The URL can be used to link to this page

Home My WebLink About26-163 - Contract - Washington State Department of Enterprise Services (DES) - Funding Approval: TCC HVAC Replacement Phase IISF"AN"E OF WA&HINGTON 26-163 Council Approval N/A DEPARTTWEN'TOF ENTERPRISE SERVICES 1500Jefferson St. SE`Olympia, MIA 98501 PO Box 41476, Olympia, VVA 98504,1476 May 13, 2026 TO: Shawn Christie, City of Tukwila FROM: Rachel Whitezel, Contracts Specialist, (360) 239-4134 RE Agreement No. 2026-906 A (1) IGA - City of Tukwila Community Center Phase 2 IAA No. K8640 McKinstry Essention, LLC SUBJECT: Funding Approval The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above referenced contract documents. The amount required is as follows: ESCO Audit Total Funding $ 39,400.00 $ 39,400.00 In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the DES Energy Program that the above identified funds are appropriated, allotted or that funding will be obtained from other sources available to the using client/agency. The using/client agency bears the liability for any issues related to the funding for this project By —Signed by: I-6KAaS hi[LU, Thomas'W Leod, Mayor ATTEST/AUTHENTICATED Signed by: ,<r Jenne er ars a 1, Acting City Clerk 6/17/2026 112:58 PM PDT Date APPROVED AS TO FORM: Signed by: a " _ A O ice o e i y Attorney Please sign and return this form to the Energy Program. If you have any questions, please call me. 2026906AagrFundrw May 121h, 2026 City of Tukwila Community Center Phase 2 Investment Grade Audit (IGA) Proposal Revision 2 To: Shawn Christie, City of Tukwila, Public Works Operations Manager From: Shelby Hinkle, McKinstry, Energy Account Executive Ron Fues, McKinstry, Energy Project Director Cc: Chris Lewis, Department of Enterprise Services, Energy Engineer Investment Grade Audit Proposal Facilities to be Audited: Facility Name Square Footage Tukwila Community Center 48,000 Owner Re uested Audit T e: Feasibility Study Comprehensive IGA Tar eted IGA :1L t ❑./ Proiect Description: City of Tukwila (Owner) is interested in improving the infrastructure and efficiency of their Community Center through a performance-based contract with McKinstry Essention. This proposal will provide the guidelines for which McKinstry Essention will provide the following tasks: 1. Evaluate the FIMs listed below and provide an Investment Grade Audit (IGA) report and a Guaranteed Maximum Price (GMP) Energy Services Proposal (ESP) for the recommended Facility Improvement Measures (FIMs.) The IGA shall include the draft Measurement & Verification Plan - Our preliminary opinion is that the International Performance Measurement and Verification Protocol (IPMVP) Option A is most suitable for this project, but this may be modified during the course of the audit and will be documented in the ESP. The preliminary FIMs are the following: FIM 1: Community Center Chiller Replacement • Demolish existing chiller. Provide new air-cooled chiller. • fnstalI chilled wateir input./output sensoirs (de scolped firom IPllhase :l.)„ :fncllu. thing integration into existing Ibuilding contirolls„ • Existing chiller base supported chiller enclosure walls. Provide architectural and structural scope to assess reuse or replace with low-cost chiller enclosure walls. • Provide electrical and structural modifications as necessary to accommodate above scope. • No scope changes from our prior Rough Order of Magnitude (ROM) scoping of this FIM, and the chiller will be sized to match existing chiller size. No load calculations will be completed. • Reuse of conductors was field verified in Phase 1. • Replace approx. 500 SF roof under the new chiller (not part of the CEC) • Extended warranty options (not part of the CEC) FIM 2: Community Center Pump Replacement McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary Page 2of5 • Demolish pumps and other chilled water appurtenances. Provide new pumps and other appurtenances (expansion tanks, air separators, etc.). • Provide electrical and structural modifications as necessary to accommodate above scope. • No architectural scope is required for this FIM. • No scope changes from our prior Rough Order of Magnitude (ROM) scoping of this FIM. Pumps and appurtenances will be sized to match existing size. No pump head calcs or expansion tank calculations will be completed. • Include an external sensor. FIM 3: Replace Cabinet Heaters • Demolish and replace (6) cabinet heaters in the building. :Including iintegiratiion into existing Ibuilding contirolls„ • The original Phase 1 scope included (7) cabinet heaters. Confirm which are to be replaced. • No architectural scope is required for this FIM. • Cabinet heaters will be sized to match