HomeMy WebLinkAbout26-152 - Contract - Renton Police Department - FIFA World Cup Mutual Aid26-152
Council Approval 5/4/26
CAG -26-171
2026 FIFA WORLD CUPTM
MUTUALAID INTERLOCAL AGREEMENT
between
The City of RENTON
and
The City of TUKWILA
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
public agencies to contract with other public agencies to perform governmental
activities and deliver public services; and
WHEREAS, the City of Renton (RENTON) and the City of Tukwila (PARTICIPANT)
are Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the
"Parties"); and
WHEREAS, the authority of the cooperating agencies entering into this
Agreement is that authority provided to them by Washington law, including but not
limited to the Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34,
and the Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter
10.93; and
WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and
will host international soccer/futbol clubs duringthe FIFA World CupT" in 2026 at such
facility; and
WHEREAS, these gatherings of spectators and visitors within the City of Renton
shall be identified as "Special Events" throughout this Agreement; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from PARTICIPANT to assist in providing a sufficient law
enforcement presence in the City of Renton during the duration of the Special Event to
maintain public safety as it relates to the additional spectators and visitors expected to
visit the City of Renton; and
WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law
enforcement resources and additional law enforcement officer presence for the City of
Renton duringthe Special Events, the dates and times of which will be established in the
future,-
NOW
uture;
NOW THEREFORE, it is agreed that the foregoing recitals are hereby ratified and
accepted as part of this AGREEMENT, and, in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
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I. RESPONSIBILITIES OF RENTON:
A. RENTON will be responsible for administering and overseeing this
Agreement in accordance with RCW 39.34.030, by designating an Incident
Commander for the Special Event, as described in additional detail in
Section III -Command Structure, below.
B. RENTON shall provide PARTICIPANT the specific dates, times, number of
hours, and the number of commissioned officers requested and/or needed
to provide mutual aid during the Special Events (cumulatively referred to as
"Event Opportunities").
C. RENTON will reportto PARTICIPANT any absence, or tardiness of a
committed PARTICIPANT officer who fails to report to the Event
Opportunities.
11. RESPONSIBILITIES OF PARTICIPANT:
A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities
to all certified and commissioned police officers who are in good standing
and who are then eligible to perform all necessary duties of a law
enforcement officer with their employing agency.
B. If PARTICIPANT'S officers volunteer to fill the Event Opportunities,
PARTICIPANT's project manager will e-mail the RENTON Special Event
Commander the availability to fill the requested mutual aid request in
accordance with Section X, below. RENTON will provide in the e-mail, the
Special Event dates/times and number of police officers that are available.
RENTON will respond to the a -mail to confirm the commitment of the
number of PARTICIPANT'S officers needed. Once confirmed, PARTICIPANT
commits to fulfilling the mutual aid request for the confirmed number of
officer(s).
C. Once committed for the specified date, PARTICIPANT will make all attempts
to provide the committed number of officers for that date. RENTON
understands that unusual law enforcement occurrences or demands could
arise which prevent PARTICIPANT from staffing as needed to fulfill the
request. In this circumstance, RENTON and PARTICIPANT will work together
as soon as practicable to find a mutually agreeable solution.
D. PARTICIPANT'S Officers assigned to support RENTON in this agreement shall
provide law enforcement services for specified Special Event. Such services
shall include but are not limited to addressing issues of public safety and
security. Officers are expected to serve as a visual deterrent, positively
engage with community, enforce necessary law violations, and report
unusual or suspicious activity occurring at Special Event. Officers
performing these services shall wear the fully marked duty uniform of
PARTICIPANT, in accordance with their department's policy and RCW
10.116.050.
E. PARTICIPANT is responsible for time -keeping and tracking the hours worked
by its officers at the Special Event.
