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Reg 2025-10-06 COMPLETE AGENDA PACKET
2 Tukwila City Council Agenda ❖ REGULAR MEETING ❖ ILA-4; di 90 Thomas McLeod, Mayor Councilmembers •:• Mohamed Abdi •:• Armen Papyan Marty Wine, City Administrator •:• Dennis Martinez •:• Hannah Hedrick Tosh Sharp, Council President •:• Verna Seal •:• Joe Torres Camacho ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join li icrosoft (realms IlI4eetlilnmg For Technical Support: 1-206-433-7155 Monday, October 6, 2025; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbaiiy address the City both on -site at Tukwila City Haii or via phone or Microsoft Teams for up to minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycounciltukwilawa.gov with your name and topic by 5:00 p.m. on the Council 5 meeting the date. Please cdeariy indicate that your message is for public comment during meeting, and you wiii receive further instructions. 4. APPOINTMENT/ PROCLAMATION a. Municipal Court Judge: (1) Confirm the reappointment of Kimberly Walden to the position of Municipal Court Judge, with a term expiring December 31, 2029. (2) Oath of Office administered to Judge Walden by Mayor McLeod. (3) Authorize the Mayor to sign a Memorandum of Understanding with Kimberly Walden for Municipal Court Judge services from January 1, 2026 through December 31, 2029. b. Proclamation for Domestic Violence Awareness Month. Pg.1 P9.7 5. CONSENT AGENDA a. Approval of Minutes: 9/22/25 (Special Mtg.) b. Approval of Vouchers c. Authorize the Mayor to accept a Water Quality Combined Funding Program grant from the Washington State Department of Ecology for design of the South 130th Bioretention Planters, in the amount of $294,950.00. [Reviewed and forwarded to consent by the Transportation & Infrastructure Services Committee on 9/22/251 (continued...) Pg.9 REGULAR MEETING October 6, 2025 Page 2 5. CONSENT AGENDA (cont.) d. Authorize the Mayor to accept a Water Quality Combined Funding Program grant from the Washington State Department of Ecology for design of four stormwater outfalls, in the amount of $436,152.00. [Reviewed and forwarded to consent by the Transportation & Infrastructure Services Committee on 9/22/251 e. Authorize the Mayor to sign an Interlocal Agreement with the Washington State Department of Revenue for Business Licensing Services. [Reviewed and forwarded to consent by the Finance & Governance Committee on 9/22/251 Pg.15 Pg.25 6. UNFINISHED BUSINESS a. Discussion on 2026 Mid -Biennium Update. Pg.41 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.65 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council If you are in please meetings are audio/video taped, and available at www.tukwilawa.gov need of translation or interpretation services at a Council meeting, contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https//w,tukwilawa.,,q©v/dc,pairtments/citi-courfcili COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/6/25 CT ITEM INFORMATION ITEM No. 4.A. STAFF SPONSOR: THOMAS MCLEOD ORIGINAL AGENDA DATE: 10/6/25 AGENDA ITEM TITLE Municipal Court Judge Reappointment; Amending Judge's salary CATEGORY ❑ Discussion Mtg Date Motion Mtg Date 10/6/25 ❑ Resolution Mtg Date ❑ Ordinance ANDate ❑ Bid Award ANDate ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV SPONSOR'S SUMMARY Council is being asked to confirm the reappointment of Kimberly Walden as Municipal Court Judge for the term January 1, 2026 through December 31, 2029 in compliance with RCW 3.50.040 and authorize the Mayor to execute a Memorandum of Understanding for these services. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 9/22/25 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMII°IEE Unanimous Approval; Forward to Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/6/25 MTG. DATE ATTACHMENTS 10/6/25 Informational Memorandum dated 9/16/25 Memorandum of Understanding Minutes from the Finance & Governance Committee meeting 9/22/25 Thomas McLeod, Mayor TO: Mayor's Office - Marty Wine, City Administrator FINANCE & GOVERNANCE COMMITTEE FROM: Mayor McLeod Marty Wine, City Administrator DATE: September 17, 2025 SUBJECT: Reappointment of Municipal Court Judge ISSUE The term of office for Judge Kimberly Walden will expire at the end of this year and it is my intent to appoint Judge Walden for an additional 4-year term commencing January 1, 2026. BACKGROUND Judge Walden was first appointed to the Tukwila Municipal Court in 2003 and has served Tukwila since then. DISCUSSION Judge Walden has served admirably as the Tukwila Municipal Court Judge. Under her leadership the Court has implemented several innovative programs and implemented several efficient procedures that reduce costs. In compliance with TMC 2.68.026, a Memorandum of Understanding is attached for your review maintaining the Judge's position as a .90 FTE with the salary set at .90 of the salary set for District Court Judges in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials adopted on an annual basis. Holidays and Healthcare/Dental benefits would also be prorated at 90%. RECOMMENDATION The Council is being asked to consider this item at the October 6, 2025, Regular meeting. ATTACHMENTS MOU Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 2 Thomas McLeod, Mayor Mayor's Office - Marty Wine, City Administrator MEMORANDUM OF UNDERSTANDING TO: Honorable Kimberly Walden, Municipal Court Judge FROM: Thomas McLeod, Mayor DATE: October 6, 2025 RE: Term of Appointment as Tukwila Municipal Court Judge This Memorandum of Understanding will confirm your appointment as the Municipal Court Judge for the City of Tukwila for the period from January 1, 2026, through December 31, 2029, and is pursuant to judicial and legal mandates governing such appointments (RCW 3.50.040 and TMC 2.68). The following wages and benefits are provided to you effective January 1, 2026, during the term of your appointment: WAGE: Salary set at 90% of the District Court Judges Salary as set in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials on an annual basis. The current schedule, adopted on DATE is attached hereto as Exhibit A. All taxes, social security and related deductions shall be made from your wages. BENEFITS: General Leave: You are entitled to accrue a general leave bank to use for sick leave and/or vacation, as you deem appropriate. This general leave shall accrue at the rate of 12 hours per month to a maximum accrual of 96 hours. Any hours over 96 that are not used are defaulted back to the City. Upon the end of your appointment, any leave hours, up to a maximum of 96 hours, will be paid off at the rate of $70.00 per hour. Holidays: You shall be entitled to the same holidays as the Non -Represented Employee group, paid at a prorated rate of 90% commensurate with your hours on the bench. Healthcare/Dental: You have the option to participate in the City of Tukwila Medical/Dental self -insured plan, Kaiser Permanente or waive this benefit. The City will pay 90% of the premium for you and your dependents. Payments by you will be a minimum of 10% and may be higher if the Kaiser plan is selected and premiums are higher than the City's self -insured plan. Your share of the premium will be made by payroll deduction. Please sign the attached Personnel Action Form (PAF) and the bottom of this memorandum to indicate agreement. Agreed to this sixth day of October, 2025. Thomas McLeod, Mayor Kimberly Walden, Judge Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 3 udiiciial 3ranc 1 MOU Exhibit A Wa5Nn ton Citiznn4' Craunaroi55irnn on f.alarms, for 0ecten1 trfficioI , 2025 and 2026 Final Salary Schedule Position Current Salary Salary Effective 7/1/2025 Salary Effective 7/1/2026 Supreme Court Chief Justice 255,495 265,792 273,819 Supreme Court Justices 251,861 262,011 269,924 Court of Appeals Judges 239,755 249,417 256,949 Superior Court Judges 228,261 237,460 244,631 District Court Judges 217,337 226,096 232,924 4 City of Tukwila City Council Finance & Governance Committee Meeting Minutes September 22, 2025 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: I. BUSINESS AGENDA Armen Papyan, Chair; Dennis Martinez, Verna Seal Aaron BeMiller, Tony Cullerton, Megan Marks, Marty Wine, Laurel Humphrey, Kimberly Walden, Pete Mayer A. Reappointment of Municipal Court Judge Staff is seeking Council confirmation to reappoint Judge Kimberly Walden for an additional four-year term. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting. B. Interlocal Agreement for Business Licensing Services Staff is seeking approval of a new Business Licensing Services Agreement with the Washington State Department of Revenue for continuation of the business licensing service functions handled by the state. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. C. 2024 Financial & Single Audit Review Staff provided an overview of the 2024 financial and single audit processes. Committee Recommendation Discussion only. D. August 2025 Financial Report Staff presented the report. Committee Recommendation Discussion only. MISCELLANEOUS The meeting adjourned at 6:06 p.m. Committee Chair Approval 5 6 Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, domestic violence is a serious and widespread social problem in our nation, with approximately one third of all female homicide victims being killed by an intimate partner; and WHEREAS, domestic violence is an epidemic affecting all communities, regardless of age, socioeconomic status, educational background, race, ethnicity, religion, national origin, ability, sexual orientation, or gender; and WHEREAS, nearly 1 in 4 women and 1 in 7 men in the United States have suffered severe physical violence by an intimate partner and it has been estimated that every nine seconds a woman is beaten by her husband or boyfriend in this country with, in more than half those instances, children under the age of 12 are present; and WHEREAS, the City of Tukwila continues to work to improve the overall response to and the reduction of domestic violence in our region with awareness to the cultural differences in our community while still enforcing the law; NOW THEREFORE, I, Thomas McLeod, Mayor of the City of Tukwila, in honor of the women, children and men who are or have been victims, do hereby proclaim the month of October, 2025, as: Domestic Violence Awareness Month in the City of Tukwila and encourage everyone in our community to take an active role in supporting victims so they can lead healthy lives safe from violent and abusive behavior. Presented this sixth day of October, 2025. Thomas McLeod, Mayor 8 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/06/25 JR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DAIE: 10/06/25 AGENDA ITEM TITLE Riverton Stormwater Management Action Plan CIP— S 130th Bioretention Planters Department of Ecology Water Quality Combined Funding Grant Award CAILGORY ❑ Discussion Mtg Date 0 Motion Date 10/6/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance ❑Fire TS ❑PcR ❑Police aPif ❑Court SPONSOR'S In October 2024, staff submitted an application to the DOE Water Quality Combined Su f L RY Funding Program to fund the design through 90% of bioretention planers in the vicinity of S 130th St to improve water quality in Riverton Creek. In July 2025, the City was notified that we received the full grant award. Council is being asked to accept a DOE Water Quality Grant Award in the amount of $294,950.00. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Arts Comm. 09/22/25 ❑ Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: MOHAMED ABDI ❑ LTAC DATE: COMMIIIEE RECOMMENDATIONS: SPONSOR/ADMIN. CONDEFIEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $294,950.00 $0.00 $0.00 Fund Source: DEPARTMENT OF ECOLOGY GRANT AND CITY MATCH (SURFACE WATER FUND) Comments: CIP - Riverton Stormwater Management Action Plan - Program MTG. DATE RECORD OF COUNCIL ACTION 10/06/25 MTG. DATE ATTACHMENTS 10/06/25 Informational Memorandum dated 09/19/25 CIP Sheet - Riverton Stormwater Management Action Plan Vicinity map Minutes from Transportation and Infrastructure Committee meeting of 09/22/25 9 Thomas McLeod, Mayor Public Works Department - Jen Tetatzin, PE, PMP - Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Jen Tetatzin, Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: September 19, 2025 SUBJECT: Riverton Stormwater Management Action Plan CIP— S 130th Bioretention Planters Project No. 82541203 Department of Ecology Water Quality Combined Funding Grant Award ISSUE Accept a Washington State Department of Ecology (DOE) Water Quality Combined Grant to fund water quality improvements in the amount of $294,950. BACKGROUND In 2022, Council authorized staff to accept a DOE grant to develop a Stormwater Management Action Plan (SMAP) for the Riverton basin in Tukwila. Through this planning effort, several priority projects were developed along with conceptual -level cost estimates. DISCUSSION In October 2024, staff submitted an application to the DOE Water Quality Combined Funding Program to fund the design through 90% of bioretention planers in the vicinity of S 130th St to improve water quality in Riverton Creek, a tributary of the Green-Duwamish River. Once complete, the planters will slow stormwater before it is directed to conveyance pipes removing fine sediment and dissolved metals from previously untreated stormwater. This project came out of the Riverton Basin SMAP and is in the existing Capital Improvement Program. In July 2025, the City was notified that we received the full grant award. FISCAL IMPACT The City was awarded a $294,950 grant from the DOE for the design of the S 130th Bioretention Planters. The grant requires a 15% local city match, which is $52,050. The Project CIP, which comes from Surface Water Fees, is sufficient to cover the match. Project Budget DOE Grant Award $294,950.00 City Match $ 52,050.00 Total $347,000.00 Fund Source CIP Budget (412 Funds) RECOMMENDATION Council is being asked to accept a DOE Water Quality Grant Award in the amount of $294,950.00 and consider this item on the Consent Agenda at the October 6th, 2025 Regular Council Meeting. Attachments: 2025-2030 CIP Pg. 152 Vicinity and Map 10 DESCRIPTION: JUSTIFICATION: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2025 to 2030 Riverton Stormwater Management Action Plan - PROJECT: Project# 82541203 Program CIP Project Manager Sherry Edquid Department Surface Water This CI P is a program to implement the Stormwater Management Action Plan (SMAP) a new requirement under the NPDES Permit. The SMAP directed the City to invest and prioritize one stream system the city selected Riverton. The SMAP for Riverton Creek identifies four priority stormwater retrofits and a handful of lower priority stormwater retrofits with the goal of improving water quality while accommodating future growth in the basin. Of the four short-term projects we would begin design and possibly construction for two of the four projects over the course of the next six years. Washington State Department of Ecology will likely require us via the NPDES permit to begin implementing the SMAP necessitating the need to begin design and construction these short-term retrofit projects. The SMAP was also included as part of the Surface Water Comprehensive Ran (SWOP), STATUS: The SMAP provided a basic project description and cost estim ate for these projects. MAINTENANCE IMPACT: Surface Water and Transportation COMMENT: FINANCIAL (in thousands) l am proposing to implement these two projects SMAP-4 Tukwila International ulevard: Bust Stop 60983 Water Quality Retrofit and SMAP-5 South 130th St Right of Way Bioretention Planters. 2025 2026 2027 2028 2029 2030 Beyond TOTAL Project Costs Project Mgmt (Staff Time/Cost) Design Planning Land (R/W) Construction Mgmt. Construction Contingency $ 20 $ 230 $ 10 $ - $ 20 $ 30 $ 20 $ 130 $ 10 $ 120 $ 1,200 $ 100 $ 40 $ - $ - $ 35 $ 375 $ 40 $ 100 $ 390 $ 10 $ 10 $ 155 $ 1,575 $ 140 Total Project Costs $ 260 $ 50 $ 1,580 $ 490 $ 2,380 Project Funding Proposed Grant Utility Revenues General Fund Transfer $ 208 $ 52 $ - $ 40 $ 1,264 $ 158 $ 158 $ 392 $ 98 $ - $ 1,904 $ 318 $ 158 Total Project Funding $ 260 $ 50 $ 1,580 $ 490 $ 2,380 City of Burien City of SeaTac FIGURE 5 P R, j TUKWILA SMAP I 33383 TU IA, AS ElJ \1 Data Sago. Date 12(19/2023 DscImmer Th,s data ts not to survey accuracy and IS meant for plann[ng purposes only K PR(11213300,33383 GADLAGIS1MX1,33383 Tukwila Known Issues Da. aprx Ake eet), P1-'9 a;9149iie ElementarySchool re: r j Tukwila City Limits =I Riverton Creek Basin Parcels Short -Term Retrofit Projects 0 Long -Term Retrofit Projects — Stream / Watercourse Streets 6 „If 6 Otak 7jggrillfr VT! jrlik P'Jl, Ja tIkt Ji�Yi/l/", o i m�atran i a�iiis�l � 6�4";� 4' WIDTH STREET SIDE STORMWATER PLANTERS TOTAL AREA: 4,000 SF HvEbVIIDf rJR� Otak iG�rrario, �o �p �rd IId (1 J 'IYVr � " �� S 130TH ST il9llll/ ",IJQA Ord I"nir/l� • `` �i o ryr 2 FT CONTOURS TAXLOTS EXISTING STORM DITCH EXISTING STORM PIPE PROPOSED STORM PIPE oim/. G t r ire 0/011IMN APPROXIMATELY 940 LF PROPOSED ,») r,04 Ali,,. mi /% r t i�� 1..I EXISTING PRIVATE STORMWATER VAULT TRACT f Wig'" EXISTING STORM CATCH BASIN SCALE EXISTING STORM MANHOLE PROPOSED MANHOLE PROPOSED STORMWATER PLANTER (BIORETENTION) SMAP 5 Tukwila Stormwater Management Action Plan 13 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes September 22, 2025, 5:30 p.m. - Hybrid Meeting; City Council Conference Room & MS Teams Councilmembers Present Mohamed Abdi, Chair; Hannah Hedrick, Joe Camacho Staff Present Jen Tetatzin, Griffin Lerner, Eric Compton, Pete Mayer I. PRESENTATION II. BUSINESS AGENDA A. Ordinance: Franchise Agreement Staff is seeking approval of an ordinance granting Level 3 Communications a franchise agreement with a term of 5 years. Committee Recommendation Unanimous approval. Forward to October 13, 2025 Committee of the Whole. B. Grant Award: South 130th Bioretention Planters Staff is seeking approval to accept $294,950 from the Washington State Department of *Ecology Water Quality Combined Grant to fund design through 90% of bioretention planters in the vicinity of S. 130th St. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. C. Grant Award: Stormwater Outfall Water Quality Retrofit Project Staff is seeking approval to accept $436,152.00 from the Washington State Department of Ecology Water Quality Combined Grant to fund the design through 90% of four stormwater outfalls. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. The meeting adjourned at 5:50 p.m. if Committee Chair Approval Minutes by LH 14 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/06/25 JR ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DAIE: 10/06/25 AGENDA ITEM TITLE Surface Water Fund - Stormwater Outfall Water Quality Retrofit Project Department of Ecology Water Quality Combined Funding Grant Award CAILGORY ❑ Discussion Mtg Date 0 Motion Date 10/6/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance ❑Fire TS ❑PcR ❑Police aPif ❑Court SPONSOR'S In October 2024, staff submitted an application to the DOE Water Quality Combined Su f L RY Funding Program to fund the design through 90% of the next four stormwater outfall sites: West Valley Highway, Christensen Road 1, Christensen Road 2, and 48th St. In July 2025, the City was notified that we received the full grant award to fund the design of these sites. Council is being asked to accept a DOE Water Quality Grant Award in the amount of $436,152. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Arts Comm. 09/22/25 ❑ Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: MOHAMED ABDI ❑ LTAC DATE: COMMIIIEE RECOMMENDATIONS: SPONSOR/ADMIN. CONDEFIEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $436,152.00 $0.00 $0.00 Fund Source: DEPARTMENT OF ECOLOGY GRANT AND CITY MATCH (SURFACE WATER FUND) Comments: CIP - Stormwater Water Quality Retrofit Program MTG. DATE RECORD OF COUNCIL ACTION 10/06/25 MTG. DATE ATTACHMENTS 10/06/25 Informational Memorandum dated 09/19/25 CIP Sheet - Stormwater Water Quality Retrofit Program Vicinity map Minutes from Transportation and Infrastructure Committee meeting of 09/22/25 15 Thomas McLeod, Mayor Public Works Department - Jen Tetatzin, PE, PMP - Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Jen Tetatzin, Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: September 19, 2025 SUBJECT: Surface Water Fund - Stormwater Outfall Water Quality Retrofit Project Project No. 91241202 Department of Ecology Water Quality Combined Funding Grant Award ISSUE Accept a Washington State Department of Ecology (DOE) Water Quality Combined Grant to fund water quality improvements in the amount of $436,152. BACKGROUND In 2017, Council authorized staff to accept a DOE grant which identified 8 priority stormwater outfalls and funded the design of four stormwater outfall sites through 90%. In 2022, Council authorized staff to accept a DOE grant funding the final design and construction of two of the sites — Tukwila International Boulevard and Interurban Avenue. In 2024, Council authorized staff to accept a DOE grant funding the final design and construction of the third and fourth sites — E Marginal Way and Fort Dent Way. DISCUSSION In October 2024, staff submitted an application to the DOE Water Quality Combined Funding Program to fund the design through 90% of the next four stormwater outfall sites — West Valley Highway, Christensen Road 1, Christensen Road 2, and 48th St. In July 2025, the City was notified that we received the full grant award to fund the design of these sites. FISCAL IMPACT The City was awarded a $436,152 grant from the DOE for the design of four stormwater outfalls. The grant requires a 15% local city match, which is $76,968. The Project CIP, which comes from Surface Water