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HomeMy WebLinkAbout25-272 - Contract - Low Income Housing Institute - Grant: Construction Services: Church by the Side of the Road Tiny Home VIllageContract Number: 25-272 Council Approval 9/22/25 This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Low Income Housing Institute (LIHI), a 501(c)3 organization, hereinafter referred to as "Grantee," whose principal office is located at 1253 S. Jackson St., Suite A, Seattle, WA. WHEREAS, on November 2, 2015, King County Executive Dow Constantine issued a Local Proclamation of Emergency declaring an emergency regarding the growing homelessness numbers and overall need for housing within King County; and WHEREAS, the Local Proclamation of Emergency stated that King County would continue to work with King County cities to address homelessness; and WHEREAS, in 2024, the City experienced a significant influx of unhoused asylum seekers, which strained local services, including area shelters for the unhoused; and WHEREAS, King County awarded the City $2 million in funding through the "South King County Homelessness Fund" to expand shelter for the unhoused in south King County; and WHEREAS, Church by the Side of the Road located in the City of Tukwila has expressed a desire to site a tiny home village on its property on Tukwila International Blvd; and WHEREAS, as part of the City's grant application to King County for funding through the South King County Homelessness Fund, the City identified that a subrecipient for part of the funds would be an entity that would establish a tiny home village at Church by the Side of the Road; and WHEREAS, Low Income Housing Institute has extensive knowledge in establishing and operating tiny home villages; and WHEREAS, the City must expend its funds from King County by December 31, 2025; and WHEREAS, the City desires to award a portion of the grant funds to the Grantee to provide support pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Grantee. The Grantee shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Grantee shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Grantee shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Grantee for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $577,722. 3. Grantee Budaet. The Grantee shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Grantee shall request prior approval from the City whenever the Grantee desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing September 23, 2025 and ending February 28, 2026, unless sooner terminated under the provisions hereinafter specified. 5. Ownership of Work Product. All documents, drawings, specifications and other materials produced by the Grantee in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Grantee shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Grantee's endeavors. The Grantee shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Independent Agent. Grantee and City agree that Grantee is an independent entity with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Grantee nor any employee of Grantee shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible forwithholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Grantee, or any employee of the Grantee. 7. Indemnification. The Grantee shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Grantee and the Public Entity, its officers, officials, employees, and volunteers, the Grantee's liability hereunder shall be only to the extent of the Grantee's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Grantee's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Grantee shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Grantee, their agents, representatives, employees or subrecipients. Grantee's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Grantee shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate o limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent Grantees, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Grantee's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Grantee Limits. If the Grantee maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Grantee, irrespective of whether such limits maintained by the Grantee are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Grantee. C. Other Insurance Provision. The Grantee's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Grantee's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Grantee shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Grantee before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Sub -Recipients . The Grantee shall cause each and every Sub -recipient of the grant award to provide insurance coverage that complies with all applicable requirements of the Grantee -provided insurance as set forth herein, except the Grantee shall have sole responsibility for determining the limits of coverage required to be obtained by Subrecipients. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Grantee shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Grantee to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Grantee to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Grantee from the City. 4=ZTZT 0=0 it A. The Grantee shall maintain accounts and records, including personnel, property, financial and 3 programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 10. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 11. Termination. This Agreement may at any time be terminated by the City giving to the Grantee thirty (30) days written notice of the City's intention to terminate the same. Grantee will be compensated for costs spent prior to the date of the termination. Failure to provide products on schedule may result in contract termination. If the Grantee's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 12. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 13. Assignment and Subcontract. The Grantee shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 14, Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Grantee and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 15. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 16, Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Grantee shall be sent to the address provided by the Grantee upon the signature line below. 17. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 18. Compliance with Laws. The Grantee shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the actions taken in use of the grant funds rendered under this Agreement. 19. Compliance with King County Grant Agreement. The City is receiving reimbursement for the work to be performed under this Agreement through a grant from -King County, (City of Tukwila Contract No. M 25-098). A copy of said grant agreement is attached as Exhibit D. As a subgrantee of the King County grant, the Grantee shall comply with all requirements of Exhibit E that are applicable to the work outlined in the Scope of Services. The Grantee shall provide the City with all documentation and information required for the City to obtain reimbursement from King County. DATED this 26th day of September .2025. CITY OF TUKWILA Signed by: hc�td BM Thomas McLeod, Mayor Signed F -R' 23 Andy Youn-Barnett, City Clerk Signed by: of the City Attorney GRAN� EE: By: Y - Title: CA0 0, 19 Exhibit "A" Scope of Services Tiny Home Village Grantee shall establish a tiny home village (the "Project") on property owned by the Church by the Side of the Road (CBSR) located at 14820 Military Rd S, Tukwila, WA 98168 in Tukwila Washington. The Grantee shall submit a project milestone report that outlines project activities and key dates. The Grantee shall provide progress reports with the City regularly, at least monthly. The Grantee shall have substantial completion of the Project by no later than December 31, 2025. The City's grant funds are only for the development of the tiny home village. It is understood by all parties that no funding is provided for ongoing operations. The village shall have 30 tiny homes, a food preparation area, hygiene trailer, staff offices, and other site support facilities. The Grantee shall attend meetings, when necessary, with city staff, to share updates and reconcile any issues that may arise during construction and development of the Project. The City shall provide certain grant -funded equipment identified in Exhibit "C" at no cost to the Grantee for the exclusive use in the development of the tiny home village. Prevailing Wage Law The Project funded under this Agreement may be subject to prevailing wage law (RCW chapter 39.12). The Grantee is advised to consult the Industrial Statistician of the Washington Department of Labor and Industries to determine whether prevailing wages must be paid. The City is not responsible for determining whether prevailing wage law applies for this Project or for any prevailing wage payments that may be required by law. A Exhibit "B" Budget Funding for the Project is made possible with funds from a grant from King County. Budgeted funds may not be used for costs incurred prior to the beginning date of the term specified in paragraph 4. Unspent funds are not eligible to be carried forward to subsequent grant periods. Expenses eligible for reimbursement are limited to associated design, engineering, site development, and construction costs for the Project. No funds are provided for operation of the tiny home village, and there is no guarantee the City will provide or secure funds for operation. The City's line -item reimbursement to Grantee will be based on the provisions as shown Table 1 below and for the purchase of initial furnishings, such as beds, welcome kits, kitchen appliances, and other household goods. Table 1 Low Income Housing Institute - THV Budget R5 Site Name: Church By the Side of the Road Site Address: 14820 Military Rd S Jurisdiction: Tukwila Date: 9/8/2025 Site SF: 23,000 Tiny Houses: 30 01-000 Budget Item Pre -Construction Projected $ Cost 35,000.00 Notes 01-100 Feasibility & Startup $ 8,000.00 Site survey 01-200 Design $ 11,000.00 Site planner and civil engineer 01-300 Permitting $ 15,000.00 Public works permit and over-the-counter MEP permits 01-400 Community Outreach $ 1,000.00 02-000 Construction $ 918,245.00 02-100 Mobilization, Site Services, & Rent $ 5,500.00 Garbage, sanitary services, and temporary fencing 02-200 Earthwork $ 150,000.00 Grading, gravel, utility trenching, and ADA asphalt 02-300 Demolition $ - 02-400 Utilities $ 190,000.00 Electrical, water, and side sewer 02-500 Tiny Houses and Offices $ 301,000.00 (30) tiny homes and (3) offices at $8,000/each plus delivery and finishing. 