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III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special
Event will be integrated into an overall Unified Command system commanded by
the Renton Police Department. RENTON shall take charge of the Special Event
operations utilizing the Incident Command System unless it specifically requests
that a different agency or unit fulfill this responsibility, or unless the scope of the
situation becomes multi -jurisdictional, in which case the provisions of the
Washington State Mutual Aid Powers Act (RCW 10.93) become operative. Taking
charge of an operation shall include directing the assignment of all personnel and
equipment. The assigning of duties to officers employed by PARTICIPANT shall be
made bythe supervising officer of the RENTON Police Department unless that
responsibility is delegated to a different agency. PARTICIPANT'S officers assigned
to specific tasks and/or posts and will perform their work under the direction of a
RENTON Police supervisor. The RENTON incident commander is in charge and
responsible for overall coordination with PARTICIPANT'S supervisors and/or
officers in support of the Special Event.
IV. REPORTING
A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement
request for services performed no later than thirty (30) calendars days
following the month in which services were performed.
B. Reimbursement Submissions. Each reimbursement submission will
include the name, rank, overtime compensation rate, number of
reimbursable hours claimed, and the dates those hours were worked by
each officer. These numbers should be provided or supported by accounting
system reports in a format approved by RENTON. This submission must be
accompanied by a signed certification by an appropriate supervisor within
PARTICIPANT'S department verifying that the information in the request has
been personally reviewed, is accurate, and the personnel included in the
reimbursement were working overtime hours to carry out the performance of
this Agreement. All submissions for reimbursement must be sent to the
attention of the contact person listed in Section X— Notices, below.
C. Approved Expenditures. RENTON shall pay PARTICIPANT for work
performed in proportion to reimbursement submission requests as approved
by RENTON as specified in this Agreement. Reimbursable expenditures
pursuant to this agreement are restricted to:
1. The scheduled dates and number of hours authorized by RENTON in
advance; and
2. Satisfying the goal of providing adequate law enforcement presence
within the City of Renton during the duration of each assigned Special
Event.
D. Unpermitted Expenditures. RENTON reserves the right not to reimburse
PARTICI PANT for:
Page 3 of 7
1. Any hours worked which exceed RENTON'S request for mutual aid in
accordance with the Event Opportunities without RENTON'S prior
approval; and
2. Any expenses incurred by PARTICIPANT other than officer overtime
pay will be the sole responsibility of PARTICIPANT.
E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no
Later than thirty (30) calendar days after the expiration of this AGREEMENT
and will label the reimbursement request as the "Final Bill".
V. COMPENSATION: PARTICIPANT'S officers will be compensated at their hourly rate
for work of this type, as determined by PARTICIPANT'S agency and its policies. Such
payment schedule is attached hereto as Exhibit 1, which is incorporated by this
reference.
VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS
A. No Liability for Responding Agency. Except as expressly provided herein,
neither Party shall be liable for: (i) failure to comply with any provision of this
Agreement; or (ii) providing or refusing to provide aid under this Agreement.
B. Mutual Release(s). Except as specifically provided herein, each Party
hereby forever releases or discharges the other Party, its elected officials,
employees, officers, volunteers and/or agents from any claim related to this
Agreement or providing aid hereunder.
C. Liability to Other Parties. Except as expressly provided herein, the Parties
shall not be obligated to pay any of the other Parties to this Agreement for
any damage to or destruction of any apparatus or equipment used in the
performance of this Agreement. This provision shall not apply to the extent
this provision would void applicable casualty insurance available to provide
payment for the damage or loss of such apparatus or equipment. It is the
intent of the Parties that the risk of loss to apparatus or equipment will be
addressed by each Party through that Party's casualty insurance as opposed
to seeking reimbursement from other Party.
D. Liability to Third Parties. The term "third party" means any person or entity
other than the Parties hereto. With regard to the aid provided hereunder,
each Party shall be responsible for all liability arising from or related to the
negligent acts or willful conduct of that Party, its elected officials,
employees, officers, volunteers and/or agents which causes damage to third
parties, to the extent and in proportion that such liability is caused by the
negligent acts or willful misconduct of that Party, its elected officials,
employees, officers, volunteers, and/or agents.