Fees, is sufficient to cover the match. Project Budget DOE Grant Award $436,152.00 City Match $ 76,968.00 Total $513,120.00 Fund Source CIP Budget (412 Funds) RECOMMENDATION Council is being asked to accept a DOE Water Quality Grant Award in the amount of $436,152 and consider this item on the Consent Agenda at the October 6th, 2025 Regular Council Meeting. Attachments: 2025-2030 CIP Pg. 146 Vicinity Map 16 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2025 to 2030 PROJECT: Stormwater Water Quality Retrofit Program Project# 91241202 Project Manager Joshua Hopkins Department Surface Water DESCRIPTION: Plan, design, and install water quality treatment and other stormwater conveyance improvements at targeted drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality retrofit has been added to CI P projects since 2015. MAINTENANCE IMPACT: N/A COMMENT: Combine with other CIP projects for design and construction, where feasible. FINANCIAL (in thousands) 2025 2026 2027 2028 2029 2030 Beyond TOTAL Project Costs Project Mgmt (Staff Time/Cost) Design Construction Mgmt. Construction $ 25 $ 100 $ 100 $ 400 $ 25 $ 300 $ 300 $ 1,410 $ 25 $ 100 $ 25 $ - $ 400 $ 1,800 $ 25 $ 100 $ 25 $ - $ 400 $ 1,800 $ 25 $ 20 $ 15 $ 80 $ 175 $ 620 $ 1,215 $ 5,490 Total Project Costs $ 625 $ 2,035 $ 125 $ 2,225 $ 125 $ 2,225 $ 140 $ 7,500 Project Funding Awarded Grant Proposed Grant Utility Revenues $ 125 $ 425 $ 75 $ 1,410 $ 300 $ 325 125 $ - $ 1,530 $ 695 $ 125 $ - $ 1,530 $ 695 140 $ 1,535 $ 3,785 $ 2,180 Total Project Funding $ 625 $ 2,035 $ 125 $ 2,225 $ 125 $ 2,225 $ 140 $ 7,500 17 Setae Normanicly IP 'A irk MOi wcwie cc' Mercer Island t ,..„ INeAwcastle Renton seatzie , lacerne Olyrnpie Sarrirria.mlish CO r Aat o al a to Issaquah Ea sirtRrIri HiMnrF rj u ‘3 uun r gut, Maple vallleY • oYaMma CvaI d Porles I ,,,0:1011A 1'1,11,1,11 AP,, Kennewick Spvkana-: 18 O U v 0 Quality Grant\DESIGN\Dra Highlight indicates sites included in this application TREATMENT AREA OVERVIEW MAP TUKWILA WATER QUALITY RETROFIT PLANNING PROJECT SITE 3 HIRNSTENSEN I SITE 2 CH R STE NSE N R.D.. SITE 1 W VAN,,,.N,,,.IEY N°°NV1a1( 753 9th Ave N 2502 Jefferson Ave Seale, WA 98109 Tacoma, WA98402 (206)286-1640 (253)627-0720 www.kpg.com 19 K:\PROJECTS\TUKWILA\15155—Water Quality Grant\DESIGN\Drawings\Contract\DOE Grant App Figures.dwg 10/15/2015 12:26 PM 1igN111v : im oirmuir11pf n1n110tM SITE #1 TOTAL BASIN AREA: 33.2 AC TREATMENT AREA: 2.8 AC TREATMENT SITE #1 TUKWILA WATER QUALITY RETROFIT PLANNING MPG 753 9th Ave N 2502 Jefferson Ave Seattle, WA 98109 Tacoma, W'A98402 (208) 286-1640 (253) 627.0720 www.kpg.com 20 0_ In Q C, 0 cn C, C, O Oita • J GAa^rnr�III SITE #2 TOTAL BASIN AREA: 1.93 AC TREATMENT AREA: 0.51 AC Ppr If4u, r °ioa����GuMrj/ 0411,4111 % riJ°%, %r fjl %r TREATMENT SITE #2 TUKWILA WATER QUALITY RETROFIT PLANNING MPG 753 9th Ave N 2502 Jefferson Ave Seattle WA 98109 Tacoma W'A98402 (206)286-1640 (253)627.0720 www.kpg.com 21 In C, 0 0 cn C, 0 C, a Roo • I o(Aof lid* or ., i 11'�A091W1Ilir �� ��YIR�N SITE #3 TOTAL BASIN AREA: 1.06 AC TREATMENT AREA: 0.51 AC 17 Pr II�IIII�'(yV�i� TREATMENT SITE #3 TUKWILA WATER QUALITY RETROFIT PLANNING nu' NOWAMOraral WPC. 753 9th Ave N 2502 Jefferson Ave Seattle WA 98109 Tacoma W'A98402 (208)286-1640 (253)627.0720 www.kpg.com 22 ffilltrottf NO-:.may.:, . m �u�ll✓ f(lk,%((( II111110 �I '/fJ1011u SITE #6 TOTAL BASIN AREA: 33.8 AC TREATMENT AREA: 3.0 AC af:11,1111glDu;n',u;, TREATMENT SITE #6 TUKWILA WATER QUALITY RETROFIT PLANNING MPG 753 9th Ave N 2502 Jefferson Ave Seattle, WA 98109 Tacoma, W'A98402 (208) 286-1640 (253) 627.0720 awaw.kpg.com 23 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes September 22, 2025, 5:30 p.m. - Hybrid Meeting; City Council Conference Room & MS Teams Councilmembers Present Mohamed Abdi, Chair; Hannah Hedrick, Joe Camacho Staff Present Jen Tetatzin, Griffin Lerner, Eric Compton, Pete Mayer I. PRESENTATION II. BUSINESS AGENDA A. Ordinance: Franchise Agreement Staff is seeking approval of an ordinance granting Level 3 Communications a franchise agreement with a term of 5 years. Committee Recommendation Unanimous approval. Forward to October 13, 2025 Committee of the Whole. B. Grant Award: South 130th Bioretention Planters Staff is seeking approval to accept $294,950 from the Washington State Department of Ecology Water Quality Combined Grant to fund design through 90% of bioretention planters in the vicinity of S. 130th St. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. C. Grant Award: Stormwater Outfall Water Quality Retrofit Project Staff is seeking approval to accept $436,152.00 from the Washington State Department of *Ecology Water Quality Combined Grant to fund the design through 90% of four stormwater outfalls. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. The meeting adjourned at 5:50 p.m. if Committee Chair Approval Minutes by LH 24 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/6/25 AS ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: ADAM SCHIEREN BECK ORIGINAL AGENDA DATE: 10/6/25 AGENDA ITEM TITLE Interlocal Agreement with Washington State Department of Revenue CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ® Other Mtg Date 10/6/25 SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ®Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV SPONSOR'S SUMMARY The Washington State Department of Revenue (DOR) has requested that the City sign a new Business Licensing Services Agreement, which will replace the current agreement between DOR and the City. This new agreement is identical in all material aspects to the current agreement, except it more specifically explains the data privacy requirements for third party subcontractors. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: 9/22/25 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department COMMIFIEE Unanimous Approval; Forward to Regular Mtg Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE 10/6/25 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/6/25 Informational Memorandum dated 9/15/25 Business Licensing Services Agreement K2488 Minutes from the 9/22 Finance & Governance Committee meeting 25 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Aaron BeMiller, Finance Director BY: Adam Schierenbeck, Acting Fiscal Manager CC: Thomas McLeod, Mayor DATE: September 15, 2025 SUBJECT: Department of Revenue Business Licensing Services Agreement ISSUE The Washington State Department of Revenue (DOR) has requested that the City sign a new Business Licensing Services Agreement (Agreement), which will replace the current Agreement. BACKGROUND On December 10, 2018, an Agreement was entered between the City and the Washington State Department of Revenue (DOR) under which the DOR Business Licensing Services (BLS) program agreed to act as the City's agent for the purpose of collecting, processing, and disbursing information, licenses, and fees related to Tukwila's general business licensing under TMC Chapter 5.04. Under the Agreement, the City receives confidential licensing information that is protected from public disclosure by state law. The DOR has requested that the City sign a new agreement which more specifically describes the City's requirements for providing confidential licensing information to subcontractors who carry on work performances on behalf of the City. DISCUSSION The new Agreement is identical in all aspects to the previous Agreement, except it more specifically describes the data privacy conditions for subcontractors. Whereas DOR formerly required the City to obtain approval prior to using a third party to provide related services, the new Agreement eliminates such requirement. Instead, subcontractors must execute an acknowledgement stating that it will follow all data security safeguards and requirements as set forth in the Agreement. This acknowledgment shall be provided by the City to DOR upon request. FINANCIAL IMPACT The DOR collects user fees from business licensee as part of the application and renewal process. The amount of the per -transaction user fee is not changing because of the new Agreement. There is not any direct cost to the City. RECOM M ENDATION The Council is being asked to approve the interlocal agreement and consider this item at the October 6, 2025 Regular Meeting Consent Agenda. ATTACHMENTS Business Licensing Services Agreement K2488 26 Department of VI1.7,° 1 iiFi on 1C�l: WASHINGTON STATE DEPARTMENT OF REVENUE and CITY OF TUKWILA DOR Contract #: K2488 Contract Information Contract start date Date of Mutual Execution Contract end date December 31, 2030 Authorization: Chapter 39.34 RCW Purpose Establish a Business Licensing Agreement between the parties in accordance with RCW 35.90.020. Parties: City of Tukwila (Tukwila) Address 6200 Southcenter Blvd., Tukwila, WA 98188-2544 Mailing address (if different) Contract Manager: Adam Schierenbeck Telephone: (206) 431-2179 Email Adam.Schierenbeck@TukwilaWA.gov Department of Revenue(DOR) Contact address: 6400 Linderson Way, SW, Department administration: Taxpayer Services Contract manager: Denise Ceja (Area code) Telephone: (360) 705-6631 Email: DeniseC@dor.wa.gov Attachments: The following documents are attached and/or incorporated herein. Attachment A — Statements of Work Attachment B - Confidentiality and Data Sharing Agreement Attachment C - User Data Privacy Acknowledgement Affirmation: The terms and conditions of this Contract are an integration and representation of the final, entire, and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract and have the authority to execute it on behalf of their respective entity. Tukwila: Date Department of Revenue Date Name Thomas McLeod Name Sherry Cave Title Mayor of Tukwila Title Program Director — Business and Financial Services State of Washington Department of Revenue Page 1 of 12 DOR Contract #K2488 27 This Agreement ("Agreement") is between the Washington State Department of Revenue ("DOR"") and City of Tukwila ("Tukwila"). DOR and Tukwila may be referred to individually as "Party" and collectively as "Parties." The Parties hereby agree as follows: Background Information 1. PURPOSE The purpose of this Agreement is to establish the terms under which the Business Licensing Services (BLS) program of the Department of Revenue will act as Tukwila's agent for the purpose of collecting, processing, and disbursing information, licenses, and fees related to Tukwila's licensing or other regulatory activities, hereafter referred to as Confidential Licensing Information. Tukwila retains all power and authority over its business licensing and other regulatory activities except as expressly delegated to Revenue under this Agreement. Per RCW 35.90.020 (1) "a city that requires a general business license of any person that engages in business activities within that city must partner with the department (Revenue) to have such license issued, and renewed if the city requires renewal, through the business licensing service in accordance with chapter 19.02 RCW." 2. AUTHORIZATION This agreement is authorized under RCW 39.34 RCW— Interlocal Act, and further in accordance with RCW 35. 