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HomeMy WebLinkAbout12-045 - City of Seattle - 2012 Edward Byrne Memorial Justice Assistance Grant (JAG)12 -045. Council Approval N/A Interagency Agreement Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation Executed by City of Seattle Departtnent Authorized Representative: Diane Pion 610 5th Avenue PO Box 34986 Seattle, WA 98124 -4986 and City of Tukwila, hereinafter referred to as "Recipient ", Grant Manager: Commander Bruce Linton 6200 Southcenter Blvd Tukwila, WA 98188 IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. CITY OF TUKWILA Authorized by: Grant Program: CITY OF SEATTLE Clark Kitnerer, Deputy Chief of Police Date: Vr (L ( 1 ( 3 Edward Byrne Alemonal Justice Assistance Grant UAG) P vg wn pet a UY18 FY 12 JAG Interagency Agreement, Page 1 of 7 WHEREAS, the Justice Assistance Grant GAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi- jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatrent, and justice information sharing initiatives; and WHEREAS, the United States Congress authorized $668,782 in the Justice Assistance Grant (JAG) Program for jurisdictions in King County; and WHEREAS, 12 jurisdictions in King County were required to apply for a JAG Program award with a single, joint application; and WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of Justice Assistance on May 14, 2012 to request JAG Program funds; and WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has awarded $668,782 to the City from these JAG Program funds; and WHEREAS, pursuant to the terns of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co- applicants, the City intends to transfer some of the JAG funds it receives to those co- applicants; and WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE, the parties hereto agree as follows: This Interagency Agreetent contains six Articles: ARTICLE I: TERM OF AGREEMENT: The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD Chief of Police, or designee, until September 30, 2015 unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant GAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the prinaty provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and /or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. FY 12 JAG Interagency Agreement, Page 2 of 7 ARTICLE III: SPECIAL CONDITIONS • Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant GAG) Program. The Recipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. • The Recipient acknowledges that because this Agreement involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. The Recipient agrees that it will not hold the Seattle Police Department, the City of Seattle, or the Department of Justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the distribution and availability of federal funds. • The Recipient shall comply with all conditions and limitations set forth in the FY 2012 Justice Assistance Grant Program Award # 2012 -DJ -BX -0526. The FY 2012 Justice Assistance Grant Program Award Report #: 2012 -DJ -BX -0526 is attached to and made part of this agreement, as Attachment A. Allocation and use of grant funding must be in accordance with all special conditions included in the Award Report. All Recipients are assumed to have read, understood, and accepted the Award Report as binding. • The Recipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant GAG) Formula Program: Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation. All Recipients are assumed to have read, understood, and accepted the Local Solicitation as binding. • Recipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Recipient's first quarterly report after a subaward is made. • The Recipient shall comply with all applicable laws, regulations, and program guidance. A non - exhaustive list of regulations commonly applicable to BJA grants are listed below, including the guidance: (A) Administrative Requirements: OMB Circular A -102, State and Local Governments (10/7/94, amended 8/29/07) (44CFR Part 13) (B) Cost Principles: OMB Circular A -87, State and Local Governments (5/10/04) (C) Audit Requirements: OMC Circular A -133, Audits of State, Local Governments, and Non - Profit Organizations (6/24/97, includes revisions in the Federal Register 6/27/03) (D) The Recipient must comply with the snost recent version of the Administrative - Requirements, Cost Principals, and Audit Requirements. FY 12 JAG Interagency Agreement, Page 3 of 7 1) Non - Federal entities that expend $500,000 or snore in one fiscal year in Federal awards shall have a single or program - specific audit conducted for that year in accordance with the Office of Management and Budget (OMB) Circular A -133- Audits of States, Local Governments, and non -Profit Organizations. Non - federal entities that spend less than $500,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A -133, but records must be available for review or audit by appropriate officials of the Federal agency, pass - through entity, and General Accounting Office (GAO). 2) Recipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS), as found in the Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement. The Recipient has the responsibility of notifying the Washington State Auditors Office and requesting an audit. 3) The Recipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub - recipients also maintain auditable records. 4) The Recipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report submitted to the Seattle Police Department. The Recipient must respond to requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The City reserves the right to recover from the Recipient all disallowed costs resulting from the audit. 5) If applicable, once any single audit has been completed, the Recipient must send a full copy of the audit to the City and a letter stating there were no findings, or if there were findings, the letter should provide a list of the findings. The Recipient must send the audit and the letter no later than nine months after the end of the Recipient's fiscal year(s) to: Diane Pilon, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124 -4986 206 -386 -1996 6) In addition to sending a copy of the audit, the Recipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. 