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HomeMy WebLinkAboutReg 2026-05-04 Item 6K - Interlocal Agreement - FIFA World Cup Law Enforcement Support with City of RentonCity of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 6.K. Agenda Item Enforcement Support Sponsor Eric Dreyer, Police Chief Police Department Legislative History Interlocal Agreement (ILA) with City of Renton to Provide Law April 27, 2026 Community Services & Safety Committee May 4, 2026 Regular Meeting Consent Agenda Recommended Motion ❑ Discussion Only © Action Requested MOVE TO authorize the mayor to execute the mutual aid interlocal agreement between the City of Renton and City of Tukwila for activities related to the FIFA World Cup Events. EXECUTIVE SUMMARY The City of Renton has requested use of Tukwila Police Department (TPD) staff to fill in for law enforcement related activities associated with FIFA World Cup events. Staff is requesting this item be forwarded to the May 4th Regular Meeting Consent Agenda. DISCUSSION The City of Renton has requested use of Tukwila Police Department (TPD) staff to fill in for law enforcement related activities associated with FIFA World Cup events. Officers will sign up for and deploy to assist Renton based on predetermined shifts agreeable to both the City of Tukwila and the City of Renton. The assistance provided to the City of Renton will not interfere with City of Tukwila Operations. Renton will reimburse Tukwila for actual full-time employee (FTE) costs associated with FTE assistance provided to Renton. (Reference the attached interlocal agreement and Exhibit A.) FINANCIAL IMPACT Disclaimer: Final terms and scope of work subject to review by the City Attorney ❑ Expenditure - Budgeted Expenditures: Fund Source: N/A Revenues(if applicable): City of Renton — Reimbursement for TPD staff time for actual cost of TPD FTE Hours Worked • Expenditure - Unbudgeted ❑ Expenditure - Grant -Funded ❑x Revenue — One -Time (e.g. asset sale, surplus equipment) ❑ Revenue - Ongoing Actual cost of TPD FTE's for Hours Worked Contractor (if applicable) City of Renton Scope of Work The City of Renton has requested use of Tukwila Police Department staff to fill in for law enforcement related activities associated with FIFA World Cup events. Officers will sign up for and deploy to assist Renton based on predetermined shifts agreeable to both the City of Tukwila and the City of Renton. The assistance provided to the City of Renton will not interfere with City of Tukwila Operations. Renton will reimburse Tukwila for actual FTE costs associated with 236 FTE assistance provided to Renton. (Reference that attached Interlocal agreement and Exhibit A.) Amount Dependent on actual staffing needs at the time of the predetermined events. Duration This Agreement is effective upon signature by all parties and shall extend through September 30, 2026, at which point it will automatically terminate unless otherwise agreed to in writing. Additional Comments: N/A ATTACHMENTS Mutual Aid Interlocal Agreement between Renton Police Department and Tukwila Police Department Minutes from 04/27/26 Community Services & Safety Committee Meeting https://tukwilawa.sharepoint.com/sites/clerksintranet/Council Agenda Items/04-27 CSS Committee/ILA between Tukwila PD and Renton PD/Agenda Bill - ILA between TPD and RPD.docx 237 2026 FIFA WORLD CUPTM MUTUAL AID INTERLOCALAGREEMENT between The City of RENTON and The City of TUKWILA WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes public agencies to contract with other public agencies to perform governmental activities and deliver public services; and WHEREAS, the City of Renton (RENTON) and the City of Tukwila (PARTICIPANT) are Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the "Parties"); and WHEREAS, the authority of the cooperating agencies entering into this Agreement is that authority provided to them by Washington law, including but not limited to the Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34, and the Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter 10.93; and WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and will host international soccer/futbol clubs during the FIFA World CupTM in 2026 at such facility; and WHEREAS, these gatherings of spectators and visitors within the City of Renton shall be identified as "Special Events" throughout this Agreement; and WHEREAS, the Renton Police Department (RPD) has requested additional taw enforcement resources from PARTICIPANT to assist in providing a sufficient law enforcement presence in the City of Renton during the duration of the Special Event to maintain public safety as it relates to the additional spectators and visitors expected to visit the City of Renton; and WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law enforcement resources and additional law enforcement officer presence for the City of Renton during the Special Events, the dates and times of which will be established in the future; NOW THEREFORE, it is agreed that the foregoing recitals are hereby ratified and accepted as part of this AGREEMENT, and, in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: Page 1of7 238 RESPONSIBILITIES OF RENTON: A. RENTON will be responsible for administering and overseeing this Agreement in accordance with