HomeMy WebLinkAboutWS 2025-08-18 Item 3A - Presentation - Tiny Home Village at Church by the Side of the RoadCity of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
FROM: Brandon Miles, Mayor's Office
CC: Thomas McLeod
DATE: August 12, 2025
SUBJECT: Tiny Home Village at Church by the Side of the Road
ISSUE
Update on the City's partnership with the Church by the Side of the Road (CBSR) to
establish a new tiny home village on church property at Tukwila International Blvd.
BACKGROUND
CBSR has expressed interest in developing a tiny home village on its property. Similar
villages are used across the Puget Sound region and nationwide to provide transitional
housing for unhoused individuals. Tukwila currently hosts two such villages —one on
Interurban Ave South and one at Riverton Park United Methodist Church —both operated
by the Low Income Housing Institute (LIHI).
A tiny home village typically consists of small, individual shelters plus shared facilities
such as restrooms, kitchens, and offices. Benefits include stability, community
connection, financial flexibility, and reduced environmental impact compared to other
temporary housing. Villages generally include on -site services, such as case management,
and are intended as short-term housing that leads to more permanent placements.
CBSR TINY HOME VILLAGE
• Size: 30 tiny homes plus supporting structures (office space, hygiene trailer, etc.).
• Population Served: Primarily unhoused individuals or couples who are employed
or actively seeking employment, including asylum seekers.
• Services: Tailored to working -age residents; focus on pathways to employment and
housing stability.
COST AND FUNDING
Total Design & Construction Cost: $1,096,232
The City is working with LIHI, which has extensive experience in setting up and operating
tiny home villages. CBSR is also interested in partnering with LIHI for implementation. Two
grants have been secured to fund capital costs —no City general funds are proposed for
construction.
INFORMATIONAL MEMO
Page 2
Cost Item
Pre -purchase of homes, hygiene trailer, etc. (Contract
25-202)
Delivery of homes (Contract 25-202)
Survey, engineering, planning (Contract 25-238)
Credit (Contract 25-202)
Total Pre -Payments & Credits
Remaining Costs
PERMITTING AND APPROVALS
Amount Funding Source
($387,3531 State Commerce
Grant
($5,462) King County Grant
($46,575) King County Grant
($66,000) N/A
($505,390) —
$590,842 King County Grant
Under TMC 18.50.270, the operator must execute a Memorandum of Agreement (MOA)
with the City. As the primary funder of development, the City will also have influence over
operations through the MOA and other agreements.
OPERATIONAL FUNDING & ENTITY
• Estimated annual operating cost: $600,000—$1 million.
• No operator or operational funding source has been identified to date.
• King County grant includes operational funds, but the village will likely not be
completed in time to access them.
• City staff are contacting potential funders. The City is not proposing to fund
operations directly.
• The operating entity will be selected through a competitive process jointly by the
City and CBSR after construction.
LONG-TERM PLANS
CBSR may pursue permanent housing development on this site in the future. The tiny
home village will allow CBSR to gain operational experience with housing on its property.
DISCUSSION
To use County funds, the village must be completed by year-end. Staff recommends
proceeding with construction while funding and operator searches continue.
• Tiny homes have already been purchased and are being stored on City property.
• LIHI has Mayor -authorized contracts for design and preconstruction.
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INFORMATIONAL MEMO
Page 3
NEXT STEPS
Date Task
Q3 2025
Q4 2025 - Q 1
2026
Q1 2026
Present draft agreement to Council authorizing LIHI to construct the
village.
Select operator; execute MOA (Council approval required).
Village opens.
KEY CONSIDERATIONS
1. If operational funding is not secured -Village could remain vacant until funding is
found. City is not offering to cover the operating costs.
2. Ownership after construction - Village ownership would transfer to CBSR or the
selected operator, with City retaining rights for a set period to ensure continued use
for community benefit.
3. City controls after transfer - MOA and transfer agreement will outline operational
and use requirements.
4. Public outreach - LIHI will conduct outreach in fall 2025 during development.
RECOMMENDATION
Information only - no action requested at this time.