09.020. TERMS AND CONDITIONS 3. CONTRACT TERM The term of this Agreement is from the date of mutual execution to December 31, 2030. Parties may agree to extend or reduce the term per a mutually executed written amendment. There is no present limit to the number of possible extensions. 4. STATEMENT OF WORK All services performed by each party are set out in Attachment A, Statement of Work. Each party shall minimally provide all services as set forth therein. Both Parties understand that their performance requirement is included in statute and each Party shall perform such activities in a manner that the Party determines appropriate for the objectives, costs, and effectiveness of the overall requirement. 5. COMPENSATION Services identified in this Agreement are provided by Revenue at no charge with the exception of the following: • Partner may reimburse Revenue the costs of developing and producing ad hoc informational reports. Ad hoc reports will be created only if requested by the Partner and agreed upon by Revenue. • Partner shall reimburse Revenue's expenses for the implementation of changes to the BLS process, if requested by the Partner and agreed upon by Revenue. State of Washington Page 2 of 12 DOR Contract #K2488 Department of Revenue 28 • All project coordination costs, including travel -related expenses, shall be absorbed by the respective parties for their own staff. 6. INVOICING DOR will submit invoices to Tukwila as needed, but in no event more frequently than monthly. Invoices must include Tukwila's contract number in included on the first page of this agreement. Invoices must also provide adequate information to identify the charges being billed. Upon expiration or termination of this Agreement, any claim for payment not already made shall be submitted within ninety (90) calendar days after the expiration/termination date or the end of the fiscal year, whichever is earlier. Tukwila will provide and maintain with Revenue its current billing address and named unit, or named personnel, to whom invoices should be directed. 7. PAYMENT Tukwila shall pay all invoices by warrant or account transfer within thirty (30) calendar days of the invoice issue date. NO ADVANCE PAYMENT: No advance payments shall be made for any services furnished pursuant to this Contract. 8. CONFIDENTIALITY AND DATA SHARING The parties agree to the confidentiality and data sharing provisions set forth in Attachment B. 9. AMENDMENTS The parties are allowed to amend this Agreement to the extent that such amendments do not alter this agreement outside the scope of the Statewide Agreement. Amendments are binding only when made in writing and signed by the authorized signatory who has the authority to bind the respective party. Under no circumstances does DOR's acting contract manager or project manager have the authorization to sign an amendment. 10. CHANGE IN STATUTORY REQUIREMENTS The provisions of this Agreement shall be deemed to change in a manner that is consistent with any changes to any directly applicable statutory authority, provided that the change is consistent with the manifest intent of this Agreement and does not conflict with any of its express provisions. Any such change to this Agreement shall be effective on the effective date of the change in authority. 11. DISPUTE RESOLUTION When a dispute arises and cannot be resolved by direct negotiation, the parties agree to participate in non -binding mediation in good faith. The mediator shall be chosen by the parties. If the parties cannot agree on a mediator, the parties shall use a mediation service that selects the mediator for the parties. Nothing in this contract shall be construed to limit the parties' choice of a mutually acceptable alternative resolution method such as a disputes hearing, or a Dispute Resolution Board. Either of the parties may also request intervention by the Governor, as provided by RCVV 43.17.330, in which event the Governor's process will control. State of Washington Page 3 of 12 DOR Contract #K2488 Department of Revenue 29 12. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: a) Applicable Washington State Statutes and Regulations. b) All terms and conditions of this Agreement. c) All terms and conditions set forth in attachments. 13. RECORDS RETENTION AND AUDIT RECORDS RETENTION. Each party shall maintain books, records, documents, and other evidence pertaining to this Contract to the extent and in such detail as shall adequately reflect performance and administration of payments and fees. Each Party shall retain the same for in accordance with their own retention schedules. 14. SEVERABILITY If any term or condition of this Contract is held invalid, the remainder of the Contract remains valid and in full force and effect. 15. SUBCONTRACTORS Tukwila may use subcontractors to carry work performances under this agreement. Tukwila's use of subcontractors does not reduce or release the Tukwila from its liability for any breach of the Tukwila's or subcontractor's duties herein. Additional Data Privacy Conditions for Subcontractors: Before a subcontractor used by Tukwila may gain access to DOR confidential information, Tukwila must: 1. Compel against the subcontractor in writing all data sharing safeguards and restrictions as set forth in Attachment B to this agreement. Tukwila must maintain a copy of the compelling document on file, and must be made available to DOR at DOR's request. 2. Require each subcontractor personnel who may gain access to DOR confidential data to execute a copy of the acknowledgement similar to the one attached hereto as Attachment C. All user acknowledgements must be kept on file by Tukwila, and must be made available to DOR at DOR's request. 16. SURVIVORSHIP Notwithstanding the expiration of the initial term of this Contract or any extension thereof, the terms, conditions and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. This shall minimally include, without limitation, all matters concerning the permissible use and safeguarding of confidential information and matters pertaining to record preservation and subsequent disposition. 17. TERMINATION Termination for Convenience: Either party, may terminate this Agreement, in whole or in part for convenience at any time upon providing ninety (90) days' notice to the other. If this Contract is so terminated, DOR will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of State of Washington Page 4 of 12 DOR Contract #K2488 Department of Revenue 30 termination. No penalty will accrue to DOR in the event the termination option in this section is exercised 18. WAIVER Any omission by either party to exercise its rights under this Contract does not preclude that party from subsequent exercising of such rights and does not constitute a waiver of any rights. A waiver of rights must be stated in a writing signed by an authorized representative with signature authority on behalf of the party. State of Washington Page 5 of 12 DOR Contract #K2488 Department of Revenue 31 Attachment A — Statement of Work Each party shall perform as set forth below, and shall use best efforts as determined by them to be in good faith and appropriate, when considering the objectives, costs, and effectiveness of the overall engagement. Revenue services. • Distribute and process initial and renewal internet and/or paper -based applications for Partner's business licensing and/or other regulatory activities. • Collect and process license fees and licensing information received from applicants and licensees. Disburse collected fees as directed by Partner. Issue Business License with Partner's license endorsement as authorized by Partner. • Provide routine reports on Partner's business licenses as requested by Partner, which may include daily lists of new business applications and renewals, fees processed each day, weekly list of pending accounts, and lists of businesses for which fees have been transferred. • Maintain electronic or microfilm images of all paper documents and electronic representations of electronic filings received by Revenue from applicants and provide copies as requested. • Maintain a database containing information received from applicants and licensees. • Provide technical assistance to establish and configure appropriate licensing system access and secure access for Partner staff. • Provide initial training to Partner staff in the use of the licensing system, and ongoing training to address changes to the BLS database/access protocols or in Partner staff. Training will occur at Partner's location, over the telephone, or online, as agreed upon by the parties. • Effect reasonable modifications in the BLS system, database, process, or forms to accommodate Partner's licensing or other regulatory requirements. Revenue will consult with Partner in evaluating alternatives and determining the most feasible and timely means of achieving Partner objectives. • Timely notify Partner of other modifications to the BLS system, database, process, or forms, including modifications accommodating other BLS partners. City of Tukwila Services: Timely provide Revenue with all information requested to implement Partner's participation in the BLS program. Follow all requirements identified by Revenue as necessary for participation in the BLS program, including using: o The Business License Application and other forms and processes established by Revenue. o The Business License document for proof of licensure under Partner's licensing or regulatory program. o The Unified Business Identifier (UBI) number to identify licensees and license accounts in all communications with Revenue. • Obtain and maintain at its own cost, all necessary equipment and online services required at Partner's business location(s) to support Partner's access into and use of the BLS Database. End -to -end testing will take place until such time as Revenue is satisfied. • Ensure Partner Licensing and Information Technology staff are available to respond promptly to Revenue. Partner staff will be knowledgeable of Partner operations and/or technology and be able to assist Revenue staff with process improvements and/or troubleshooting. • Provide timely advance notice to Revenue of potential changes to Partner business licensing requirements, fees or processes. Upon request by Revenue, provide statistical data associated with the BLS Partner Partnership Agreement such as Full Time Equivalent (FTE) savings, change in number of Partner licensees, and change in revenue flow. State of Washington Page 6 of 12 DOR Contract #K2488 Department of Revenue 32 Attachment B CONFIDENTIALITY AND DATA SHARING AGREEMENT I. Purpose and Scope