HomeMy WebLinkAboutReg 2025-11-03 Handout to Distribute at Meeting - Emergency Outback Sewer ReplacementThomas McLeod, Mayor
Public Works Department - Jen Tetatzin, PE, PMP - Director
INFORMATIONAL MEMORANDUM
TO: Mayor Thomas McLeod
FROM: Jen Tetatzin, Public Works Director
BY: Adib Altailal, Utilities Engineer
DATE: October 31, 2025
SUBJECT: Sewer Fund — Outback Sewer Replacement
Project No. 80040201 — Emergency Contract Request
ISSUE
A resolution of local emergency is required to support an immediate replacement of a failed sewer line
near the Outback Steakhouse on Southcenter Parkway before the start of winter weather and holiday
season.
BACKGROUND
A failure was recently identified in an active sewer line serving the Outback Steakhouse. The line is part
of the City's gravity sewer collection system and requires immediate replacement to prevent potential
sanitary sewer overflows and further system damage. An emergency bypass pump system was put in
place immediately in the parking lot of the restaurant and adjacent hotel. Attempts at non-invasive repair
methods have failed and replacement is necessary.
DISCUSSION
Public Works awarded a limited scope repair contract to Iron Horse LLC to explore repairing the damaged
segments using Cured -In -Place Pipe (CIPP) lining technique. On October 30, the contractor identified
additional deterioration and insufficient pipe left to successfully line. Therefore, we need to proceed with
traditional open -trench repair, which we have a valid quote from another contractor (NW Cascade).
The failed pipe is located within a high traffic area, and the replacement work will require open trenching,
lane closures, and will disrupt traffic in the City's busiest commercial area. Completing this work before
the holiday shopping season is essential to minimize economic impacts and public safety.
FINANCIAL IMPACT
This project will be funded by the Sewer Fund under Project No. 80040201. The work aligns with the
Annual Sewer Repair Program (CIP 80040201), which has a 2026 budget of $505,000 available for sewer
system maintenance and emergency response work. The investigatory work completed by Iron Horse,
LLC is estimated to cost around $6,000, pending final invoice.
Item
Amount
Contractor Quote (Northwest Cascade) & tax
$146,535.15
Contingency (20%)
$29,307.03
Total Estimated Cost
$175,842.18
RECOMMENDATION
The Council is being asked to pass a resolution declaring an emergency in response to a failed sewer line
and approve the Public Works Department to proceed with a small works construction contract for the
Outback Sewer Replacement Project (No. 80040201) with Northwest Cascade in the amount of
$146,535.15 including tax.
ATTACHMENTS
Northwest Cascade Quote
Resolution
NORTHWEST CASCADE INC.
POST OFFICE BOX 73399, PUYALLUP, WASHINGTON 98373 / TOLL FREE 800-562-4442
Customer: City of Tukwila
Dear Bidders
Proposal and Contract
Date: 10/3/2025
Project: Outback Steak House Sewer
Location: 16510 Southcenter Parkway
Tukwila, WA 98188
Proposal Price: $ 132,972.00 LS
Additive for P401 lined pipe: $32.75/LF
Northwest Cascade, Inc. is pleased to submit the following proposal for the construction of the above referenced project.
This proposal is based on the following:
Scope of Work
Our scope of work for this proposal includes the supervision, labor and equipment necessary to replace existing failed 8" DI sewer
service. Work will include removal of existing asphalt patch across Southcenter Parkway, concrete curb and driveway approach,
and necessary asphalt in parking lot. Excavate, locate and remove existing sewer line while replacing with new 8" CL52 pipe.
NWC will install up to 140 LF of new sewer line from manhole to manhole (not including the outside drop portion of the service
line). NWC will 100% export spoils and 100% import backfill material that meets specs per AHJ. NWC will use vactor equipment to
expose all utilities. NWC will replace 110/SY asphalt and 10/SY of concrete removed to complete the project. NWC will provide all
traffic control necessary to complete our scope of work. Work is proposed and priced for daytime work hours that will take place on
Southcenter Parkway.