7) The Recipient shall include the above audit requirements in any subcontracts. • The Recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requirements, including, but not limited to, the provision of any information FY 12 JAG Interagency Agreement, Page 4 of 7 required for assessment or evaluation of activities within this agreement, and for compliance BJA reporting requirements. • When implementing funded activities, the Recipient must comply with all applicable federal, state, tribal government, and local laws, regulations, and policies. The Recipient is entirely responsible for determining the Recipient's compliance with applicable laws, regulations and policies, which include, but are not limited to: (A) City of Seattle regulations including, but not limited to: (1) Equal Benefits Program Rules (SMC Ch .20.45:http: / /cityofseattle.net /contract /equalbenefits /) (2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract out any part of a contract instead of performing the work itself, then the following requirement applies: Consultant shall use affirmative efforts to promote and encourage participation by women and minority businesses on subcontracting opportunities within the contract scope of work. Consultant agrees to make such efforts as a condition of this Agreement. a. Outreach efforts may include the use of solicitation lists, advertisetnents in publications directed to minority communities, breaking down total requirements into smaller tasks or quantities where economically feasible, making other useful schedule or requirements modifications that are likely to assist small of WMBE businesses to compete, targeted recruitment efforts, and using the services of available minority community and public organizations to perform outreach. b. Record - Keeping: The Consultant shall maintain, for at least 24 months after the expiration or earlier termination of this Agreement, relevant records and information necessary to document all Consultant solicitations to subconsultants and suppliers, all subconsultant and supplier proposals received, and all subconsultants and suppliers actually utilized under this Agreement. The City shall have the right to inspect and copy such records. (3) Licenses and Similar Authorizations: The Consultant, at no expense to the City, shall secure and maintain in full force and effect during the term of this Agreement all required licenses, permits, and similar legal authorizations, and comply with all requirements thereof. (4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable products including recycled content paper on all documents submitted to the City. Consultant is to duplex all documents that are prepared for the City under this Contract, whether such materials are printed or copied, except when impracticable to do so due to the nature of the product being produced. Consultants are to use 100% post consuiner recycled content, chlorine -free paper in any documents that are produced for the City, whenever practicable, and to use other paper - saving and recycling measures in performance of the contract with and for the City. (5) Americans with Disabilities Act: The Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 as amended (ADA) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for die itnmediate termination of, this Agreement. FY 12 JAG Interagency Agreement, Page 5 of 7 (6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC), as amended. (7) Suspension and Debarment: The Recipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement, the Recipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Recipient rendered an erroneous certification, the Federal Government and City may pursue available remedies, including termination and /or debarment. The Recipient shall provide iintnediate written notice to the City if at any time the Recipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The Recipient agrees by signing this Agreement that it shall not enter into any covered • transaction with a person or subcontractor who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Recipient shall include the requirement in this section in any subcontracts. (8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply with any applicable law, regulation or policy, the City may rescind, cancel, or terminate the Agreement in whole or in part. The Recipient is responsible for any and ail costs or liability arising from the Recipient's failure to comply with applicable law, regulation, or policy. ARTICLE W: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment B: Edward Byrne Memorial Justice Assistance GAG) Grant Formula Program King County Joint Application, Project Narrative and Attachment C: JAG Budget Worksheet, as approved by BJA. Attachment B and Attachment C are attached to and made part of this agreement. The work shall, at all tunes, be subject to the City's general review and approval. The Recipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to detertnine the adequacy of the Work or Recipient's progress. ARTICLE V: PAYMENT (A) Compensation The Recipient shall be reimbursed on an actual cost basis. Total compensation under this Agreement is $16,693. The Recipient shall incur authorized allowable expenses in accordance with the Program Narrative and Project Budget, as detailed in Attachments B and C. FY 12 MG Interagency Agreement, Page 6 of 7 The Recipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award. The City will provide quarterly statements to the Recipient, once the interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance with the Program Narrative and Project Budget, as detailed in Exhibits B and C. The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of the period in which the work was performed. No travel or subsistence costs, including lodging and meals, reitnbursed with federal funds may exceed federal maximum rates, which can be found at: http: / /www.gsa.gov. (B) Manner of Payment The Recipient shall submit reimbursement requests not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Requests are due no later than 30 days after the end of the period in which the work was performed. Reimbursement request forms are provided. Substitute forms are acceptable. With each reimbursement request, the Recipient shall submit: • Detailed spreadsheet of expenditures by task and related financial documents (tunesheets, invoices) • Project status report • These documents and invoices tnust be kept on file by the Recipient and be made available upon request by the City or to state or federal auditors Reimbursement will not be processed without accompanying documentation for the corresponding time period. Once the above conditions are met, payment shall be made by the City to the Recipient. Submit invoicing and documentation to: Diane Pion, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124 -4986 206 -386 -9885 ARTICLE VI: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. FY 12 JAG Interagency Agreement, Page 7 of 7 •�;. „,� n Deportment of Justico {{ 4 c4 Offico of hsUco Programs Sn 1” f = Bureau of Justice Assistance Grant PAOB 1 OP 7 1. RECIPIENT NA \fU AND ADDRBSSttncludtn2219Code) City ofStall 60OPounh Avenue Pk, Boc94749 Souk, WA 96124 4119 . 4. AWARD NUMBERI 2012.D1.B000326 S. PROJECT PERIOD; FRO \I 1p'0172011 TO 07/321201$ DUDOBTPER1OD: FROM mono' TO 07/39Y2015 4,AWARDDATB 0711112012 7. ACTION 1611131 IA.0RANTBO IRSNENDOR %0, 916007393 $. SUPPLEMENT t1UMD6R CO 9. PRINIOUS AWARD AMOUNT S 0 3. PRO)ECT771L8 CiryofSes;lte FY2012 MO totalFromm 10. A2 OUATOFTIIISAWARD $66&12 II. TOTAL AWARD $668,712 12. S PEC LSL CONDITIONS 1 on AHOVR GRANT PROJECT IS APpROVBD SUBJECT TO SUCH CONDR70NS OR LIMITATIONS AS ARE S6T FORTH ON 1118 ATTACH RD PAOF(S), I3.STATUTORY AUTHORITY I'ORORANT ihfsprof« 9hIoppo, ledunderl •Y17(DIA•SAO)42USC37S0.etlrq. • IS. M&T}tOD DP PAY\WBNT OPAS AOP CYAPPROVAL GRA.NNTERACC1PTA \C6 16. TYPED Nat'l AND 1IILEOFAPPROVINOOFFICIAL, DMItt 01/Ninta Dlreaor I2, TYPED NAB! AND TITLBOFAUTHORt2BDOAANTBROFFICIAL mac McOlno �U >� 11.sloNATUREoPAPPR0YlNOOFFICIAL • OF 19,SII0IATURB (Pt6 . 