HomeMy WebLinkAboutSpecial 2012-05-08 Powerpoint - Budget WorkshopCity of Tukwila
May 8, 2012
•
Agenda
• Financial Status Overview
► 2011 Actuals
• Priorities and Policies
► Budget
► Financial
► Financial Planning Model
• Timeline and Decisions Points
• Q&A
2013-2014 Biennial Budget Workshop 2
•
2011 Fund Balance Changes
000 General Fund
101 Hotel/Motel Tax Fund
103 Street Fund
104 Arterial Street Fund
105 Contingency Fund
107 Fire Equip Cum Reserve
109 Drug Seizure Fund
Sub -Total Special Revenue Funds
Actual I YTD , Actual
12/31/2010 j Change j 12/31/2011
$ 5,757,040 j $ 155,076 j $ 5,912,116 a
850,106
607,646
11,053,410
889,470
744,890
316,024
14,461,545
2** Debt Service Funds
301 Parks Acq Fund
302 Facility Replacement Fund
303 General Gov Improvements
304 Fire Impact Fee Fund
Sub -Total Capital Project Funds
Total GOVERNMENT FUNDS
3,050
4,773,512
2,058,647
1,553,018
156,018
8,541,195
28, 762, 831
401
402
411
412
Tota I
Water Fund
Sewer Fund
Foster Golf Fund
Surface Water Fund
ENTERPRISE FUNDS
5,928,552
2,658,708
280,013
2,290,807
11,158, 079
501 Equipment Replacement Fund
502 Self -Insurance Fund
503 LEOFF Insurance Fund
3,321,984
4,553,247
1,586,749
(62, 538)1
296,292
(4,124,013):
568,259 1
145,907 j
(86,313):
(3,262,407)!
3,313,261
(3,345,539)j
(31,633):
(944,406)
157,801 j
(4,163, 777)
(3,957,846)
(1,141,499)
(768,542)j
(79,897):
(139,659)!
(2,129, 596)1
191,218
430,233 j
42,236
787,568
903,937
6,929,396
1,457,728
890,797
229,711
11,199,138
3,316,312
1,427, 973
2,027,014
608,613
313,819
4,377,419
24, 804, 985
4,787,053
1,890,166
200,116
2,151,149
9,028,483
3,513,202
4,983,480
1,628,986
Total INTERNAL SERVICE FUNDS
9,461,981 663,687 ! 10,125,668
GRAND TOTAL
$ 49, 382, 891 $ (4,870,776): $ 43, 959,136
2013-2014 Biennial Budget Workshop 3
•
2011 Fund Balance -- Selected Funds
000 General Fund
104 Arterial Street
105 Contingency
12/31/2010 Change
$ 5,757,040 $ 155,076
$11,053,410 $(4,124,013)
$ 889,470 $ 568,259
302 Facility Replacement $ 2,058,647 $ (31,633)
402 Sewer $ 2,658,708 $ (608, 030)
411 Foster Golf $ 280,013 $ (116,838)
502 Self -Insurance $ 4,553,247 $ 430,233
12/31/2011 In Thous
$ 5,912,116 $ 5,912
$ 6,929,396 $ 6,929
$ 1,457,728 $ 1,458
$ 2,027,014 $ 2,027
$ 1,890,166 $ 1,890
$ 200,116 $ 200
$ 4,983,480 $ 4,983
2013-2014 Biennial Budget Workshop 4
•
Budget Priorities
• Financial Sustainability and Stability
► Reserve Levels
► Debt Policy
► Indirect Cost Allocation Charges
► Compensation
• Community and Culture
► Tukwila International Boulevard
► Foster Golf Links
► Park & Rec Fee Structure and Programs
► Proposed Teen Center and Other Recreational Opportunities
• Infrastructure
► City Facilities
► Residential Sidewalks and Street
► Tukwila Urban Center
2013-2014 Biennial Budget Workshop 5
•
Budget Policies
• Budget format
► Add detail for capital expenditures
► Reduce or eliminate detail explaining changes in budget
• Budget Authority
► Covers biennial period
► Budget established and recorded for each year in the biennium to facilitate
monitoring and control.