The following provisions establish the terms under which the Department of Revenue ("Revenue") and Partner will share confidential data pursuant to the Business Licensing Services Agreement (the "Agreement"). II. Definitions A. "Confidential Licensing Information" (CLI) has the same meaning as "Licensing Information" under Revised Code of Washington (RCW) 19.02.115(1)(b). CLI is classified as at least Category 3 data under Washington's Standard for Securing Information Technology Assets, Office of the Chief Information Officer (OCIO) Standard No. 141.10. B. "Confidential Tax Information" (CTI) has the same meaning as "Return," "Tax Information," and "Taxpayer Identity" under RCW 82.32.330(b), (c), & (e). CTI is classified as at least Category 3 data under Washington's Standard for Securing Information Technology Assets, OCIO Standard No. 141.10. C. "Confidential" refers to data classified as at least Category 3 data under Washington's Standard for Securing Information Technology Assets, OCIO Standard No. 141.10. D. "Portable Devices" refers to small portable computing devices. Examples of portable devices include, but are not limited to handhelds/PDAs, Ultramobile PCs, flash memory devices (e.g., USB flash drives, personal media players), portable hard disks, and laptop/notebook computers. E. "Portable Media" refers to small portable digital storage media. Examples of portable media include, but are not limited to optical media (e.g., CDs, DVDs, Blu-Rays), magnetic media (e.g., floppy disks, tape, Zip or Jaz disks), or flash media (e.g., CompactFlash, SD, MMC). F. "Data" refers to individual pieces of information. G. "Cloud" refers to a non -Partner data center(s) offering infrastructure, operating system platform, or software services. A more complete definition of "cloud" can be found in the National Institute of Standards (NIST) Special Publication 800-145. H. "Encryption" refers to enciphering data with a NIST-approved algorithm or cryptographic module using a NIST-approved key length. I. "Complex Password" or "Complex Passphrase" refers to a secret phrase, string of characters, numbers, or symbols used for authentication that is not easily guessable and meets an established industry guideline for complexity and length, such as NIST Special Publication 800- 118. III. Data Classification, Authorized Use, Access, and Disclosure A. Data Classification: Data shared under this Agreement is considered confidential and classified as at least Category 3 data under Washington's Standard for Securing Information Technology Assets, OCIO Standard No. 141.10. B. Permitted Uses: Business licensing information may be used for official purposes only. C. Permitted Access: Business licensing information may be accessed only by Partner's employees and agents that have a bona fide need to access such information in carrying out their official duties. Page 7 of 12 33 D. Permitted Disclosure: Business licensing information received under the Agreement must not be disclosed to non-parties unless the disclosure is: 1) Ordered under any judicial or administrative proceeding; or 2) Otherwise expressly authorized by Revenue in writing. IV. Confidentiality Partner and Revenue each agree to keep confidential and secure from unauthorized use, access, or disclosure all confidential data received under the Agreement. A. Ensuring Security: Partner shall establish and implement physical, electronic, and managerial policies, procedures, and safeguards to ensure that all confidential data exchanged under this Agreement is secure from unauthorized use, access, or disclosure. B. Proof of Security. Revenue reserves the right to monitor, audit, or investigate Partner's security policies, procedures, and safeguards for confidential data. Partner agrees to provide information or proof of its security policies, procedures, and safeguards as reasonably requested by Revenue. V. Statutory Prohibition Against Disclosure; Confidentiality Agreement A. Criminal Sanctions. RCW 19.02.115(2) prohibits the disclosure of Confidential Licensing Information, except as expressly authorized under RCW 19.02.115(3). RCW 82.32.330(2) prohibits the disclosure of Confidential Tax Information except as expressly authorized under RCW 82.32.330(3). It is a misdemeanor for any person acquiring Confidential Licensing Information or Confidential Tax Information under this Agreement to disclose such information in violation of the disclosure limitations stated in RCW 19.02.115 and RCW 82.32.330. Partner will require employees with access to Confidential Licensing Information and/or Confidential Tax Information to sign a copy of the confidentiality agreement attached at Exhibit C. VI. Breach of Confidentiality In the event of any use, access, or disclosure of confidential data by Partner, or its employees or agents in material violation of the terms of this Agreement: A. Partner shall notify Revenue in writing as soon as practicable, but no later than three working days, after determining that a violation has occurred. B. Revenue may immediately terminate this Agreement and require the certified return or destruction of all records containing confidential data received under the Agreement. VIII. Data Security Confidential data provided by Revenue shall be stored in a secure physical location and on Partner - owned devices with access limited to the least number of staff needed to complete the purpose of this Agreement. A. Partner agrees to store data only on one or more of the following media and protect the data as described: 1) Workstation hard disk drives a) Access to the data stored on local workstation hard disk drives will be restricted to authorized users by requiring logon to the local workstation using a unique user ID and complex password, passphrase, or other authentication mechanisms which provide equal or greater security, such as biometrics or smart cards. 34 Page 8 of 12 b) If the workstation is not located in a secure physical location, hard drive must be encrypted. c) Workstations must be maintained with current anti-malware or anti -virus software. d) Software and operating system security patches on workstations must be kept current. 2) Network servers a) Access to data stored on hard disks mounted on network servers and made available through shared folders will be restricted to authorized users through the use of access control lists, which will grant access only after the authorized user has authenticated to the network using a unique user ID and complex password, passphrase, or other authentication mechanisms that provide equal or greater security, such as biometrics or smart cards. b) Data on disks mounted to such servers must be located in a secure physical location. c) Servers must be maintained with current anti-malware or anti -virus software. d) Software and operating system security patches on servers must be kept current. 3) Backup tapes or backup media a) Partner may archive Revenue data for disaster recovery (DR) or data recovery purposes. b) Backup devices, tapes, or media must be kept in a secure physical location. c) Backup tapes and media must be encrypted. d) When being transported outside of a secure physical location, tapes or media must be under the physical control of Partner staff with authorization to access the data or under the physical control of a secure courier contracted by Partner for transportation purposes. 4) Cloud Storage a) Revenue will meet cloud and data requirements in Washington's Standard for Securing Information Technology Assets, OCIO Standard 141.10. b) Revenue and Partner will, at a minimum, meet the following requirements: i. Encrypt the data at rest and in transit. ii. Control access to the cloud environment with a unique user ID and complex password, passphrase, or stronger authentication method such as a physical token or biometrics. iii. Cloud provider data center(s) and systems must be Service Organization Control (SOC) 2 Type II certified. 5) All data provided by Revenue shall be stored on a secure environment by city staff. The City will implement these policies to ensure this security: a) Staff will not store or place any Revenue material on any portable devices or portable media (USB devices, CD/DVD, etc.). b) Staff will not email information provided by Revenue to anyone outside of City staff. c) Staff shall only access Revenue information on a City network computer. d) Staff will not save any Revenue reports or data on the hard drive of any City computer. It shall only be stored on a City network. B. Protection of Data in Transit Partner agrees that any retransmission of Revenue data over a network, other than the Partner's internal business network will be encrypted. IX. Data Segregation Revenue data must be segregated or otherwise distinguishable from non -Revenue data. This is to ensure that if the data is breached through unauthorized access, it can be reported to Revenue and when the data is no longer needed by Partner, all Revenue data can be identified for return or destruction. X. Data Breach Notification Page 9 of 12 35 If Partner or its agents detect a compromise or potential compromise in the data security for Revenue data such that data may have been accessed or disclosed without proper authorization, Partner shall give notice to Revenue within one (1) business day of discovering the compromise or potential compromise. Partner shall take corrective action as soon as practicable to eliminate the cause of the breach and shall be responsible for ensuring that appropriate notice is made to those individuals whose personal information may have been improperly accessed or disclosed. At a minimum, notification to Revenue will include: A. The date and time of the event. B. A description of the Revenue data involved in the event; and C. Corrective actions the Partner is taking to prevent further compromise of data. XI. Disposition of Data A. Records furnished to the Partner in any medium remain the property of Revenue. B. Revenue data no longer needed by the Partner must be disposed of following the data destruction procedures in this Agreement. C. Upon the destruction of Revenue data, the partner shall complete a Certification of Data Disposition (attached to this Agreement as Exhibit B), and submit it to the Contract Manager within 15 days of the date of disposal. XII. Data Destruction Procedures The following are acceptable destruction methods for various types of media. At least one method defined under the various types of media must be used to destroy Revenue data for that media type. A. Optical discs 1) Incinerate the disc(s); or 2) Shred the discs. B. Magnetic tape(s) 1) Degauss. 