Loading...
HomeMy WebLinkAboutReg 2026-06-01 COMPLETE AGENDA PACKETCITY OF TUKWILA City Council Regular Meeting Monday, June 1, 2026 at 7:00 p.m. Location: Tukwila City Hall, Council Chambers, 6200 Southcenter Boulevard, Tukwila, WA 98188 Join remotely: 1-253-292-9750, Access Code: 670077847# or click here to join virtually AGENDA 1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or remotely via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. Per the Council Rules of Procedure, the total time for public comment should not generally exceed 30 minutes and time may be reduced to 3 minutes if there are more than 6 speakers. To provide comment remotely, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 p.m. on the meeting date. Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. 4. PRESENTATION a. Introduction of "Tukwila City of Opportunity" Scholarship Awards Recipients: • Kristina Cabang • Hamdi Diriye • Stella Zuvela b. FIFA World Cup Update Pg. 4 Brandon Miles, Director of Government Relations & Strategic Initiatives 5. CONSENT AGENDA a. Approval of Minutes: 05/18 Regular Meeting b. Approval of Vouchers c. Authorize the Mayor to sign Amendment #3 for #24-028 with Herrera Environmental Pg. 26 Consultants for the Enhanced Maintenance Plan (EMP) in the amount of $19,989.00. City Council Meeting — Regular Page 2 of 2 June 01, 2026 [Amendment exceeds 10% of original contract amount]. [Reviewed and forwarded to consent by the Transportation & Infrastructure Services Committee on 05/18/26] 6. NEW BUSINESS a. Public Works Shops Consolidation Phase II Project Update Pg. 34 7. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Pg. 54 This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped, and available at www.tukwilawa.gov If you are in need of translation or interpretation services at a Council meeting, please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. Per the Council Rules of Procedure the total time for public comments should not generally exceed 30 minutes and time may be reduced to 3 minutes each if there are more than 6 speakers. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting; members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ TUKW LAIS TUKWILAZ6 4 5 TUKW LAIS TUKWILAZ6 6 7 8 9 TUKW LAIS TUKWILAZ6 10 11 TUKW LAIS TUKWILAZ6 12 13 MAY 13 - YOUTH MATCH JUNE6 -ADULTHATCH Celebrate the world's largest soccer tournament. Tukwila United Viewing Lounge June 11 July19 M-Sat 10AM-9PM Sun 11AM-7PM TUKWILAZ6 A free, all -day indoor fan experience ❑n the second floor of the Westfield Southcenter Mall —featuring live tournament viewings, performances, games, and giveaways for attendees of all ages. } 15 TUKWILA UNITED „++ BLOCK PARTY Baker Boulevard J June 13 Sat 12PM-9PM411- TTTTTTT� �;ti::i�`��� . .t. W-A. A rk. ? :-sira` A free full -day outdoor celebration of global soccer, culture, and community —packed with live performances, food, games, and live tournament viewings for all. TUKWILAZ6 16 TUKW LAIS TUKWILAZ6 17 OFFERS Does your a u sineaa have o apeoiol offer during the tournament? Let us know and we'll odd it to our webeite. 5ubmit yUrn offer here 5 Free Boneless Wings! itlravyhwt dle taunwrrxyq Porn Junk D - Juyy f& enter the eOujlan CCdk m redeem 5 free WIWI . lwlys wlFt Orly Wi g Ix1Ser. e. GET OFFER 4 Meet the Ma eve BULL KLE`S TUKWILA Family Fun Center and SuIlwinkle's Restaurant Recene 520 arr of iy Nurufiuse wfrm yus shtrn your riaker Gans marrendrd Co i mit i'0Wn GET OFFER a Rep your team. score ]O% DIVINE COO OF QUASARS Free E-Book Download Frek Bookstuo node le newly- relko^xd 6CiefLeSra[iorl rvuel. Erni. Ctn. or co..The Full CA Plrret 2. ToelOim yoke Capy,emuil 2adiulrini[ygFCutbakC Tl1 will) [he suajeC. roe'Frbu &]ok6ts t RegrCsi' Ord y0 Ylae SefAa PrM10 a8de 9O you Carl begin your CO smit voyage! GET OFFER 4 18 TUKWILAZ6 TUKWILA26 Collateral Buttons 3 different designs Stickers Large and small sizes Posters 11x17 & 8.5X11 THE WORLD •• utlTEslN TUKWLLA Trifold brochure Window Clings 3 different designs Yaws THE WORLD WIRES IN TUKWILA Table Tents Coasters 3 different designs 4 different designs d!