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HomeMy WebLinkAbout26-173 - Contract - Hopelink Mobility Management - Transportation Demand Management OutreachPage 1 of 7 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter and Hopelink, hereinafter referred to as the whose principal office is located at P.O. Box 3577, Redmond WA 98073-3577. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55,000. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing July 1, 2026, and ending June 30, 2027, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, 26-173 Council Approval N/A Page 2 of 7 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, t . It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. herein shall not be construed to limit the liability of the Contractor to the coverage provided by such in A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Page 3 of 7 E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor-provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. General Compliance Assurance. The Contractor agrees to comply with all instructions as prescribed in the WSDOT Public Transportation State Grant Programs Guidebook, and any amendments thereto, found at https://wsdot.wa.gov/businesswsdot/grants/public-transportation-grants/manage-your-public- transportation-grant which by this reference is incorporated herein as if fully set forth in this agreement. 10. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 11. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty . Failure to provide products on schedule may result in contract termination. reason, the City shall have the right to terminate this Agreement immediately. 12. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 13. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 14. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents Page 5 of 7 Exhibit A Scope of Work: Activities and Services Program by providing outreach and partnership development across south King County. Several strategies for this project include: Education & outreach: provide travel options training for residents and transportation users in south King County, specifically in Tukwila, Burien, Des Moines, Kent, Renton, and SeaTac. o This programming will be designed to provide education and resources on sustainable transportation options, including but not limited to transit, active transportation, and ridesharing options. o Priority locations include multi-family housing, educational sites, low-income housing, senior/community centers, and other destinations frequented by our priority populations. Priority populations include historically marginalized communities; Black, Indigenous, and people of color; seniors; people with lower incomes; people with disabilities; immigrants and refugees; English language learners; youth; and veterans. There will be a focus on partnering with other agencies that support immigrants and refugees. o Create new outreach opportunities tailored for the region to better serve south King County. Include reduced fare ORCA options in all education and outreach opportunities. This can include partnering with Public Health/ORCA LIFT, utilizing King County Metro resources such as Neighborhood Pop-up and the reduced fare portal. o Create individualized transportation/mobility plans during outreach that allow individuals to better utilize transportation in the community. o Leverage the Find a Ride platform to support multimodal trip planning and eligibility determination. Collateral creation: in partnership with Tukwila staff, develop collateral materials such as brochures and flyers to support transportation education. Administer a simple transportation survey during in-person and virtual outreach. The survey is how participants sign up for the SKC Trips sustainable transportation rewards program run by Tukwila staff. o Facilitate survey completion at outreach events and perform any data entry for completed paper surveys. o Conduct monthly follow up texts or phone calls as needed with rewards program participants, asking them to take a follow-up survey for SKC Trips. Follow up to be completed within 30 days of receiving the list from Tukwila staff. Ensure use of LanguageLine or related services to provide in language support as needed. o Note: Tukwila staff are responsible for survey creation and translation into top languages. Distribute ORCA cards as a reward/incentive for signing up for SKC Trips. Coordinate the promotion of SKC Trips to help people access reduced fare options. o ORCA Cards will be provided by the City of Tukwila. Page 6 of 7 Work in conjunction with the Community Transportation Navigator (CTN) program to support outreach across the region. Implement additional TDM approaches as appropriate. Deliverables This project will have the following deliverables: Monthly list of ORCA cards distributed including card number, date distributed, event and first and last name of participant. Also include ORCA cards distributed by CTNs. Monthly list of participants contacted by text or phone call. Quarterly outreach event metrics including event, date, time, city, type of event, who attended, event organizer, notes/lessons learned, # of quick interactions, and # of in-depth interactions. Also include outreach done by CTNs. Quarterly status report due on the 15th of January, April, July, and October that includes completed activities, summary of planned activities, and a description of issues, risks or challenges, and resolutions. Page 7 of 7 Exhibit B Costs and Payments: Payments Invoices shall be submitted at least quarterly by Hopelink, due on the 15th of October, January, April, and July. Payments will fully reimburse Hopelink for costs associated with this project, as described in the budget below. Invoices shall be paid by the City within 30 days of receipt. Budget Item Cost 1. Labor costs (including direct salary/wages and benefits at 0.55 FTE for 12 months) $43,800 2. Programming costs (program/office supplies, printing, translation, and mileage) $4000 3. Indirect costs (indirect allocations, rent, telephone, IT, misc.) at 15% $7,200 TOTAL $55,000