2) Incinerate; or 3) Crosscut shredding C. Digital files on server or workstation hard drives or similar media 1) For mechanical hard drives, use a "wipe" utility which will overwrite the data at least 3 times using either random or single character data. 2) For solid state hard drives, use a "secure erase" utility that resets all cells to zero. 3) Degauss sufficiently to ensure that the data cannot be reconstructed; or 4) Physically destroy disk(s) D. Portable media 1) For mechanical hard drives, use a "wipe" utility which will overwrite the data at least three times using either random or single character data. 2) For solid state hard drives and devices, use a "secure erase" utility that resets all cells to zero. 3) Degauss sufficiently to ensure that the data cannot be reconstructed. 4) Physically destroying disk(s) or devices. 5) For SmartPhones and similar small portable devices use one of the following: 36 Page 10 of 12 a) If the devices are encrypted and secured with a complex password, the data is considered destroyed. Before disposal or reissuance of the device, make sure the data is encrypted and then reset the device to original or new condition; or b) If a Mobile Device Management (MDM) solution for the device exists, enable the remote wipe command to destroy the data. E. Cloud Storage Use the cloud provider's procedures to permanently delete the files and folders. ****end***** Page 11 of 12 37 Attachment C Individual Acknowledgement of Data Privacy and Data Security Safeguards Re: Subcontracting work for City of Tukwila, Data Security: Contract K2488 ("Agreement") between City of Tukwila and Department of Revenue I, the undersigned, hereby acknowledge my understanding and agreement as follows: 1. I will be performing work on behalf of the City of Tukwila, which includes work that is covered by the "Agreement." 2. As part of this work, I may receive access to confidential information as that term is defined in the "Agreement.". 3. I have been afforded the opportunity to review and inquire about all data security safeguards and requirements set forth in the "Agreement.". 4. I further understand that by working on behalf of the City of Tukwila, I too have the duty to follow all noted data security safeguards and requirements set forth in the "Agreement." 5. I fully understand the data security safeguards and requirements and shall fully comply with them. Signature: Date: Typed/Print Name Name of company (if applicable.) 38 Page 12 of 12 City of Tukwila City Council Finance & Governance Committee Meeting Minutes September 22, 2025 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: I. BUSINESS AGENDA Armen Papyan, Chair; Dennis Martinez, Verna Seal Aaron BeMiller, Tony Cullerton, Megan Marks, Marty Wine, Laurel Humphrey, Kimberly Walden, Pete Mayer A. Reappointment of Municipal Court Judge Staff is seeking Council confirmation to reappoint Judge Kimberly Walden for an additional four-year term. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting. B. Interlocal Agreement for Business Licensing Services Staff is seeking approval of a new Business Licensing Services Agreement with the *Washington State Department of Revenue for continuation of the business licensing service functions handled by the state. Committee Recommendation Unanimous approval. Forward to October 6, 2025 Regular Meeting Consent Agenda. C. 2024 Financial & Single Audit Review Staff provided an overview of the 2024 financial and single audit processes. Committee Recommendation Discussion only. D. August 2025 Financial Report Staff presented the report. Committee Recommendation Discussion only. MISCELLANEOUS The meeting adjourned at 6:06 p.m. Committee Chair Approval 39 40 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/6/2025 AB 10/20/2025 AB ITEM INFORMATION ITEM No. 6.A. STAFF SPONSOR: AARON BEMILLER ORIGINAL AGENDA DATE: 10/6/25 AGENDA ITEM TITLE 2026 Mid -Biennium Update CATEGORY ® Discussion Mtg Date 10/6/25 ❑ Motion Mtg Date ❑ Resolution Mtg Date ® Ordinance Mtg Date 11/10/25 ❑ Bid Award Mtg Date ❑ PubL c Hearing Mtg Date 10/20/25 ❑ Other Mtg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PVV SPONSOR'S SUMMARY Adjusts the adopted 2026 budget for changes to the assumptions established in 2024 and used to create the 2026 budget. These include items such as CPI/COLA, PERS rates, medical rates, etc. It also allows for the inclusion of business decisions made in 2025 which affect 2026. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office / Finance COMMIFIEE Discussion only COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/6/25 Informational Memorandum PowerPoint 41 42 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Aaron BeMiller, Finance Director CC: Thomas McLeod, Mayor & Marty Wine, City Administrator DATE: October 6, 2025 SUBJECT: 2026 Mid -Biennium Adjustment ISSUE As provided in State law, the City Council adopts a biennial budget every two years, with the new biennial budget beginning on an odd numbered year. Like many Cities, the biennial budget adopted by City Council is constructed and viewed as two one-year budgets. Between the first year of the current budget (2025) and the second year (2026), the Mayor will propose changes to the 2026 budget. This process is called the Mid -biennium Adjustment and is important for adjusting the 2026 budget for any known and necessary changes from the time the 2026 budget was adopted in late 2024. These changes include but are not limited to adjusting CPI, healthcare, and retirement rate assumptions, carry-over or new initiatives that were unplanned at the time of adoption, and any other updates necessary for City operations/obligations. BACKGROUND The Mid -biennium adjustment is underway and below is a draft timeline for the Council process: 2026 Mid -Biennium Adjustment Ordinance 10/06/25 — Regular Meeting — Mayor's presents his 2026 Proposed budget changes 10/20/25 — Regular Meeting — 1st Public Hearing & discussion 10/27/25 — FIN Committee — Discussion only 11/03/25 — Regular Meeting — 2nd Public Hearing & discussion 11/10/25 — COW Meeting — Further discussion opportunity 11/17/25 — Regular Meeting — Further discussion opportunity & potential adoption 11/24/25 — Special Meeting (if necessary) — Budget adoption 2026 Property Tax Collection Ordinance 10/20/25 — Regular Meeting — Public Hearing 10/27/25 — FIN Committee — draft ordinance for review 11/10/25 — COW Meeting —Discussion 11/17/25 — Regular Meeting - Adoption DISCUSSION The Mayor is presenting his proposed changes to the adopted 2026 budget. The proposed changes reduces the overall expense budget by $682.7 thousand and includes a General Fund expense reduction of $843.2 thousand. Once the Mayor concludes his remarks on his 2026 Proposed Budget, staff will walk through his proposed changes in more detail. FINANCIAL IMPACT Discussion item only. There is no financial impact associated with this agenda item. However, a formal Ordinance will be brought forward adjusting the adopted 2026 budget based on the Mayor's Proposed budget and any adjustments resulting from the Council budget approval process. INFORMATIONAL MEMO Page 2 RECOM MENDATION Information Only. There is no recommendation currently for future action. An Ordinance will be brought forward for the October 20th regular Council meeting. ATTACH MENTS PowerPoint presentation https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Finance/Info Memo_2026 Mid -Biennium Adjustment.docx 43 Proposed 2026 Mid - Biennium Adjustment Tukwila City Council Meeting October 6, 2025 Mid -Biennium Adjustment • City uses a biennial budget process. • As required, the first year of biennium begins on an odd year. • The assumptions for our adopted 2026 budget were estimated in the summer and fall of 2024. • The mid -biennium adjustment process allows the City to amend our assumptions using known or updated information. • It also provides an opportunity to correct the 2026 budget for known changes based on decisions made in 2025 which affect the 2026 budget. Thkv to City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment All Funds Changes Revenues and Transfers In Fund 2026 Adopted 2026 Proposed Difference Resources - Difference Notes Fund 000 - General $ 78,205,129 $ 78,322,596 $ 117,467 0.2% +113,000 Grant Funds - $800,000 Property Sale Fund 105 - Contingency 120,000 120,000 - 0.0% +$731,250 Fund 302 Closure and Transfer $175,000 Cannabis Tax Estimate -$102,000 Fewer Transfers from Fund 301 Total General & Contingency 78,325,129 78,442,596 117,467 0.2% In original budget, REET was collected in 301 and Fund 301 - Land Acq, Rec, Park Develop 6,165,690 5,665,690 (500,000) -8.1% transferred to 305. Amendment corrects this by collecting REET in 305 directly. Fund 306 - City Facilities 846,937 5,000 (841,937) -99.4% T-Force No Longer Rents City Property Included Replacement, Operations, and Maintenance Fund 501 - Equip Rental & Replacement 6,084,081 6,093,106 9,025 0.1% Costs for Park Ranger Truck mistakenly omitted from original budget Fund 502 - Self -Insured Healthcare Plan 8,955,150 8,346,309 (608,841) -6.8% Medical Plan Cost Reductions Fund 503 - LEOFF I Self -Ins Health Plan 519,152 474,514 (44,638) -8.6% Medical Plan Cost Reductions TOTAL CHANGE $ (1,868,925) Tukwita City Council, Oct 6, 2025, 2026 Mid -Biennium Adjustment All Funds Changes Expenditures and Transfers Out Fund 2026 Adopted 2026 Proposed Difference ($) Difference (%) Notes Fund 000 - General $ 78,611,612 $ 77,768,407 $ (843,205) -1.1% Fund 105 - Contingency - - - 0.0% See separate General Fund Tracker Total General & Contingency 78,611,612 77,768,407 (843,205) -1.1% Fund 101 - Hotel/Motel Tax 1,656,409 1,644,765 (11,644) -0.7% Revised labor costs Fund 104 - Bridges & Arterial Streets 10,440,651 10,537,131 96,480 0.9% Contract position extended Fund 301 - Land Acq, Rec, Park Develop 7,237,236 6,663,000 (574,236) -7.9% $500,000 REET collected in 305 instead $74,236 fewer transfers out Fund 302 — Urban Renewal - 731,255 731,255 0.0% Transfer out into General Fund with Fund Closure Fund 401 -Water 11,116,611 11,023,093 (93,518) O.g Revised Labor Costs, Insurance Costs, Reallocated Utilities Manager Fund 402 -Sewer 16,030,741 15,917,066 (113,675) 0.7 Revised Labor Costs, Insurance Costs, Reallocated Utilities Manager Fund 411 - Foster Golf Course 3,300,595 3,287,832 (12,763) -0.4% Revised Labor Costs Fund 412 - Surface Water 17,208,282 17,088,102 (120,180) 0.7 Revised Labor Costs, Insurance Costs, Reallocated Utilities Manager Fund 501 - Equip Rental & Replacement 4,968,756 4,946,807 (21,950) -0.4% Revised Labor costs Fund 502 - Self -Insured Healthcare Plan 6,831,880 7,031,880 200,000 2.9% Revised Excess Loss Fund 503 - LEOFF I Self -Ins Health Plan 519,152 599,903 80,751 15.6% Revised Medical Costs TOTAL CHANGE $ (682,684) Tukwila C tyc 2025,2026 Adjtmerat ienniurn FTE Count By Fund / Department Occurred in 2025 To Occur in 2026 FUND/Department 2025 Adopted FTE 2026 Adopted FTE 2025 Current FTE 2026 Projected FTE Difference 2026 Adopted vs Projected Notes General Fund 249.44 249.44 250.44 250.44 1 City Council 