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Home My WebLink AboutReg 2025-09-15 Item 4C - Resolution - Cancellation of Outstanding General Fund Claims CheckCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 09/15/25 MK ITEM INFORMATION ITEM NO. 4.C. STAFF SPONSOR: TONY CULLERTON ORIGINAL AGENDA DATE: 09/15/25 AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2025 reporting. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ® Resolution Mtg Date 9/15/25 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Adtrain Svcs ❑ DCD gi Finance ❑ Fire ❑ P&R ❑ Police ❑ Pir SPONSOR'S SUALMARY The resolution authorized the cancellation of abandoned funds (unclaimed property). Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DATE: 8/25/25 ❑ Planning Comm. COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department COMMII IEE Unanimous Approval; Forward to 9/15/25 Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 9/15/25 Informational Memorandum dated 08/25/25 Resolution with Attachment - updated after 8/25 FIN Committee Meeting Minutes from the 8/25/25 Finance & Governance Committee Minutes (distributed separately) City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Tony Cullerton, Deputy Finance Director BY: Margo Keithly, Fiscal Specialist CC: Mayor McLeod DATE: August 25, 2025 SUBJECT: 2025 Reporting of Unclaimed Property to the Washington State Department of Revenue ISSUE Annual reporting of outstanding and unredeemed accounts payable claims. BACKGROUND Each year by November 3rd the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. Moving forward, the City will also remit payment to the State. In prior years, the City retained the funds and only provided notice of the property to the State. DISCUSSION For the 2025 unclaimed property report year, reporting of abandoned or unclaimed property totals $2,343.53 comprised of General Fund Accounts Payable Claims checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider this item on the Consent Agenda at the September 15, 2025 Regular Council Meeting. ATTACHMENTS Draft Resolution 2 NOTE: Shaded text denotes changes made after the August 25, 2025 Finance & Governance Committee Meeting. See Attachment A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting year 2024, requires a one-year dormancy period for outstanding claims and payroll checks issued from the General Government Fund and a two-year dormancy period for Municipal Court checks; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims checks issued prior to July 1, 2024. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund checks as detailed on Attachment A, the 2025 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, a a Regular Meeting thereof this day of , 2025. [signature page to follow] 2025 CEMP Version: 05/02/2025 Staff: K. Sainati Page 1 of 2 3 ATTEST/AUTHENTICATED: Andy Youn, City Clerk Tosh Sharp, Council President APPROVED AS TO FORM BY: Office of the City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: 2025 Unclaimed Property Summary Report (7/1/2023 — 6/30/2024) 2025 CEMP Version: 05/02/2025 Staff: K. Sainati 4 Page 2 of 2 Attachment A-2025 Unclaimed Property Summary Report - Reportina Period 7/1/2023 - 6/30/2024 Accounts Payable Check Number Issue Date Payee ID Payee Name Invoice Description Dept GL Account JL Account Check Amount 00400192 03/07/2022 E00027 RAMIRO BELTRAN 021622BELTRAN OT MEAL ALLOWANCE - BELTRAN PWM PW016200-549010 38.00 00401015 07/15/2022 E00047 WILLIAM FREEMAN 061622 OT MEAL - FREEMAN PWM PW401800-549010 11040100-6443933 38.00 00401693 10/28/2022 V001820 NOVA C PHUNG 71058 Vietnamese Interpreter CRT MC009100-541012 31000901-0000000 260.00 004n246 1 12/30/2022 V018668 COLLEEN MACINTYRE 122822 Inst.pmt.12/13 26 TCC PR007206 591011 41C0Q78C C`C4888 129.00 00402900 04/14/2023 V030452 LATRICIA COLLINS 040523 Refund for CampTuk/TeenVen TCC 000-213100 65.00 00403212 06/02/2023 V009456 ANGELO ABELLA 72689 Translation & Interpretation CRT MC009100-541012 31000901-0000000 100.00 00403452 07/07/2023 V009456 ANGELO ABELLA 73196 TAGALOG INTERPRETER CRT MC009100-541012 31000901-0000000 100.00 00403658 08/04/2023 V009456 ANGELO ABELLA 73256 Tagalog Interpreter CRT MC009100-541012 31000901-0000000 100.00 00403887 09/01/2023 V030569 JACQUELYNN MEDINA 082323 Refund for Hikes TCC 000-213100 30.00 00403918 09/08/2023 V009456 ANGELO ABELLA 73718 Tagalog Interpreter CRT MC009100-541012 31000901-0000000 100.00 00403946 09/08/2023 V030576 VIVIAN SALVADOR 083023 Witness Invoice- Salvador CRT MC009100-549011 10.00 00404095 10/06/2023 V009456 ANGELO ABELLA 73925 Tagalog Interpreter CRT MC009100-541012 31000901-0000000 100.00 00404119 10/06/2023 V030595 JANELLE M SAN NICOLAS 092823 Witness Invoice CRT MC009100-549011 10.00 00404381 11/03/2023 V030613 MEGAN WORMUS 102523 Witness Invoice CRT MC009100-549011 10.00 00404394 11/09/2023 V030618 KELLI CLOPP 110223 RENT20-0023, R28576 DCD CD008100-359100 11.00 00404396 11/09/2023 V030572 LATOYA DONALDSON INV550 Ice Cream Truck for Fall Event TCC PR007202-541007 32100000A-6319000 220.20 00404470 11/17/2023 V030631 KATIE QUINN 110323 Refund For PB 201 Clinic TCC 000-213100 10.00 00404560 12/01/2023 V030616 IIHAAN SHEYGO 102723A Refund FA-5742 TCC 000-213100 200.00 00404595 12/08/2023 V030651 GREGORY FULLER 112923 Witness Invoice- Fuller CRT MC009100-549011 10.00 00404606 12/08/2023 V030650 DUYEN C MAI 112923 Witness Invoice- Mai CRT MC009100-549011 10.00 00404806 12/29/2023 V030668 YANET FLORES FLORES 122723 Refund Winter Break Camp TCC 000-213100 10.00 00404818 12/29/2023 V018379 CHRISTINE LUNA CK386066-REPLACE FITNESS INSTR-REPLACE CK38606 TCC PR007206-541011 11600705-6361000 270.00 00405171 02/09/2024 V030696 SETH OEHLERICH 013124 Witness Invoice 3 CRT MC009100-549011 10.00 00405380 03/08/2024 V030715 TANISHA E DAVIS 022824 Witness Invoice CRT MC009100-549011 10.00 00405561 03/29/2024 V030737 RONALD FIELDS 032824 Fields Witness Invoice CRT MC009100-549011 10.00 00405572 03/29/2024 V030736 FLORENE JIMMERSON 032824 F, Jimmerson Witness Invoice CRT MC009100-549011 10.00 00405917 05/13/2024 E00159 HOSADAHVEEDIN TUIFUA 043024 OTMEAL 4/22/2024 PWM PW016660-549010 11101600-6279722 38.00 00406061 06/07/2024 V020907 PRISCILLA PATRICK AUNG 060424 Karen Interpreter CRT MC009300-541012 31000901-0000000 150.00 00406070 06/07/2024 V030778 CHUI CHAN 052924 Witness Invoice CRT MC009100-549011 10.00 Q94616468 4 E00097 DCTCD 661129 The AWCConference P-R PR007100513003 4948 `flAVCR AP TOTAL: $2,154.20 PAYROLL Check Number Issue Date Payee Name Pay Period Date Dept Check Amount PAYROLL TOTAL: 0.00 COURT Case # Date Payee Name Description AMOUNT IN0050348 05/09/23 WILLIAMS, KEITH TREMAINE JR $ 8.33 PSC005585 06/05/23 MUWAHED, WAZHMA $ 180.00 3A0094597 04/03/24 COYCOY SAPON, FELIX $ 1.00 6 restitution cases, see below* COURT TOTAL: $189.33 TOTAL UNCLAIMED PROPERTY: $2,313.63 * Court restitution does not get reported to the State. Restitution is reported to the State by the County Treasurer's Office each year. Revised as of 8 September 2025