� THE WaRLo MOTES IN TYHWILR Social Templates Ta access digital downloads and sample social content, visit our shared 000gle orlve. THE 1 WILA 19 TUKW LAIS TUKWILAZ6 20 21 22 23 24 TUKW LAIS TUKWILAZ6 25 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 5.C. Agenda Item Sponsor Enhanced Maintenance Plan — Amendment #3 Sherry Edquid, Levee Project Manager Legislative History May 28, 2026 Transportation & Infrastructure Services Committee June 1, 2026 Regular Meeting Recommended Motion ❑ Discussion Only ❑x Action Requested MOVE TO authorize the mayor to sign Amendment #3 to Contract # 24-028 with Herrera Environmental Consultants for the increased scope of work for the Enhanced Management Plan in the amount of $19, 989.00. EXECUTIVE SUMMARY Council action is requested to authorize the City to amend the existing professional services agreement with Herrera Environmental Consultants (Contract 24-028). Staff is requesting this item be moved to the June 1, 2026 Regular Meeting Consent Agenda. DISCUSSION In 2023, the City received a Washington State Department of Ecology (Ecology) grant that included the design of a decant facility. The grant requires us to develop an Enhanced Maintenance Plan (EMP) that demonstrates the need for a decant facility and ways that it would improve water quality. Herrera Environmental Consultants is writing a report that identifies ways that water quality can be improved by exceeding standard stormwater maintenance requirements as part of our municipal stormwater permit (NPDES). Ecology is asking for additional information to be included in the report The original contract was authorized by the Council on March 4, 2024. Since that date two amendments have been executed including: Amendment 1 to extend the term length and Amendment 2 included both a term extension and increase of $10,000.00. The proposed Amendment 3 is to add the additional scope to the project and increased compensation of $19,989.00. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney © Expenditure - Budgeted Expenditures: Fund Source: $19,989.00 (Amendment 3) $16,990 (Ecology Grant) $2,999 (Surface Water Enterprise Fund) • Expenditure - Unbudgeted In Expenditure - Grant -Funded • Revenue — One -Time (e.g. asset sale, surplus equipment) • Revenue - Ongoing 26 Contractor (if applicable) Herrera Environmental Consultants Scope of Work Further research, updating the report, responding to Ecology comments, and possibly meeting with Ecology. Amount New Contract total of $147,041.00 Duration 12/31/26 Additional Comments: ATTACHMENTS • Amendment #3 with Scope of Work • Minutes from 05/28 Transportation and Infrastructure Services Committee Special Meeting (to be distributed separately) 27 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 24-028 CONTRACT FOR SERVICES Amendment # 3 Between the City of Tukwila and Herrera Environmental Consultants, Inc. That portion of Contract No. 24-028 between the City of Tukwila and Herrera Environmental Consultants, Inc. is hereby amended as follows: Section 2: Scope of Services Section 2 is hereby amended to read as follows: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies Section 4: Payment Section 4A is hereby amended to read as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit A attached hereto, provided the total amount of payment to the Consultant for the work shall not exceed $19,989 without express written modification of the Agreement signed by the City. The maximum amount payable under this contract as amended inclusive of all fees and other costs shall not exceed $147,041.00 without express written modifications of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this 5th day of May, 2026. 28 CA Reviewed May 2020 Page 1 of 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 ** City signatures to be obtained by City Clerk's Staff ONLY. ** CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney Agreement Number: 24-028 ** Contractor signature to be obtained by sponsor staff. ** CONTRACTOR: Herrera Environmental Consultants, Inc. By: Printed Name: Title: Theresa M. Wood Vice President CA Reviewed May 2020 Page 2 of 2 29 EXHIBIT A �HERRERA Science + Planning + Design SCOPE AMENDMENT CITY OF TUKWILA ENHANCED MAINTENANCE PLAN On April 13, 2026, the City of Tukwila (City) authorized Herrera Environmental Consultants (Herrera) to prepare a scope, budget, and schedule amendment for the Enhanced Maintenance Plan (EMP) in accordance with the grant agreement between the City and the Washington State Department of Ecology (Ecology) to help inform the City's future operational approach to stormwater management with the overall goal of improving water quality by removing sediment and pollutants from roadway runoff. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with the following tasks for this project: • Task 1 — Project Management • Task 2 — Stormwater Maintenance Program Evaluation • Task 3 — Enhanced Maintenance Program Development Task 1 - Project Management Herrera will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City project manager (Sherry Edquid). Herrera's project manager (Rebecca Dugopolski) and contract manager will have phone and e-mail contact with the City project manager and other City representatives on an as -needed basis with regard to scope, schedule, budget, and invoicing issues. Herrera's project manager will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the City and subconsultants. Assumptions • This task does not include routine project management check -in meetings. Working