8 8 8 8 0 Mayor 30.29 30.29 31.29 31.29 1 New Term -Limited Senior HR Analyst Position Added (contracted in 2025) Finance 15 15 15 15 0 Parks and Recreation 25.75 25.75 24.75 24.75 -1 Park Ranger moved from Parks and Recreation to Police Community Development 28.75 28.75 28.75 28.75 0 Municipal Court 11.9 11.9 11.9 11.9 0 Police 100 100 101 101 1 Park Ranger moved from Parks and Recreation to Police Public Works 29.75 29.75 29.75 29.75 0 Hotel/Motel Tax Special Rev Fd 0.25 0.25 0.25 0.25 0 Arterial Street Fund 6.1 5.5 6.1 6.1 0.64/30/2025, EIS Project Director Contract Budgeted through but contract was renewed through 1/31/2026 Water 8.56 8.56 8.56 8.76 0.2 Reallocation of Utilities Project Manager Sewer 5.87 5.87 5.87 6.17 0.3 Reallocation of Utilities Project Manager Golf Course 10.5 10.5 10.5 10.5 0 Surface Water 18.28 18.28 18.28 17.78 -0.5 Reallocation of Utilities Project Manager Equipment Rental 5 5 5 5 0 Total 304 303.4 305 305 1.6 y Counc , Oct 6, 2025, 2026 Mid -Biennium Adjustment General Fund Proposed revenue changes by type Budget Percent Change Adopted 2025 Adopted 2026 Proposed 2026 Difference 2026 Budget 2025- 2026- 2026 2026 Revenue General Revenue Property Taxes $ 11,999,227 $ 12,215,213 $ 12,215,213 $ - 1.8% 0.0% Retail Sales Tax 23,447,886 24,497,095 24,497,095 - 4.5% 0.0% Business & Occupartion Taxes 2,400,000 2,424,000 2,424,000 - 1.0% 0.0% Use Tax 999,100 1,041,820 1,041,820 - 4.3% 0.0% Admissions Tax 859,235 885,012 885,012 - 3.0% 0.0% Utility Taxes 4,493,702 4,702,390 4,702,390 - 4.6% 0.0% Interfund Utility Tax 3,167,729 3,364,735 3,364,735 - 6.2% 0.0% Gambling/Excise Taxes 4,609,500 4,724,500 4,724,500 - 2.5% 0.0% Total General Revenue 51,976,379 53,854,765 53,854,765 - 3.6% 0.0% Licenses and Permits Business Licenses & Permits 3,445,500 3,479,655 3,479,655 - 1.0% 0.0% Rental Housing License 44,700 63,000 63,000 - 40.9% 0.0% Building Permits and Fees 1,940,500 1,998,800 1,998,800 - 3.0% 0.0% Frachise Fees 651,372 688,696 688,696 - 5.7% 0.0% Total Licenses and Permits 6,082,072 6,230,151 6,230,151 - 2.4% 0.0% Intergovernmental Revenue Sales Tax Mitigation 406,700 180,756 180,756 - -55.6% 0.0% Seattle City Light Agreement 2,687,700 2,832,836 2,832,836 - 5.4% 0.0% Grants 877,372 824,177 899,177 75,000 -6.1% 9.1% State Entitlements 690,330 705,555 880,555 175,000 2.2% 24.8% Total lntergov't Revenue 4,662,102 4,543,324 4,793,324 250,000 -2.5% 5.5% umi a ,sty uoul vet b, enniUM 01 O General Fund Proposed revenue changes by type (continued) Budget Percent Change Adopted 2025 Adopted 2026 Proposed 2026 Difference 2026 Budget 2025- 2026- 2026 2026 Revenue Charges for Services General Government 9,620 9,720 9,720 - 1.0% 0.0% Security 1,139,456 988,255 988,255 - -13.3% 0.0% Transportation 20,000 20,000 20,000 - 0.0% 0.0% Plan Check and Review Fees 662,000 662,000 662,000 - 0.0% 0.0% Culture and Rec Fees 781,045 781,045 756,045 (25,000) 0.0% -3.2% Total Charges for Services 2,612,121 2,461,020 2,436,020 (25,000) -5.8% -1.0% Fines and Penalties 404,505 384,405 384,405 - -5.0% 0.0% Miscellaneous Revenue 1,043,858 1,044,549 1,107,549 63,000 0.1% 6.0% Indirect cost allocation 3,111,694 3,267,278 3,267,278 - 5.0% 0.0% Ongoing Revenue 69,892,731 71,785,492 72,073,492 288,000 2.7% 0.4% Sale of Land 4,700,000 5,000,000 4,200,000 (800,000) 6.4% -16.0% Transfer from Public Safety Plan 1,318,824 1,317,849 1,317,849 - -0.1% 0.0% Transfer from Land, Rec, & Park Dev 175,795 101,788 - (101,788) -42.1% -100.0% Transfer from Urban Renewal - - 731,255 731,255 0.0% 0.0% Total Revenue 76,087,350 78,205,129 78,322,596 117,467 2.8% 0.2% Tukw to City Counct Oct 6= 2025= 2026 Mid -Biennium Adjustment General Fund Expenditure changes by Department Budget Percent Change Adopted 2025 Adopted 2026 Proposed 2026 Difference 2026 Budget 2025 - 2026 - 2026 2026 Expenditures City Council Mayor's Office Finance Department Recreation Department Community Development (DCD) Municipal Court Police Department Fire Department Public Works Dept Non -Departmental 400,093 9,748,218 4.343.230 6.769.151 5,732,921 2.329,525 28,411,330 1.398.192 9.738,964 1,427,046 431,254 10,015,887 4,429,561 7,050,622 5,978,627 2,445,958 29,659.883 1,410,125 10,205.851 2,497.046 456.810 10,077.137 4,666,108 6,761,199 5,854,564 2.459.217 29,515.597 1,309.887 10,176,496 2,007.046 25.556 61.249 236.547 (289.423) (124,063) 13 259 (144,287) (100 238) (29,355) (490,000) 78% 2.7% 2.0% 4.2% 4. 3% 5.0°/. 4.4% 0.9% 4.8% 75,0% 5.9% 0.6% 5.3% -4.1% -2.1 °,4, 0.5% -0.5% -7,1% -0.3% -19.6% Total Department Expenditures Transfers - Debt Service Transfers - Capital. Other Transfers - Contingency Total Transfers Total Expenditures 70,298,671 74,124.816 73,284,061 (840,755) 3.692,390 3,784,347 3,784,347 740.450 702.450 700.000 (2.450) 230,639 - - 4,663,479 74,962,150 4,486,797 4,484,347 78,611,612 77,768,407 (2,450) (843,205) Change in Fund Balance Beginning Fund Balance 1,125.201 17.284,816 (406.483) 22,145,352 554,189 21,738,868 960 672 (406,483) *Ending Fund Balance $ 18,410,016 $ 21,738,868 $ 22,293.057 $ 554,189 5.4% 2.5% -5.1% -100.0% -3.8% -1.1% 0.0% -0.3% 0.0% -0.1% 4.9% -1.1% -136.1% -236.3% 28.1% -1.8% 18.1% 2.5% Tukwila City Council, Oct 6, 2025, 2026 Mid -Biennium Adjustment General Fund Labor Cost Changes Adopted Proposed Difference Wages 35,463,815 35,374,289 (89,526) Benefits 13,637,253 13,090,090 (547,163) Total $49,101,068 $48,464,379 ($636,689) Thk i a City Council, Oct 6, 2025, 2026 Mid -Biennium Adjustment General Fund Labor Cost Changes Adopted Proposed Difference Community Development 5,063,107 4,939,044 (124,063) City Council 373,505 379,801 6,296 Fire Department 374,238 274,000 (100,238) Finance 2,886,387 2,865,252 (21,135) Municipal Court 2,130,933 2,144,192 13,259 Mayor's Office 6,005,028 5,923,777 (81,251) Police Department 21,952,930 21,996,911 43,981 Parks & Recreation 5,337,960 5,051,537 (286,423) Public Works 4,976,980 4,889,865 (87,115) Total General Fund $49,101,068 $48,464,379 ($636,689) Tukwila City Council, Oct 6, 2025, 2026 Mid -Biennium Adjustment City Council Proposed increase totaling $25,556 • Council Salaries and Benefits changes (net) - $6,296 • Council Pro -tern Position - $19,260 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Mayor's Office Proposed increase totaling $61,249 • Salaries and Benefits changes (net) ($81,251) • Strategic Plan update - $50,000 • Minor Home Repair - $25,000 • Foster Government Relations, LLC - $21,500 • State of the City Community Event - $15,000 • Hazelnut Newsletter - $11,000 • Tukwila Community Leadership Initiative - $10,000 • People's Project - $10,000 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Finance Proposed increase totaling $236,547 • Salaries and Benefits changes (net) — ($21,135) • OpenGov Subscription - $151,800 • WCIA Liability Insurance - $103,403 • WCIA Crime/Fidelity Insurance - $2,479 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Parks & Recreation Proposed decrease totaling ($289,423) • Salaries and Benefits changes (net) - ($286,423) • Includes transfer of Park Ranger FTE to Police • Youth Amateur Sports Grant - $75,000 • 4 Culture Grant - $38,000 • B-Force Security Contract Canceled - ($96,000) • Duties assumed by Park Ranger & Other Police Staff • Park Ranger position ancillary costs moved to Police - ($20,000) Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Community Development Proposed decrease totaling ($124,063) • Salaries and Benefits changes (net) - ($124,063) Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Municipal Court Proposed increase totaling $13,259 • Salaries and Benefits changes (net)-$13,259 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Police Proposed decrease totaling ($144,287) • Salaries and Benefits changes (net)—$43,981 • Includes transfer of Park Ranger FTE from Parks • SCORE Jail Services = ($215,370) • Park Ranger -Related Changes • Park Ranger ancillary costs - $20,000 • Park Ranger Truck replacement & O&M costs - $9,030 • Absorb remaining costs of Park Ranger to keep Park Ranger neutral to the General Fund — ($78,538) • Additional WCIA Insurance Costs: $76,610 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Fire Proposed decrease totaling ($100,238) • Salaries and Benefits changes (net) - ($100,238) • Changes to LEOFF contributions Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Public Works Proposed decrease totaling ($29,355) • Salaries and Benefits Change - ($87,115) • Surface Water Utility for Building No Longer Rented - $76,000 • Increased Repair and Maintenance Costs-$28,860 • WCIA Insurance Changes - ($33,511.92) Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Non -Departmental Proposed decrease totaling ($490,000) • $1 M originally budgeted for costs related to dealing with PD vehicle and large item storage necessary to sell Fire Station property • Estimate for costs revised down to $510,000 Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Q&A I Next Steps • Review planned budget approval process/dates • Review planned Property Tax process/dates • Requests for October 20th budget agenda item Thk ita City Council, Oct 6= 2025, 2026 Mid -Biennium Adjustment Thomas McLeod, Mayor TO: Mayor's Office - Marty Wine, City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, City Administrator DATE: September 30, 2025 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Meeting with State Legislators: Mayor McLeod and Director Miles met with State Legislators from the 11th District, Senator Hasegawa, Representative Bergquist and Representative Hackney on September 8. A key item of discussion was funding for the 42nd Avenue Bridge. • Sound Cities Association Mayors Meeting: On September 9 Mayor McLeod participated in a Sound Cities Association Mayors Meeting hosted by the City of Des Moines. • Interview with Beth Knox: On September 10 Mayor McLeod interviewed Seattle Sports Commission President and CEO, Beth Knox regarding World Cup 2026 for an upcoming video series. • 42nd Avenue Bridge Tour with Representative Fey: Mayor McLeod, Director Miles and Public Works Senior Program Manager Adam Cox met with Representative Jake Fey, Chair of the Transportation Committee, on September 12 to give him a tour of the 42nd Avenue Bridge. • WA Dept of Health Thought Partners Retreat: On September 16 and 17, Inclusion & Engagement Manager Jo Anderson participated in a WA Department of Health Thought Partners retreat in Yakima to meet with the new Secretary of Health, Dennis Warsham. • Sound Cities Association Board Meeting: Mayor McLeod participated in a Sound Cities Association Board Meeting on September 17. • Soundside Alliance for Economic Development: Economic development staff attended the Soundside Alliance for Economic Development's policy committee meeting on September 19. The discussion focused on workforce development. • South King Housing & Homelessness Partners Legislative Forum: On September 19 Mayor McLeod