19A DA ( AODNCY USB ONLY 20 ACCOUNIINOCLASSW1CA1f0YCODes FISCAL P0110 BUD, DIV. YEAR CODE ACT. OTC. REG. $UB. PUBIS A\IOI/NT X D D2 SO Co CO 661122 21. 6D1120T0216 • 01P FOR.\f 400 V2(REY.5.112 PRRYlOUS EDITIONS AR60830Lwn , 01PFOR440004fRBY'.4-H) • Department of Justice Office of Justics Programs Durum of JuslIee Assistance AWARD CONTINUATION SHEET Grant PAO8201'7 FROMM NUMBSR 2012•D1•BX•0526 MYA1.DDA713 07/1112012 SPECIAL CONDITIONS 1. Tito recipient agrees 10 comply with the fincclal and administrative requirements set forth in the current edition of the Office of Justice Programs (OW) Financial Outdo. 2, The recipient acknowledges that failure to submit nn acceptable Equal Rmployment Opportunity Plan (If recipient Is rcqulrcdto submit one pursuant to 28 C,I?,R, Section 42.302), that Is npproved by the Office for Civil Rights, h a violation of its Cenified Assurances and may result in suspension or termination of funding, until such time as rho recipient Is in compliance, 3. Tho recipient agrees to comply with the organizational audit requirements of 0;r111 Circular A• 133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be Imposed, Ifoulsinnding audit Issues (if ony) from OMB Circular A•133 audits (and ony other audits of OW grant funds) ire not satisfactorily and promptly addressed, As further described in the current edition of the 0JP Plnaacfal Guide. 4. Recipient understands and agrees that 11 cannot use ony federal funds, either dirt city or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, al ony level of govemmcnl, without !ha express prior written approval of 01P. 5, 'fhe recipient must promptly refer to the D0J 010 any credible evidence that a principal, employco, agent, contractor, subgrentco, subcontractor, or other person has either l) submitted a falseelnim for vont funds under the False Claims Act; or 2) commit led n criminal or civil violation of lows pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct Involving grant funds, This condition alto applies to any subreclplenis. Potential fraud, waste, abuse, or misconduct should be reported to the 010 by • meth Office of the inspector Oeneral US. Department of Justice lovesdgations Division 950 Pennsylvania Avenue, N. W, Room 4706 Washington, DC 20530 c•ntotl: oig.hotllnc' usdoJ.gov hotline: (contact infonnadon In English and Spanish): (800) 869.4499 or hotline far (202) 616-9881 Additional information Is available from the DO) 010 webslte at www.usdoj.govlolg, 6. Recipient understands and agrees that It con not use any Were! funds, either directly or Indirectly, In suppon of any contract or subaward to tither the Association of Community Organizations for Reform Now (ACORN) or Its subsidiaries, without the express prior written opprovol of OJP. 7, The recipient agrees lo comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient Is n hlgh•risk grantee. Cf. 28 C.P.R. pans 66, 70. 01P FORM 4000a (REV. 440 Department °Make Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OP 7 , PRtl1EC1'RUMEN 2012•D1•BX•0326 AWARD DM's inn Irian SPfiCJAL CONDITIONS 8. The recipient egrets to comply with applicable requirements regarding Central Contractor RoghttroUon (CCR) and oppUcablo rrstdcllons on subawards to first•Iter subrcciplenls that to not acquire and provide a Darn Universal Numbering System (DUNS) number, The details of recipient obligations aro posted on the Office of Justice Programs web site at httplAvormojp.gov/fundingreenhtm (Award condition: Central Contractor Regisunrion and Universal identifier Requirements), and ore incorporated by reference hire, This special condition does not apply loan award to an Individual who received the mead as a nature' person (I,o„ unrelated to ony business or rion.profil organization dint hoer she may own or operate in his or her name), 9, Pursuant to Rxecudve Order 13513, "Federal Leadership on Reducing Text htessngiog While Driving," 74 Fed, Reg. 51225 (October 1, 2009), Ilto Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text =singing while driving any vehicle during rho course of perfoms1ng work funded by this groat, and to establish workplace safety policies and conduct education, awareness, and other outreach to decreoso crashes caused by distracted drivers. 10, Tiro recipient agrees to comply with all applicable lows, regulations, policies, and guidance (Including specific cost limits; prior opprovai end reporting requirements, where oppUcnblo) governing the use of federal Nnds for expenses related to conferences, meetings, tratnings, and other events, Including the provts1oh of food and/or beverogos at such events, end costs of attendance al such events. Information on pettlneal laws, regulations, policies, and guidance is available at tvww ,ojp.govlfundinglconfcostbirn. 11, The recipient agrees to comply with applicable requirements to report (Whiter spheroids of $25,000 or more mad, in certain circumstances, to report the names and total compensators of the five most highly edmpensated executives of the reolplont and first•tier subreeiptents of nward funds. Such data will be submhled to tho PPATA Subaward Reporting Syslem (FS RS), 'no detailsofrectpientobilgot tons, which derivo from the Per/toll Funding Accountability and Transparency Act of 2006 (PPATA), are posted on the Office of Justice Piogrnms wob site at hop a /www.oJp.govlfundtng/ffote.him (Award condition: Reporting Svbawcrds and 8xeculho Compensation), and are Incorporated by reference hero, This condition, and its reporting cequtremont does not apply to grant awards mode to an individual who received the award as a natural person (I,e„ unrelated to any business or nonprofit orgonlzatlon that ho Or she may own operate In his or her nnmo). 12. The recipient agrees that all Income generated ns n direct result of this award shall bo deemed program Income, All program income corned must be accounted for and used for the purposes of funds provided under this award, including such use being consfsient with the conditions of the award, the effective edition of the OW Financial Outdo and, as applicable, either (I) 28 C.F.R. Pare 66 or (2) 28 C,P.R Part 70 and 2 C.P.R, Pan 215 (OMB Circular A.10). Anther, the poser program Inconte must be reported on the quarterly Federal Financial Report, SF 425. OR' FORM 4000/2 (REV.4•ee) Department of /usiteo Offlco of Jusllco Progronts )3urenu otJuslice Asslstnueo ,AWARD CONTINUATION SHEET Gran( PRa1EC litINSB ER 2012,01.BX.Ofl AwARDDAW 07n1na12 SPECIAL CONDITIONS 13. The grantee agrees to assist DIA in complying with tho National Unvkorunental Polley Act (NEPA), the National Historic Preservation Act, and other teiatcd federal environmental impact analyses requirements In tho use of Aeso , pont funds, either directly by the grantee or by a subgtooleo. Accordingly, fist grantee agrees to first determine