02-600 Common Buildings $ 145,000.00 Kitchen tent, 4 -bay hygiene trailer, laundry room, and security office 02-700 Site Furnishing & Other $ 100,000.00 Decking, fencing, security system, and outdoor furnishings 02-800 Miscellaneous Construction Costs $ - 02-900 Construction Contingency [1] $ 26,745.00 3% 03-000 1 LIHI Project Management $ 142,986.75 03-100 1 Project Management Fee [2] $ 142,986.75 15% TOTAL PROPOSED BUDGET: $ 1,096,231.75 Cost Per SF: $ 47.66 Cost Per Tiny House: $ 36,541.06 7 Deductions Description Cost Notes 1 Early purchase of (30) tiny houses, (3) staff offices, and (1) 4 -bay hygiene trailer. $ (387,353.00) Amount equal to Invoice #2 provided to Tukwila on 6/25/25. 2 Delivery of (30) tiny houses, (3) staff offices, and (1) 4 -bay hygiene trailer. $ (5,462.33) Amount equal to Invoice #3 provided to Tukwila on 7/16/25. 3 LIHI donation of 25% of tiny homes. $ (66,120.00) $2,000 credit per house (30) with 10.2% sales tax. 4 Village Design & Permitting Contract $ (59,575.00) 1 Contract dated 7/16/25. Amendment A dated 8/27/25. FUNDS TO COMPLETE: 1 $ 577,721.42 [1] 02-900 Construction Contingency covers all required unforeseen construction labor and materials. This may be triggered by unforeseen site conditions, design changes, etc. [2] 03-100 Project Management Fee covers all direct LIHI management and labor hours, reimbursable costs, and overhead. Budget Changes Should the Grantee not expend funds allocated under this Agreement in accordance with Table 1, the City may recapture any under expenditures unilaterality as part of the final invoice. Reallocating budget items within the line items in Table 1 are permitted, provided the total costs do not increase and the change is documented to the City in writing (email is acceptable). Any changes that result in the total project cost increasing shall require prior authorization from the City and an amendment to this Agreement. Grantee shall endeavor to provide the services at the lowest total cost while meeting the project objectives, and may subcontract work where appropriate Reimbursement Grantee shall submit requests for reimbursement to the City by November 15 and December 31 for the work outlined in this Agreement. The reimbursement requests shall include the work proceeding the invoice date.The reimbursement request shall include a brief narrative of the work completed in the previous month and identify possible risks or barriers to completion of the Project. 0 Exhibit "C" City Furnished Materials The City shall provide to the Grantee the following items in the City's possession. Ownership of the items listed below shall remain in City ownership until formally transferred to the Grantee or other organization via a separate agreement. Once placed at the CBSR, Grantee shall not permit the removal of the items below from the City without the express written consent of the City. Description Quantity Tiny Houses -8' by 12' unused 30 Staff Offices -8' by 12' unused 3 Hygiene Trailer unused 1 9 Exhibit °°D°° LN King County 25-098 Council Approval 10/21/24 King County Grant Agreement # 6437090 1. Purpose of Agreement. This Agreement ("Agreement") is made by and between King County, a municipal corporation ("the County") and the City of Tukwila ("Recipient") to set forth the terms and conditions under which the County will provide the Recipient with $2,000,000 as a grant to be used to pay or reimburse necessary expenditures incurred for the South King County Shelter Grant Project - as authorized in King County Ordinance 19659 during the period of April 10, 2024 — December 31, 2025. 2. Scope of Eligible Expenditures. Grant funds may only be used to pay or reimburse eligible expenditures consistent with Ordinance 19659 and as detailed in the Scope of Work (Exhibit A). 3. Recipient Responsibilities. Recipient agrees to administer the grant proceeds consistent with this Agreement. Recipient shall provide the County with certification (Exhibit B) that grant funds were used for eligible expenditures. Recipient shall use the grant invoice template (Exhibit C) to request payment from the County. 4. Access to and Maintenance of Records. Recipient shall maintain internal controls, accounts, and records (including personnel, property, financial, programmatic records, and other such records as may be deemed necessary by the County), for a period of six (6) years to ensure proper accounting for all grant funds and compliance with this Agreement. Recipient acknowledges that records may be subject to disclosure under the Public Records Act, Chapter 42.56 RCW. Recipient shall agree that the County or any duly authorized representatives, shall have, at any time and from time to time during normal business hours, access to any work product, books, documents, papers, and records of the Recipient which are related to this Agreement, for the purpose of inspection, audits, examinations, and making excerpts, copies, and transcriptions. 5. Termination. Upon seven (7) days' notice, the County may terminate this agreement for convenience. Any unspent grant proceeds shall be immediately returned to the County. 6. Repayment of Funds. If Recipient has unspent grant proceeds on hand as of 12/31/2025, Recipient shall return all unspent grant proceeds to the County within ten (10) calendar days. If any funds provided to recipient were used in a manner that is not consistent or allowable as outlined in this agreement, Recipient shall return funds to County in the amount determined to be ineligible. 