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HomeMy WebLinkAbout25-273 - Contract - SCJ Alliance - Consulting Services: 2026 Parks, Recreation, & Open Space (PROS) PlanContract Number: 25-273 Council Approval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and SCJ Alliance, hereinafter referred to as "the Contractor," whose principal office is located at 8730 Tallon Lane NE Suite 200 Lacey, WA 98516-6609. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $99,998.50 at a rate described in Exhibit A. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Aareement. This Agreement shall be in full force and effect for a period commencing July 1st, 2025, and ending June 1st, 2026, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. CA Revised May 2020 Page 2 of 4 E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepina and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10, Termination, This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assianment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13, Entire Aareement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Page 3 of 4 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this 6th day of October, 2025. CITY OF TUKWILA F l Signed by: L S �t,(,t,b�,�tsB� ... Thomas McLeod, Mayor ATTEST/AUTHENTICATED: ^^Signed by: FESD�A ... Andy Youn-Barnett, City Clerk APPROVED AS TO FORM: Signed by: 'C_&A,L 0-4. aa;,\.d. �bE499GA4165E452 Office of the City Attorney CONTRACTOR: ia� Signed by: By: S (9,tic, by f Printed Name:chris overdorf Title: Principal Address: 8730 Tallon Ln NE Ste 200, Lacey, WA 98516 CA Revised May 2020 Page 4 of 4 Exhibit A ,.d) ' : IL IIIL I A PQ 0, Imo'. r- rg5UL'T1irJ 1E,:'RVom r.5 Scope of o Prepared For: City of Tukwila Prepared By: Juliana Loli, ASLA PLA & Chris Overdorf, ASLA PLA Date Prepared: August 28, 2025 Overview The City of Tukwila will work with our comprehensive planning and design team led by SCJ Alliance (SCJ) to develop the City of Tukwila PROS plan. We understand that the 2026 PROS Plan must reflect the City's cultural diversity, address safety and maintenance challenges, support staffing and operations, and guide future investments in land acquisition, programming and equitable access. The PROS plan will also reflect a fully integrated, implementation -focused report that not only complies with state requirements but supports clear decision-making and coordination across departments. Through a thoughtful, and strategic project approach our team will deliver a high performing PROS plan that will integrate the City's vision, stakeholder input, and community aspirations while preserving and celebrating the cultural landscape. The City of Tukwila will benefit from a fundable 2026 PROS plan that is not only forward thinking but is rooted in the community it serves. The plan will be adaptable and present a phasing and grant funding strategy. The objective of this project is to create a community -driven process in partnership with the City of Tukwila: Create a PROS plan that will engage the community as co -designers, to ensure we capture an equitable vision and represent the needs of the community and the city. Prepare a plan that provides a balance between Ecology and Recreation, thoughtfully integrating exploration, play and connections to nature to bring forth an enhanced quality of life Evaluate the desired program elements for its capital costs, to better understand the funding opportunities, phasing strategies, and long-term maintenance needs that meet staffing availability and budgets. Improve site access and connectivity that provides stronger site networks Establish a flexible vision that results in actionable strategies to secure future funding and long-term park investment Identify a tailored, creative and effective public outreach plan that remains collaborative and thoughtful to ensure a diverse voice is represented in the park master plan. Our Scope outlined below will identify the project phases and associated tasks. Please note that while these phases are arranged sequentially, many will run concurrently. The breakdown of roles & responsibilities is listed below. Phase 1— Project Initiation & Strategic Foundation Phase 2 — Inventory, Condition Assessment & Planning Context Phase 3 — Community Engagement & Equity Integration Phase 4 — Needs Assessment & Quality of Life Level of Service Model Phase 5 — Goal, Objectives & Policy Framework Phase 6 — Capital Strategy, Maintenance Model and Implementation Framework Phase 7 - Final Plan Development, Review, and RCO Submittal Project Roles & Responsibilities Phase Description Lead Secondary City of Tukwila / Stakeholders 1 Project Initiation & SCJ Matrix City of Tukwila Strategic Foundation 2 Inventory, Condition Assessment SCJ City of Tukwila & Planning Context Matrix Community Engagement & City of Tukwila / 3 Equity Integration SCJ Stakeholders 4 Needs Assessment & Quality of SCJ City of Tukwila Life Level of Service Model Matrix 5 Goals, Objectives & Policy SCJ City of Tukwila Framework Matrix Capital Strategy, Maintenance City of Tukwila/ Parks Model and Implementation Matrix Commission Meetings 6 Framework SCJ [and relevant decision makers] & Review 7 Final Plan Development, Review, SCJ City of Tukwila and RCO Submittal Ph,1 ,,,,,,,,,,. Ir J ,t InitiationStrategic III:::: ,nw r This phase includes tasks that will establish a Project Charter, highlight project goals, gather pertinent baseline data, identify & align stakeholders, & provide project due diligence. This phase will be initiated with a team kickoff meeting with City Staff as well as internally to review project scope, roles, responsibilities, budgets, and schedules. I IIS' urs Schedule a project kick-off meeting with City Staff & SCJ In partnership with City Staff, we will prepare a Project Charter to establish project scope, responsibilities, schedule, communication expectations and critical path milestones. Project Task Planning and Setup with SCJ and Matrix Internal team Project Coordination Meeting to outline project schedule, roles and responsibilities, critical path, and milestones 1.2 11 isteining Sessions & St lllcelll o lld ur Interview, Conduct early interviews with City staff, City Council and other city agencies, community engagement staff to identify community external partners and organizations. Identify early planning themes and needs. Verify high operational constraints and identify cross -departmental opportunities. Identify safety, maintenance and equity opportunities and constraints Review City Planning Documents and extract pertinent information that can be cross referenced and integrated within the 2026 PROS plan. ll " °t Ilf.)iirt 111 I,,,,. ii c: h �,,, � Ilf;;il iii°t Ilf� urs, Develop a public platform on Social Pinpoint for the PROS plan project. Prepare a project: portal with rnulti lingual options that Will provide project highlights, public engagement opportunities, and interactive tools. 114 "°� IIC'„ IIII lit iii 1141111 Project Charter Work plan &. Public Engagement plan Prelirrfinary Outline Social Pinpoint Project Portal Preparation of On-hne Demand & Needs Survey Expected SCJ Tasks Schedule (1) Kick off Meeting with City of Tukwila Develop a project schedule, project planning documents and communication standards. Internal team coordination on schedule, budget and project deliverables Provide Meeting Minutes and Action Logs for City of Tukwila review and approval Coordination meeting (1) to conduct early interviews with various city staff and city agencies, leadership staff and other community partners. Social Pinpoint Project portal development Prepare Public Engagement Outline to share with City Staff Project Management Expected City Staff Tasks Provide any past project information that will be beneficial to the PROS planning project process, including past surveys, and past planning documents. Provide marketing graphic standards and approval for the use of public notifications and social portal. Participate in at least two coordination meetings, including Project Kick off. Phase 2 ........., Inventory, Assess urn e int an Planning Context. This phase includes tasks outlining the park's planning effort, reviewing & updating the City's strategic intent (goals), and measures that describe when intents will be attained (objectives). SCJ will conduct a comprehensive system inventory, prepare site assessments and review the pertinent plans and policies. We will work closely with City staff to capture existing maintenance and recreation conditions and conduct on-site assessments to update park classifications and asset data. This phase of work will be integrated into other subsequent phases of work based on the project schedule. .1 11[.')emogiraphic and o rnirmrm a ins lii ty Ilf:) lir fiii Ille SCJ will review and validate the demographic community profile paired with maps illustrating existing infrastructure, growth areas, service equity zones and other characteristics that shape park access. Community Historical Context, Demographic Profile and Physical Context 2.2 System Inventory and Conditions se sirmrmeiirmt Description of the Service Area Conduct on-site assessments to review all city owned and partner operated parks, trails and facilities. Evaluate and documentation of existing site conditions to establish a comprehensive site profile Review assessments with City staff for additional feedback and direction. Current recreation programs, if any, will be inventoried, including the type, frequency and operational and maintenance costs. 