If nny of the following activities will bo funded by !linguini, prior to obligo,ing funds for nny of these purposes, if it is determined that ony oldie following activities will bo funded by tho grant, Iho grantee agrees to contact B)A. The granted understands that ills special condition opplles to Its following new activities whether or not they ore being specifically funded whir thesis grant funds, That Is as long as the activity Is being conducted by the gronlco, a subgronteo, or any third party end Use activity needs to be undertaken In order to use these grunt funds, this special condition muss first bo ma, Tho activities covered by this special condition oro: 0. New construction; b. Minor renovation or romodaiing of n property located in on environmemaliy or historically sensitive area, including. properties located within n 100•year flood plain, a wetland, or habitat for endangered species, or n propony listed on or eligible for listing on the Notional Register of Hislorio Places; c, A renovation, lease, or any proposed use of a building or facility That will either (o) result In a change in Its baste prior use or (b) signiffcantty change ifs size; d. Implementation of a new program Involving ftto use of chom tcals other than chamicnis that cm (a) purohnsed as an Inddonini component of a funded activlry and (b) traditionally used, for oxansplo, In office, household, recrcationnl, or education envfronmenls; and o. Itoplemeatalion of a program relating toalandestine methamphetamino laboratory operations, Including the identification, seizure, or closure of clondesllne metltnnphelamino laboratories, The gronteo understands and agrees that complying with NRPA shay require iho preparation of on Environmental Assessment and/or an environmental Impact Statement, as directed by B)A. The panto further understands end agrees to tho requirements for implementation of a Mitigation Pia», as dctolled at ht,p: /Avsvw. ojp. usdoj .gov /D)Alresourednepa.html, for programs relating to mcl►tawphctamino laboratory operations. Application of This Special Condition to Orontees Iixisting Programs or Activities: For any otlho grantee's or its subgrantcos' existing programs or activities that will be funded by there grant funds, iho grantee, upon apecltio request . from Bbl, ogrcos to cooperate with BM in any preparation by WA of a national or pogrom environmental assessment of that funded program or activity. 14. To avoid duplicating oxisring uotstorks or ITsystemsln ony 1nJdntives funded by B)A for law enforcement information sharing systems which Imvolvo interstateconncetivliy between jutisdicttons, such systems shall employ, to iheextent possibly, existing networks as-the communication backbone to achieve interstate connectivity, unless rho grantee can demonstrate to the saisfaclion of DM that Ihis requirement would not bo cost effective or would impair the functionality of an existing or proposed IT system. 15. in order to promote information sharing and enabio lntcraperabllity omong disparate systems across iho justice and pubtfo safely community, 0/P requires the grantee to comply with bOPs Global )wilco information Sharing tntdativa , (DO)'s Global) guidelines and recommendations for this particular grant. Grantco shall conform to the Olobal Standards Packoge (OSP) and all constituent elements, where appllenblo, as described at; http://www.ii,ojp.govigsp_granteondltiom Grantee stall document planned opproaebes to information shining and describe compliance to the OSP and appropdale privacy policy that protects shored information, or provide detailed justification for why nn alternative approach Is rccommouded, 01P P0101 401 W (RBY.44t) Deplored! of Justice Office of Justice Programs 'Wrenn of justice Assistance AWARD CONTINUATION WERT Grote PAGE s 011 7 PROJECT:0740ER 7012•Df•DX40516 AWARD DAM 07!1112012 SPEC!,U, CONDITIONS 16, The recipient Ls required to establish a trust fund account, (The tarsi fund mayor may not be an (nterest.beoring account.) The fund, Including ony interest, may not be used to pay debts oroxpenses lncorred by oler activities beyond the scope of the Edward Byrne Memorial folio Assistance Grant Program (JAO). The recipient also agrees to oblignto and expend the grant funds in the trust fund (including any Interest earned) during tho period of the gnu%L Orem funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days oiler the end of the grant period, along with the final submission of the Federal FlnanolnJ Report (SP•425), 11, JAO funds may be used to purchase bulletproof vests for an ogenoy, but may not be used as the 50$1) match for purposes of Iho Bulletproof Vest Partnership(BVP) program. 18, Tiro recipient agrees tosubnilt n signed C dflcanon that that &l Iawenforcentent agencies receiving vests purchased with JAO funds hove a written "mandatory wear" policy In effect. Fiscal agents and state agencies must keep signed certifications on file for any subreciplenis planning to utilize JAO funds for bulletproof vest purchases.Tltls policy must be in place for el !cast all uniformed officers before ony PY 2012 JAO funding can bo used by tho agency for bulletproof vests,'rhera are no requirements regarding the nature of the poltoy other than li being a mandatory wear policy for all uniformed officers white on duly, 19. Bulletproof vests purchased wills JAO funds may be putchascd at any threat tovol, make or model, from any distributor or manufacturer, as long as tho vests two been tested and found 10 comply with oppllenbto Notional Institute of Justice ballistic or stab standards, in addition, bulletproof vests purchased with JAO funds must be Amedcan•made, The latest Nflmadam infounafoa can bo found he►er bap: l /www, tj, gov/ toplcsp cchnology/ barlyarmo r/safesyinittativo.htnr, 20. The ieeiplent agrees that any infosnsation technology system funded or supported by OJP funds will comply with 28 O i? R. Pan 23, Criminal Intelligence Systems Operating Policies, if 0J13 dclnmslnes Ibis ugnintton to be oppileablo. Should 0JP delc mine 28 C,P.R. Part 23 to be Applicable, OJP niay, at hs discretion, perform audits of the system, os per the regulation. Should any violation of 28 C.P.R. Port 23 occur, lira recipient may be fined as per 42 V.S,C, 3789g(o)•(d). Recipient may not satisfy such a One with federal funds. 21. The recipient agrees to ensure that iho Slate Information Technotogy Point of Contact receives twiltennotification rog.1ding any Informntion technology project funded by this grant during the obligation end expenditure period. lids Is to facilitate conununtcatton among local and state governmental entitles regarding various information technology projects being conducted with these grant funds, In addition, the recipient agrees to malnuoln en administrative file documenting the meeting of Ibis requlrentent. Pot a list of State Information Technology Points of Contact, go to hllp: f/ www ,(t.oJp.govidefouit.ospx7aten pollcyAndPracIlee &page =1046. 