7. Conflict of Interest. Recipient designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the program, are barred from any interest, direct or indirect, in any grant or proceeds of the program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. 8. Governing Laws. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. The venue of any suit or arbitration arising under this Agreement shall be in King County, Washington and if a lawsuit, in King County Superior Court. 9. Insurance Requirements. Recipient shall procure and maintain for the term of this Contract, insurance covering King County as an additional insured, as described in this section, against claims which may arise from, or in connection with, the performance of work hereunder by the Recipient, its agents, representatives, employees, and/or subcontractors. Recipient shall provide evidence of the insurance required under this Grant Agreement —South King County Shelter Project Page 1 of 11 LQ King County Contract, including a Certificate of Insurance and Endorsements covering King County as additional insured for full coverage and policy limits upon request by King County. The costs of such insurance shall be paid by the Recipient. The Recipient shall maintain the following types of insurance and minimum insurance limits and requirements: Commercial General Liability: $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, personal and advertising injury, and property damage. Coverage shall be at least as broad as that afforded under ISO form number CG 00 01 current edition. Such insurance shall include coverage for, but not limited to, ongoing operations, products and completed operations, and contractual liability. Such limits may be satisfied by a single primary limit or by a combination of separate primary and umbrella or excess liability policies, provided that coverage under the latter shall be at least as broad as that afforded under the primary policy and satisfy all other requirements applicable to liability insurance including but not limited to additional insured status to the County. Workers Compensation: Workers Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this Work and Services by applicable federal or "Other States" State law. • Employers Liability or "Stop Gap" coverage: $1,000,000 each occurrence and shall be at least as broad as the protection provided by the Workers Compensation policy Part 2 (Employers Liability), or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy Part 2 (Employers Liability), or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy. 10. Indemnification; Recoupment. Recipient shall, at its cost and expense, protect, defend, indemnify, and hold harmless the County, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys' fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Recipient, its directors, officers, employees, or agents, relating in any way to the Recipient's performance under the Agreement. These indemnification obligations shall survive the termination of the Agreement. Recipient further agrees that it is financially responsible for and will repay the County any and all indicated amounts following an audit exception which occurs due to Recipient's failure, for any reason, to comply with the terms of this Agreement. COUNTY Name: Dwight Dively Title: PSB Director PSB Office: DocuSigned by: Signature. Date: 4/9/2025 RECIPIENT Name: Thomas McLeod Title: Mayor Signed by: Signature: t,DutiaS Date: 3/28/2025 1 8:48 AM PDT Grant Agreement —South King County Shelter Project Page 2 of 11 LN Ding County ATTACHMENTS A — Scope of Work and Budget B — Certification C — Invoice Template D — Reporting Template Grant Agreement —South King County Shelter Project Page 3 of 11 EXHIBIT LN King County Scope of Work — Exhibit A South King County Shelter Grant Program City of Tukwila (.INTRODUCTION Over 11,000 people experience homelessness on any given day in King County (the County). With the impacts of the COVID-19 pandemic, the need for emergency shelters has grown. The goal is to use this funding to de -intensify existing shelters by providing more shelter capacity to rapidly serve unsheltered families or individuals, to reduce the risk of contact spreading among encampments and those living unsheltered by, among other things, providing temporary lodging, food, support, and services to unhoused individuals currently residing in or near the applicant city. To that end, the County will provide one-time funding to cities located in south King County to site, construct, operate, and/or projects that benefit people living unsheltered and mitigate the negative impacts of living unsheltered, such as, day centers, hygiene services, sanctioned encampments and Shelter within the city for serving unsheltered individuals or families. The City of Tukwila (the City) is a growing and diverse community, with a history of providing funding and supportive services throughout the city for vulnerable populations. The City traditionally provides funding and resources directly for unhoused populations, including food, shelter, case management, and more through a collaborative process with regional partners. In the beginning of 2023, the City experienced an influx of hundreds of asylum seekers (with no access to traditional resources) seeking shelter at Riverton Park United Methodist Church (RPUMC, a local Tukwila church). For more than a year, the City began taking an active role