HomeMy WebLinkAbout25-098 - Amendment A - King County - South King County Shelter Grant ProgramDocusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
25-098(a)
Council Approval N/A
King County PSB Agreement #6437090
AMENDMENT # 1
This Amendment between King County PSB and the Contractor/Subrecipient changes the referenced Contract
for the following purpose(s): To amend scope of work and budget to reflect changes to project.
Contractor Name & Address:
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA
98188
Project Title: South King County Shelter Grant Project
Effective Date of Amendment: 11/1/2025
Agreement End Date: ® No Change ❑ Change to:
Agreement Amount: ® No Change ❑ Change to:
Funding Details: ® No Change ❑ Revise the following funding details:
Funding Summary: ® No Change ❑ Revise to read:
Exhibits: ❑ No Change ® Revise as follows:
See attached revised copies of the Scope of Work and Budget
Terms & Conditions: ® No Change ❑ Revise as follows:
All other terms and conditions of the referenced Agreement and any previous Agreement amendment not
revised herein shall remain unchanged and in full force and effect.
RECIPIENT SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
by:
ESigned
n"'I.`1
aS �V�a
Thomas McLeod Mayor
12/22/2025
85532AD525E84C1...
King County PSB SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
DocuSigned by:
`� 0"
%
Dwight Dively PSB Director
12/11/2025
E9A6951003E9436..
Docusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
Scope of Work — Exhibit A Revised
South King County Shelter Grant Program
City of Tukwila
(.INTRODUCTION
Over 11,000 people experience homelessness on any given day in King County (the County).
With the impacts of the COVID-19 pandemic, the need for emergency shelters has
grown. The goal is to use this funding to de -intensify existing shelters by providing more
shelter capacity to rapidly serve unsheltered families or individuals, to reduce the risk of
contact spreading among encampments and those living unsheltered by, among other things,
providing temporary lodging, food, support, and services to unhoused individuals currently
residing in or near the applicant city.
To that end, the County will provide one-time funding to cities located in south King County to
site, construct, operate, and/or projects that benefit people living unsheltered and mitigate the
negative impacts of living unsheltered, such as, day centers, hygiene services, sanctioned
encampments and Shelter within the city for serving unsheltered individuals or families.
The City of Tukwila (the City) is a growing and diverse community, with a history of providing
funding and supportive services throughout the city for vulnerable populations. The City
traditionally provides funding and resources directly for unhoused populations, including food,
shelter, case management, and more through a collaborative process with regional partners.
In the beginning of 2023, the City experienced an influx of hundreds of asylum seekers (with
no access to traditional resources) seeking shelter at Riverton Park United Methodist Church
(RPUMC, a local Tukwila church). For more than a year, the City began taking an active role
and directly supported efforts at the church by providing onsite staff assistance, direct
services, temporary sheltering, waste/cleanup services, and more.
This wave of asylum seekers residing and seeking services, within Tukwila, has quickly
exacerbated the overall number of families and individuals experiencing homelessness in
Tukwila. The city of Tukwila is a small city trying to support a growing, regional problem. The
city has 22,000 people in a metro region of 4,000,000 and is unable to respond and develop
sustainable models, without the support of regional partners like King County.
Due to the diverse needs of asylum seekers and general homeless populations in Tukwila,
Tukwila has included an array of shelter, housing, and services in the Scope of Work. This
includes allocating funding towards transitional housing capital improvements, emergency
sheltering for asylum seekers, tiny homes for the unhoused, shelter beds and support
services, and transitional housing programs. The City's intent is to use this King County
funding to support all vulnerable, unhoused populations in Tukwila. The City intends to fund
services and programs that can be tailored for both asylum seekers and the general
homeless populations in Tukwila.
II.OBJECTIVES
The City of Tukwila's overarching goals for the programs are as follows:
Docusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
• Homeless services, including asylum seeker services, are available, accessible, and
tailored to the needs of the community
• Increase the number of diverse shelter and housing programs for the varying types
of unhoused populations in Tukwila
• Address growing feed insecurity within south King County.