meetings are included as part of Task 3. Deliverables • Monthly progress reports and invoices (PDF) April 27, 2026 se tukwila_emp_scope_amendment3 Page 1 of 3 (.4fr HERRERA 30 SCOPE AMENDMENT Task 2 - Stormwater Maintenance Program Evaluation Subtask 2.4 — Prepare Data Gaps and Needs Assessment The Herrera team will finalize the Data Gaps and Needs Assessment technical memorandum. The technical memorandum will document the City's existing stormwater program and identify gaps in the program as defined by the 2024-2029 National Pollutant Discharge Elimination System (NPDES) Phase II municipal stormwater permit (Phase II permit). Assumptions • Herrera will update the Data Gaps and Needs Assessment technical memorandum based on any updates to the EMP in Task 3. • This task does not include a review by the City or any working meetings. • This task does not include assistance with code amendments, policy updates, or design standard updates necessary to implement new programs (if applicable) or to meet new Phase II permit requirements. Deliverables • Final gap analysis and needs assessment technical memorandum for Subtask 2.4 (Word and PDF) Task 3 - Enhanced Maintenance Plan Development The Herrera team will work with the City to develop an EMP that addresses Ecology's comments from March 2026 that is focused on the following topics: • Lifecycle costs for the street sweeper, vactor truck, and decant facility • Elaboration on how the street sweeper, vactor truck, and decant facility will provide additional water quality benefits Assumptions • Two virtual working meetings will be scheduled with the City (up to 1 hour each) to develop the draft EMP and discuss Ecology's comments. • The draft EMP will be reviewed by the City. The revised draft EMP will be reviewed by Ecology (per the City's grant agreement with Ecology). May 4, 2026 se tukwila_emp_scope_amendment3 2 of 3 (4i HERRERA 31 SCOPE AMENDMENT • The City will be responsible for posting the revised draft and final EMP to EAGL for Ecology's review. • Ecology will provide an acceptance letter once their review of the EMP has been completed. Deliverables • Draft (Internal Review Draft), revised draft (Ecology Review Draft), and final EMP (Microsoft Word and PDF) • Responses to Ecology's comments on the revised draft EMP (Microsoft Excel) Project Schedule Task Deliverable/Meeting Timeline Task 1— Project Mana ement lg Monthly invoices and progress reports May — Nov. 2026 Task 2 — Stormwater Maintenance Program Evaluation Subtask 2.4 — Prepare Data Gaps and Needs Assessment Final gap analysis and needs assessment technical memorandum Nov. 2026 Task 3 — Enhanced Maintenance Plan Development Draft EMP (for City review) July 2026 Virtual working meeting #1 July 2026 Revised draft EMP (for Ecology review) Aug. 2026 Virtual working meeting #2 Sept. 2026 Responses to Ecology's comments on revised draft EMP Oct. 2026 Final EMP Oct. 2026 a The proposed project timeline assumes that the notice to proceed will be issued on May 18, 2026 or sooner. May 4, 2026 3 of 3 se tukwila_emp_scope_amendment3 (.4fr HERRERA 32 (4HERRERA Cost Estimate for City of Tukwila Enhanced Maintenance Plan - Amendment 3 Herrera Project No. 23-08291-000 4/27/2026 Herrera Labor based on: Schedule Burdened Labor Rates Task No. Task Start Date Task End Date Staff Labor Category 2026 Burdened Labor Rates Dugopolski, Rebecca Engineer VI Chechanover, Julianne Engineer IV Jackowich, Pamela Administrative Coordinator IV Maloof, Charles Project Accountant III $293.07 $192.59 $150.50 $145.56 Total Hours per Task Subtotal Labor Subtotal Herrera Labor Grand Subtotal Grand Total 1 Project Management 2 Stormwater Maintenance Program Evaluation 3 Enhanced Maintenance Plan Development 5/18/2026 11/30/2026 2 4 4 10 $1,939 $1,939 10/1/2026 11/30/2026 5/18/2026 11/30/2026 Ain 2 14 18 4 56 64 4 10 $1,959 $1,959 8 12 4 78 98 $16,092 $19,989 $16,092 $19,989 $1,939 r $1,959 $16,092 [ $19,989 $19,989 Note: Herrera adjusts labor rates annually in January unless contract specifies otherwise. 33 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 6.A. Agenda Item Sponsor Legislative History Recommended Motion Public Works Consolidation Update Jen Tetatzin, Public Works Director June 1, 2026 Regular Meeting June 22, 2026 Committee of the Whole 0 Discussion Only ❑ Action Requested MOVE TO: No formal motion requested. Staff is seeking Council consensus on next steps for the Public Works Phase II project EXECUTIVE SUMMARY The city has a significant facilities portfolio that requires continuous investment and deliberate life -cycle management. Public Works Phase II is the final remaining Public Safety Plan project intended to consolidate Public Works operations, vacate aging/inadequate facilities, and provide the infrastructure to better support emergency response, equipment