RCW 39.34.030, by designating an Incident Commander for the Special Event, as described in additional detail in Section III - Command Structure, below. B. RENTON shall provide PARTICIPANT the specific dates, times, number of hours, and the number of commissioned officers requested and/or needed to provide mutual aid during the Special Events (cumulatively referred to as "Event Opportunities"). C. RENTON will report to PARTICIPANT any absence, or tardiness of a committed PARTICIPANT officer who faits to report to the Event Opportunities. II. RESPONSIBILITIES OF PARTICIPANT: A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities to all certified and commissioned police officers who are in good standing and who are then eligible to perform all necessary duties of a law enforcement officer with their employing agency. B. If PARTICIPANT'S officers volunteer to fill the Event Opportunities, PARTICIPANT's project manager will e-mail the RENTON Special Event Commander the availability to fill the requested mutual aid request in accordance with Section X, below. RENTON will provide in the e-mail, the Special Event dates/times and number of police officers that are available. RENTON will respond to the e-mail to confirm the commitment of the number of PARTICIPANT'S officers needed. Once confirmed, PARTICIPANT commits to fulfilling the mutual aid request for the confirmed number of officer(s). C. Once committed for the specified date, PARTICIPANT will make all attempts to provide the committed number of officers for that date. RENTON understands that unusual law enforcement occurrences or demands could arise which prevent PARTICIPANT from staffing as needed to fulfill the request. In this circumstance, RENTON and PARTICIPANT will work together as soon as practicable to find a mutually agreeable solution. D. PARTICIPANT'S Officers assigned to support RENTON in this agreement shall provide law enforcement services for specified Special Event. Such services shall include but are not limited to addressing issues of public safety and security. Officers are expected to serve as a visual deterrent, positively engage with community, enforce necessary law violations, and report unusual or suspicious activity occurring at Special Event. Officers performing these services shall wear the fully marked duty uniform of PARTICIPANT, in accordance with their department's policy and RCW 10.116.050. E. PARTICIPANT is responsible for time -keeping and tracking the hours worked by its officers at the Special Event. Page 2 of 7 239 III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special Event will be integrated into an overall Unified Command system commanded by the Renton Police Department. RENTON shall take charge of the Special Event operations utilizing the Incident Command System unless it specifically requests that a different agency or unit fulfill this responsibility, or unless the scope of the situation becomes multi -jurisdictional, in which case the provisions of the Washington State Mutual Aid Powers Act (RCW 10.93) become operative. Taking charge of an operation shalt include directing the assignment of all personnel and equipment. The assigning of duties to officers employed by PARTICIPANT shall be made by the supervising officer of the RENTON Police Department unless that responsibility is delegated to a different agency. PARTICIPANT'S officers assigned to specific tasks and/or posts and will perform their work under the direction of a RENTON Police supervisor. The RENTON incident commander is in charge and responsible for overall coordination with PARTICIPANT'S supervisors and/or officers in support of the Special Event. IV. REPORTING A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement request for services performed no later than thirty (30) calendars days following the month in which services were performed. B. Reimbursement Submissions. Each reimbursement submission will include the name, rank, overtime compensation rate, number of reimbursable hours claimed, and the dates those hours were worked by each officer. These numbers should be provided or supported by accounting system reports in a format approved by RENTON. This submission must be accompanied by a signed certification by an appropriate supervisor within PARTICIPANT'S department verifying that the information in the request has been personally reviewed, is accurate, and the personnel included in the reimbursement were working overtime hours to carry out the performance of this Agreement. All submissions for reimbursement must be sent to the attention of the contact person listed in Section X - Notices, below. C. Approved Expenditures. RENTON shall pay PARTICIPANT for work performed in proportion to reimbursement submission requests as approved by RENTON as specified in this Agreement. Reimbursable expenditures pursuant to this agreement are restricted to: 1. The scheduled dates and number of hours authorized by RENTON in advance; and 2. Satisfying the goal of providing adequate law enforcement presence within the City of Renton during the duration of each assigned Special Event. D. Unpermitted Expenditures. RENTON reserves the right not to reimburse PARTICIPANT for: Page 3 of 7 240 1. Any hours worked which exceed RENTON'S request for mutual aid in