• Amendments
► Council approval required for all amendments
► Mid -biennial modifications made for statutory compliance
2013-2014 Biennial Budget Workshop 6
•
Financial Policies
• Indirect Cost Allocation
• Reserves
• Debt Service
• Park & Recreation Fees
• Facilities
• Golf Course
2013-2014 Biennial Budget Workshop 7
•
Financial Policies - Indirect Cost Allocation
• Allocation Factors
► # of invoices versus # of PO's for Finance AP
► Direct allocation of facility maintenance costs
• Funds with No Allocation
► Debt service
► Capital unless capitalized with projects (A-133)
► Drug Seizure
• Model Update
► Each biennium
► Data from year preceding biennium
► Use June to June CPI as multiplier for both years
2013-2014 Biennial Budget Workshop 8
•
Financial Policies - Reserves
Finance & Safety Meeting May 22nd
• General Fund Balance
► 10% or more of preceding year general fund expenditures
• Contingency Fund
► 10% of preceding year general fund expenditures
• Facility Replacement Fund
• Self Insured Healthcare Fund
2013-2014 Biennial Budget Workshop 9
•
Financial Policies - Other
Finance & Safety Meeting June 19th and July
• Debt Service
► Establish new policy
► Cap at 8% of Annual General Fund Revenues
• Facilities
► Shops
► City Hall campus
► Fire Station
• Golf Course
► Indirect Cost Allocation
► Operating Alternatives
• Park & Rec
► Fee structure and programs
2013-2014 Biennial Budget Workshop 10
•
Financial Planning Model
• Discuss updated Model and CIP
► June 5th Finance & Safety Meeting
• Policies - Attachment A
► Budgeted amounts
► Projection update and reporting
► Ending balance threshold.
Policies - Attachment B
► Payroll expenditures
► Non payroll expenditures
2013-2014 Biennial Budget Workshop 11
PLANNING
2013-2014 Biennial Budget Process
DATE VENUE ACTIVITY
MAY 7
Council
REG
Presentation of 2011 Financial Results
MAY 8 Council Priorities, Policies, Process
Workshop
MAY 21 Council Presentation of 1St Quarter 2012 Financial Results
REG
MAY 22 Finance & Reserve Policy
Safety
Jun 5 Finance & Financial Planning Model & CIP draft
Safety
Jun 19 Finance & Tentative - Facilities Plan, Debt Policy
Safety
M TW T
F
June
M TWT
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5
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7
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8
11
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12
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30
31
June
M TWT
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1
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18
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20
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25 26 27 28 29
12
•
DATA COLLECTION AND OUTREACH
2013-2014 Biennial Budget Process
DATE VENUE
ACTIVITY
JUN 4 Executive
Staff
Budget instructions and forms distributed by Finance
JUN 29 Finance
Completed budget forms submitted to Finance -- --
Program/Service Proposals,
Revenue and expenditure forecasts
JUL Admin &
Finance
Review budgets and proposals with departments
TBD Public Forum
Stakeholder input on priorities, resource allocation
AUG Admin
Department budgets adjusted based on Mayor's
recommendations, revenue forecast refinement and
stakeholder input
Aug 20 Council REG Presentation of 2nd Quarter 2012 Financial Results
M TW
4 5 6 7
1
8
11
12
13
14
15
18
19
20
21
22
25
26
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28
29
July
M TWT
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5
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9
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11
12
13
16
17
18
19
20
23 24
30 31
25 26 27
Au•ust
M TW T
F
6
13
20
27
7 8 9 10
14 15 16 17
21 22 23 24
28 29 30 31
13
COMPILATION AND REVIEW
2013-2014 Biennial Budget Process
DATE VENUE
ACTIVITY
SEP 3 Finance
Budget notebooks compiled and submitted to
Administration.
SEP 12 Admin
Review complete, changes incorporated and draft
budget approved.
SEP 17 Council REG
Mayor submits Proposed Preliminary Budget; draft
Financial Planning Model and CIP provided
TBD Workshop
Council/Community
Se •tember
M TWTF
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4
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10
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14
PRESENT• FINALIZE • ADOPT
2013-2014 Biennial Budget Process
DATE VENUE ACTIVITY
TBD
Workshop
Council/Community
OCT 22 Council COW Preliminary Budget & Budget Message presented to
Council
NOV 12 Council COW Ordinances— budget, property tax levy
Public Hearings Resolution - Financial Planning Model & CIP
NOV 19 Council REG Adopt Property Tax Levy
DEC 3 Council REG Adopt Biennial Budget, Financial Planning Model & CIP
Octobe r
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November
M
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December
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24 25 26 27 28
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2013-2014 Biennial Budget Workshop 15
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December
M
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17
18
19
20
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24 25 26 27 28
31
2013-2014 Biennial Budget Workshop 15
•
2011-2012 Budget Amendments
October
M
T
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8
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November
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26 27 28 29 30
DATE
VENUE
ACTIVITY
OCT 9
Finance &
Safety
Review amendment proposals
TBD
OCT 22
NOV 12
Workshop
Council
COW
Council
COW
Council/Community
Discussion, direction on proposed
budget amendments
Ordinance & Public Hearing — Year-end
budget amendments
NOV 19
Council
REG
Presentation of 3rd Quarter 2012
Financial Report
NOV 19
Council
REG
Adopt 2011-2012 Biennial Budget
amendments
2013-2014 Biennial Budget Workshop 16
•
Conclusion
• Discussion
• Q&A
• Adjournment
2013-2014 Biennial Budget Workshop 17