABDI
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,984,599.00 $2,000,000.00 $0.00 Fund Source: WATER DISTRICT 125, ARTERIAL STREETS
Comments: Annual Overlay and Repair Program CIP
MTG. DATE RECORD OF COUNCIL ACTION
08/04/25
MTG. DATE ATTACHMENTS
08/04/25 Informational Memorandum dated 07/25/25
CIP Sheet - Annual Overlay and Repair Program CIP
ICON Materials Contract
Bid Tabulation
Minutes from Transportation and Infrastructure Committee meeting of 07/28/25
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
08/04/25 JR 6.C.
Mtg Date 8/4/25
25
TO: Transportation and Infrastructure Services Committee
FROM: Jen Tetatzin, Public Works Director
BY: David Baus, Project Manager
CC: Mayor Thomas McLeod
DATE: July 25, 2025
SUBJECT: 2025 Annual Overlay Project Project No. 82510401 Construction Bid Award
ISSUE
Approve construction bid award with ICON Materials for the 2025 Annual Overlay Project.
BACKGROUND
In 2024, the City contracted with Psomas as the design consultant for the 2025 Annual Overlay Project
under Contract No. 25-079. This project is part of an ongoing mission to preserve and maintain existing infrastructure in a safe and usable condition by resurfacing the street before pavement failure which also minimizes lifecycle costs.
DISCUSSION
A call for bids was advertised for the 2025 Annual Overlay Project on July 8 and July 15, 2025. Three (3) responsive bids were opened on July 22, 2025, and the confirmed lowest bidder was ICON
Materials with a bid of $1,984,599.00. The engineer’s estimate was $2,159,310.
FINANCIAL IMPACT
Construction costs associated with the 2025 Annual Overlay Project are funded by the Arterial Streets Fund (104). Following the recent watermain project undertaken by Water District 125, they will be submitting funds totaling $102,124.00.
Contract $1,984,599.00 25 CIP Budget $2,000,000.00 Contingency – 10% $99,229.95 Water District 125 $102,124.00 Total $2,083,828.95 $2,102,124.00
RECOMMENDATION
Council is being asked to approve the construction award with ICON Materials in the amount of
$1,984,599.00 (Plus contingency) for the 2025 Annual Overlay Project and consider this item on the Consent Agenda at the August 4, 2025 Regular meeting.
Attachments: 2025 CIP
ICON Materials Contract Bid Tabulation
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2025 to 2030
PROJECT:Annual Overlay and Repair Program Project #80010401
Project Manager David Baus Department Arterial Streets
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINTENANCE IMPACT:
COMMENT:
FINANCIAL (in thousands) 2025 2026 2027 2028 2029 2030 Beyond TOTAL
Project Costs
Project Mgmt (Staff Time/Cost) 50$ -$ 20$ 20$ 20$ 20$ 20$ 150$
Design 300$ -$ 150$ 150$ 150$ 150$ 150$ 1,050$
Construction Mgmt.200$ -$ 200$ 200$ 200$ 200$ 200$ 1,200$
Construction 2,000$ -$ 2,000$ 2,000$ 2,200$ 2,200$ 2,400$ 12,800$
Contingency -$ -$ 150$ 150$ 150$ 150$ 150$ 750$
Total Project Costs 2,550$ -$ 2,520$ 2,520$ 2,720$ 2,720$ 2,920$ 15,950$
Project Funding
Dedicated/Restricted Rev 2,550$ -$ 1,520$ 1,520$ 1,650$ 1,650$ 1,650$ 10,540$
General Fund Transfer -$ -$ 1,000$ 1,000$ 1,070$ 1,070$ 1,360$ 5,500$
Total Project Funding 2,550$ -$ 2,520$ 2,520$ 2,720$ 2,720$ 3,010$ 16,040$
Select, design, and construct asphalt and concrete pavement overlays of arterial and residential streets.
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
Roughly 1,300 Man Hours go to filling in potholes per year, so if budget is increased this could be cut in half, hence
Ongoing project. Only one year actuals shown in fist column.