existing size. No load calculations will be completed. The investment grade effort is intended to lead to the implementation of energy improvement measures. The audit will provide all the details necessary for implementation of viable initiatives detailing all the associated savings, costs, potential utility incentives, and return on investment scenarios, as well as loan details (if applicable) and construction schedules. This will be a collaborative effort. The study will be a product of the direction McKinstry Essention receives and it is anticipated that the information contained in the resulting Energy Services Proposal will form the basis of contracting documents for implementation. The specific deliverables associated with this professional services endeavor can be found in Attachment A. Requested Information: For effective execution of this proposal, we ask that the Owner provide access to the following: ✓ Historical utility bills for the last 24 months. ✓ All mechanical, electrical, architectural, and structural drawings. ✓ All operational and maintenance manuals, balancing records, & specifications. ✓ Operational records related to the cost of maintaining specific equipment. ✓ Information with regards to any on-going maintenance contracts. ✓ Access to individuals that have relevant information pertaining to the day-to-day operation of energy systems on site. ✓ Access to the building automation systems, including remotely, if available. ✓ Prior energy studies for related systems, if applicable. ✓ Any available hazardous material survey reports (aka Good Faith Survey Reports.) Timeline and Milestones: McKinstry Essention will initiate this scope of work immediately upon execution of a Professional Services Contract and notice to proceed. Formal progress review meetings will be conducted regularly throughout the study phase. During these review meetings, McKinstry Essention will recommend measures based on preliminary analysis, while the Owner will provide final direction regarding recommended measures. The goal of these review meetings is to focus engineering efforts, budgeting, and savings assessment on those measures that possess a high probability for implementation. McKinstry Essention will target completion of the IGA Report in 60 days from the IGA NET and completion of the ESP in 90 days from the IGA NTP to the ESP delivery. Other key milestones are listed below and are based on a 3une :1.5t" IGA NTP. • Contracting & Award: Septemllbeir :1.5 °°° October :1.2„ 2026 (parallel) • Equipment Procurement: October :1.2 Il=e1biruairy 23„ 2027 (critical path) • Permit Design, Submittal, & Approval: October :1.2 Il=e1biruairy 3„ 2027 (parallel) • Site Work & Installation: IMairch 3 Alpiriill :1.7„ 2027 • Start -Up & Commissioning: AlpiriI :1.7 IMay :1.„ 2027 McKinstry Essention 5005 3rd Ave. S., Seattle WA Confidential and Proprietary Page 3of5 Investment Grade Audit Fee: The Owner will reimburse McKinstry Essention for $39,400 for this scope of work. All fees assessed under this proposal can be billed when the final ESP is delivered (if requested by the Owner) or included in the final implementation costs. If McKinstry Essention is unable to recommend projects that meet the Cost -Effectiveness Criteria, the Owner will have no financial obligation to McKinstry Essention. However, if the recommendations meet or exceed the Cost -Effectiveness Criteria and the Owner chooses not to enter into an agreement with McKinstry Essention to install the projects, the Owner will reimburse McKinstry Essention for the Investment Grade Audit fee. All associated information, including deliverables, will become the property of the Owner upon final receipt of payment. If this investment grade audit leads to implementation of the associated project, the audit agreement will become subject to retail construction sales tax, per RCW 82.04.051. Cost -Effectiveness Criteria: It is The City of Tukwila's intent that McKinstry will implement all approved projects that meet the Cost -Effectiveness Criteria (CEC) listed below. These criteria shall be reviewed and modified by mutual agreement as the IGA progresses — all changes shall be documented via email or meeting minutes. ➢ $749,000 of capital funds shall be provided by Washington State via the Capital Budget for Local Community Projects, administered by Commerce, plus any utility rebates we are able to capture. o If we are unable to fit all FIM scopes listed above within this budget, we will descope the project accordingly, and the CEC shall be deemed as met. ■ We will also assist the City in discussions with Commerce if any de - scoping is required. We look forward to working with The