storage, crew training, and daily delivery of essential public services. Staff will present an update on Public Works Phase II and seek Council consensus at the June 22 Committee of the Whole on the financing plan and next steps. No formal action or expenditure authorization is requested at this meeting. DISCUSSION Public Works operations are currently split across multiple locations that create operational inefficiencies, inadequate storage, emergency -response challenges, and substandard working conditions. The proposed project scope focuses on the core operational needs required to consolidate Public Works functions while deferring or eliminating non -essential elements proposed in earlier concepts. The attached presentation summarizes the city's facilities portfolio management concepts, recap of the Public Safety Plan, and the proposed PW consolidation project budget and financing approach. FINANCIAL IMPACT No expenditure authorization is requested with this agenda item. Staff will return for future Council action before issuing debt, awarding contracts, or appropriating additional project funding. ATTACHMENTS Public Works Consolidation Phase II Project Update presentation 34 Public Works Shops Consolidation Phase II Project Update G) 0 June 1, 2026 Regular Meeting The City of opportunity, the community of choice. 35 Agenda • Public Safety Plan Review • City Facilities Overview • Public Works Consolidation Project • Project Overview • Financing Plan • Discussion Prepared by: Jen Tetatzin, PE, PMP Public Works Director Griffin Lerner Public Works Analyst The City of opportunity, the community of choice 36 Tukwila Public Safety Plan (PSP) Overview 2016- 2017 r • Voters Approved 11/8/2016 • Site selection •Lontracting began 2018- 2021 r •Justice Cen Complete •Fire Station 51, 52 ter s Lomptete •Public Works siting complete L •PW Split into 2 Phases •Phase I: Fleet Et Facilities Design and Construction • Voter approved bonding for a multi -year facility strategy in 2016 • Current annual repayment is $3.2M through 2039 • Public Safety Plan Website 2023 •PW Phase I Complete •Phase 11 (Maintenance & Engineering) Planning Started •PW Phase II Concept Desig Presented •Design Paused 2026-TBD •Concept Design Resumes Under new PW Director •Approval to issue GO bond for PW Phase II •Construction • To complete the final PSP project, additional bonding is required • City has adequate bonding capacity • Public Works still needs to be consolidated 37 Public Facilities Overview 38 Facility Management Continuum Operations Day to day building use and standard service calls. Construction Initial design and construction or asset acquisition. Capital Renewal Large scale replacement of systems at end of life. Sustainment Preventative care to maintain current baseline condition. Replacement Full reconstruction when renewal is no longer viable. Modernization Capital investment for new tech or expanded utility. Disposition Strategic divestment or surplus of the asset. 39 Facilities In Operations & Sustainment Justice Center Fleet and Facilities Foster Park Restroom Foster Club House 40 Facilities In Need of Renewal & Modernization City Hall Tukwila Community Center Old City Hall Golf/Parks Maintenance 41 Facilities in Need of Replacement Public Works Minkler Crystal Springs Restroom Tukwila Park Restroom Fort Dent Restroom 42 Facilities Planned for Disposition Building 6300 Old Fire Station 52 Old Fire Station 53 43 Facilities Portfolio Management Summary Near -Term Actions • Establish Internal Services Fund 504 • Complete creation of PM program • Dispose of Old Fire Stations • Demolish old UPS buildings • Consolidate Public Works • Continue replacing Parks restrooms • Replace critical building systems (HVAC, Security, Roof, etc.) Future Initiatives • Renovate City Hall • Consolidate City Hall functions • Dispose of Minkler property • Dispose of Longacres property • Dispose of Bldg 6300 • Renovate Community Center • Restore Old City Hall 44 Public Works Consolidation Project Overview 45 Public Works Consolidation Master Plan Vacate George Long Vacate Minkler and Completed 2021 Longacres Sites Vacate Building 6300 46 Why Consolidate? Lost Productivity & Capabilities • Insufficient salt and sand storage for a prolonged storm response • Utility emergency response time slowed due to spare parts scattered • Traffic signal shop not suited for sensitive electronic components • 30-35 workdays lost annually to shuttling fleet assets to/from Minkler • Tools, materials, and equipment controlled by crew rather than function Inadequate Working Conditions • Does not meet certain employer requirements • Toilets, gear stowage, safety equipment, decontamination • Insufficient Staff Parking • Poor lighting and HVAC • Makeshift storage bays and racks • Inadequate fire suppression • Flood hazard area 47