and directly supported efforts at the church by providing onsite staff assistance, direct services, temporary sheltering, waste/cleanup services, and more. This wave of asylum seekers residing and seeking services, within Tukwila, has quickly exacerbated the overall number of families and individuals experiencing homelessness in Tukwila. The city of Tukwila is a small city trying to support a growing, regional problem. The city has 22,000 people in a metro region of 4,000,000 and is unable to respond and develop sustainable models, without the support of regional partners like King County. Due to the diverse needs of asylum seekers and general homeless populations in Tukwila, Tukwila has included an array of shelter, housing, and services in the Scope of Work. This includes allocating funding towards transitional housing capital improvements, emergency sheltering for asylum seekers, tiny homes for the unhoused, shelter beds and support services, and transitional housing programs. The City's intent is to use this King County funding to support all vulnerable, unhoused populations in Tukwila. The City intends to fund services and programs that can be tailored for both asylum seekers and the general homeless populations in Tukwila. II.OBJECTIVES The City of Tukwila's overarching goals for the programs are as follows: Grant Agreement —South King County Shelter Project Page 4 of 11 LN Ding County • Homeless services, including asylum seeker services, are available, accessible, and tailored to the needs of the community • Increase the number of diverse shelter and housing programs for the varying types of unhoused populations in Tukwila III.PROGRAM DESCRIPTION The City of Tukwila intends to increase tailored services, resources, and programs that allow unhoused populations to stabilize and work towards their long-term stability. The unhoused populations the city will support with this funding are those from our general homeless population, as well as the surge of asylum seekers without aid and seeking help in our city. For identified asylum seeker services, the City plans to leverage newly awarded State/Commerce funds to offset service costs identified below. This grant will be used to fund the following service types and strategies: 1. Shelter Beds & Support Services Tukwila has engaged with several agencies, including United Methodist Churches to increase shelter, bed capacity for asylum seekers in the region. Tukwila plans to continue building bed capacity across identified church partners or other agencies. Tukwila operated and funded a white FEMA -style tent used at RPUMC to shelter and address public health/safety issues at RPUMC and plans to continue to deploy strategies to increase shelter bed availability. Faith based partners currently under contract and anticipated to continue services via this contract are First United Methodist Church, New Covenant Church, Sure House Church, and other newly identified community partners. Rental Assistance & Transitional Housing Programs Create a tailored, rental financial assistance program (with case management) for working/work-able households who need assistance to stabilize in their new homes and have high barriers to permanent housing. Tukwila began engagement efforts with Muslim Community Resource Center about their transitional housing/rental assistance program. City would like a tapered assistance model with amount/length of financial assistance dependent on financial need. Tukwila would like to deploy programs for up to 6 months of assistance, but the amount of assistance is dependent to the unique needs of households enrolled in the program. Documentation requirements include copies of rental costs from lease agreements and receipts of payment from the property/landlord. 3. Direct Client Assistance Provide financial assistance for housing move -in costs and costs related to addressing households' barriers to permanent housing (i.e., application fees, documentation fees, security deposits, etc.). Tukwila plans to partner with RPUMC and/or other identified agencies to provide this funding to move unhoused families into permanent housing. This funding will be used over the course of the contract, not in one month, as one time assistance but varies depending on household need. Documentation will be collected, including receipts, invoices, and relevant documentation outlining housing - related expenses and payments made. 4. Support Services Tukwila will provide services that directly support unhoused populations. This includes case management, housing navigation, outreach, monitoring, and legal services. Tukwila intends to partner with i2 -strategies and other agencies for ongoing monitoring, housing navigation, and outreach support. Grant Agreement —South King County Shelter Project Page 5 of 11 LN Ding County Transitional Housing Capital Improvements Tukwila owns two homes currently used as transitional housing for unhoused and managed by St. Stephen's. Their programming includes case management and resource navigation. The homes need to be updated to address ongoing issues related to safety and sanitation. For example, a deck needs to be replaced in one of the homes and in another significant plumbing improvements are needed. All capital costs to be incurred in 2025. • Gregor House: 14239 42nd Ave South, Tukwila, WA 98168 • Harnett Manor: 14688 Macadam Road South, Seattle WA 98168 6. Tiny Homes Tukwila seeks to expand the number of tiny homes available to the homeless population. The City of Tukwila has engaged with Church by the Side of the Road to explore partnership opportunities, as well as LIHI. The location, operator, and set-up agency is still yet to be determined and confirmed. 