ATTACHMENTS
A. Conceptual site plan (note: shows 40 units; final project will have 30 units).
B. Proposed Capital Budget (July 10, 2025)
C. Photos of Tiny Homes
D. Example MOU for Riverton Park United Methodist Church tiny home village.
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CBSR Village - Concept Site Plan R3
14820 Military Rd S
Tukwila, WA 98168
(45) Tiny Houses
(3) Staff Offices
(1) Security Office
(1) Kitchen Tent
(1) Hygiene Trailer
(1) Laundry Room
(1) Storage Container
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Attachment Ak\N:
Attachment B
Low Income Housing Institute - THV Budget R4
Site Name:
Site Address:
Jurisdiction:
Date:
Site SF:
Tiny Houses:
Church By the Side of the Road
14820 Military Rd S
Tukwila
7/10/2025
23,000
30
Budget Item
Projected Cost
Notes
01-000
Pre -Construction
$ i 35,000.00
01-100
Feasibility & Startup
$ 8,000.00
Site survey
11R
G
01-120
- o - o o - ggs
1-1
sse v`g s
01-200
Design
$ 11,000.00
Site planner and civil engineer
01-300
Permitting
$ 15,000.00
Public works permit and over-the-counter MEP permits
01-400
Community Outreach
$ 1,000.00
02-000
Construction
$ 918, 245.00
02-100
Mobilization, Site Services, & Rent
$ 5,500.00
Garbage, sanitary services, and temporary fencing
02-200
Earthwork
$ 150,000.00
Grading, gravel, utility trenching, and ADA asphalt
02-300
Demolition
$ -
02-400
Utilities
$ 190,000.00
Electrical, water, and side sewer
02-500
Tiny Houses and Offices
$ 301,000.00
(30) tiny homes and (3) offices at $8,000/each plus delivery and
finishing.
02-600
Common Buildings
$ 145,000.00
Kitchen tent, 4-bay hygiene trailer, laundry room, and security
office
02-700
Site Furnishing & Other
$ 100,000.00
Decking, fencing, security system, and outdoor furnishings
02-800
Miscellaneous Construction Costs
$ -
02-900
Construction Contingency [1]
$ 26,745.00
3%
03-000
$ 142,986.75
LIHI Project Management
03-100
Project Management Fee [2]
$ 142,986.75
15%
TOTAL PROPOSED BUDGET:
$ 1,096,231.75
Cost Per SF:
$
47.66
0)
Low Income Housing Institute - THV Budget R4
Site Name:
Site Address:
Jurisdiction:
Date:
Site SF:
Tiny Houses:
Church By the Side of the Road
14820 Military Rd S
Tukwila
7/10/2025
23,000
30
Cost Per Tiny House:
$ 36,541.06
Alternates
Description
Cost
Notes
1
Early purchase of (30) tiny houses, (3) staff
offices, and (1) 4-bay hygiene trailer.
$ (397 353.00)
Amount equal to Invoice #2 provided to Tukwila on 6/25/25.
Includes $10,000 allowance for delivery.
[1] 02-900 Construction Contingency covers all required unforeseen construction labor and materials. This may be triggered by unforeseen site
conditions, design changes, etc.
[2] 03-100 Project Management Fee covers all direct LIHI management and labor hours, reimbursable costs, and overhead.
Photos of Tiny Homes Purchased by City
Attachment C
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Attachment D
MEMORANDUM OF AGREEMENT
Riverton Park Village
13834 Military Road S., Tukwila, WA 98168
22-104
Council approval N/A
The CITY OF TUKWILA, a Washington municipal corporation ("City") whose address for
notices is 6200 Southcenter Blvd., Tukwila WA 98188, hereby grants to the Low Income Housing
Institute ("LIHI"), a Washington nonprofit corporation ("LIHI") whose address for notices is 1253
S. Jackson St. Suite A, Seattle, WA, 98144, a Memorandum of Agreement ("MOA") for the
operation of a Tiny House Village for and in consideration of LIHI's compliance with the conditions
set forth herein.
The City and LIHI hereby agree as follows:
1. Site. The site is located at 13834 Military Road S., Tukwila, WA 98168 on real property
owned by the Riverton Park United Methodist Church ("Riverton Park UMC").
2. Term. The initial term of this MOA will be from August 1, 2022 to December 31, 2022, and
may be automatically renewed annually for successive calendar years. Either party may
sooner terminate this MOA with 60 days written notice and/or termination of funding or in
the event of default by LIHI as described in Section 14 of this MOA.
3. Use. Once the site is fully operational, LIHI may use the site only for the operation and
management of a Tiny House Village to be known as the Riverton Park Village to serve
homeless guests in a maximum of twenty-two (22) Tiny Houses (collectively, "Tiny
Houses") with daily services, including, but not limited to, bathrooms, drinking water, food
handling facilities, garbage services, social and health services and overnight shelter. Tiny
House footprints shall be one hundred and twenty square feet or less. Each Tiny House
shall be limited to no more than two Guests at one time, and LIHI shall limit the total
number of Guests to 40 maximum. Tiny Houses shall not be plumbed with water or sewer.
LIHI agrees to keep the site in a neat and clean condition. LIHI shall not use or permit the
site to be used in violation of any municipal, county, state or federal law, ordinance, rule
or regulation, or in any manner that may create a nuisance. Firearms and/or other
weapons are prohibited. Registered sex offenders and people who are required to register
as a sex offender shall be prohibited from the site.
4. Staffing. LIHI shall uphold the staffing plan identified in the Management Plan in
Attachment B. Failure to provide 24/7 staffing, which may include Village Organizers,
Village Operations Manager (one fulltime FTE) or Case Manager (one fulltime FTE,
minimum, dedicated to this site) shall constitute default by LIHI under Section 14 of this
MOA, with LIHI having three business days to cure prior to the City initiating termination
under Section 2 of this MOA.