22. The grantee ogrees to comply with the applicable requirements of 28 C.P.R. Pan 38, the Deportment of Jusllee regulation governing "Equal Treatment for Faith Based Organizations' (tho *Ego Treatment Regulotion"). The Pquol Treatment Regulation provides In pan that Department oflustlee grant awards of direct funding may not be used to Nod ony inherently religious activities, such as worship, tellgtous Instruction, or ptoselyltzallon. Recipients of direct grants may still engage In Inherently religious activllles, but such activities must be separnto In time or place from the Department of Justice funded progrnm, end participation In such activities by Indlviduots receiving services Prow Use grantee or a sub•grontee must be voluntary, The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice aro not permitted to discriminate la the provision of services on the basis of n beneficiary's religion, Notwhhstondinb any otherspeclal condition of this award, faith- based organizations niay, In some circumstances, consider religion as a basis for employment. Sco hlip: l/s hvw. oJp.gov /obouVooe /cqual_tbo.btm, 23. The recipient acknowledges that a)I programs funded through subawards, whether of the state or locol levels, must conform to the grant program requirements as .stated In WA program guldeneo, 01P FORM 400312 (A EY.4.86) Department of Justice Office of /video Programs Bureau of,iusiice Assistance AWARD CONTINUATION • SHEET • Grant PROAcrh'VMBER 20124D).BX•0)26 ANARDDAIB entinol2 SPECIAL CONDITIONS 24. Otonte° agrees to comply with the requirements of 28 C,P,R. Part 46 and oli OUiico of Insilco Progrow. s policies and procedures regarding the protteUon of human reseorclr subjects, including obtainment of hull tutionot Review Board approval, if appropriate, and subject informed consent, 25. Orantto agrees to comply with all confldenUnllly requirements of 42 U.S.C. sectio{e 3789g and 28 C.P.R. Part 22 that Are applicable to collection, uso, and revelation of data or information, Grantee funhor agrees, as n condition of grant approvol, to submit a Pdvaoy Certlflcato that is in accord with requirements of 28 C,P.R. Port 22 and, In particular, scclton 22.23, 26, The recipient agrees that funds received under this award will not bo used to supplant Stote or local funds, but will be wed lo increase the amounts of such funds shat would, In the absence of Pederot funds, be made avolioble for law enforcement activities, 27. Award recipients must submit quarterly a Federal Financial Report (SP-425) and mutual performance reports through OMS (hups:I /gronts.0Jp.usdoJ.gov). Consistent with the Department's responsiblilties under the Government Performance and Results Act (OPRA), P.L. 103.62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, qunrtedy performance metrics reports must bo submitted tbsough BJA's Porformanco Measurement Tool ( PMT) websile ( tvww.bJaperforrnoncetools.org). Por more derailed infomration on reporting and other JIG requirements, Toter to the JAO reporting requirements webpage. Pallor() to submit required MAO reports by established deadlines may result In the freezing of grout funds and future high Risk designation, '28. The recipient °guts to monitor subawnsds under this JAO award In accordance with all applicable statutes, fegulai Ions, OMB circulars, and guidelines, including the OW Financial Ovide, and to include she applicable conditions of this award in any subaward. Tlto recipient Is responslblo for oversight of subreciptent spending end monitoring of speclflo outcomes and benefits attributable to use of JAO funds by subreelptents. Tho recipient agrees to submlt, upon request, documentation of its policies and procedures for monitoring of subewords under this award, 29, Award recipients must verify Point of Contacl(POC), Monet al Point of Contact (FPOC), and Authorized Representative contact Information In OMS, including telephone number and °•mall address, ft any lnfornsalton Is incorrect or has obangcd, a Otani Adjustment Node° (OAN) must be submitted via the Omits Management System (OMS) to document changes. 30. The grontto agrees chat whidn 120 Boys of award accoptanco, each member of o law enforcement task force funded with these funds who is a task force commander, ogeney executive, task force officer, or other task force member of equivalent rank, w111 cosnptete required online (Intomet•based) task force training.The training Is provided freo of charge online through BJA's Center for Task Force integrity and Leadership (www,ctfll,org), All current and new task force members ma required to compteto this Draining onto during the life of the award, or onto every four yews U multiple Awards Include this requirement. This training addresses task forco effectiveness os well as other key issues including privacy and civil IBA sdes/rights, task force performance measurement, personnel selection, and tusk force oversight and accountability, Additional information is available regarding this required training and access methods via Bh1's web site and the Center for Task Porte integrity and Leadership (www.ctIll.org). OP FORM 400012 tRBV. +a6) Deparsntcnt of Jusllco • Office of Justice Programs . Bureau of Just Ice Assistance AWARD CONTLNUAT1ON SHEET Grant PAGE 7 OP 7 PROJECT NUABUR 20I2.D74X442b AWARD DATE 0711 11(112 SPECIAL CONDITIONS 31. With respect to this award, federal funds may not be used to pay cosh compensation (salary plus bonuses) to any employee of [Ito award recipient of a Into that exceeds I 10% of the maximum annual salary payable to a member of the federal government's Senior Bxecutivo Service (SBS) nt an ngenoy with a Certified SE$ Performance Appraisal System for that year, An atvord recipient may compensate an employee at a higher rate, provided she amount In excess of this compensation lfmitotlon is paid with non•federal funds) TMs 1lmllaiton on compensation rotes allowable under tlds award may be waived on on Individual basis at tho discretion of tho OW official indicated in tho program announcement under which this award is made, 32. Rcciplent may not expend ordraw •dawn funds until rho Bureau ofJu Wee Assistance, Oldeaof Justice Programs has received and approved the signed MomorandUm of Understanding (MOU) between the disparate jurisdictions and has issued nOrant Adjustment Notice (OAN) releasing sills special condition. 