E. Cross Indemnification. To the extent permitted bylaw, each Party agrees to
indemnify, defend and hold harmless the other Party, and its officers,
officials, employees, volunteers and/or agents from any and all claims,
Page 4 of 7
demands, causes of action, lawsuits, costs, including attorneys' fees,
Losses, judgments, awards or liabilities to any third party, arising out of the
negligent acts or willful conduct of the indemnifying Party, its officers,
officials, employees, volunteers and/or agents in connection with the
performance of this Agreement. This indemnity obligation shall not apply to
claims arising from the sole negligence or willful misconduct of the
indemnified Party. In the event of concurrent negligence of the Parties, each
Party shall be responsible only for the proportionate share of the claim that
results from its own negligence.
F. Survival. The provisions of this Section 6 shall survive the expiration or
termination of this Agreement, by any Party.
VII. INSURANCE
A. Liability and Casualty Insurance. For the duration of this Agreement, each
Party shall maintain its own public liability and property damage insurance
with amounts of coverage as solely determined by each respective Party
against claims for injuries to persons or damage to property, which may arise
from or in connection with the performance of this Agreement by its officers,
officials, employees or volunteers. This insurance requirement may be
satisfied by a policy or policies of insurance or a self-insurance retention
program adopted by a Party.
B. No Industrial Insurance Requirement. It is further specifically and
expressly understood that the indemnification provisions provided herein
constitutes each Party's waiver of immunity under industrial insurance, Title
51 RCW or Chapter 41.24 RCW, as the same now exists or may be hereafter
amended, solely to carry out the purposes of the indemnification provisions
herein. The parties further acknowledge that they have mutually negotiated
this waiver.
C. Waiver of Subrogation. To the extent permitted by the applicable insurance
policies, each Party hereby waives any right of subrogation against the other
Parties. In this regard each Party utilizing a self-insurance retention program
waives subrogation for any payment thereunder.
VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1),
the City hereby consents to the full exercise of peace powers, within the City of
RENTON, Washington, by any and all properly certified or exempted police
officers employed by PARTICIPANT in accordance with this Agreement.
IX. DURATION: This Agreement is effective upon signature by all parties and shall
extend through September 30, 2026, at which point it will automatically
terminate unless otherwise agreed to in writing.
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X. NOTICES: Any notice required under this Agreement must be in writing, and
delivered personally to the Agreement's Project Manager using the contact
information which appears below (as modified in writingfrom time to time by
such party), by registered or certified mail, return receipt requested, or by
nationally recognized overnight courier service. Time period for notices shall be
deemed to have commenced upon the date of receipt. Email and telephone
may be used for purposes of administering the Agreement, but should not be
used to give any formal notice required by the Agreement.
PARTICIPANT
Commander Phil Glover
Tukwila Police Department
15005Tukwila International Blvd
Tukwila, WA 98188
(206) 391-5534
p.gI.over@)tukwiI.awa.gov
CITY OF RENTON
Commander Dan Figaro
Renton Police Department
1055 S Grady Way
Renton, WA 98057
(425) 430-7506
dfigaro@rentonwa.gov
XI. TERMINATION: Either Party mayterminate this Agreement for any reason upon
sixty (60) days prior written notification to the other Party.
XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or
used solely for the purpose of this Agreement. Each agency will be responsible
for acquiring, holding, using, and disposing of its own property upon the
expiration or termination of this Agreement.
XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete
expression of the terms hereto and any oral representations or understanding not
incorporated herein are excluded.
XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written
amendment with the approval of all Parties. For purposes of this section, after
this Agreement is executed, the Parties' governing bodies agree to delegate their
authority to modify this Agreement to the Police Chiefs of the participating
agencies.
XV. NO THIRD -PARTY BENEFICIARIES: There are no third -party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any
person or entity that is not a party hereto.
XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is
held to be invalid by any court of competent jurisdiction in the State of
Washington, such adjudication shall not affect the validity of any remaining
section, part, or provision of this agreement
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XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an
opportunity to fully examine this Agreement and completely understand its
terms, and that they approve the same including all of the terms and conditions.
XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify
that for each Party they have all proper authority necessary to bind the Party
hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances,
laws, or any other rules governing such authority.