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5. Good Neighbor Agreement. LIHI shall uphold policies and procedures to ensure
compliance with TMC 18.50.270. In the event of a conflict between the TMC and this MOA,
the terms of the MOA shall control.
a. Quiet Hours. These shall be defined in the Code of Conduct; see Attachment A.
b. Smoking areas. These shall be defined in the Management Plan; see Attachment
B.
c. Security & Screening procedures. These shall be defined in the Management Plan;
see Attachment B.
d. Litter, including confirmed impacts adjacent to the Tiny House Village. These shall
be defined in the Management Plan; see Attachment B.
e. Any required landscaping and fencing shall be established on the approved site
plan; See Attachment D. This attachment is an interim plan subject to change that
may be required from city department input or site survey data.
6. Code of Conduct
a. Each Tiny House Village Guest shall be informed of the Code of Conduct and
agree to abide by its terms as a condition of enrollment; see Attachment A.
7. Parking Plan. All Guests, visitors, and staff agree to comply with the parking policy; see
Attachment C.
8. Fire & Police Coordination Plan. LIHI agrees that if semi-annual calls for Police service
exceed .25 per tiny house the Village Operations Manager and LIHI representatives
shall meet with Tukwila Police Department and City representatives to form a plan to
reduce law enforcement calls below the threshold level. If semi-annual calls for Police
service exceed 1 per tiny house, the site may be subject to TMC Chapter 8.27 Chronic
Nuisance Properties. Where LIHI staff initiates the call to the Police and Fire department
to collaborate toward a remedy it will not count towards the threshold level.
9. Reporting. LIHI agrees to track performance metrics, such as placements of Guests into
permanent housing or referral to addiction treatment programs, as well as any deviations
from the terms of this MOA. This data is to be provided by LIHI to the City on a quarterly
basis. Starting from the time the first Guests arrive, LIHI and City staff shall hold
coordination meetings every two weeks for the first three months of the site's operation
to stay ahead of any issues that may arise. After that time, upon mutual agreement of
the parties, those meetings may become less frequent, though no less often than
quarterly. See Management Plan; Attachment B.
10. LIHI's Responsibilities. It shall be LIHI's sole responsibility to operate the Tiny House
Village, including, among other requirements:
a. A LIHI staff member must be physically present at the site at all times.
b. LIHI shall ensure that any damage to any Tiny House caused by Guests through
either negligence, intentional abuse, or accident beyond normal use is repaired in
a timely manner.
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c. LIHI staff, Guests and Visitors shall comply with all health and safety regulations
promulgated by local, state, or federal authorities, specifically including but not
limited to all COVID-related gathering limits and mask mandates.
d. At no time shall LIHI staff, Guests, or Visitors, park overnight outside of the site
boundaries.
11. No Disposal of Wastewater. Under no circumstances may wastewater be discharged
directly to the ground or into a storm water conveyance. All wastewater shall be discharged
to the greywater discharge point provided on the site or into an approved sewer line.
12. Indemnification. LIHI shall indemnify, hold harmless and defend the City, its officers,
agents and employees, from and against any and all loss, claims, expense and liability
whatsoever arising out of, or in connection with LIHI's exercise of rights hereunder,
except for those losses and claims arising solely from the City's negligence. This
indemnity includes, but is not limited to, all expenses incurred by or for the City, or its
officers, agents or employees, including but not limited to judgments, settlements, costs,
investigation, expenses and attorney fees, including any and all costs associated with
the release of environmental contamination on or near the site. The parties hereto agree
that the City shall not be responsible to LIHI for any property loss or damage done to the
site, whether real, personal or mixed, occasioned by reason of any fire, storm, natural
disaster, or other casualty whatsoever. It shall be LIHI's responsibility to provide its own
protection against casualty losses of whatsoever kind or nature, regardless of whether or
not such loss is occasioned by the acts or omissions of the City, LIHI, third party, or act
of nature.
13. Insurance. LIHI agrees to maintain in force during the operation of the Tiny House Village
and the entire term of this MOA, the following types and coverage limits of insurance, and
as to which the City shall be named as an additional insured (with any endorsement
required by the policy):
Workers Compensation: Statutory Amount
Broad Form Comprehensive $1,000,000 per occurrence
General Liability: $2,000,000 aggregate
Automobile Liability: $1,000,000
Said insurance shall be primary and noncontributory with any other insurance for which
the City is a named insured. All insurance coverages required under this Agreement shall
include a waiver of subrogation against the City for losses arising from work performed by
LIHI. An insurance certificate and all endorsements showing the coverage required under
this section shall be submitted to the City for approval at least annually.
14. Default. Should either party hereto believe that the other has failed to perform an obligation
under this Agreement, it shall deliver written notice to that effect to the other, specifying
the alleged default and giving the other party thirty (30) days to cure such default, unless
a shorter time is specified in this MOA. Thereafter, should the default not be remedied to
the satisfaction of the non -defaulting party, this Agreement may be terminated upon thirty
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(30) days written notice (delivered by certified mail). Within thirty (30) days of termination
of this MOA, the site shall be vacated of occupants. Within thirty (30) days after the site
has been vacated, all Tiny House Village site improvements shall be removed from the
site, including but not limited to Tiny Houses, tents, hygiene trailers, temporary office
structures, and all other real and personal property on the site; in addition, utilities must
be capped.