33, Recipient may not expend ordrawdown funds until [ha Bureau of Justice Assistance, Office ofJustkco Programs has received documentation demonstrating that the stale or local governing body review and/or community notification requirements hove been met and has Issued n Orant Adjustment Notice (OAN) releasing this special condition, 03170R\11CAO.'2 (RBV.4.111) City of Tukwila Project Nanie: Tukwila Evidence Program Upgrade: $5,800 Tukwila Neighborhood Resource Center Workstations: $3,000 Crime Analysis Plotter: $2,800 Crisis Communication Unit Equipment: $2,900 Incident Command Vehicle Electronics Upgrade: $1,500 PD Administrative Office Conferencing: $693 Project Cost: $16,693 Project Description: Tukwila Evidence Program Upgrade: Purchase and installation of software program and licensing to replace antiquated and incompatible evidence tracking software for the police department. Tukwila Neighborhood Resource Center Workstations: Purchase and create five workstations for police officers at Police Department Neighborhood Resource Center, to include desks, chairs, file cabinets, and office supplies. Crime Analysis Plotter: Purchase of large format plotter /printer for use with Police Department emergency management and crime analysis. Crisis Communication Unit Equipment: Supply Police Department's Crisis Communication Unit with tablets, identifying apparel with Department insignia, work portfolios and supplies to conduct in -field operations. Incident Command Vehicle Electronics Upgrade: Purchase of parts and labor to re- program two -way radios installed in the Police Department's Incident Command Vehicle, and outfit the same with a hard drive for DVR capability of surveillance video. PD Administrative Office Conferencing: Purchase and installation of a central conference IP phone system for the Police Department Administrative conference room to conduct remote conferencing with partnering agencies and community. FY 2012 JAG Program Narrative Program Need: Tukwila Evidence Program Upgrade: The police Department's evidence software that is used for tracking of evidentiary items is antiquated and not practical for current case /evidence loads. A new system is required to provide for proper tracking and adherence to state and federal laws. Tukwila Neighborhood Resource Center Workstations: The Police Department has recently obtained support from the City to hire new bike officer positions that would allow for the creation of pro- active team that will be assigned to a high crime area of the city. The positions are being given a storefront location within the targeted area, but workstations are needed for the new positions. Additionally, the location will be used by other officers providing in -field work space. Crime Analysis Plotter: The current Department's Crime Analyst plotter is defective and incompatible with the associated operating system. Replacement of the plotter will allow for analysis and presentation of analytical work. With the addition of the department's Crime Analyst being included with our emergency management team, the added responsibilities require the use of a compatible plotter. Crisis Communication Unit Equipment: The Department's Crisis Communication Unit is responsible for handling in -field operational communications for conducting a variety of crisis communications (i.e. hostage negotiation, barricaded subject negotiation, suicidal subject talks, etc...). The unit can increase its communication fluidity and improve its operations with the use of tablets in the field by having immediate access to information and the ability to share that infortnation instantaneously across multiple platforms. Supplemental to the tablets, are work portfolios for aiding with interviewing, note taking, and storage of documents while in the field. Additionally, the Crisis Communicators need to be identified with apparel associated with their assignment while in the field. Incident Command Vehicle Electronics Upgrade: In order to maintain the efficiency of the two -way radios assigned to the Department's mobile Incident Command vehicle, and in order to meet new standards being implemented by our regional dispatch center, the radios will require a re-programming of their internal operations in order to be compliant with regional changes to the dispatch system. PD Administrative Office Conferencing: The Police Department's administrative office conference room is used for meeting with city, department staff, citizens, and partnering agencies. Often the need to include partners via phone is required. A conferencing system designed to facilitate a meeting between partners at multiple locations will improve productivity and the quality of communications of all partners involved. Program Activities for 4 -Year Grant Period: Tukwila Evidence Program Upgrade: The program will purchase, install, and maintain evidence software for continued and enhanced tracking of department items entered into evidence for the duration of the 4 -year grant period. FY 2012 JAG Program Narrative Tukwila Neighborhood Resource Center Workstations: The workstations will be utilized to provide workspace for the new bike officer positions and existing patrol officers to conduct field operations and handle the administrative functions of their positions. The workstations will be maintained in operable condition over the course of the 4 -year grant period. Crime Analysis Plotter: The program will purchase, install, and maintain the use of the plotter for conducting crime analysis and aiding in emergency management during the 4- year grant period. Crisis Communication Unit Equipment: The program will utilize the equipment purchased to conduct in -field communications, interviewing, and intelligence gathering to increase the productivity and abilities of the Crisis Communication Unit during the 4- year grant period. Incident Command Vehicle Electronics Upgrade: The reprogramming of radios will be implemented to bring the Incident Command Vehicle's communications into compliance with regional dispatching during the 4 -year grant period. The hard drive will be installed to the DVR function of surveillance and monitoring video cameras, increasing their functionality for record keeping. Both systems will be maintained in operable condition during the 4 -year grant period. PD Administrative Office Conferencing: The program will purchase, install, and maintain the conferencing system to increase productivity and enhance communications during the 4 -year grant period. Anticipated Coordination Efforts Involving JAG and Related Justice Funds: All of the projects presented on behalf of the Tukwila Police Department will require interdepartmental coordination within the City of Tukwila and any associated vendors of project items purchased. Further, the electronics upgrade of the Department's two -way radios will require confirmation of compatibility with coordination of Valley Communications, the Department's regional dispatcher. Project Objectives: Tukwila Evidence Program Upgrade: The department /grantee will supply a computer with a compatible operating system for the upgraded software to be installed by the end of the 2012 calendar year. The upgrade in software for the tracking of evidence will be purchased and installed by the end of the 2012 calendar year. The upgrade of the Evidence Program will eliminate IT compatibility issues, measured by IT department work orders. Tukwila Neighborhood Resource Center Workstations: Five workstations for police officers will be purchased and installed in the new Tukwila Police Neighborhood Resource Center by the end of the 2012 calendar year. The work stations will generate increased time that officers will allocate to the designated high crime area, to which the Neighborhood Resource Center is assigned, measured by the new bike officers