Specific Exclusions and Clarifications
1 All engineering, staking and survey are by others.
2. All permits, fees and assessments by others.
3. No sales tax or use tax is included in the price.
4. All soil testing by others.
5. The disposal and/or replacement of unsuitable excavation material is not included in this price.
6. Due to market conditions we can not guarantee PVC, HDPE or Ductile Iron pipe prices. Actual price will be determined at
the time of ordering pipe.
7. No dewatering or compaction testing included
8. Pavement marking restoration is excluded.
9. NWC not responsible for damage to any unmarked utilities
10. If the outside drop connection at MH in Southcenter Parkway needs replaced price is subject to change
11. All engineering, staking (Per NWC standard request), soils testing, soil inspection and survey are by others.
12. Due to the current unstable market conditions we cannot guarantee PVC, HDPE or ductile iron pipe prices. In
order to hold material pricing, notice of award must be issued within 30 days of bid.
13. Structural & trench backfill is figured to be native material unless noted otherwise.
14. No hazardous or contaminated material removal, soil removal, water, monitoring, training, AHERA inspection, testing,
government reporting, abatement, or survey is included in this price.
15. No landscaping, bio-filtration soil, irrigation system, barks mulch, pavers, or hydro -seeding included in this price.
16. Restoration outside of paved areas is to be rough machine backfill only within +/-0.50', paved areas to be within +/-0.10'.
17. Schedule and contract to be mutually negotiated and based on approval of credit.
18. Price includes up to 110 square yards of HMA pavement trench patching. Overruns in paving will be an additional charge.
19. Price includes up to 10 square yards of concrete pavement/sidewalk restoration. Overruns in concrete restoration will be
an additional charge.
20. Traffic control is included for work in R.O.W. only.
21. Any work not specifically included is excluded.
22. Protective P401 lined pipe is a long lead item and available on 1st come 1st serve.
ADDITIONAL TERMS
The contract price does not include cost of permits or use taxes. We are not responsible for unknown or unmarked utilities. This
proposal is subject to our approval of your credit report for which you authorize us to apply. NWC is under no obligation, however,
to perform a credit check and the failure to do so shall not affect NWC's rights. Monthly progress payments shall be paid within 15
days of close of estimate period and full payment, including all retainage shall be made within 35 days of substantial completion of
our work. . Interest will be charged on all past due accounts at 1% per month or the highest rate allowed by law. Retainage shall be
a maximum of 5% of contract price. No offsets or deductions from the contract price shall be permitted. If the contract price is not
paid as agreed and if collection proceedings or a suit is started, then you agree to pay all costs incurred by us, including all costs of
suit and a reasonable attorneys' fee as determined by the court.
Any alteration or deviation from the scope of work described in this proposal that requires additional material, equipment or labor will
result in an extra charge over the stated price. The extra charge shall be based on NWC's fully burdened cost for labor, the actual
cost of any materials or rental equipment used in performing the work, the AGC-WSDOT Equipment Rental Agreement rates for
Contractor owned equipment, and a mark-up for overhead and profit of 20% on the foregoing costs. If NWC performs any work
excluded in the "Specific Exclusions and Clarifications" section above, such work shall be treated as an alteration or deviation from
the scope of work.
All of the work will be completed in a workmanlike manner according to standard practices, barring an act of God, labor strikes or
labor disputes, unavailability of materials, or other causes beyond our control. WE MAKE NO OTHER WARRANTY RESPECTING
OUR WORK, EXPRESS OR IMPLIED. NWC's assumption of continuous and uninterrupted work is for the benefit of NWC, and not
a covenant or warranty of performance by NWC. If NWC's work is interrupted due to no fault of NWC, such interruptions will
automatically extend any agreed time for performance. Such interruptions will also be considered an alteration or deviation from the
scope of work in this proposal if caused by the actions or inactions of you, your agents or consultants. Under no circumstances
shall NWC be liable for consequential damages including, without limitation, damages for rental expenses or for loss of use,
opportunity, income, profit, sales, business, financing, or reputation.