15. Project Managers. The following individuals are hereby designated as Project Managers
and shall be contacted during regular business hours regarding any issues arising under
this MOA:
For LIHI: Ralph Neis, Director of Special Projects & Operations, Low Income Housing
Institute, 1253 S. Jackson St. Suite A, Seattle, WA, 98144, rneis@lihi.org (206) 957-8043.
16. No Assignment. Nonprofit is prohibited from either assigning or subletting all or any portion
of the site. Should the current property owner sell or convey the site, this MOA shall
terminate within 30 days of such sale or conveyance.
17. Notices. All notices required or permitted hereunder shall be in writing and shall be
delivered personally or sent by certified mail to the person named in Section 15 at the
addresses set forth above or to such other address as LIHI shall notify the City of in writing.
18. No Waiver. No waiver of any provision of this MOA will be valid unless in writing and
signed by the person against whom such waiver is sought to be enforced, nor will failure
to enforce any right hereunder constitute a continuing waiver of the same or a waiver of
any other right hereunder.
19. Complete Agreement. This MOA and attachments thereto set forth the complete
agreement of the parties with respect to the site and the Tiny House Village, and it shall
not be amended or modified except by a further written agreement signed by the parties.
This MOA shall inure to the benefit of and be binding upon the parties hereto and their
respective successors and assigns.
SIGNATURES:
8/11/22
08/27/2022
Sharon Lee Date Allan Ekberg Date
LIHI Executive Director
Mayor, City of Tukwila
APPROVED AS TO FORM
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Office of the City Attorney
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Attachments
A. Code of Conduct
B. Management Plan
C. Village and Shelter Parking Policy
D. Park Village Site Plan
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Attachment A
Code of Conduct
Tiny House Village and Shelter Program
The people of the Low Income Housing Institute, in order to keep a more harmonious community, ask
that you observe the following Code of Conduct:
VIOLENCE/THREATENING BEHAVIORS
1. Violence and nuisance that offend decency or annoy, injure, or endanger the safety, health,
comfort, or repose of the community will not be tolerated. Please attempt to resolve any
conflict in a peaceful manner. For resolution or if further assistance is needed, please see Village
staff.
2. The use of profane, racist, or sexist language will not be tolerated.
3. Assault, verbal abuse, retaliation, intimidation, or threatening behavior will not be tolerated.
4. Weapons are not allowed in the Village.
DRUGS AND ALCOHOL
1. No alcohol, drugs (including marijuana) are allowed in any public spaces within the Village, or
the surrounding area. Possession of an open container of alcohol will be sufficient proof of
public drinking.
GENERAL
1. All participants must follow all village, City, and State regulations and policies which include but
are not limited to the Pet Policy, Parking Policy, Public Health Codes, Fire Codes, and other rules
and regulations posted in the village.
2. Participants are limited to a six-month stay, with an option of extension up to one year if further
housing barriers exist and there is a continued commitment to engagement with case
management.
3. Visiting hours are posted in the security office and must be done in the community area only.
Per our current COVID-19 Policy, we are not allowing guests and/or visitors in the village at this
time.
4. Every member of the community is required to contribute to the village with hours of service
which will be assigned by village staff each week and will rotate between each tiny house
section.
5. You must respect the peace, comfort, and enjoyment of other villagers. Loud voices, music,
musical instruments, radios, TVs, players, etc. shall be played only during reasonable hours
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between 8:00 am and 10:00 pm. If staff and/or other villagers are disturbed by the volume, it is
too loud.
6. Participants are responsible for the actions of all their household members, guests and pets.
7. Attendance in weekly community meetings are required. Please communicate with staff if you
are unable to attend.
8. Theft is strictly prohibited. Program Participants assumes any and all responsibility for
protecting their belongings from theft which includes keeping their units locked and belongings
secured inside the units. LIHI shall not be responsible for lost or stolen property from the
premises or the common areas.
9. Your unit at the Village must be your primary place to stay while enrolled in the Tiny House
Village program. Using your unit for storage while staying elsewhere will result in a permanent
exit.
10. You must sign in at the security office daily. Three days without signing in will result in your
receipt of an Abandonment Notice and your unit will be cleared of your belongings.
SAFETY
1. Smoke alarms and carbon monoxide alarms have been installed in each unit. Do not tamper
with nor disable.
2. No open flames are permitted in the tiny house units.
3. Smoking must be done in designated smoking areas. No smoking of any kind inside the tiny
house units.
4. No microwaves, propane tanks, unauthorized heaters or big appliances are allowed in any tiny
house unit.
5. For the first month, you will have weekly inspections — and monthly inspections thereafter. A 48
hour notice will be given to each participants prior to the inspection. If Staff believe a potential
health risk exist, LIHI reserves the right to enter your unit to assist or help you to safety.
6. For the safety of the village, an immediate inspection may be required if a maintenance or
safety risk has been identified.
