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HomeMy WebLinkAboutReg 2026-05-04 Item 6J - Resolution - Grant Applications for Joseph Foster Memorial Park Turf Field, TCC Turf Field & Acquisition of Crestview ParkCity of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 6.J. Agenda Item and Conservation Office Grants Resolution — Authorize Applications for Washington State Recreation Sponsor David Rosen, Fiscal Analyst Parks & Recreation Legislative History April 27, 2026 Community Services & Safety Committee May 4, 2026 Regular Meeting Consent Agenda Recommended Motion ❑ Discussion Only ❑x Action Requested MOVE TO authorize submittal of three (3) grant applications to the Washington State Recreation & Conservation Office for grant programs that require city matching funds EXECUTIVE SUMMARY The Tukwila Parks & Recreation Department has completed applications for three grants offered by the Washington State Recreation & Conservation Office (RCO). All three grants require matching funds to apply, and city policy requires council authorization to apply for any grants which require city matching funds. Department staff request the Community Services and Safety Committee forward this item to the May 4th Regular Meeting Consent Agenda for full council approval. DISCUSSION The Parks & Recreation Department is prepared to submit applications for three projects: 1. Tukwila Community Center Turf Field Conversion Youth Athletic Facilities Grant This Youth Athletic Facilities (YAF) grant (Application 26-1392) is being submitted for renovation of the current natural grass field at Tukwila Community Center. This project would include replacement of the current field with a new multi -use synthetic turf field as well as the installation of athletic lighting fixtures, new bleacher installations, and installation of improved safety netting on site. These new and improved recreational amenities will provide improved usage opportunities of the field for youth and adult athletics and recreation year-round. The project's total estimated cost is currently $3,263,500 with the YAF grant providing $1,468,200 in grant funds, and the City of Tukwila providing approximately $1,795,300 in matching funds. Please refer to Attachment B for a design concept of the project as proposed. 2. Joseph Foster Memorial Park Turf Field Conversion Youth Athletic Facilities Grant This Youth Athletic Facilities (YAF) grant (Application 26-1393) is being submitted for renovation of the current lower natural grass field at Joseph Foster Memorial Park. This project, like the one at Tukwila Community Center, would include replacement of the current field with a new multi -use synthetic turf field as well as the installation of athletic lighting fixtures, new bleacher installations, and installation of improved safety netting on site, improving availability of athletic and recreational facilities for Tukwila and South King County community members year-round. The project's total estimated cost is currently $3,285,500 with the YAF grant providing $1,500,000 in grant funds, and 226 the City of Tukwila providing approximately $1,785,500 in matching funds. Please refer to Attachment C for a design concept of the project as proposed. 3. Crestview Park Acquisition Washington Wildlife and Recreation Program — Local Parks Grant The Washington Wildlife and Recreation Program — Local Parks (WWRP-LP) grant (Application 26- 1648) is being submitted to support acquisition of Crestview Park. Crestview Park is owned by the Highline School District and has been leased for use as a park by the City of Tukwila for several decades. Several years ago, Highline School District expressed interest in selling the property, and, per the terms of the lease with the City, provided the City of Tukwila with the first right of refusal to acquire the property. Currently, the City and Highline School District have entered into a joint appraisal and reimbursement agreement (Contract 26-066) to determine fair market value of the approximately 10.86-acre Crestview Park, recorded as King County Parcel #5379800008. With appraisal still in progress, department staff have provided an estimate of total acquisition costs, which currently equal approximately $4,065,000. Of this cost, approximately $4,000,000 is attributable to the purchase price for the land, with the remaining $65,000 attributable to closing costs, title insurance, and necessary surveys of the property upon acquisition. This project would be supported by $1,000,000 in grant funds from the WWRP-LP, and $3,065,000 in matching funds provided by the City of Tukwila. Please refer to Attachment D for a King County Parcel Map of Crestview Park. In sum, the City of Tukwila is currently estimating required matching funds for these grants total $6,645,800. These funds would be provided in accordance with the table shown below. Please note that all project costs and matching funds needed for projects are estimates, therefore, amounts and/or fund sources are subject to change. Project Matching Fund Source Amount ($) Status JFMP Turf Field Conversion tvte� Iui King County Parks Levy Appropriation Park Impact Fees Kind County Youth Amateur Sports Grant Park Impact Fees Kink County Youth Amateur S?orts. Grant State Appropriation ,000,000 545,300 250,000 1,535,500 250,000 3,065,000 6,645,800 Committed Secured Secured Secured Secured __ Tentative Department staff can confirm that Park Impact Fee amounts stated are on hand within the Land Acquisition, Recreation, and Park Development Fund (Fund 301) at this time. Department staff will continue to seek other fund sources that could assist in project execution as we await final results of these RCO grant applications. FINANCIAL IMPACT Approval of grant applications requiring match does not inherently create any net inflow or outflow for any City funds. If grant applications are successful, department staff will bring resultant grant agreements to City Council for future approvals as required in accordance with city policy. ATTACHMENTS A — Resolution Authorizing Submission of Applications for Grant Funding Assistance B — Tukwila Community Center Turf Field Conversion Project Design Concept C — Joseph Foster Memorial Park Turf Field Conversion Project Design Concept D — Crestview Park Parcel Map E — Minutes from 04/27/26 Community Services & Safety Committee Minutes 227 sin: toz s. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF APPLICATIONS FOR GRANT FUNDING ASSISTANCE FOR THE JOSEPH FOSTER MEMORIAL PARK FIELD CONVERSION PROJECT (#72530103), TUKWILA COMMUNITY CENTER FIELD CONVERSION PROJECT (#72530301), AND ACQUISITION OF CRESTVIEW PARK (#72530102) TO THE WASHINGTON STATE RECREATION AND CONSERVATION OFFICE. Organization Name (Sponsor): City of Tukwila, Washington Resolution No. Project Numbers(s), Name(s), and RCO Project Number(s): Project #72530103 Joseph Foster Memorial Park Field RCO #26-1393 Project #72530301 Tukwila Community Center Field RCO #26-1392 Project #72530102 Crestview Acquisition RCO #26-1648 This resolution/authorization authorizes the person identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Project(s) referenced above; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: 2026 Legislation: RCO Grant Application Version: 04/20/2026 Staff: M. Powell & D. Rosen Page 1 of 4 228 Section 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project(s)." Section 2. Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Thomas McLeod — Mayor Project contact (day-to-day administering of the grant and communicating with the RCO) David Rosen — Fiscal Analyst Mattie Powell — Project Manager RCO Grant Agreement (Agreement) Thomas McLeod — Mayor Agreement Amendments Thomas McLeod — Mayor Authorizing property and real estate documents (Notice of Grant, Deed of Right of Assignment of Rights if applicable). These are items that are typically recorded on the property with the county. Thomas McLeod — Mayor The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. Section 3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEBSITE at: https://rco.wa.gov/wp- content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. Section 4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. Section 5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with the Office is purely voluntary on our part. Section 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the project agreement, the characteristics of the project, and the characteristics of our organization. 2026 Legislation: RCO Grant Application Version: 04/20/2026 Staff: M. Powell & D. Rosen Page 2 of 4 229 Section 7. Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. Section 8. Any grant assistance received will be used for only directly eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 9. If match is required for the grant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non -cash matching share commitments to this project should they not materialize. Section 10. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. Section 11. Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy or Office, in writing, and per the Agreement or an amendment thereto. Section 12. Our organization acknowledges that any property not owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. Section 13. This resolution/authorization is deemed to be part of the formal grant application to the Office. Section 14. Our organization warrants and certifies that this resolution/ authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit 2026 Legislation: RCO Grant Application Version: 04/20/2026 Staff: M. Powell & D. Rosen Page 3 of 4 230 our organization to the warranties, certifications, promises and obligations set forth herein. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2026. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Armen Papyan, Council President APPROVED AS TO FORM BY: Office of the City Attorney 2026 Legislation: RCO Grant Application Version: 04/20/2026 Staff: M. Powell & D. Rosen Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 4 of 4 231 Tukwila Community Center Turf Field Concept 232 Joseph Foster Memorial Park (JFMP) Turf Field Concept 233 4/21/2026, 1:17:38 PM Parcels City Limits Street Buildings Crestview Park Acquisition 1:4,514 0 0.03 0.05 0.1 mi I I 1 + I r I 0 0.04 0.08 0.16 km King County, City of Tukwila, King County, EagleView Technologies, Inc., King County 234 David Rosen City of Tukwila City of Tukwila City Council Community Services & Safety Committee Meeting Minutes April 27, 2026 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Hannah Hedrick, Chair; Joe Torres Camacho, Armen Papyan Staff Present: Marty Wine, Pete Mayer, Eric Dreyer, Eric Lund, David Rosen, Kris Kelly Chair Hedrick called the meeting to order at 5:30 p.m. 1. BUSINESS AGENDA a. Interlocal Agreement: FIFA World Cup Law Enforcement Support Staff is seeking approval of a Mutual Aid Interlocal Agreement to provide additional law enforcement support to Renton during FIFA World Cup events. Committee Recommendation: Unanimous approval. Forward to May 4, 2026 Regular Consent Agenda b. Resolution: Grant Applications Staff is seeking approval of a resolution that authorizes submittal of grant applications to the *Washington State Recreation & Conservation Office for the turf field conversion at Tukwila Community Center and Joseph Foster Memorial Park, and for acquisition of Crestview Park. Committee Recommendation: Unanimous approval. Forward to May 4, 2026 Regular Consent Agenda c. Ordinances: Park Rules and Regulations and Repeal Foster Golf Link Fees Staff is seeking approval of an ordinance that would enact a comprehensive rewrite of Park Rules and Regulations and an ordinance that would repeal TMC Chapter 12.12, Foster Golf Links Fees, as that will now be covered in the new Rules upon adoption. Committee Recommendation: Unanimous approval. Forward to May 11, 2026 Committee of the Whole 2. MISCELLANEOUS Councilmembers and staff discussed DHS, Flock, and the PD Incidents email distribution list. Discussion only. The meeting adjourned at 6:13 p.m. Committee Chair Approval Minutes by LH 235