XIX. FEDERAL FUNDING COMPLIANCE
A. Grant Agreement. The Parties hereby acknowledge that the expenses
incurred as a result of the Special Events are subject to federal
reimbursement pursuant to Grant Agreement FWCGP-15 (hereafter, Grant
Agreement). Accordingly, the Parties hereby agree to abide by the terms
and conditions of the Grant Agreement, which is attached hereto as Exhibit
2, and incorporated by this reference. Exhibit 2 does not alter the
operational mutual -aid terms of this Agreement. If any term contained
within Exhibit 2 conflicts with this Agreement, Exhibit 2 controls for
purposes of federallyfunded reimbursements.
B. Federal Grant Requirements. The Parties agree to abide by the terms and
conditions imposed by the federal government on at( recipients,
subrecipients, and contractors of federal grants, including, but not limited
to, 2 CFR Part 200, and its Appendix II (which can be accessed as follows:
https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix II to Part
200), which is hereby adopted by this reference and incorporated into this
Agreement, as those requirements now exist or as they may be hereafter
amended, as applicable.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as
of the date and year first set forth above.
PARTICIPANT
signed by:
hw�aS 9tiL((,t b� 6/4/2026
Thomas c eod, Mayor
CITY OF RENTON
6/2/2026
Page 7 of 7
ATTEST:
Signed by:
SEi769'iuM7$7 ..
Jennifer Marshall, Acting City Clerk
APPROVED AS TO FORM:
Signed by:
n
Kari Sand, City Attorney
ATTEST:
Jason Seth, City Clerk
APPROVED AS TO FORM:
Approved by Alex Tuttle via memo 5/28/2026
Alex Tuttle, Senior Assistant City Attorney
Page 9 of 7
EXHIBIT 1
Compensation for Tukwila's Participant Officers
The basis of Compensation under this InterlocalAgreement (ILA) are set forth below.
The City of Tukwila maintains and will provide to the City of Renton supporting
documentation for all hours worked by Tukwila Officers for the City of Renton related to
support for FIFA law enforcement activities. The City of Tukwila will remit bi-monthly (twice a
month — tied to Tukwila pay periods) invoices to the City of Renton for actual costs of all
hours worked by Tukwila staff for FIFA related activities on behalf of the City of Renton. The
Cityof Renton will paythe invoiced amount as compensation for services rendered.
City of Tukwila PD
2026 Pay Scale
PO 5 PO4 PO 3 P02 PO 1
Officer Hourly $48.59 $51.16 $53.76 $56.40 $59.23
OT $72.89 $76.74 $80.64 $84.60 $88.85
Sergeant Hourly $81.09
OT $121.64
Commander Hourly $106.73
EXHIBIT 2
Grant Agreement FWCGP-15
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number:
Renton Police Department 378,412.00 FWCGP-15
1055 S. Grady Way
Renton, WA 98057
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
5. Grant Agreement Start Date:
July 4, 2025
8. Unique Entity Identifier (UEI)
UG2PSBS6UJJ3
6. Grant Agreement End
Date:
August 31, 2026
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #: 12. Federal Award Date: 13. Assistance Listings &
EM W -2026 -WC -05005 03/18/2026 Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
17. PURPOSE & DESCRIPTION:
15. Contract Type (check all that
apply):
❑ Contract ® Grant Nx
Agreement ❑
Intergovernmental (RCW 39.34)
❑ Interagency
16. Subrecipient Type (check
all that apply):
❑ Private
Organization/Individual ❑
For -Profit x❑ Public
Organization/Jurisdiction
❑ non-profit ❑
CONTRACTOR
SUBRECIPIENT ❑
OTHER
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub -recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EM -2026- -05005 ("the Grant'), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
DHS-FEMA-FWC-FY26
RENTON POLICE DEPARTMENT, FWCGP-15
this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter IEIIVIW-026 W 05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self -
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below,
FOR THE ORGANIZATION'
Signature
Ann Kawasaki Romero
SeattleFWC26
FOR THE SUBRECIPIENT:
Date Signature
BOILERPLATE APPROVED TO FORM-
5/08/2026
ORM:5! 6/
Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
Signature
Date