III.PROGRAM DESCRIPTION
The City of Tukwila intends to increase tailored services, resources, and programs that allow
unhoused populations to stabilize and work towards their long-term stability. The unhoused
populations the city will support with this funding are those from our general homeless
population, as well as the surge of asylum seekers without aid and seeking help in our city.
For identified asylum seeker services, the City plans to leverage newly awarded
State/Commerce funds to offset service costs identified below.
This grant will be used to fund the following service types and strategies:
1. Shelter Beds & Support Services
Tukwila has engaged with several agencies, including United Methodist
Churches to increase shelter, bed capacity for asylum seekers in the region.
Tukwila plans to continue building bed capacity across identified church
partners or other agencies. Tukwila operated and funded a white FEMA -style
tent used at RPUMC to shelter and address public health/safety issues at
RPUMC and plans to continue to deploy strategies to increase shelter bed
availability. Faith based partners currently under contract and anticipated to
continue services via this contract are First United Methodist Church, New
Covenant Church, Sure House Church, and other newly identified community
partners.
2. Rental Assistance & Transitional Housing Programs
Create a tailored, rental financial assistance program (with case management)
for working/work-able households who need assistance to stabilize in their new
homes and have high barriers to permanent housing. Tukwila began
engagement efforts with Muslim Community Resource Center about their
transitional housing/rental assistance program. City would like a tapered
assistance model with amount/length of financial assistance dependent on
financial need. Tukwila would like to deploy programs for up to 6 months of
assistance, but the amount of assistance is dependent to the unique needs of
households enrolled in the program. Documentation requirements include
copies of rental costs from lease agreements and receipts of payment from the
property/landlord.
3. Direct Client Assistance
Provide financial assistance for housing move -in costs and costs related to
addressing households' barriers to permanent housing (i.e., application fees,
documentation fees, security deposits, etc.). Tukwila plans to partner with
RPUMC and/or other identified agencies to provide this funding to move
unhoused families into permanent housing. This funding will be used over the
course of the contract, not in one month, as one time assistance but varies
depending on household need. Documentation will be collected, including
receipts, invoices, and relevant documentation outlining housing -related
expenses and payments made.
Docusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
4. Support Services
Tukwila will provide services that directly support unhoused populations. This
includes case management, housing navigation, outreach, monitoring, and legal
services. Tukwila intends to partner with i2 -strategies and other agencies for
ongoing monitoring, housing navigation, and outreach support.
5. Transitional Housing Capital Improvements
Tukwila owns two homes currently used as transitional housing for unhoused
and managed by St. Stephen's. Their programming includes case management
and resource navigation. The homes need to be updated to address ongoing
issues related to safety and sanitation. For example, a deck needs to be
replaced in one of the homes and in another significant plumbing improvements
are needed. All capital costs to be incurred in 2025.
November 16, 2025: The City intends to focus on just the Gregor House for the
improvements, which requires significant more work than initially anticipated
and is also in worst shape than Harnett Manor.
• Gregor House: 14239 42nd Ave South, Tukwila, WA 98168
6. Tiny Homes
Tukwila seeks to expand the number of tiny homes available to the homeless
population. The City of Tukwila has engaged with Church by the Side of the
Road to explore partnership opportunities, as well as LIHI. The location,
operator, and set-up agency is still yet to be determined and confirmed.
7. Consultant Services
a. Tukwila intends to continue contractual services with i2 -strategies for their
subject matter expertise to support with the implementation/execution with new
homeless services programs and/or policies for the City. Types of work include:
Facilitate city meetings with community partners and staff, develop and provide
strategic recommendations about asylum seeker and homelessness response,
collaborate and coordinate response strategies in concert with nonprofits,
churches, intergovernmental bodies, and community partners generally; provide
support with contractual development and negotiation with community partners
for service provision.