participated in a South King Housing & Homelessness Partners Legislative Forum held at the Tukwila Community Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 65 City Administrator's Report September 30, 2025 Page 2 • Governing for Racial Equity Quarterly Meeting: Mayor's Office staff attended the Governing for Racial Equity & Inclusion quarterly meeting on September 19. Megan Matthews, Director for the WA State Office of Equity, was the guest speaker and presented Washington for All resources. • SCORE Jail Administrative Board Meeting: Mayor McLeod participated in a SCORE Jail Administrative Board meeting on September 24. • Cascade Water Alliance Board Meeting: On September 24 Mayor McLeod participated in a Cascade Water Alliance Board meeting. • King County Recycling Coordinators Meeting: Public Works staff attended a quarterly King County Recycling Coordinators' meeting on September 24. • Puget Sound Regional Council Executive Board Meeting: Mayor McLeod participated in a Puget Sound Regional Council Executive Board meeting on September 25. • Lake to Sound Trail Planning Meeting: Community Development staff attended a monthly meeting hosted by King County to coordinate planning for the Lake to Sound Trail's proposed segment on Southcenter Boulevard. • WA State Recycling Association Board Meeting: Public Works Staff attended a monthly Washington State Recycling Association board meeting on September 25. II. Community Events • Green Tukwila Events: Supporting community livability, the Green Tukwila Partnership program hosted four restoration events at Riverton Park on September 9, Green River Trail at Bicentennial Park on September 10, Cottonwood Corner at Riverton Creek on September 11, and Duwamish Hill Preserve on September 20. • Reduce Food Waste Workshop: Public Works hosted a "Save Money and Reduce Food Waste" workshop for 15 attendees at Tukwila Community Center on September 16. All participants received a food waste reduction kit to take home. • Transportation Demand Management Table at Tukwila Village Farmers Market: Transportation Demand Management staff shared transportation information and distributed youth and adult ORCA cards at the Tukwila Village Farmers Market on September 24. • Duwamish Park KABOOM! Event: KABOOM! partnered with the City of Tukwila and Delta Air Lines to create a new playground at Duwamish Park, through a series of volunteer build days that took place from September 25 - 27. The City received a $155,000 matching grant from KABOOM! to revitalize the park and replace old equipment. Elected officials joined over 100 Delta Airlines volunteers, community members and staff on Saturday to help build and install a new play structure which features accessible swings, a climbing wall and a zipline. At the event, Parks Superintendent Matthew Austin was recognized by Delta Airlines with the Delta Community Captain award in recognition of his stewardship of local parks and Delta Airlines capped the celebration by presenting a $10,000 check to Mayor McLeod to support Tukwila Parks and Recreation. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 66 City Administrator's Report September 30, 2025 Page 3 • Public Works Outreach: Public Works staff attended King County CHOMP and Touch -a -Truck with outreach messaging related to stormwater and stopping illicit discharges to surface waters and stormwater systems. • Commute Trip Reduction Employer Consultations: Transportation Demand Management staff are meeting with employers to learn about their Commute Trip Reduction (CTR) programs and provide consultation. In September seven CTR employer consultations occurred. ill. Staff Updates Public Safety • Homeless Outreach: The Special Emphasis Unit continues to conduct homeless outreach as well as drug and prostitution emphasis. • Tip -A -Cop: The Police Department participated in Tip -a -Cop events held at Top Golf in Renton on September 9 and 23. Officers from Tukwila PD joined representatives from Auburn PD, Federal Way PD and Fife PD to raise funds in support of Special Olympics - Washington (SOWA). It was a great turn out and the SOWA athletes had a great time. Project Updates • Monthly Meeting with Sound Transit: Community Development staff held their monthly meeting with Sound Transit and discussed Sound Transit's Cost Reduction Plan and Tukwila's comments on the preliminary design for the Boeing Access Road Station. • Gaco/Mitchell Levee Repairs: The US Army Corps of Engineers is repairing the Gaco/Mitchell Levee along the Green River in Tukwila South. They are currently excavating and then will place rock to fortify the levee. • Gilliam Greek Project: The Gilliam Creek Culvert Erosion Repair Project located at three-way intersection of 66th Ave S, Tukwila Parkway and Andover Way E will reach substantial completion on September 26. Vegetation restoration will occur in November with additional right lane closures on 66th Ave S and Tukwila Pkwy. • 2025 Annual Small Drainage Project: The 2025 Annual Small Drainage project has reached substantial completion at two of the three sites, both on Macadam Rd. The third site requires a stormwater vault and is scheduled to be completed in late November. Installation of the stormwater vault will require closing 40th Ave S, with a detour, and coordination with multiple utilities including Seattle City Light which may require a brief power outage and temporary relocation of overhead powerlines. Boards, Commissions and Committees Applications for vacant positions are currently being accepted through October 31, 2025. • Arts Commission: The next meeting is scheduled for October 15, 2025. 2 Resident position terms expire March 31, 2026. VACANT: 1 Resident Position. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 67 City Administrator's Report September 30, 2025 Page 4 • Civil Service Commission: The next meeting is scheduled for October 16, 2025. 1 resident position term expires March 31, 2026. No vacancies. • COPCAB: The next meeting is scheduled for October 9, 2025. 3 resident position terms expire March 31, 2026. VACANT: 1 Business position and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for October 2, 2025. 1 City Employee position term expires March 31, 2026. 2 Education position terms expire March 31, 2026. 1 Community position term expires March 31, 2026. No vacancies. • Human Services Advisory Board: The next meeting is scheduled for October 16, 2025. 1 Resident position term expires March 31, 2026. 1 School District position term expires March 31, 2026. 1 Medical/Health position term expires March 31, 2026. No vacancies. • Library Advisory Board: The next meeting is scheduled for October 7, 2025. 3 Resident position terms expire March 31, 2026.VACANT: 1 Resident position and Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for October 10, 2025. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative & 1 Business Funded by Tax Representative. • Park Commission: The next meeting is scheduled for October 8, 2025. 2 Community position terms expire March 31, 2026. VACANT: 1 Community position and Student Representative. • Planning Commission: The next meeting is scheduled for October 23, 2025. VACANT: 1 Business position. IV. Responses to Council/Community Inquiries V. Date of Inquiry Inquiry Response September 22, 2025 A public commenter suggested we implement an Adopt -A -Drain program. The City joined the regional program in October 2024 and has been implementing since then. Residents can join at Ado A-A-Drain.org and adopt a drain near their home and become an ambassador, encouraging neighbors to adopt drains near their homes. September 22, 2025 A public commenter provided two locations where residents noted attention to storm drain filters and tree trimming. Reported to Tukwila Works on our website at: https://www.tukwilawa.gov/residents/engage/tukwila- works or on the app. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 68 Tentative Agenda Schedule MEETING 1— REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. OCTOBER 6 ctolbeir 6, 2 25 Work Session ctolbeir 6, 2 25 RegWlair Meeting OCTOBER 13 SPECIAL ISSUES - Ordinance adopting franchise agreement with Level 3 Communications. - Ordinances for Zoning Code Updates for Tukwila International Boulevard OCTOBER 20 WORK SESSION REGULAR MEETING CONSENT AGENDA - Resolution updating the Compensation Policy. - Ordinances for Zoning Code updates relating to Tukwila International Boulevard. - Grant Acceptance from King County Youth Amateur Sports for Tukwila Community Center Turf Field Conversion. - Resolution adopting Comprehensive Emergency Management Plan. PUBLIC HEARINGS - Ordinance adopting 2026 Mid - Biennium Budget Adjustment. - 2026 Property Tax Ordinances: 1) Excess Levy 2) Regular Levy UNFINISHED BUSINESS - Ordinance adopting 2026 Mid - Biennium Budget Adjustment. - 2026 Property Tax Ordinances: 1) Excess Levy 2) Regular Levy - Ordinance adopting franchise agreement with Level 3 Communications. OCTOBER 27 PRESENTATION - King County International Airport Update. MEETING 1— REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. NOVEMBER 3 WORK SESSION REGULAR MEETING CONSENT AGENDA - Authorize the Mayor to accept the King County Cooperative Watershed Management Grant for Chinook Wind Extension design and construction services, in the amount of $618,324.00. - Authorize the Mayor to accept the Safe Routes to School Grant from WSDOT for 46' Ave S design services, in the amount of $610,000.00. - Authorize the Mayor to accept the Ecology Capacity Grant for NPDES Permit Implementation, in the amount of $120,000.00 PUBLIC HEARINGS - Ordinance adopting 2026 Mid- Biennium Budget amendments. - Ordinance adopting 2025 Year- End Budget amendments. - Ordinances adopting 2026 Property Taxes: 1) Excess Levy 2) Regular Levy NOVEMBER 10 PRESENTATION - Quarterly Business & Occupation Tax Report. PUBLIC HEARING - Prato District Development Agreement. SPECIAL ISSUES - Prato District Development Agreement. - Ordinance amending the Business & Occupation Tax. - Resolution updating the Compensation Policy. Special Meeting to follow Committee of the Whole Meeting UNFINISHED BUSINESS - Ordinance adopting 2025 Year - End Budget amendments. - Ordinance adopting 2026 Mid - Biennium Budget amendments. - Ordinances adopting 2026 Property Taxes: 1) Excess Levy 2) Regular Levy NOVEMBER 17 WORK SESSION Neighborhood Traffic Calming Program update. REGULAR MEETING UNFINISHED BUSINESS - Prato District Development Agreement. - Ordinance adopting 2025 mid - biennium budget amendments. - Ordinance adopting 2026 mid- biennium budget amendments. - Ordinance levying 2025 Property Taxes: - Ordinance levying 2026 excess levy. - Ordinance amending Business & Occupation Tax. - Resolution Updating the Compensation Policy. NOVEMBER 24 SPECIAL ISSUES - Resolution establishing 2026 Washington State Legislative Agenda. 69