You agree to defend, indemnify and hold NWC, including its officers, directors, employees, subcontractors and agents and each of
them, harmless from any claim, liability, loss, cost (including reasonable attorneys' fees), fine, penalty or other expense that may
occur or be claimed by or with respect to any person or property and resulting from the presence of any HAZARDOUS
SUBSTANCE in or on the job site, or from the movement, handling, transporting or disposal by them of any HAZARDOUS
SUBSTANCE located in or on the job site, as required or permitted by the contract, provided that this indemnity obligation shall not
apply if the presence of the HAZARDOUS SUBSTANCE was caused by us. The term HAZARDOUS SUBSTANCE, as used herein,
shall mean any hazardous, toxic or dangerous substance, waste or material or petroleum product which is or becomes regulated
under any federal, state or local statute, rule, regulation or ordinance now or hereafter in effect pertaining to environmental
protection, contamination or cleanup.
NWC will agree to indemnify and hold harmless the Client from third party claims for personal injury or property damage arising from
NWC's performace of the work on the project only to the extent of NWC's negligence. NWC will not sign a waiver of subrogation.
NWC does not waive any immunity granted it under any Industrial or Workers Compensation Acts.
NWC carries insurance for the following limits:
General Liability
• General Aggregate - $2,000,000.00
• Products Comp/Op Agg - $2,000,000.00
• Personal & Adv Injury - $1,000,000.00
• Each Occurrence - $1,000,000.00
• Fire Damage - $ 100,000.00
• Medical Expense - $ 5,000.00
Automobile Liability
• Combined Single Limit - $1,000,000.00
Excess Liability (Umbrella Form)
• Each Occurrence - $4,000,000.00
• Aggregate $4,000,000.00
Workers Compensation and Employers' Liability
• EL Each Accident $1,000,000.00
• EL Disease -Policy Limit - $1,000,000.00
• EL Disease -Each Employee - $1,000,000.00
09/12/2012 Update
Higher limits are available at the Client's sole expense. The insurance certificate issued by NWC will not be altered or amended in
any manner that might be construed to assume any liability other than NWC's negligence. The additionally insured on the insurance
certificate will not be named a primary insured under NWC's insurance policy.
NOTICE TO CUSTOMER
(Given Pursuant to R.C.W. 18.27.114)
Northwest Cascade, Inc., is registered as a general contractor with the state of Washington, registration no. NORTHC1148BG, and
has posted with the state a bond of $12,000 for the purpose of satisfying claims against us for breach of contract including negligent
or improper work in the conduct of our business. The expiration date of our registration is stated on the first page of your contract.
THIS BOND MIGHT NOT BE SUFFICIENT TO COVER A CLAIM THAT MIGHT ARISE FROM THE WORK DONE UNDER YOUR
CONTRACT. This bond is not for your exclusive use because it covers all work performed by us. The bond is intended to pay valid
claims up to $12,000 that you and other customers, suppliers, subcontractors, or taxing authorities may have.
FOR GREATER PROTECTION YOU MAY WITHHOLD A PERCENTAGE OF YOUR CONTRACT. You may withhold a
contractually defined percentage of your construction contract as retainage for a stated period of time to provide protection to you
and help insure that your project will be completed as required by your contract.
YOUR PROPERTY MAY BE LIENED. If a supplier of materials used in your construction project or an employee or subcontractor
of ours or one of our subcontractors is not paid, your property may be liened to force payment and you could pay twice for the same
work. FOR ADDITIONAL PROTECTION, YOU MAY REQUEST THAT WE PROVIDE YOU WITH ORIGINAL "LIEN RELEASE"
DOCUMENTS FROM EACH SUPPLIER OR SUBCONTRACTOR ON YOUR PROJECT. We are required to provide you with
further information about lien release documents if you request it. General information is also available from the state Department of
Labor and Industries.
