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HomeMy WebLinkAboutReg 2026-05-04 Item 6C - Contract Amendment #2 - Orillia Rd S Overlay with Shae, Carr & Jewell for $91,226City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 6.C. Agenda Item Sponsor Legislative History Recommended Motion Orillia Road S Overlay Design - Amendment #2 Michael Ronda, Project Manager Public Works Department April 27, 2026 Transportation & Infrastructure Services Committee May 4, 2026 Regular Meeting Consent Agenda ❑ Discussion Only © Action Requested MOVE TO authorize the Mayor to sign an amendment to the contract with SCJ Alliance for the Orillia Road South Overlay in the amount of $91,226.00 EXECUTIVE SUMMARY Contract Amendment #2 modifies the existing agreement with Shea, Carr & Jewel, Inc (SCJ) Alliance (Contract 25-086) to modify the project boundary and adjust the scope of design services for the Orillia Road S Overlay Project. Staff is requesting this item be forwarded to the May 4th Regular Meeting Consent Agenda. DISCUSSION In 2025, the City entered a contract with SCJ to design pavement preservation improvements on Orillia Road South between S 204th Street and S 188th Street. Early project coordination revealed a conflict with proposed private development near S 204th and various safety concerns from S 200th to S 188th. To address these issues, we have modified the project limits to refocus the original budget between S 200th and S 188th. This allows for integration of improved safety features including select ADA improvements along the west edge of the roadway, repair or replacement of deficient guardrail, and more permanent channelization at the intersection of Orillia and S188th, which also functions as the Bow Lake Transfer Station driveway. While the overall cost of reconstruction within the condensed project limits are expected to decrease from the original scope, the proposed safety improvements increase the complexity and detail required for the project design. To cover this increase in design complexity we are proposing to shift a portion of the original Construction budget into the Design phase. We expect the total project cost to stay within the current budget of $1,309,000. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to revie :he City 31 • Expenditure - Budgeted ❑ Expenditure - Unbudgeted Expenditures: Fund Source: $91,226 Revenues (if applicable): National Highway Systems (FHWA) Pavement Preservation Grant © Expenditure - Grant -Funded III —One-Time (e.g. asset sale, surplus equipment) ❑ Revenue - Ongoing $91,226 Contractor (if applicable) Shea, Carr & Jewel, Inc. (SCJ) Scope of Work: Design Services Amount: $91,226 Duration: No Change (12/31/2026) Additional Comments: extension to December 31, 2026, approved by the Public Works the Procurement Policy. not to exceed amount from $119,881 to $211,107. Amendment #1 was a no -cost time Director per authority granted in Amendment #2 increases the total ATTACHMENTS WSDOT Supplemental Agreement #2 and revised Scope of Work Minutes from 04/27/26 Transportation & Infrastructure Services Committee Meeting - to be distributed separately 32 https://tukwilawa.sharepoint.com/sites/clerksintranet/Council Agenda Items/04-27 TIS Committee/1. Orillia Road S - Design Supplement2/a. Agenda Bill Info Memo - Orillia Sup2.docx Washington State Department of Transportation Supplemental ree ent umber 2 Organization and Address Shea, Carr & Jewell, Inc. l20l}u]Ave, Suite 550 Seattle WA9oQl01 Phone: Original Agreement Number LAl]024 Project Number NHPP-1230(007) Execution Date 4/10/25 Completion Date 12/31/26 Project Title Ori|UuRdSOverlay Now Maximum Amount Payable $119,881+$91,226= $211,107 Description ofWork Complete pavement repairs; primarily grind and overlay with select curb, gutter, oidevvuUc, and guardrail repair. The project vvi1[ooukerninorinoproYcouco[aLochunne|iruriwuundinzprovcVuferyueucthc 188[h intersection. This Supplement focuses design effort from S200th to S 188th and the WSDOT Right of Way. The Local Agency Vf City desires to supplement the agreement entered in to with 8buu, Carr &Jewell Inc. and executed 0n 4/10/25 and identified GSAgreement NO L/\11024 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes tothe agreement are described asfollows: U Section 1, SCOPE OF \8K]RK, is hereby changed to read: See attached Exhibit A UU 8onUon K( TIME FOR BEGINNING AND CC>K4PLET|(JN, is amended to change the number ofcalendar days for completion of the work to read: No Change III Section \( FY\YK4EN'[ shall be amended as follows: $9),22hisadded iothe original contract. See attached Exhibit E-| osset forth inthe attached Exhibit A.and bvthis reference made apart ofthis supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Scott 8a°/\cryriuciwu[ � By- Tbnn)us McLeod` Mayor Consultant Signature Approving Authority Signature DOT Form 140-063 33 CONSULTING SERVICES Scope of ork illia ";oad S •verlay Tukwila, A A end ent 1 Prepared For: Adam Cox, PE and Mike Ronda Prepared By: Susann Babaei, PE Date Prepared: January 23, 2026 v rvi The City of Tukwila received a 2023 NHS Asset Management Program grant for Orillia Rd South to preserve and enhance National Highway System facilities. The grant supports improvements on Orillia Rd South between S 188th St and S 204th St, a critical 0.75-mile arterial that