IV.PERFORMANCE INDICATORS
Each of the programs or services intended to be funded by the city will have tailored
performance indicators due to the varying programming. Below are performance metrics the
City will use for this project. Where applicable, metrics will be provided with demographic
details (race/ethnicity, age, gender) of individuals served.
1. Shelter Beds & Support Services
• Total # unduplicated Tukwila residents served
• Total # served
2. Rental Assistance & Transitional Housing
• Total # unduplicated Tukwila residents provided with rental assistance
• Total # placed in transitional housing
3. Direct Client Assistance
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Total # unduplicated Tukwila residents served
Total # served
4. Support Services
• Total # unduplicated Tukwila residents served
• Total # served
• Total # and type of service connections
5. Transitional Housing Capital Improvements
• Adherence to stated timeline for construction
• Number of individuals served by transitional housing (at project
completion)
6. Tiny Homes (Construction Only)
Total construction of tiny home units.
7. Consultant Services
Monthly invoices including description of services provided
8. Food Insecurity
• People served.
• Meals served or pounds of food provided.
V.PROJECT/PROGRAM PERIOD
Due to the City of Tukwila's emergency declaration, the City can act swiftly to identify and
contract with community partners for the services outlined above. The City is prepared to
enter into contracts with agencies outlined above and/or are actively identifying new partners.
Some agencies already under contract include i2 -strategies and the white tent rental (CORT)
at RPUMC. The City is engaged and actively identifying new partnerships, including Low
Income Housing Institute (LIHI), MCRC, RPUMC, other United Methodist Churches, to
support with programs as outlined.
The Tiny Homes program element is the most time -sensitive, as it includes significant capital
expenditures. Additional timeline details regarding the Tiny Homes are listed below.
Period
Task(s)
Q4 2024
•
Identify possible sites for tiny home village and potential service
providers
•
Initial budget prepared
•
Initial meeting with planning and development staff
Q1 2025
•
Refine budget and scope
•
Explore alternate site options
•
Identify possible other funders and community partners to assist with
project
•
Continue to work on preliminary assessment of site plan and
development issues
•
Research and resolve utility and stormwater issues
Q2 -Q3
•
Execute agreements with provider
2025
•
Permits formally submitted to the City
•
Begin manufacturing of tiny homes
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VIXEY MILESTONES AND DELIVERABLES
The City of Tukwila will submit monthly progress reports in the format provided in Exhibit
D. Progress reports should be submitted via email to the King County grant manager, Allison
Shields, alshields@kingcounty.gov, the 15th of each month, covering the activities of the
previous month. The calendar of milestones/deliverables is as follows:
Date
• Utility connections, as needed
Monthly
• Permit issuance by City
Q4 2025
• Site preparations
• Inspection by funders
Q4 2025
. Begin site work + onsite construction
Q1 2026
• Utility hookups
• Required inspections
• Inspection by funders
VIXEY MILESTONES AND DELIVERABLES
The City of Tukwila will submit monthly progress reports in the format provided in Exhibit
D. Progress reports should be submitted via email to the King County grant manager, Allison
Shields, alshields@kingcounty.gov, the 15th of each month, covering the activities of the
previous month. The calendar of milestones/deliverables is as follows:
Date
Key Milestones/Deliverables
Monthly
. Submit Progress Report and Invoice to alshields@kingcounty.gov
Q4 2025
. Submit materials for advanced payment for Tiny Home Village,
Construction and other outstanding costs for grant that total the
remaining grant award
Q1 2026
. Submit reconciliation of actual costs for Q4 2025 advanced payment,
including documentation like general ledgers and receipts, and submit
the final performance report detailing entire program, and reporting on
performance indicators. Due to Allison Shields,
alshields kingcounty.gov, no later than March 31, 2026.
Docusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
VILPROGRAM BUDGET
Unit
# of
# of
Contracted Services
Definition
Units
Unit Price
Months
Total
Notes
$200,OOM archsitional
housing- needs
safety and sanitation
improvements.
Increasing budget to
address additional
work to the one
house. All funds will
Transitional Housing -
$
be shifted to the
Capital Improvements
one time
1
120,000.00
1
Gregor House
Reimbursement for white tent rental that
housed unhoused-asylum seekers at
RPUMC; 411-6130.
Adjusting the budget to reflect actual
Shelter - White Tent
$
spend. There are no more charges for the
Rental
one time
1
130,000.00
1
$112,971
white tent. Budget reduced b $17,029
Homelessness
i2 consultants (Stephanie & Colin)
Consultant
hrs/month
140
$ 150.00
6
$ 126,000.00
Subtotal
2
250,000.00
2
$438,971
Subawards -
Unit
# of
# of
Subrecipients
Definition
Units
Unit Price
Months
Total
Notes
One time, set-up / capital costs
Capital cost increase for tiny homes $50K
for pedestrian improvements; $19K for
additional utility permit fees, $25 for
electrical undergrounding versus doing
overhead; and $20K additional owner's
Tiny Homes Set -Up
$
contingency added, only to be used if
Costs
one time
40
17,000.00
1
$788,800,800
needed.-
eeded.-To
Toinclude staffing, operational expenses,
administrative expenses, supplies, etc.
Eliminating budget for operation of tiny
homes since operation will start in New
Tiny Homes Operations
household
50
$ 500.00
6
$0
Year.
Contracted agencies are charged a bed
night rate. This is the singles rate. The
agency could cover any shelter expenses,
such as supplies, utilities, etc. Tukwila is
partnering with various agencies, including
faith -based partners to increase shelter
Shelter Operations
beds throughout the region.
(Beds)
bed ni ht
450
$ 40.00
6
$83,000
True up to reflect likely actuals.
Contracted agencies are charged a bed
night rate. This is the family rate. The
agency could cover any shelter expenses,
Shelter Operations
such as supplies, utilities, etc.
(Beds)
bed ni ht
370
$ 80.00
6
$ 155,600
True up to reflect likely actuals.
Contracted agencies are charged a room
night rate. Different rate and unit definition
because this is a per room rate in a house.
The agency could cover any shelter
Shelter Operations
room
expenses, such as supplies, utilities, etc.
(Room)
ni ht
1 90
$ 50.00
6
$ 27,000.00
Site coordinator and management staff to
Shelter -Housing
oversee temporary shelter operations and
Support Staff Services
coordinate service provision across all site
(i2 Consulting)
hrs/month
160
$ 80.00
6
$ 76,800.00
partners.
Docusign Envelope ID: 077957AD-B8D2-47C7-8A69-F01086E79D6A
Ex: housing navigation, monitoring, case
management, legal services, etc. Tukwila
is currently contracting i2 -strategies for
some support services and plans to
Shelter -Housing
continue throughout 2025. This may also
Support Staff Services
expand to include other agencies as
(i2 Consulting)
hrs/month
480
$ 60.00
6
$ 172,800.00
outlined in Program Description #4.
Financial assistance for housing move -in
and costs related to addressing
households' barriers to permanent housing
(i.e., application fees, documentation fees,
Direct Client Assistance
household
32
$2,000
1
$ 64,000.00
deposits, etc.).
May include furnishings. Rental assistance
Rental
for up to 6 months with support services -
Assistance/Transitional
payments to contracted agency.
Housing
household
11
$ 3,000.00
6
$ $171,029
True up to reflect likely actuals.
Support for the Tukwila Food Pantry,
Oceania and other food providers in south
Actual
King Coujnty.
Food Assistance
Expenses
$50,000
Subtotal
1693
22,810.00
44
$ $1,561,029
TOTAL
1695
272,810.00
46
$ 2,000,000.00