City of Tukwila. Please call if you have any questions. Best Regards, Shelby Hinkle Account Executive 509-551-3053 kll,lyll I� 1a IclKiii nstiry„com McKinstry Essention 5005 3rd Ave. S., Seattle WA Confidential and Proprietary Attachment A Investment Grade Audit Deliverables An IGA is an intensive engineering analysis of energy conservation and management measures for the facility, net energy savings, and a cost-effectiveness determination. This is a Level 2 audit as defined in ANSI/ASHRAE/ACCA Standard 211-2018, Standard for Commercial Building Energy Audits. Targeted audits that focus on specific facility systems or areas adhere to the same level of detail and analysis as a comprehensive facility audit for the systems being evaluated. The IGA report will be submitted before the ESP for Owner and DES review. The IGA report will include: 1. Executive summary of the audit findings; 2. A description of the Facility, including type of use, square footage, and location; 3. Description of building systems and major equipment, to include building envelope characteristics; 4. The standards of comfort and service appropriate for the Facility; 5. Baseline Energy Consumption can also be developed for individual EEMs where necessary to support M&V efforts; 6. Utility rate schedules and/or Tariffs including actual utility bill(s) to confirm any applicable additional fees or utility tax, and a proposed rate per energy unit for each utility source that will be used in the calculation of cost savings; 7. Facility benchmarking, including the Energy Use Intensity (EUI) index and 12 months of utility data input into the Energy Star Portfolio Manager with a printout of the Energy Star Statement of Performance. The period should match the period for the baseline energy consumption. EUI analysis shall include: 8. Monthly and annual utility cost, by use type; 9. Actual or billed kW demand; 10. Any on-site generation; 11. A >= 30 -day electrical metered load study is not included in our IGA fee. If we determine that a >= 30 -day electrical metered load study is required to set the guaranteed maximum price, we will notify the DES and Owner immediately to discuss timing and cost for a load study. 12. A list of applicable building, mechanical, energy, or other pertinent state and local codes and identification of any codes that the facility currently does not meet or that may impact the project costs; 13. Schematic design documents developed during IGA; 14. Description of all analyzed FIMs, to include financial analysis and detailed energy analysis calculations. Energy calculations must address evaluated key performance indicators that will be measured during M&V. If an energy model is performed, description shall include the software used, baseline modeling input assumptions, and summary of results. EEMs considered and not recommended or not financially viable shall also be included with reasoning behind exclusion; 15. Draft measurement and verification (M&V) plan proposed for verifying energy savings consistent with the International Performance Measurement and Verification Protocol McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary Page 5of5 (IPMVP) and including detailed description of baseline and proposed conditions, key performance indicators (KPIs) to be measured to verify performance, and a proposed schedule of M&V activities with detailed list of parameters to be measured including measurement intervals or frequency (final plan to be the ESP); 16. Summary table with measure name, installed cost, energy, and cost savings by utility and EEM, and 0&M savings for recommended measures; 17. All information from Normative Annex C Reporting Forms for Level 1 and Level 2 audits found in the ASHRAE Standard for Commercial Buildings Energy Audits (Standard 211) shall be included. While forms are not required to be submitted with the report, Owner and/or DES Energy Project Manager may request the completed forms if information is not presented clearly within the IGA Report; 18. Prepared by a person acting as the auditor of record, who must be a qualified energy auditor having training, expertise, and three years of professional experience in building energy auditing, and being any one of the following: 19. A licensed professional architect or engineer 20. An energy auditor, assessor, or analyst certified by ASHRAE or the Association of Energy Engineers (AEE) for all building types 21. Copy of good faith survey (GFS) request and GFS document (or portions thereof) if appropriate; 22. Any drawings or portions thereof in support of our audit/analysis effort. McKinstry Essention 5005 3rd Ave. S., Seattle WA Confidential and Proprietary