7. You must follow all village, City, and State COVID-19 regulations and policies. Updated COVID-19
policies are posted in the security office.
8. You cannot make any changes to any fixture, wiring, locks, or any other part of the tiny house
unit.
CLEANLINESS
1. Do not store personal belongings or furnishings on decks, porches, or other public areas. No
storage of any kind is allowed outside the Village on adjacent properties. All personal
belongings must be stored inside your designated tiny house unit.
2. Keep your tiny house unit clean at all times
3. Do not place anything behind your front door which will prevent it from opening fully. Staff will
be checking this during monthly inspections.
4. No food is allowed in any of the units unless it is packaged in an air sealed container and
disposed of when finished.
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5. Keep your food labeled and stored in designated space within the refrigerator.
6. One bicycle per person and it must be stored in a designated bike area.
7. All recycling, trash, and compostable/food must be separated and properly disposed of.
8. Use the designated restrooms. Please see your Case Manager if further resources are needed.
9. Tiny House units must be maintained in good order, and any repair problems should be reported
promptly. Pest and bed bug infestation must be reported immediately.
CASE MANAGEMENT
1. Case management participation is required. Please be sure to meet with your case manager at
least two times per month at a minimum.
2. The Case Manager will do Homeless Management Information System (HMIS) surveying and
data entry — in an informed -consent fashion. Within seven days of intake into the Village, new
participants are required to check in with the Case Manager and complete the HMIS Informed
Consent and Demographics forms. HMIS data collection is a requirement our funders.
3. Turning down a viable housing opportunity is a violation of the Service agreement unless it is
determined that the housing opportunity could pose a health, safety or traumatic occurrence to
your household.
4. A Housing Service Plan will be completed as part of your case management requirement.
OTHER
1. All animals must be on a leash when being walked and owners must pick up their animal's
waste. Participants must show proof of up-to-date vaccinations, spay/neutering documentation
within 30 days of intake/move in date. Please refer to the Pet Policy for more information.
2. There will be no feeding of stray animals. Feeding strays will be considered keeping a pet
without permission.
3. No loitering or disturbing neighbors- no trespassing on private property.
4. Participants must use the main entrance for entry and exit.
IF THESE RULES ARE NOT RESPECTED AND ENFORCED, DISCIPLINARY ACTION WILL BE TAKEN, AND
MAY LEAD TO BEING EXITED FROM THE VILLAGE.
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Attachment B
Management Plan
Riverton Park Village
Background
The Low Income Housing Institute (LIHI) develops and manages housing for people who are low-income
and/or homeless, provides technical assistance to communities and other non -profits, and advocates for
housing for all. LIHI provides thousands affordable apartments in the Puget Sound region. The majority
of LIHI housing serves formerly homeless people below 30% of the area median income. LIHI sponsors
over a dozen tiny house villages and multiple enhanced shelters open 24/7 for homeless people as a
crisis response to homelessness. We provide supportive services to move people into long-term housing
and access to healthcare, employment, and education.
LIHI is partnering with King County Department of Human Services and the City of Tukwila to operate a
Tiny House Village at 13834 Military Road S., Tukwila, WA 98168.
Riverton Park Village is located on property owned by the Riverton Park United Methodist Church
("Riverton Park UMC")This site will shelter adults 18 and over in tiny house units that are insulated,
heated, and have a footprint of 8' x 12'. Facilities such as community kitchen, case management office,
and hygiene facility are provided on -site.
LIHI will provide case management, housing navigation, and other supportive services. A certain
percentage of individuals may be frail, chronically homeless, experience mental illness, be chemically
dependent, or living with developmental and physical disabilities. Staff will be present 24/7 to enforce a
code of conduct and provide security, a sense of community, and ensure the well-being of the site and
its relationship with the surrounding community.
Village Management
Day-to-day oversight of operations of the site is done by a team of LIHI staff. This includes a Village
Operations Manager (VOM) and Village Organizers. Staff will be on duty at all times and will assure the
village and its members are safe, accountable, and responsive.
Village Organizers: 24/7 staff presence will be maintained on -site. Village Organizers will be present
during evenings, overnight, and on weekends when the Village Operations Manager and Case Managers
are not working. This includes up to 5 staff working full and part-time. They will be responsible for
ensuring the peace, controlling the entrance to keep the village safe, preventing unwanted visitors,
keeping the village organized, responding to emergencies, serving as a point for community contact
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during their shifts, and other duties. They will do perimeter checks and patrol the area at least every
hour during their shifts.
Village Operations Manager: One FTE Village Operations Manager will be assigned to manage
operations and supervise staff at the site. The Village Operations Manager provides management
oversight and program supervision and ensures that procedures and policies are followed. The position
works with program participants and staff to maintain the site in a clean and organized state. The Village
Operations Manager will also conduct inventory, order supplies, inspect the site, establish relationships
with the community, and hire, train, and supervise on -site LIHI staff. The Village Operations Manager
will be supervised by LIHI Upper Management. The Village Operations Manager will work collaboratively
with LIHI's supportive services team to provide case management, housing search, employment,
behavioral health, and other services.