2,3 11:1 llliii „ and I11:11aurmniirm me t Review Develop a Plan Integration Matrix that extracts key policies, capital priorities, goals and service standards from relevant documents. Assess areas of overlap, contradiction and opportunity within the existing planning reports and documents Leverage prior planning policy document information and future planning strategies and identify parallels that should be considered and aligned with the 2026 PROS development. Evaluate the planning assessment and cross reference with RCO planning guidelines, Growth Management Act goals and Tukwila's Comprehensive Plan Synthesize findings into a planning alignment memo that clarifies document intersections with transportation, development, housing and stormwater strategies. Review assessments with City staff for additional feedback and direction. 2.4 Access, 11:::::quity andGrowth Mapping GIS analysis to determine park access by evaluating walkability, park proximity, service areas and demographic overlays. Review assessments with City staff for additional feedback and direction. IP'Fiase 2IIIC` m lllllii � iiirirc II IIII Community Demographic Profile Physical Context Summary Site Inventory and Assessment draft document. Plan synthesis summary that outlines a goal alignment strategy Expected SO Tasks Schedule two check-in meetings with the City of Tukwila to review assessment data and community profile. SCJ to coordinate with Matrix Consulting on Access, Equity and Growth Mapping assessment, and Recreational Asset & Program Inventory and Assessment. SCJ to prepare GIS analysis documentation for public engagement planning and report development. Review and inventory a list of current funding mechanisms and planning goals. Develop and distribute Park Inventory forms to City Staff Coordinate with staff to compile operational and maintenance costs. Coordination meeting (1) to review public engagement summary and opportunities and constraints map with City staff and Parks and/or Planning Commission. Present findings to city leadership and stakeholder groups Project Management Support and provide SCJ with planning documents to support the Plan Integration Matrix. Conduct on-site field reviews of existing conditions with SCJ, particularly from the City of Tukwila Maintenance and Facilities teams Review & Edit Community Demographic Profile with SCJ Review Park inventory forms supplied by SCJ Coordinate with City staff to compile current operational & maintenance costs Review and inventory a list of current parks funding mechanisms Participate in an on-site or online review session Phase .......... ii �m m " ty Engagement and Equity Integration SCJ will work with City Staff to implement an effective public engagement strategy that captures the public's demands, needs, and wishes for its parks & recreation facilities & programs. Engagement strategies will be designed to maximize involvement from the largest number of residents. Special care will be taken to ensure the widest distribution of opinions from all demographics and to take advantage of volunteer attendance at local events. SCJ will help provide and implement any virtual survey tools needed. This phase of work will be integrated into other subsequent phases of work based on the project schedule. 1 IPublic lf;;;:urI gage umfirm° I1: -)I urs SCJ will work with City Staff to develop an appropriate public engagement work plan. The plan will involve various public engagement techniques that will reach an inclusive population and emphasize inclusive methods, including basic online surveys, phone or virtual interviews, live public meetings, or on-site workshops. The Plan will outline timing, methods, and responsibilities, including roles for community partners and City departments. Coordinate with the Parks and Recreation Advisory Committee and the Equity and Social Justice Committee to enhance public outreach efforts. Work with City Staff to leverage prior engagement efforts, understand engagement successes to build upon and capture prior engagement data. Translation protocols, event planning coordination and expectations for advisory group feedback loops will be outlined during the course of the plan. li I11::I �m s ,,, III,,,,,lu ��urm iu urm ,,,, Develop engagement strategies to gain community input on park system use, where inequity gaps exist and what barriers are currently present that limits park access. Presence at existing parks, and community events to meet residents where they are. Conduct interviews to and "community cafe" conversations with youth, seniors, cultural liaisons, housing communities Social pinpoint platform development to outline engagement schedule, survey tools and to report on project information and feedback. Listen to feedback regarding existing park, and recreation conditions including safety, lighting, maintenance and visibility to facilitate CPTED strategies. 