7. Consultant Services Tukwila intends to continue contractual services with i2 -strategies for their subject matter expertise to support with the implementation/execution with new homeless services programs and/or policies for the City. Types of work include: Facilitate city meetings with community partners and staff, develop and provide strategic recommendations about asylum seeker and homelessness response, collaborate and coordinate response strategies in concert with nonprofits, churches, intergovernmental bodies, and community partners generally; provide support with contractual development and negotiation with community partners for service provision. IV.PERFORMANCE INDICATORS Each of the programs or services intended to be funded by the city will have tailored performance indicators due to the varying programming. Below are performance metrics the City will use for this project. Where applicable, metrics will be provided with demographic details (race/ethnicity, age, gender) of individuals served. 1. Shelter Beds & Support Services • Total # unduplicated Tukwila residents served • Total # served 2. Rental Assistance & Transitional Housing Total # unduplicated Tukwila residents provided with rental assistance Total # placed in transitional housing 3. Direct Client Assistance Total # unduplicated Tukwila residents served Total # served 4. Support Services Total # unduplicated Tukwila residents served Total # served Total # and type of service connections 5. Transitional Housing Capital Improvements • Adherence to stated timeline for construction Grant Agreement —South King County Shelter Project Page 6 of 11 11144 LN Ding County Number of individuals served by transitional housing (at project completion) 6. Tiny Homes • Total # unduplicated Tukwila residents served • Total # served 7. Consultant Services Monthly invoices including description of services provided V.PROJECT/PROGRAM PERIOD Due to the City of Tukwila's emergency declaration, the City can act swiftly to identify and contract with community partners for the services outlined above. The City is prepared to enter into contracts with agencies outlined above and/or are actively identifying new partners. Some agencies already under contract include i2 -strategies and the white tent rental (CORT) at RPUMC. The City is engaged and actively identifying new partnerships, including Low Income Housing Institute (LIHI), MCRC, RPUMC, other United Methodist Churches, to support with programs as outlined. The Tiny Homes program element is the most time -sensitive, as it includes significant capital expenditures. Additional timeline details regarding the Tiny Homes are listed below. Period Task(s) Q4 2024 • Identify possible sites for tiny home village and potential service providers • Initial budget prepared • Initial meeting with planning and development staff Q1 2025 • Refine budget and scope • Explore alternate site options • Identify possible other funders and community partners to assist with project • Continue to work on preliminary assessment of site plan and development issues • Research and resolve utility and stormwater issues Q2 2025 • Execute agreements with provider • Permits formally submitted to the City • Begin manufacturing of tiny homes • Utility connections, as needed • Permit issuance by City • Site preparations Q3 2025 • Begin site work + onsite construction • Utility hookups • Required inspections • Inspection by funders Q4 2025 • Site opens and goes live with first move ins. VIXEY MILESTONES AND DELIVERABLES The City of Tukwila will submit monthly progress reports in the format provided in Exhibit D. Progress reports should be submitted via email to the King County grant manager, Stephanie Killough at slkiillllcau„gl � Ikiiimg cau,im r, ., y by the 15th of each month, covering the activities of the previous month. .......................... Grant Agreement —South King County Shelter Project Page 7 of 11 LN Ding County VILPROGRAM BUDGET Grant Agreement —South King County Shelter Project Page 8 of 11 Unit # of # of Contracted Services Definition Units Unit Price Months Total Notes Transitional housing- needs safety and Transitional Housing - sanitation improvements. Capital Improvements one time 1 $ 120,000.00 1 $ 120,000.00 Reimbursement for white tent rental that Shelter- White Tent housed unhoused-asylum seekers at RPUMC; Rental one time 1 $ 130,000.00 1 $ 130,000.00 4/1-6/30 Homelessness Consultant hrs/month 140 $ 150.00 6 $ 126,000.00 i2 consultants (Stephanie & Colin) Subtotal 2 $ 250,000.00 2 $ 376,000.00 Unit # of #`of Subawards - Subrecipients Definition Units Unit Price Months Total Notes Tiny Homes Set -Up Costs one time 50 $ 17,000.00 1 $ 649,800.00 One time, set-up / capital costs .............................................................................................................. To include staffing, operational expenses, Tiny Homes Operations household 50 $ 500.00 6 $ 150,000.00 administrative expenses, supplies, etc. Contracted agencies are charged a bed night rate. This is the singles rate. The agency