Case Managers: The Case Managers are responsible for establishing relationships with the community
resources, providing informal counseling, providing information and referral assistance to clients, and
coordinating community -building activities. The Case Managers will be working and problem -solving
with the clients of the Village daily. One FTE Case Manager will be dedicated to the Tiny House Village
site. The focus will be moving the clients into permanent housing and providing supportive services. See
Supportive Services Plan.
Basic Rules/Code of Conduct
Riverton Park Village has an initial and basic set of rules which are part of an Intake Form. One copy of
this form is given to all new program participants to read and retain, while a second copy is kept by
management as a record of the intake and agreements made at that time. For guests with limited
English proficiency and/or literacy limitations, LIHI staff will arrange for appropriate translation and/or
interpretation services to ensure the guests fully understands the code of conduct within three days of
the initial intake.
This intake packet, the basic rules it establishes, and many of the policies and procedures already
created are available upon request from the LIHI management team.
Program Participant Rights
No program participant will be discriminated against for belonging to a class of citizen protected by the
City, State, or Federal government. All program participants have the right to speak freely and pursue
established rights to appeal without fear of retaliation.
Screening
The Manager conducts a National Sex Offender Registry and WA Sex Offender search to determine if the
client can be admitted. After it is determined that the client is not a sex offender, the manager assesses
the client's mental health status, physical health status, and drug and alcohol dependency based on the
client's self -assessment. If the manager feels that the client can be successful in the village, the two
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complete an intake and the client is walked to their house, given the key, presented with a hygiene kit
and welcomed home. There is the expectation that each client will complete a daily chore, meet twice a
month with a Housing Case Manager with the intention of pursuing permanent housing, sign in daily at
the front desk and attend community meetings when it is safe to do so
Intake Process
The Village Operations Manager will complete the intake process and assist in filling out intake forms
with new program participants who are referred to the village. Staff will provide orientation to new
participants.
Visitor Policy
Prearranged tours, drop-offs of donations, and food deliveries are very welcome. Program participants
may only have guests or personal visitors in the common areas between the hours of 9:00 am and 7:00
pm. All visitors will be required to sign in and out of the village. Per our current COVID-19 Policy, we are
not allowing guests and/or visitors at the village at this time.
Tours
Tours of the village should be arranged with the LIHI Management Team. LIHI Management Team will
contact the Village Operations Manager for the site to ensure that planned tours are occurring at an
acceptable time and that LIHI staff will be available to assist.
Media
Media is not allowed in the Village. Any media inquiries regarding the Village should be directed to the
LIHI Management Team.
Village Security
At least one LIHI staff will be on -site at any one time, with shifts operating 24 hours a day. The
community and villagers are given phone and email contact info to reach on -site staff. The VOM and
Village Organizers are key to keeping the village safe.
While the goal of this program is to not exit participants to homelessness, if anyone on the premises is
violating rules that the Village Operations Manager or Village Organizer can reasonably conclude brings
immediate danger to other program participants, they must be required to leave the village. Efforts will
be made to find a suitable place for the person to move to if they are exited from the village.
Progressive discipline will be employed as appropriate for minor infractions. Serious violations of the
Code of Conduct may lead to exits. Individuals who are exited from the village must leave the village as
directed.
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Violations of a serious nature may include calling the police to take immediate action.
This includes those who are committing or threatening to commit acts of violence that will require a call
to the police.
Village Organizers and/or the Village Operations Manager will escort offenders and those at risk of
violent behavior out of the village if it can be safely done. Staff will report to 911 exited program
participants who are loitering or trespassing.
The Case Managers will be notified of the steps management will take as part of the progressive
discipline process. If ultimately an exit is in order, the exit should not start in the evenings or weekends
unless needed for the immediate safety of other Village residents or the surrounding community —as it
will be difficult for the individual(s) to secure shelter unless if there is an immediate need to issue an
exit.
LIHI staff have access to cell phones and are authorized to call 911 for police or fire assistance. No one is
prevented from calling 911 when needed.
LIHI staff will notify the LIHI Management Team of any safety incidents involving:
• Any situation requiring emergency services (Police or Fire Transport)
• Assault on staff
• Staff injury on the job
• Program Participant injury
Within one business day of the incident occurrence.
Program Participants may make limited local calls for work, services, or family using the village phone
located at the security office. Incoming calls for participants will usually require LIHI staff to take names
and numbers to pass on later to the participant.
Village Organizers will stay on their post until their replacement has arrived or a member of the LIHI
Management Team has been informed. In the event of an emergent issue where a staff member is
unable to wait for a replacement, LIHI Management Team will have someone on site within two hours in
order to ensure 24/7 staffing.
Security Design
The Security Office at the entrance will provide visibility inside the village and out. Security cameras will
be installed. An emergency exit is provided at the side of the village.