accordance with the Event Opportunities without RENTON'S prior approval; and 2. Any expenses incurred by PARTICIPANT other than officer overtime pay will be the sole responsibility of PARTICIPANT. E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no later than thirty (30) calendar days after the expiration of this AGREEMENT and will label the reimbursement request as the "Final Bill". V. COMPENSATION: PARTICIPANT'S officers will be compensated at their hourly rate for work of this type, as determined by PARTICIPANT'S agency and its policies. Such payment schedule is attached hereto as Exhibit A, which is incorporated by this reference. VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS A. No Liability for Responding Agency. Except as expressly provided herein, neither Party shall be liable for: (i) failure to comply with any provision of this Agreement; or (ii) providing or refusing to provide aid under this Agreement. B. Mutual Release(s). Except as specifically provided herein, each Party hereby forever releases or discharges the other Party, its elected officials, employees, officers, volunteers and/or agents from any claim related to this Agreement or providing aid hereunder. C. Liability to Other Parties. Except as expressly provided herein, the Parties shall not be obligated to pay any of the other Parties to this Agreement for any damage to or destruction of any apparatus or equipment used in the performance of this Agreement. This provision shall not apply to the extent this provision would void applicable casualty insurance available to provide payment for the damage or loss of such apparatus or equipment. It is the intent of the Parties that the risk of loss to apparatus or equipment will be addressed by each Party through that Party's casualty insurance as opposed to seeking reimbursement from other Party. D. Liability to Third Parties. The term "third party" means any person or entity other than the Parties hereto. With regard to the aid provided hereunder, each Party shall be responsible for all liability arising from or related to the negligent acts or willful conduct of that Party, its elected officials, employees, officers, volunteers and/or agents which causes damage to third parties, to the extent and in proportion that such liability is caused by the negligent acts or willful misconduct of that Party, its elected officials, employees, officers, volunteers, and/or agents. E. Cross Indemnification. To the extent permitted by law, each Party agrees to indemnify, defend and hold harmless the other Party, and its officers, officials, employees, volunteers and/or agents from any and all claims, Page 4 of 7 241 demands, causes of action, Lawsuits, costs, including attorneys' fees, losses, judgments, awards or liabilities to any third party, arising out of the negligent acts or willful conduct of the indemnifying Party, its officers, officials, employees, volunteers and/or agents in connection with the performance of this Agreement. This indemnity obligation shall not apply to claims arising from the sole negligence or willful misconduct of the indemnified Party. In the event of concurrent negligence of the Parties, each Party shall be responsible only for the proportionate share of the claim that results from its own negligence. F. Survival. The provisions of this Section 6 shall survive the expiration or termination of this Agreement, by any Party. VII. INSURANCE: A. Liability and Casualty Insurance. For the duration of this Agreement, each Party shall maintain its own public liability and property damage insurance with amounts of coverage as solely determined by each respective Party against claims for injuries to persons or damage to property, which may arise from or in connection with the performance of this Agreement by its officers, officials, employees or volunteers. This insurance requirement may be satisfied by a policy or policies of insurance or a self-insurance retention program adopted by a Party. B. No Industrial Insurance Requirement. It is further specifically and expressly understood that the indemnification provisions provided herein constitutes each Party's waiver of immunity under industrial insurance, Title 51 RCW or Chapter 41.24 RCW, as the same now exists or may be hereafter amended, solely to carry out the purposes of the indemnification provisions herein. The parties further acknowledge that they have mutually negotiated this waiver. C. Waiver of Subrogation. To the extent permitted by the applicable insurance policies, each Party hereby waives any right of subrogation against the other Parties. In this regard each Party utilizing a self-insurance retention program waives subrogation for any payment thereunder. VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1), the City hereby consents to the full exercise of peace powers, within the City of RENTON, Washington, by any and all property certified or exempted police officers employed by PARTICIPANT in accordance with this Agreement. IX. DURATION: This Agreement is effective upon signature by all parties and shall extend through September 30, 2026, at which point it will automatically terminate unless otherwise agreed to in writing. Page 5 of 7 242 X. NOTICES: Any notice required under this Agreement must be in writing, and