Activity Recap Reports. FY 2012 JAG Program Naiiative Crime Analysis Plotter: A crime analysis plotter will be purchased and installed by the end of the 2012 calendar year. • The installed plotter will replace a defective plotter and correct incompatibility issues, measured by IT department work orders. Crisis Communication Unit Equipment: The CCU equipment will be purchased and CCU team members will be trained in the use of the equipment by the end of the 2012 calendar year, measured by CCU members' training records. Incident Command Vehicle Electronics Upgrade: The radio re- programming will be conducted in accordance with regional dispatch requirements by the end of the 2013 calendar year. Measured by service records and compliance documentation of the regional dispatch. PD Administrative Office Conferencing: The conferencing equipment will be purchased and installed by the end of the 2012 calendar year. The conference equipment will increase work productivity by allowing remote access to meetings, measured by the number of attendees utilizing the conference equipment from remote locations as captured in meeting minutes. JAG Project Identifiers: System Improvements Equipment — General Equipment Tactical Communications FY 2012 JAG Program Narrative $ 302,011.00 IA. Personnel CITY OF SEATTLE Name/Position FY 2012 JAG City of Seattle Joint Application BUDGET Computation Cost Crime Prevention Coordinator Salary monthly salary # of months # of positions $5,895 12.25 3 (3 positions) B. Fringe Benefits CITY OF SEATTLE Name/Position Crime Prevention Coordinator Salary (3 positions) IG. Consultants /Contracts CITY OF AUBURN: ITOTAL: Computation monthly benefits # of months # of positions $2,323 12.25 3 $ 2I6,641.00 $ 216,641.00 Cost $ 85,370.00 TOTAL: S 85,370.00 City of Seattle SubTotal: OT Rate # of Hours Teen Late Night Program Officer Overtime: Citizen's Police Academy Officer Overtime: Fireworks Emphasis Patrols Officer Overtime: CITY OF BELLEVUE: Item 34 MC -3 Type III Rifle Plates for SWAT Vests Sales Tax (approximate) CITY OF BURIEN: Item $88 18 $88 65 $88 215 Computation 24 x $600 9.5% $ 1,584.00 $ 5,720.00 $ 18,920.00 Auburn SubTotal: $ 26,226.00 Cost $ $ 14,400.00 1,255.00 Bellevue SubTotal: $ 15,655.00 Qty Unit Cost Rifles Optics for Rifles Simunition Rifle Conversion Ammunition for Simunition Rifles Breaching Tool - Halligan Tool Breaching Tool - Door Ram Breaching Tool - Sledge Hamner Ballistic Shields iPad 3 for surveillance camera monitoring iPad Extreme Duty Military Case Sharp TV monitors and mounts for trainings /presentations CITY OF DES MOINES: Item 5 $ 5 $ 3 $ 1 $ 2 $ 1 $ 1 $ 2 $ 3 $ 3 $ 2 $ Computation 1,126 400 315 600 175 324 50 2,380 700 70 1,300 5,630.00 2,000.00 945.00 600,00 350.00 324.00 50.00 4,760.00 2,100.00 210.00 2,600.00 Burien SubTotal: $ 19,569.00 Cost Brother Mobile Solutions Printer- $239.80 each Honeywell Barcode Scanner Kit- $229.00 each 10 x 239.80 11 x 229.00 $ 2,398.00 $ 2,519.00 FY 2012 JAG City of Seattle Joint Application BUDGET Printer Mount, E- Ticket C -ARPB- 110- $185.00 each Universal Headrest Bracket- $160.00 each USB Cable Kits- $30.00 each BMS Perforated Rolled Paper Packs Shipping (Estimated) Sales Tax CITY OF FEDERAL WAY: Item Computation 9 x 185.00 9 x 160.00 9x30 25 x 41.25 8.60% 1,665.00 1,440.00 270.00 1,031.25 310.75 802.00 Des Moines SubTotal: $ 10,436.00 Cost Project 1 Tasers Project 2 UFED Software Upgrade Misc Accessories 9Each Project 3 Automated External Defibrillator (AED) Devices 24 Each Project 4 Electrostatic Dust Lifter CITY OF KENT: Item Vendor Estimate Vendor Quote Vendor Estimate Vendor Estimate Computation Federal Way SubTotal: $ 9,000.00 $ 5,060.00 $ 19,060.00 Cost 900.00 34,020.00 Corrections officer overtime (2012 -2013) Corrections officer overtime (2014) Social security Retirement Rifles with accessories Bicycles for Bike Patrol (replacements) Metal fabricator /range repair contractor TBD KING COUNTY Name/Position $43.09 x 148 hours $44.38 x 118 hours $11,613 x .0765 $11,613 x .06 $2,050 /set x 9 sets $2,410/bike x 3 bikes $13,000 for balance of estimated repairs I Kent SubTotal: Computation 6,378.00 5,235.00 890.00 700.00 18,450.00 7,230.00 13,000.00 51,883.00 IT Developer - Salary Requirement Development Application Development Implementation IT Developer - Benefits Requirement Development Application Development Implementation CITY OF RENTON: Item $ 11474/mo * 4 mo * .7 FTE $11474/mo * 7mo *.79FTE $11474 /mo * 1 mo * .71 FTE $3825/mo * 4 mo * .7 FTE $3825/mo * 7 mo * .79 FTE $3825/mo * 1 mo * .71 FTE Domestic Violence Training and Conferences (Price will vary depending on training an location) $ 32,127.00 $ 63,451.00 $ 8,147.00 $ 10,710.00 $ 21,152.00 $ 2,779.00 King County SubTotal: $ 138,366.00 Computation Location TBD Cost $4,000.00 9,935.00 1 Honda Portable Generator with light Motorola MC75 Worldwide Enterprise Digital Assistant Trauma Kits (First Aid) Cohan Car Camera System FY 2012 JAG City of Seattle Joint Application BUDGET 1 @ $1545.00 ea. Sales Tax l@ $3290.00 ea. Sales•Tax 99 @ $25.25 ea. Sales Tax 1 @ $6000.00 ea. Sales Tax Office supplys for Domestic Violence Advocate (pamphlets, brochures, education materials) (Items and price will vary depending on needs and items purchesed) Direct Victim Services Assistance for victims protection - relocation (Items purchesed vary depending on victims needs at the time) CITY OF SEATAC: Item Overtime Installation of rifle racks Vertical Gun Rack Miscellaneous training supplies CITY OF SHORELINE: Item Handheld radar (Renton SubTotal: $1,545.00 $151.41 $3,290.00 $322.42 $2,499.75 $244.98 $6,000.00 $588.00 $3,564.44 $ 8,000.00 530,206.00 Computation $100 per hour x 60 hours estimate $75 per hour x 27 (patrol cars) $210 x 27 (patrol cars) estimate Computation 1 SeaTac SubTotal: Cost $ $ $ $ 6,000.00 2,025.00 5,670.00 87.00 CITY OF TUKWILA: Item PD Evidence Software and Licenses PD Officer work - stations Plotter for PD Crime Analysis PD Crisis Conununication Unit - Equip & Supplies PD Incident Command Vehicle electronics upgrade PD Admin. Office - Mite! Conference phone and install. 5 radar units x $1,987 ( Shoreline SubTotal: $ 13,782.001 Cost $ 9,935.00 5 Computation I unit at $5000.00 plus tax and licensing 5 units at $500.00 plus tax and installation 1 unit at $2500.00 plus tax 2 tablets x $700 5 identifying apparel @ $150 each 5 work portfolios @ $50 each Negotiator Field Supplies ( estimate) I radio reprogramming @ $500 I DVR Hard Drive @ $500 1 unit at $693 plus tax and installation 1 Tukwila SubTotal: Cost $ 5,800.00 $ 3,000.00 $ • 2,800.00 $ 1,400.00 $ 750.00 $ 250.00 $ 500.00 $ 1,000.00 $ 500.00 $ 693.00 $ 16,693.001 GRAND TOTAL. BUDGET SUMMARY Overall Summary Budget Category FY 2012 JAG City of Seattle Joint Application BUDGET Total Budget A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Contractual H. Other $ 216,641.00 $ 85,370.00 $ $ $ $ 366,771.00 $ Total Direct Costs: S 668,782.00 TTOTAL PROJECT COSTS: S 668,782.001 TOTAL JOINT ALLOCATION: 668,782.00 Edward Byrne Metnorial FY 2012 Justice Assistance (JAG) Grant Formula Program Joint Application Budget Narrative A. Personnel ($216,641) A request of $220,950 is included for City of Seattle for salary costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department. This amount will pay for 12 months in 2012 and an additional 2 weeks in 2014. 