3,3 Viii ii riiiin 111:3 ase Concept and idea generation through listening phase. Public engagement events and sessions that will allow community groups to become pro -active in the park design process through mapping, visual activities and program planning games. Develop models and strategies for new partnerships in programming and maintenance to establish system wide goals, level of service criteria, land acquisition priorities and operational focus. Compile the results in a series of graphs and figures communicating the desired improvements. MENOMNIMIMM Confirm the City and Public's priorities to ensure the draft plan, policies and project priority recommendation are reflective of community values. Confirm that PROS recommendations are operationally aligned with the City capacity. Social Pinpoint review of public feedback Final public response to refine the future priority strategies for land acquisition, maintenance level of service, and programming goals. I'III,iase 3IIIC` m lllllii m; iir mll mull Development of Public Engagement Section Cost Estimates for each Conceptual Plan prepared by SCJ Meeting Minutes and Actions Logs Expected SCJ Tasks Coordination meetings with City Staff and Community Engagement leaders to review PEP and public feedback. Meeting minutes & Actions Logs Project Management SCJ will be the public engagement lead and organize the community for engagement, facilitating meetings, passing out flyers or questionnaires, or helping to advertise for public involvement. Participate in local Public Engagement events and sessions. Present public responses and feedback to Council and City Staff SCJ will design a Needs & Assessment Digital Survey and manage its execution. Social Pinpoint project portal review, updates and continued development. Expected City Staff Tasks Participate in coordination meetings with SCJ to review Public Engagement Plan, Events and Public Responses Provide feedback and direction on Public Engagement findings. Facilitate public engagement efforts with event space reservations and site logistics. PhasINeeds� iii r� � Quality 11 11 fe II.ev61 of Service SCJ will produce a needs and gap analysis based on system performance, community preferences and operational feasibility. The core framework will be a Quality -of -Life Service Index model. .1 C o rminn u n lii ty Needs and Ill:::�uroguraannurnIli firig Gaps Evaluation of programming cycles, participation data and underserved groups Conduct staffing and recreational assessments, workload analysis and benchmarking ,,, uaiii"�, " f 11 ife Service 1hri Develop the methodology to analyze the desired level of service. Level of Service Methodology review and methodology Level of Service Analysis & Recommendations 43 Service Gap Modeling Trip Generation & Access Study Quality of Live Service Index and GIS Modeling to identify access gaps and prioritize community benefits. Align investment priorities with RCO Funding cycles. l'lll,iase 4IIIC° Illliii iii° II IIII A Level of Service Analysis authored by SCJ. Draft Demand & Need chapter of the report authored by SCJ. Funding Strategy Plan Expected SCJ Tasks Develop the level of service methodology Analyze the system in GIS for gaps and needs Lead the City LOS Comparisons Develop a write-up on parks & recreation trends Assess funding cycles in alignment with prioritization plan Meeting minutes & Actions Logs Project Management Expected City Staff Tasks Review Draft Plan sections authored by SCJ Participate in coordination meetings to review assessment, models and mapping. Review phasing strategies and funding opportunities authored by SCJ Phase S ,.......... S1,,tli ,��S Policy ISirairn irIc SCJ Alliance will develop a plan of integrated goals and policy framework that balances aspirations with implementation. 5.1 Vision Framework 11811 IIIA urmm urmt Define system wide goals that support equity, access, sustainability and community health and well-being. Specific project methodology narrative Produce maps to identify high priority zones for reinvestment, land acquisition and safety improvements. Coordination with City Departments and the Parks Commission to identify the vision framework 5.2 ObJectives and Ilf::� 111 iii cy lRecormirneinclatians Define PROS objectives that support asset management, land acquisition, funding partnerships and long-term operations Define policies for adoption for the Comprehensive Plan, support RCO submittal and GMA compliance 5,3 E.3oard aind Staff Collaboration Development of working sessions with City departments and community members to refine the objectives and policy framework in preparation for policy adoption I:lIII,iase "IIIC ° Illllii ii 11 llll Standards & Guidelines Detailed Vision Framework Public Involvement Summaries Interdepartmental Summaries Implementation Tools & Funding Sources Expected SCJ Tasks Coordination with City staff, City Departments and Community Groups on review policy framework, Goals and Objectives Internal coordination Participate in (1) coordination meeting with City staff Meeting minutes & Actions Logs Project Management Expected City Staff Tasks Review Vision and Policy Frameworks and Goals and Objectives Participate in (1) coordination meeting Review implementation