If you have any questions, please do not hesitate to call Ricky Haulet 253-948-7460. If you have no questions and find our proposal
acceptable, please sign and return this original document. This quotation will remain firm for 30 days from the date it was
issued.
Note: Retroactive backcharges will not be
allowed as a credit on this contract.
Respectfully submitted,
NORTHWEST CASCADE, INC.
Contractor's registration expires: October, 2026 By:
ACCEPTANCE
Northwest Cascade, Inc. is hereby authorized to furnish all materials and labor required to complete the work described
above for the price and upon the terms and conditions stated above and upon those ADDITIONAL TERMS that are stated above.
Customer acknowledges having read and understood the ADDITIONAL TERMS (which include an INDEMNITY PROVISION
relating to HAZARDOUS SUBSTANCES) as well as the statutory NOTICE TO CUSTOMER that is also printed above.
Acceptance of changes, if any, made by Customer:
Northwest Cascade, Inc.
By: Customer Date
Date:
09/12/2012 Update
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, DECLARING AN
EMERGENCY IN RESPONSE TO A FAILED SEWER
LINE ON SOUTHCENTER PARKWAY.
WHEREAS, the Revised Code of Washington (RCW) chapter 38.52 authorizes the
Mayor to exercise emergency powers; and
WHEREAS, Tukwila Municipal Code (TMC) Section 2.57.030(1) empowers the
Mayor to proclaim a state of emergency when an incident, whether natural or man-made,
requires immediate responsive action to protect life and property; and
WHEREAS, a sanitary sewer line serving businesses on Southcenter Parkway has
failed, and the line has deteriorated to the point that a slip line repair was not possible,
thereby compelling the need to replace the failed sewer line; and
WHEREAS, on an interim basis only, a bypass pumping system has been
implemented to temporarily provide service and avoid serious risk to public health and
safety until the failed sewer line can be replaced; and
WHEREAS, heavy precipitation anticipated in the coming weeks coupled with high
traffic volumes on the Parkway could exacerbate the situation by destabilizing the soil
surrounding the failed sewer line; and
WHEREAS, the City wishes to waive the usual open, competitive bidding procedures
in order to replace the failed sewer line as expeditiously as possible, and a formal
declaration of emergency allows the City to procure the needed resources, such as crews,
equipment, and materials, in an urgent and expedient manner; and
WHEREAS, the City's Public Works Director and Emergency Management
Coordinator recommend that an emergency be declared in the City of Tukwila related to
this sewer line failure and expedited need to replace it with a new sewer line; and
WHEREAS, the Mayor and City Council do hereby find that conditions of peril to the
safety of persons and property are threatened within the City, caused by the failed sewer
line on Southcenter Parkway;
2025 Legislation: Emergency Sewer Replacement
Version 11/03/2025
Staff: J. Tetatzin Page 1 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council supports this declaration of emergency and authorizes
the execution of contracts or agreements relating to the replacement of the failed sewer
line on Southcenter Parkway and hereby authorizes City forces to respond in the most
effective and expedient manner, without regard for the procedures and formalities that
would otherwise govern the assignment of duties, procurement of materials, and
contracting of services. This situation is an emergency as defined in RCW 39.04.280(3).
Section 2. It is hereby declared that during the existence of said local
emergency, the powers, functions, and duties necessary to prepare for, stabilize and
control said incident are given to the Emergency Management Coordinator and Public
Works Director.
Section 3. The local emergency shall be deemed to continue to exist until the work
to replace the failed sewer line is completed, which shall be reported to the Mayor and
Council by the Public Works Director or their designee.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2025.
ATTEST/AUTHENTICATED:
Andy Youn-Barnett, City Clerk Tosh Sharp, Council President
APPROVED AS TO FORM BY:
Office of the City Attorney
2025 Legislation: Emergency Sewer Replacement
Version 11/03/2025
Staff: J. Tetatzin
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2