connects businesses and residents to the City and major roadways, including 1-5 and S 212th St. The project will not resurface the road from the intersection of Orillia Rd S and 200th St to 700' north of the intersection as that work was completed in 2021. This amendment removes work south of the of 200th St intersection and adds the following design elements: • Add traffic calming measures, (1) rumble strips along the east side of Orillia Rd S, and (2) additional warning signs. • Update the channelization on Orillia Rd S to narrow lanes and accommodate bikes on the west side of the road. • Regrade driveways DW4 to DW7 (four driveways) to allow for an ADA accessible Pedestrian Access Route. • Add 5' sidewalk passing zones every 200' for a total of 13 passing zones. • Replace guardrail where it has been damaged with WSDOT Type 31 guardrail along the east side of Orillia, a total of 450'. • Update flashing signal signpost to a breakaway post. Su s 1 e ent 1 1) Management. Added budget for additional level of effort. 2) Schedule and Budget. Added work to revise schedule and budget. 34 CONSULTING SE VBi: C'v,S inistr ti Scope of Work — Orillia Road S Overlay January 23, 2026 Page 2 of 4 1) Progress Billings. Added budget for additional billing cycles added to length of project beyond the one year originally assumed. 2) Filling (no change). 3) Subconsultant Administration. Added work for additional length of project. s 3 reject eetin s 1) Project Team Meetings. Facilitate ten (10) additional one -hour Project Teams Meetings. Update and maintain The Action Item Log for each meeting. S t 5 1) Quality Assurance. (no change) 2) Quality Control. Add additional QC for additional complexity of project. Understanding • There will be no new deliverables in this task. All work will be included in the work already specified in the original contract. e&iverables • Meeting notes and Action Item Log for Project Team Meetings submitted via email in PDF format. s 1 T r is Survey 1) Survey Control. (no change). 2) Topographic Survey of 5 204th St (no change). 3) Utility Dips (no Change). 4) Additional Topo. Add additional survey to support the design of the additional work. ehiverables • Updated survey in CAD and PDF format. s s ss ss r� s 1201 Third Ave, Suite 550 • Seattle, WA 98101 • Office 206.739.5454 • Fax 360.352.1509 • scjalliance.com 35 T CONSULTING SE VBi: C'v,S s vir t css s 1 t tur esources 51. 1) Project Management and Administration (No change). Scope of Work — Orillia Road S Overlay January 23, 2026 Page 3 of 4 2) Area of Potential Effect Revision (Added work SC3). Revise the Area of Potential Effect (APE) for the new project limits. This includes drafting and finalizing a formal APE letter for WSDOT/DAHP review and approval. 3) Background (No change). 4) Archeological Survey (Added work SC3). Conduct up to 35 additional shovel test probes in accessible areas of the APE and photograph adjacent historic properties, as needed. 5) Reporting (Added work SC3). Add the results of the above tasks to the assessment report. Understanding • No archeological resources will be identified. • One round of report revisions will be required, requiring not more than 2 hours. • No historic property inventory forms or NRHP evaluations are required. • No previously recorded sites are within the project area which require revisiting. eliverabies • All deliverables are the same as was identified in the previous contract. s 1 51 Si 1) Over the Shoulder Review (No change). 2) 90% Plans. The following sheets are added or modified based on the new scope of work resulting from the 50% design roll plot. • Typical Sections (2 Sheets), NTS • Site Preparation Sheets (4 sheets) 1"=20' (22"x34") 1201 Third Ave, Suite 550 • Seattle, WA 98101 • Office 206.739.5454 • Fax 360.352.1509 • scjalliance.com 36 CJ ALLIAPJC comauLnmGesRvoss Scope ofVVork—OhUia Road S Overlay January Z3'2026 Page 4of4 + Roadway Sheets (4Sheets) l"=IU (ZZ"x34")These plans will include alignment information, pavement design, sidewalk improvements, and guardrail and clear zone improvements. + Signing and Striping Sheets (4 Sheets) 1"=20' (22"x34") These plans will include updates to the signing and striping of the project including any lane reductions, bike lanes, rumble strips along the shoulder, improved signagefor speed control. ^ Driveway Detail Sheets (2 Sheets) 1"=10' The plans will include profiles and plan view for adding anADAapproved PAR tothe identified driveways (DVV4'DVV7). + Typical Traffic Control Sheets (2 Sheets), (NTS) 3) 90% Engineer's Estimate. Engineer's estimate for the added work. 4) 90% Contract Documents. Project Manua | for the added work. vitask 12 1 /�����������Q l) Final Plans. Respond tocomments onthe new design elements from the 9U%design. Update the plans per the 9O%review. 2) Final Engineer's Estimate. Engineer's estimate the added work. 3) Final Contract Documents. Project Manual for the added work. Understanding * Stormwater Design is not required + Push Buttons and electrical work are not assumed. All signs will be solar powered + Only minor changes will berequired between the 9096plans and lO0%plans. e|'ver8b|es * All deliverables are the same as was identified in the previous contract. End of Proposal zznzThird Ave, s"itcsso ~ scatt|c' w«oozoz ~ oMicczna7sy.s454 ~ Fax3so.aszzsoe ~ ,cjaU/nncezom 37