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Opening 7/22/2025
No. Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
1 1-04 Unexpected Site Changes 1 FA 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$
2 1-05 ADA Features Surveying 1 LS 5,000.00$ 5,000.00$ 7,560.00$ 7,560.00$ 8,000.00$ 8,000.00$ 7,000.00$ 7,000.00$
3 1-07 Resolution of Utility Conflicts 1 FA 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 4 1-07 SPCC Plan 1 LS 500.00$ 500.00$ 180.00$ 180.00$ 1,000.00$ 1,000.00$ 450.00$ 450.00$
5 1-07 Employee Apprenticesjip Program (EAP) Utilization Plan 1 LS 5,000.00$ 5,000.00$ 180.00$ 180.00$ 1,000.00$ 1,000.00$ 450.00$ 450.00$
6 1-07 Apprenticeship Hours 200 HR 10.00$ 2,000.00$ 73.00$ 14,600.00$ 10.00$ 2,000.00$ 55.00$ 11,000.00$ 7 1-07 Apprenticeship Utlization Goal Assessment 1 CALC (5.00)$ (5.00)$ (5.00)$ (5.00)$ (5.00)$ (5.00)$ (5.00)$ (5.00)$
8 1-09 Mobilization 1 LS 140,000.00$ 140,000.00$ 137,000.00$ 137,000.00$ 240,000.00$ 240,000.00$ 220,000.00$ 220,000.00$
9 1-10 Project Temporary Traffic Control 1 LS 175,000.00$ 175,000.00$ 163,000.00$ 163,000.00$ 240,000.00$ 240,000.00$ 150,000.00$ 150,000.00$
10 2-01 Roadside Cleanup 1 FA 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$
11 2-01 Clearing and Grubbing 1 LS 2,500.00$ 2,500.00$ 4,800.00$ 4,800.00$ 15,000.00$ 15,000.00$ 25,000.00$ 25,000.00$
12 2-02 Removal of Structures and Obstructions 1 LS 4,400.00$ 4,400.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 25,000.00$ 25,000.00$
13 2-02 Asphalt Pavement Removal Incl. Haul 800 SY 40.00$ 32,000.00$ 43.00$ 34,400.00$ 25.00$ 20,000.00$ 25.00$ 20,000.00$
14 2-02 Cement Conc. Curb Removal Incl. Haul 390 LF 20.00$ 7,800.00$ 13.00$ 5,070.00$ 50.00$ 19,500.00$ 20.00$ 7,800.00$ 15 2-02 Cement Conc. Sidewalk Removal Incl. Haul 130 SY 40.00$ 5,200.00$ 64.00$ 8,320.00$ 110.00$ 14,300.00$ 60.00$ 7,800.00$
16 2-02 Roadway Excavation Incl. Haul 270 CY 90.00$ 24,300.00$ 106.00$ 28,620.00$ 200.00$ 54,000.00$ 320.00$ 86,400.00$
17 2-03 Unsuitable Foundation Excavation Incl. Haul 140 CY 95.00$ 13,300.00$ 67.00$ 9,380.00$ 65.00$ 9,100.00$ 150.00$ 21,000.00$ 18 4-04 Crushed Surfacing Top Course 2060 TON 75.00$ 154,500.00$ 56.00$ 115,360.00$ 40.00$ 82,400.00$ 85.00$ 175,100.00$
19 5-03 HMA Joint Seal at Bridge End 240 LF 80.00$ 19,200.00$ 100.00$ 24,000.00$ 100.00$ 24,000.00$ 9.00$ 2,160.00$
20 5-04 Pavement Repair Excavation Incl. Haul 550 CY 75.00$ 41,250.00$ 110.00$ 60,500.00$ 100.00$ 55,000.00$ 145.00$ 79,750.00$
21 5-04 HMA Cl. 1/2" PG 58H-22 5520 TON 130.00$ 717,600.00$ 121.00$ 667,920.00$ 150.00$ 828,000.00$ 150.00$ 828,000.00$
22 5-04 HMA for Pavement Repair Cl. 1/2" PG 58H-22 390 TON 175.00$ 68,250.00$ 166.00$ 64,740.00$ 265.00$ 103,350.00$ 250.00$ 97,500.00$
23 5-04 Temporary Pavement 390 TON 175.00$ 68,250.00$ 153.00$ 59,670.00$ 150.00$ 58,500.00$ 250.00$ 97,500.00$