13. Fringe Benefits ($85,370) A request of $88,061 is included for City of Seattle for fringe benefit costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department. Fringe benefits are City of Seattle standard fringe benefits for civilian personnel, and include FICA, Health Care Medicare, Life Insurance, Retirement, Workers Comp, EAP, Disability Insurance, and Death Benefits, and are calculated at a rate of approximately 26% of base salary. G. Consultants /Contracts ($359,711) As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub - agencies listed below. Sub - Agencies will be required to spend their funds, and then request reimbursement from City of Seattle. Therefore, we are listing all of the costs associated with their programs under Consultants /Contracts: City of Auburn A request of $26,226 will cover Auburn Police Officer overtime costs associated with three programs requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and Fireworks Emphasis Patrols. At an average overtime rate of $88, approximately 298 hours of overtime will be worked. City of Bellevue A request of $15,655 will cover costs related to the purchase of 24 rifle plates for SWAT vests in the Bellevue Police Department. City of Burien A request of $19,569 will cover costs related to the purchase of Burien Police Officer Equipment to improve officer safety and make officers more effective in the field. City of Des Moines A request of $10,436 will cover costs related to the purchase of equipment to support SECTOR Technology Completion & Implementation in Des Moines. City of Federal Way A request of $34,020 is included to support 4 projects: $9,000 is included to purchase 9 Tasers, $5,060 for UFED software upgrades, $ 19,060 to purchase 24 Automated Defibrillator Devices, and $900 to purchase an Electrostatic Dust Lifter. City of Kent A request of $13,203 is included for Corrections Officer Overtime in 2012, 2013, and 2014. Approximately 266 hours of overtime will be worked. Additionally a request of $18,450 is included to purchase 9 sets of Rifles, $7,230 to purchase 3 replacement bikes for Bike Patrol, and $13,000 for repairs to the Kent Police Firing Range. King County RMS Employee Interface Project: $138,366 is requested for an IT Developer to create RMS interfaces to provide DASD employee access to RMS. City of Renton A request of $4,000 is included for Domestic Violence Training and Conferences, $8,000 for direct services to Domestic Violence victims, and $1 8,206 for various equipment that directly supports police programs. City of SeaTac A request of $13,782 is included for 60 hours of overtime and supplies and equipment to support Active Shooter Training and Equipment. City of Shoreline A request of $9,935 is included to purchase 5 Radar Units for the Shoreline Police Department to catch speed violators as well as collision reduction due to speeding. City of Tukwila A request of $16,693 is included to support the following equipment purchases: Tukwila Evidence Program Upgrade: $5,800, Tukwila Neighborhood Resource Center Workstations: $3,000, Crime Analysis Plotter: $2,800, Crisis Communication Unit Equipment: $2,900, Incident Command Vehicle Electronics Upgrade: $1,500, and PD Administrative Office Conferencing: $693 Byrne Justice Assistant Grants Budget Narrative Joint Application Page 2 of 2 --mm 7 6'°'• 12 -045 Council Approval N/A A W 142 Opy Memorandum of Understanding FY 2012 Edward Byrne Memorial Justice Assistance Grant This Memorandum of Understanding (MOU) outlines the responsibilities and protocols for participating jurisdictions pertaining to the FY 201ZEdward Byrne Memorial justice Assistance Grant. I. Participating Jurisdictions The participating jurisdictions, relevant to this MOU, in the Edward Byrne Memorial Justice Assistance Grant are: City of Auburn City of Bellevue City of Burien City of Des Moines City of Federal Way City of Kent King County City of Renton City of SeaTac City of Seattle City of Shoreline City of Tukwila II. Background and Purpose Proposed to streamline justice funding and grant administration, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and place justice funds where they are most needed. III. Disparate Certification Jurisdictions certified as disparate must submit a joint application for the aggregate of funds allocated to them, specifying the amount of funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used, and indicating who will serve as the applicant /fiscal agent for the joint funds. The above jurisdictions are certified as disparate. IV. Fiscal Agent and Fund Allocation The City of Seattle will act as the applicant and will serve as the fiscal agent for the joint funds. The City of Seattle will charge a 3.75% administrative fee for these services. Page l of 4 The allocation of funding is as follows: City of Auburn $26,226 City of Bellevue $15,655 City of Burien $19,569 City of Des Moines $10,436 City of Federal Way $34,020 City of Kent $51,883 King County $131,366 City of Renton $30,206 City of SeaTac $13,782 City of Seattle $309,012 City of Shoreline $9,935 City of Tukwila $16,693 V. Project Allocations and Reporting Participating jurisdictions are responsible for identifying their own projects for funding, and for providing project information to the identified fiscal agent, the City of Seattle, for purposes of submitting one joint application on behalf of all participating jurisdictions, Upon receipt of award documents, and prior to expense of funds pertaining to the JAG Program, the fiscal agent will enter into Interagency Agreements with all participating jurisdictions. Page 2 of 4 Memorandum of Understanding FY 2012 Edward Byrne Memorial Justice Assistance Grant Signature Page Signature: I Signature: Name Title: Name Title: Pete Lewis, Mayor Steve Sarkozy, City Manager Jurisdiction: City of Auburn Jurisdiction: City of Bellevue Date: Date: Signature Signature: Name Title: Name Title: Mike Martin, City Manager Tony Piasecki, City Manager Jurisdiction: City of Burien Jurisdiction: City of Des Moines Date: Date: 1 Signature: Signature: Name Title: Name Title: Skip Priest, Mayor Suzette Cooke, Mayor Jurisdiction: City of Federal Way Jurisdiction: City of Kent Date: Date: 9 G Page 3 of 4 Signature: Name Title: Dow Constantine, County Executive Jurisdiction: King County Date: Signature: Name Title: Denis Law, Mayor Jurisdiction: City of Renton Date: Signature: Name Title: Todd Cutts, City Manager jurisdiction: City of SeaTac Date: Signature: Name Title: Mike McGinn, Mayor Jurisdiction: City of Seattle Date: f Signature: Name Title: Julie Thuy Underwood, City Manager jurisdiction: City of Shoreline Date: Signature: Name Title :Doavi A G une., Q+- "wkn1SN�W Iffti Haggerton, Mayor jurisdiction: City of Tukwila Date: k4 a g� Page 4 of 4