strategies and funding opportunities authored by SCJ I11:3ha Capital Strategy, , IIl aiiiiirmtenaince INAodel and IIIunnIlplll urneuin"ta°tiii uin IFiraiirnewairlll SCJ Alliance will provide support to City staff in preparation for their RCO Grant Funding Application. .1 Capital III jinn Ip ur vernerit 1113 ur ira iirn (011P) I1P) I11)eAte llolp iirnin t Coordinate with City staff to update the preferred methodology to guide CIP project development and selection Capture potential modifications to existing facilities and budgets Develop Key concepts to communicate park improvements needed to address Demand & Need and Goals & Objectives Compile a matrix of potential system -wide modifications, possible reductions, or additions that support its strategic goals & objectives, including O&M Develop a "order of magnitude" cost opinions for the list of potential improvements and include possible funding options that are/may be viable. Review CIP Matrix with City Staff prior to Public Prioritization Survey 6.2 Capital Illiirnpiir inneint I11:3r urairn 01l1f1) Ilf.)iiriii iiriii°tui a°tlllouim Develop & Implement a CIP Prioritization Survey (See Phase 03) Coordinate with City staff to assess survey results and prioritize the list of CIP efforts into a 6 -year (Tier 1) and long-term (Tier 2 or 20 -year) list. IPl h a se 6IIIC ° IIII Iii�r iii 11 . llll s Draft and Final CIP Prioritization Matrices Prepared materials to supplement the application Expected Tasks Develop CIP Matrices Coordination with City staff and PAC to review the application Meeting minutes & Actions Logs Project Management Expected City Staff Tasks Review CIP and Prioritization Results Approve Final Grant application for RCO Review. I11:::1lhase "' Final I11:11afn I1['evelll 11 urneurmt, Il Review and ARCO Subrni,t,talll SCJ Alliance will assemble all parks, recreation, and open space plan chapters into a final draft report. The PROS Plan will be reviewed, refined and developed for final plan adoption. An overview presentation will be given to City Staff, City Council and the Parks Commission providing an overview summary of changes to each chapter, with enough detail to allow a consent vote to be made. SCJ Alliance will provide support to City staff in preparation for their RCO Grant Funding Application. '7.1 I11liraft and IFiinalllIlf-)lllafn I11::bell auratiii urm Draft parks, recreation, open space, and trails plan (Chapters 1-6). QOLSI framework, inventory, Capital Improvements Plan, Maintenance and Operations strategies, goals, policies and public engagement summary. Add Appendices to the draft report: 4µ Reference Terms & Definitions Standards & Guidelines Detailed Site Assessment Forms 4� Public Involvement Summaries 4� Implementation Tools & Funding Sources Summary presentation of plan to client and/or City Council '7.2 Il eviiiew and Iptiii n scull 11 iirt Compile a final parks plan report of all chapters for review by the client City, Council, Parks Commission, Planning Commission and internal QA/QC Review. Final edit of the park's plan incorporating review comments and notes from City, Council, Parks and Planning Commissions and internal reviewers. Submit final PROS plan to client. Add Chapter 7 (Approvals) to the plan. Present final PROS plan to City Council for consent. '7. 3 ARCO Certification and S Ill urniiittallls Process Self -Certification Checklist Compile all supporting RCO application documents Review submittal for RCO compliance and in preparation for the 2026 funding cycle Package final parks plan for distribution to RCO IIII iase 7 IIII'')6IIiiiveraII IIIIes Final PROS Planning document, certifications, and approvals Non -Project SEPA Grant Application Materials (Add Service) Expected Tasks Develop Final Application for RCO Funding Coordination with City staff Develop Final Draft PROS Plan Facilitate final approvals and resolutions with the City of Tukwila Participate in on-site or online review sessions. Expected City Staff Tasks Review Draft PROS Plan authored by SCJ. Help facilitate final approvals and resolutions with the City of Tukwila Participate in on-site or online review sessions. Expenses will be charged on a time and material basis and include items such as mileage, plan reproduction, copies, and public outreach supplies. Additional expenses have been added for public engagement support requirements, e.g., possible booth rentals, food & drink and other support costs for the public engagement plan. For purposes of budgeting, approximately $4,300.00 has been included in this phase for T&M expenses. ProJectIII°°�Schedule mr�m':%.� IIII. iii°�. Our estimated fees to develop the plan as scoped above is: Illl. iii°q. U ect Sdll m edk.iIII SCJ Alliance plans for a nine-month project schedule with final approvals and submission to RCO by May of 2026. END OF PROPOSAL DocuSigned by: CIS vtS � rhVf 709614759A5C433... •-Signed by: �CfW tr -••-B0042F1EB33F4BA...