Community Self -Help
Program participants will be asked to contribute a certain number of hours per week for the benefit of
the village. This includes tasks such as kitchen duty, recycling, sorting donations, litter pick-up, yard
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work, and trips to the food bank, gardening, etc. Reasonable accommodation will be made for those
who are too frail or sick. Program participants are asked to attend weekly meetings in the community
space to discuss how the village is operating and to develop a sense of community. Problems, solutions,
announcements, and community activities will be discussed.
Health and Public Health
LIHI will be using the Sanctioned Homeless Encampments Initial Planning and Management Checklist as
a guide during the initial setup and management of the village. We will schedule and participate in
walkthroughs by Public Health Department workers upon request. Our management team has extensive
knowledge and experience in ensuring the health and safety of the clients which will be applied to the
site.
All kitchen items and foods will be stored in rodent -proof containers. LIHI staff will conduct daily site
inspections to ensure that everything is clean and well -organized. Program participants will be
responsible for keeping the kitchen, the dumpster area, toilets, and community areas clean at all times.
In addition:
• Bait stations will be maintained on a regular schedule through a contact with a pest
control company.
• Drinking water will be available in the kitchen.
• LIHI staff will ensure that all food and perishable goods are stored properly.
• LIHI staff will conduct weekly site inspections and monthly unit inspections to ensure
that best practices and expectations are met.
Village Organizers at the site will cover not only the security obligations described above, but additional
assistance with village clean-up, unit turns, bag and tags, emptying trash cans, and other duties. The
Village Organizers will also ensure that the perimeter of the site is clear of any litter at all times. The
Village Organizers will ensure that any litter or refuse piles adjacent to or in the area of the Village with a
proven nexus to the Village will be addressed and removed within two days of being notified by the City.
Fire Department —City and Fire Department employees have been, and will continue to be, welcome to
enter the Village to observe fire safety issues and offer advice and suggestions on how to prevent fire
hazards. The village will have fire extinguishers placed throughout the site and will also have a
designated smoking area. The tiny house units will have smoke detectors and carbon monoxide
detectors which will be inspected by management monthly. A first aid kit will be stored on site.
Coordination and Communication: LIHI Management Team determines policies, rules, and operating
principles, and takes responsibility for running the site. LIHI and village staff will hold a meeting at least
once every two weeks to discuss problems, act on solutions, and share information. For issues that
require immediate actions, LIHI Management will approve solutions and meet on -site (if needed) to take
necessary actions within 24 hours.
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All participants are expected to report all issues and problems on -site to the Village Organizers/Village
Operations Manager. The Village Organizers will report all issues and concerns to the Village Operations
Manager who will make sure that all issues are resolved in a timely manner.
Services, Case Management and Data Collection
LIHI maintains streamlined access to housing resources that are available to those who qualify. LIHI will
provide Case Managers who have experience working with the homeless population including the
chronically homeless and people living with drug/alcohol problems. The Case Managers will provide on -
site information and referral services, employment counseling, and will assist in applying for housing and
services.
LIHI will provide a count of program participants in the site to funders as requested. This list will also
account for any exits from the site with an explanation of the exit (ie, into housing, return to
homelessness, etc.)
HMIS Protocols
The LIHI Case Managers will do HMIS surveying and data entry —in an informed -consent fashion —with
all program participants. Within seven days of intake into the village, new participants will check in with
the Case Managers and complete the HMIS Informed Consent and Demographics forms. All data entry
will be done by LIHI.
Amenities
Faith -based and community groups will be invited to prepare and serve meals on a weekly schedule.
Other amenities will include the kitchen and food preparation area, toilets, showers, laundry, outside
smoking area, and community space.
The kitchen area will be furnished with equipment and appliances which includes refrigerators, freezer,
sink, coffee maker, and microwave. Outdoor grills will be provided. A supply of cutlery, plates, bowls,
food, and cups will be available. They will be disposable products. Simple food staples such as peanut
butter, salt, and bread will be available.
Tinv Houses (sleeping structures)
Tiny Houses purchased, built, or donated to LIHI are the property of LIHI. Program participants are to
keep the tiny houses habitable, clean, and safe. Each tiny house will have a heater/fan, smoke/CO2
detector, outlet, and light. No smoking of any kind, candles, cooking or fires, hairdryers, food, and
appliances (other than the heater that we provide) are allowed in the tiny house units. No hoarding is
allowed. No storage of personal belongings is allowed outside the tiny house units.
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Community Relations & Grievances
LIHI provides clear contact information for neighbors. Communication with LIHI starts with contacting
the Village Organizers or Village Operations Manager.
Complaints are received by Village Operations Manager who must record all pertinent information
received. Upon request, the complainant will be informed of any resolution of the complaint. The
Village Operations Manager will retain a log of any complaints, including any proposed, pending or
resolution to each complaint and share them with the City at the regular coordination meetings.
If an immediate solution cannot be provided simply by the Village Organizers or the Village Operations
Manager, it is taken to the LIHI Upper Management to resolve.
Internal Grievance Process —The Low Income Housing Institute has an established internal grievance
process.