delivered personally to the Agreement's Project Manager using the contact information which appears below (as modified in writing from time to time by such party), by registered or certified mail, return receipt requested, or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. PARTICIPANT Commander Phil Glover Tukwila Police Department 15005 Tukwila International Blvd Tukwila, WA 98188 (206) 391-5534 p.glover@tukwilawa.gov CITY OF RENTON Commander Dan Figaro Renton Police Department 1055 S Grady Way Renton, WA 98057 (425) 430-7506 dfigaro@rentonwa.gov XI. TERMINATION: Either Party may terminate this Agreement for any reason upon sixty (60) days prior written notification to the other Party. XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or used solely for the purpose of this Agreement. Each agency will be responsible for acquiring, holding, using, and disposing of its own property upon the expiration or termination of this Agreement. XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete expression of the terms hereto and any oral representations or understanding not incorporated herein are excluded. XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written amendment with the approval of all Parties. For purposes of this section, after this Agreement is executed, the Parties' governing bodies agree to delegate their authority to modify this Agreement to the Police Chiefs of the participating agencies. XV. NO THIRD -PARTY BENEFICIARIES: There are no third -party beneficiaries to this Agreement, and this Agreement shalt not impart any rights enforceable by any person or entity that is not a party hereto. XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is held to be invalid by any court of competent jurisdiction in the State of Washington, such adjudication shall not affect the validity of any remaining section, part, or provision of this agreement Page 6 of 7 243 XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an opportunity to fully examine this Agreement and completely understand its terms, and that they approve the same including all of the terms and conditions. XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify that for each Party they have all proper authority necessary to bind the Party hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances, laws, or any other rules governing such authority. IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as of the date and year first set forth above. PARTICIPANT CITY OF RENTON Thomas McLeod, Mayor Armondo Pavone, Mayor ATTEST: ATTEST: Andy Youn-Barnett, City Clerk Jason Seth, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: Kari Sand, City Attorney Alex Tuttle, Senior Assistant City Attorney Page 7 of 7 244 EXHIBIT A Compensation for Tukwila's Participant Officers The basis of Compensation under this Interlocal Agreement (ILA) are set forth below. The City of Tukwila maintains and will provide to the City of Renton supporting documentation for all hours worked by Tukwila Officers for the City of Renton related to support for FIFA law enforcement activities. The City of Tukwila will remit bi-monthly (twice a month — tied to Tukwila pay periods) invoices to the City of Renton for actual costs of all hours worked by Tukwila staff for FIFA related activities on behalf of the City of Renton. The City of Renton will pay the invoiced amount as compensation for services rendered. Estimated Range of Officers' Pay to include incremental benefits: Highest Officer compensation hourly rate Lowest Officer compensation hourly rate Average Officer compensation hourly rate $199.90 $94.21 $140.64 245 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes April 27, 2026 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Hannah Hedrick, Chair; Joe Torres Camacho, Armen Papyan Staff Present: Marty Wine, Pete Mayer, Eric Dreyer, Eric Lund, David Rosen, Kris Kelly Chair Hedrick called the meeting to order at 5:30 p.m. 1. BUSINESS AGENDA a. Interlocal Agreement: FIFA World Cup Law Enforcement Support Staff is seeking approval of a Mutual Aid Interlocal Agreement to provide additional law *enforcement support to Renton during FIFA World Cup events. Committee Recommendation: Unanimous approval. Forward to May 4, 2026 Regular Consent Agenda b. Resolution: Grant Applications Staff is seeking approval of a resolution that authorizes submittal of grant applications to the Washington State Recreation & Conservation Office for the turf field conversion at Tukwila Community Center and Joseph Foster Memorial Park, and for acquisition of Crestview Park. Committee Recommendation: Unanimous approval. Forward to May 4, 2026 Regular Consent Agenda c. Ordinances: Park Rules and Regulations and Repeal Foster Golf Link Fees Staff is seeking approval of an ordinance that would enact a comprehensive rewrite of Park Rules and Regulations and an ordinance that would repeal TMC Chapter 12.12, Foster Golf Links Fees, as that will now be covered in the new Rules upon adoption. Committee Recommendation: Unanimous approval. Forward to May 11, 2026 Committee of the Whole 2. MISCELLANEOUS Councilmembers and staff discussed DHS, Flock, and the PD Incidents email distribution list. Discussion only. The meeting adjourned at 6:13 p.m. Committee Chair Approval Minutes by LH 246