24 5-04 Thickened Edge 3120 LF 5.00$ 15,600.00$ 3.25$ 10,140.00$ 2.00$ 6,240.00$ 4.00$ 12,480.00$
25 5-04 Planing Bituminous Pavement 10930 SY 6.00$ 65,580.00$ 7.20$ 78,696.00$ 8.00$ 87,440.00$ 6.00$ 65,580.00$ 26 7-03 Storm Drain Marker 43 EA 5.00$ 215.00$ 43.00$ 1,849.00$ 130.00$ 5,590.00$ 100.00$ 4,300.00$
27 7-05 Adjust Storm Manhole 3 EA 2,000.00$ 6,000.00$ 1,100.00$ 3,300.00$ 1,200.00$ 3,600.00$ 750.00$ 2,250.00$
28 7-05 Adjust Sewer Manhole 22 EA 2,000.00$ 44,000.00$ 700.00$ 15,400.00$ 1,200.00$ 26,400.00$ 750.00$ 16,500.00$ 29 7-05 Adjust Catch Basin 43 EA 1,100.00$ 47,300.00$ 900.00$ 38,700.00$ 750.00$ 32,250.00$ 800.00$ 34,400.00$
30 7-05 Rectangular Frame and Vaned Grate 14 EA 1,000.00$ 14,000.00$ 375.00$ 5,250.00$ 300.00$ 4,200.00$ 600.00$ 8,400.00$
31 7-05 Rectangular Frame and ADA Grate 16 EA 1,250.00$ 20,000.00$ 375.00$ 6,000.00$ 300.00$ 4,800.00$ 600.00$ 9,600.00$ 32 7-05 Catch Basin Type 2, 48 In. Diam.1 EA 3,500.00$ 3,500.00$ 15,000.00$ 15,000.00$ 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$
33 7-12 Adjust Water Valve 59 EA 800.00$ 47,200.00$ 550.00$ 32,450.00$ 750.00$ 44,250.00$ 500.00$ 29,500.00$
34 8-01 Erosion Control and Water Pollution Prevention 1 FA 10,900.00$ 10,900.00$ 600.00$ 600.00$ 40,000.00$ 40,000.00$ 5,000.00$ 5,000.00$
35 8-04 Cement Conc. Curb and Gutter 460 LF 65.00$ 29,900.00$ 39.00$ 17,940.00$ 45.00$ 20,700.00$ 38.00$ 17,480.00$
36 8-04 Cement Conc. Pedestrian Curb 30 LF 50.00$ 1,500.00$ 44.00$ 1,320.00$ 30.00$ 900.00$ 38.00$ 1,140.00$
37 8-04 Cement Conc. Extruded Curb 140 LF 45.00$ 6,300.00$ 40.00$ 5,600.00$ 43.00$ 6,020.00$ 32.00$ 4,480.00$
38 8-11 Guardrail Repair 90 LF 100.00$ 9,000.00$ 130.00$ 11,700.00$ 130.00$ 11,700.00$ 180.00$ 16,200.00$
39 8-13 Adjust Monument Case and Cover 5 EA 700.00$ 3,500.00$ 725.00$ 3,625.00$ 500.00$ 2,500.00$ 550.00$ 2,750.00$ 40 8-14 Cement Conc. Sidewalk 230 SY 90.00$ 20,700.00$ 60.00$ 13,800.00$ 65.00$ 14,950.00$ 80.00$ 18,400.00$
41 8-14 Cement Conc. Curb Ramp Type Perpendicular 8 EA 3,500.00$ 28,000.00$ 3,100.00$ 24,800.00$ 2,300.00$ 18,400.00$ 3,500.00$ 28,000.00$
42 8-14 Cement Conc. Curb Ramp Type Parallel 1 EA 3,500.00$ 3,500.00$ 3,100.00$ 3,100.00$ 2,700.00$ 2,700.00$ 3,500.00$ 3,500.00$ 43 8-14 Detectable Warning Surface 120 SF 20.00$ 2,400.00$ 55.00$ 6,600.00$ 30.00$ 3,600.00$ 75.00$ 9,000.00$
44 9-12 Ecology Block 21 EA 250.00$ 5,250.00$ 325.00$ 6,825.00$ 500.00$ 10,500.00$ 300.00$ 6,300.00$
45 8-21 Permanent Signing 1 LS 42,000.00$ 42,000.00$ 55,000.00$ 55,000.00$ 60,000.00$ 60,000.00$ 25,000.00$ 25,000.00$
46 8-22 Plastic Traffic Arrow 7 EA 100.00$ 700.00$ 258.00$ 1,806.00$ 250.00$ 1,750.00$ 195.00$ 1,365.00$
47 8-22 Plastic Traffic Letter 8 EA 100.00$ 800.00$ 166.00$ 1,328.00$ 160.00$ 1,280.00$ 195.00$ 1,560.00$