The grievance policy will be posted in the common area and additional copies will be available upon
request. This will ensure that every member of our community is aware of the grievance process. LIHI
staff will also provide information to all program participants on the grievance process. LIHI
Management Team will discuss all issues, complaints, and grievances in a timely manner.
All program participants are expected to report issues and problems to the Village Organizers or the
Village Operations Manager. Village Organizers will report all issues and concerns to the Village
Operations Manager who will make sure that all issues are resolved in a timely manner.
Program participants should discuss their concerns with the Village Organizers or with the Village
Operations Manager. We encourage everyone to put their concerns in writing so LIHI Management can
address them effectively. Staff will investigate the complaint to determine the factual elements and
make a determination as to the best approach to deal with the issue. Staff will review the grievance and
clarify any missing or ambiguous issues with the program participants. Similar to external complaints
discussed above, the Village Operations Manager will retain a log of any grievances, including proposed,
pending or resolution to each grievance and share them with the city at the regular coordination
meeting.
If the complainant is not satisfied with the decision or outcome of the resolution by staff, or if the
grievance or issue involves site staff, they may contact LIHI Management Staff. LIHI Management Staff
actions or decisions can be appealed by writing to the Director of Special Projects & Operations; Ralph
Neis, Low Income Housing Institute, 1253 S Jackson St Suite A, Seattle, WA 98144.
Community Advisory Committee
The Community Advisory Committee (CAC) will be formed to bring LIHI staff together with neighbors
and local businesses representatives who are invested in the success of the program. The City will
designate a primary and alternative staff member to serve on the CAC. Each month, The LIHI
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Management Team will present statistics relating to current occupancy and talk about success stories
and various projects they are working on to enhance the experience of the community. If necessary, CAC
members and other community members will be given an opportunity to present concerns; LIHI will
acknowledge problems that may have arisen and discuss solutions. If the CAC and LIHI are unable to
agree on remediation efforts for such concerns, LIHI will engage a dispute resolution resource to
facilitate resolution. Committee members also discuss ways in which they can support the staff and
participants of the village.
Maintenance and Repairs
Program participants must inform the Village Organizers or the Village Operations Manager of any issues
regarding repair and maintenance. The On -site staff will fix or resolve basic work orders and other
maintenance and repairs are completed by LIHI Staff members dispatched from the LIHI Main Office.
The Village Operations Manager submits a Maintenance Request and it then gets routed to an
appropriate technician. Requests are prioritized and completed in a timely manner based on the severity
of the problem.
Donations
Donations of household items (bedding, towels, coats, etc.) are accepted anytime at the on -site security
office of the village. To comply with the Public Health, some kitchen items such as dishware, silverware,
and other reusable ceramic tableware are not accepted in the village. All monetary donations must go
through the LIHI Main Office located at 1253 S Jackson St Suite A, Seattle, WA 98144 or online at
www.lihi.org.
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Attachment C
THV and Shelter Parking Policy
As a Program participant of the LIHI Tiny House Village and Shelter Program, I understand that
the Permit Parking Policy will be enforced effective May 15, 2022. This means that only
Program participants' registered vehicles are allowed to park in the property. This policy
includes Program participants as well as guests, visitors, other family members, and outside
service providers.
Vehicle Information:
Unit Number:
Phone Number:
License Plate #:
Make/Model/Year:
Color:
Is the vehicle registration current? Y or N
Is the vehicle registered in your name? Y or N
If not, who is the legal owner of the vehicle?
Legal Owner Phone:
Legal Owner Email:
Parking Rules and Regulations:
1. Program participants are allowed one (1) vehicle per person.
2. All vehicles must be registered with the Village/Shelter Operations Manager (VOM).
3. All vehicles must be inside the parking lot perimeter and MUST have a valid parking
sticker.
4. The sticker is non -transferable to a different vehicle. It can only be used for the vehicle
for which it was assigned. A new sticker will be issued for a vehicle change, after it is registered
with the VOM.
5. Program participants may not receive or save parking spots.
6. You may NOT park on any curb, fire lane, sidewalk, or spot assigned with reserved
parking. You must park in the designated parking lot only.
7. You may not double park perpendicularly or diagonally behind any other vehicle.
8. There is no overnight sleeping in vehicles, by anyone, regardless of their registration
with the VOM.
9. All vehicles must be in proper working order, or they will be removed from the property.
10. All vehicles must be licensed and registered per State of Washington rules and
regulations.
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11. No car repairs are to be made on the premises including minor maintenance.
12. Program participants shall not allow an inoperable vehicle to remain on the property for
more than 48 hours.
13. Recreational vehicles and campers are not permitted to park in the parking area.
14. If your vehicle is towed, due to non-compliance with this Permit Parking Policy, you are
100% responsible for the cost to recover the vehicle.
Bicycle Policy: 1) Program participants are allowed to have only one bicycle per person. 2) All
bicycles must be stored in the community bike rack.
Program Participant Name: Operations Manager Signature
Program Participant Signature: Date
Date
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Attachment D
This attachment is an interim site
plan subject to change that may
be required from city department
input or site survey data.
19
29
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