could cover any shelter expenses, such as supplies, utilities, etc. Tukwila is partnering with various agencies, including faith -based partners to Shelter Operations (Beds) bed night 450 $ 40.00 6 $ 108,000.00 increase shelter beds throughout the region Contracted agencies are charged a bed night rate. This is the family rate. The agency could cover any shelter expenses, such as supplies, Shelter Operations (Beds) bed night 370 $ 80.00 6 $ 177,600.00 utilities, etc. Contracted agencies are charged a room night rate. Different rate and unit definition because this is a per room rate in a house. The agency could cover any shelter expenses, such as Shelter Operations (Room) room night 90 $ 50.00 6 $ 27,000.00 supplies, utilities, etc. Site coordinator and management staff to Shelter -Housing Support oversee temporary shelter operations and Staff Services (i2 coordinate service provision across all site Consulting) hrs/month 160 $ 80.00 6 1 $ 76,800.00 partners. Ex: housing navigation, monitoring, case management, legal services, etc. Tukwila is currently contracting i2 -strategies for some support services and plans to continue Shelter -Housing Support throughout 2025. This may also expand to Staff Services (i2 include other agencies as outlined in Program Consulting) hrs/month 480 $ 60.00 6 $ 172,800.00 Description #4. .............................................................................................................. Financial assistance for housing move -in and costs related to addressing households' barriers to permanent housing (i.e., application Direct Client Assistance household 32 $2,000 1 $ 64,000.00 fees, documentation fees, deposits, etc.). May include furnishings. Rental assistance for Rental up to 6 months with support services - Assistance/Transitional payments to contracted agency. Housing household 11 $ 3,000.00 6 $ 198,000.00 $ 1,624,000.00 Subtotal 1693 $ 22,810.00 44 TOTAL 1695 $ 272,810.00 46 $ 2,000,000.00 Grant Agreement —South King County Shelter Project Page 8 of 11 I, am the EXHIBIT D-2 LN KingCounty Certification — Exhibit B of the City of Tukwila and I certify that: 1. 1 have authority and approval from the governing body on behalf of the City of Tukwila to accept proceeds from the County per the Agreement for the South King County Shelter Project by and between the County and the City of Tukwila. 2. 1 certify the use of funds submitted for reimbursement or payment under this contract were used only to cover those costs that: a. Are necessary expenditures incurred in support of the South King County Shelter Project b. Were incurred during the period that begins on April 10, 2024, and ends on December 31, 2025. 3. 1 understand the City of Tukwila receiving funds pursuant to this certification shall retain documentation of all uses of the funds, including but not limited to invoices and/or sales receipts and such documentation shall be produced to the County upon request and may be subject to audit by the State Auditor. I hereby certify that I have read the above certification, and that the information and my statements provided herein by me are true and correct to the best of my knowledge, and by my signature on this document, acknowledge my understanding that any intentional or negligent misrepresentation or falsification of any of the information in this document could subject me to punishment under federal, civil liability and/or in criminal penalties, including but not limited to fine or imprisonment or both under Title 18, United States Code, Sec. 1001, et seq. And punishment under federal law. Printed Name Signature Title Date Grant Agreement —South King County Shelter Project Page 9 of 11 Invoice Template — Exhibit C LM Ding County Grantee Contact Information Organization City of Tukwila Program South King County Shelter Contact Name Brandon Miles Contact Phone Number Contact Email Award Amount Expense Type TOTAL Invoice Amount $ Date Submitted to King County Signature of Authorized Representative Authorized Representative Name Date Grant Agreement —South King County Shelter Project Page 10 of 11 AM "14111 1 Progress Report Template — Exhibit D PROGRAM PROGRESS REPORT Program ID: Click or tap here to enter text. Organization Name: Click or tap here to enter text. CPA#: Click or tap here to enter text. Reporting Period: Click or tap here to enter text. T 1. PROGRAM PRIORITIES FOR THIS REPORTING PERIOD: Provide a short summary or list of activities prioritized for this period. 111. fq LM Ding County 2. PROGRAM ACCOMPLISHMENTS THIS REPORTING PERIOD: For each program objective listed in the Scope of Work, discuss activities carried out by your organization during this reporting period. Include reporting metrics as available (Quantitative and Qualitative). Attach relevant data as needed with this submittal. 3. PROGRAM CHALLENGES: What, if any, challenges did you face during this reporting period and what actions did you take to address these challenges. If there are any changes to your project goal(s), objective(s) or activities due to challenges faced, please note them in your response. 4. PROGRAM EQUITY: Describe how the organization is ensuring this program is inclusive and serving diverse community needs. Submitted by: CnodI< cir tap II'iei e to e inter V:eii�il, Date Submitted: CnodI< cit tap to eirit it a dll ate*. Grant Agreement —South King County Shelter Project Page 11 of 11