48 8-22 Plastic Pedestrian Marking 14 EA 350.00$ 4,900.00$ 400.00$ 5,600.00$ 400.00$ 5,600.00$ 400.00$ 5,600.00$
49 8-22 Plastic Stop Line 180 LF 20.00$ 3,600.00$ 28.00$ 5,040.00$ 30.00$ 5,400.00$ 11.00$ 1,980.00$ 50 8-22 Plastic Crosswalk Line 250 LF 20.00$ 5,000.00$ 21.00$ 5,250.00$ 22.00$ 5,500.00$ 16.00$ 4,000.00$
51 8-22 Paint Line, 4 Inch 11000 LF 2.00$ 22,000.00$ 0.98$ 10,780.00$ 1.00$ 11,000.00$ 0.80$ 8,800.00$
52 8-22 Plastic Line, 4 Inch 34700 LF 2.50$ 86,750.00$ 2.00$ 69,400.00$ 2.00$ 69,400.00$ 2.00$ 69,400.00$ 53 8-22 Plastic Line, 6 Inch 10780 LF 3.00$ 32,340.00$ 3.00$ 32,340.00$ 3.00$ 32,340.00$ 2.00$ 21,560.00$
54 8-23 Temporary Pavement Markings 31930 LF 1.00$ 31,930.00$ 0.50$ 15,965.00$ 0.55$ 17,561.50$ 0.50$ 15,965.00$
55 8-02 Property Restoration 1 FA 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$
56 8-19 Adjust Franchise Utility Manhole/Vault 3 EA 900.00$ 2,700.00$ 2,700.00$ 8,100.00$ 1,500.00$ 4,500.00$ 1,200.00$ 3,600.00$
57 8-19 Adjust Gas Valve 16 EA 700.00$ 11,200.00$ 1,000.00$ 16,000.00$ 800.00$ 12,800.00$ 550.00$ 8,800.00$
TOTAL 2,159,310.00$ TOTAL 1,984,599.00$ TOTAL 2,409,016.50$ TOTAL 2,374,795.00$
TRAFFIC CONTROL DEVICES
ROADSIDE DEVELOPMENT
FRANCHISE UTILITY ITEMS
ROADWAY
CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
Engineer's Estimate Lakeside Industries Inc.Northwest AsphaltICON Materials
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
July 28, 2025, 5:30 p.m. – Hybrid Meeting; City Council Conference Room & MS Teams
Councilmembers Present Mohamed Abdi, Chair; Hannah Hedrick
Staff Present Jen Tetatzin, Griffin Lerner, David Baus, Adib Altallal, Catrien de Boer,
Adam Cox, Bryan Still, Mike Perfetti
I.PRESENTATION
II.BUSINESS AGENDA
A.Bid Award: 2025 Annual Overlay
Staff is seeking approval to award a bid to ICON Materials in the amount of $1,984,599.00 plus
contingency for the project.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
B.2025 Annual Overlay Project Cost Share Agreement
Staff is seeking approval of cost-sharing agreement with Water District 125 to accept
$112,336.40 to help fund construction of the 2025 Annual Overlay Project.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
C.Bid Award: Sewer Lift Station 2 Structural Modifications Project
Staff is seeking approval of a contract with Combined Construction, Inc. in the amount of
$282,949.52 for construction of the project.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
D.Contract Amendment: Sewer Lift Station 2 Structural Modifications Project
Staff is seeking approval of Amendment 2 to the agreement with Pace Engineers in the amount
of $43,880.00 for additional construction management and inspection on the Project.
Committee Recommendation
Majority approval. Forward to August 4, 2025 Regular Meeting Consent Agenda.
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