HomeMy WebLinkAbout12-045 - City of Seattle - 2012 Edward Byrne Memorial Justice Assistance Grant (JAG)12-045.
Council Approval N/A
Interagency Agreement
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2012 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative: Diane Pilon
610 5`h Avenue
PO Box 34986
Seattle, WA 98124-4986
and
City of Tukwila, hereinafter referred to as "Recipient",
Grant Manager: Commander Bruce Linton
6200 Soutlicenter Blvd
Tukwila, WA 98188
IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix
their signatures below.
CITY OF TUKWILA
Vr .�
!f)' rA-
-aaggerto
CITY OF SEATTLE
C "s,
Clark Kitnerer, Deputy Chief of Police
Date: Vr ( It
Authorized by:
Grant Program: Edivard Bjme Alenioaial Justice Assistance Grain OrAG) ]) b -o r
FY 12 JAG Interagency Agreement, Page I of 7
WHEREAS, the Justice Assistance Grant GAG) Program is the primary provider of federal criminal justice
funding to state and local jurisdictions; and
WHEREAS, the JAG Program supports all components of the criminal justice system, from nnulti-
jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives; and
WHEREAS, the United States Congress authorized $668,782 in the Justice Assistance Grant JAG)
Program for jurisdictions in King County; and
WHEREAS, 12 jurisdictions in King County were requited to apply for a JAG Program award with a single,
joint application; and
WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of Justice
Assistance on May 14, 2012 to request JAG Program funds; and
WHEREAS, based on die City's successful application, the Bureau of Justice Assistance has awarded
$668,782 to the City from these JAG Program funds; and
WHEREAS, puzsuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this
award, is to distribute grant funds to co -applicants, the City intends to transfer some of the JAG
funds it receives to those co -applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program
once grant funds have lapsed; and
WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume responsibility
for any program costs funded by JAG once JAG funds are spent;
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
ARTICLE I: TERM OF AGREEMENT:
The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD Chief of
Police, or designee, until September 30, 2015 unless terminated earlier pursuant to the provisions hereof
ARTICLE 1I: DESCRIPTION OF SERVICES
The services to be performed under this Agreement shall be conducted for the stated purposes of the
Byrne Iviemotial Justice Assistance Grant QAG) Program (42 U.S.C. 3751(x) The Edward Byrne Memorial
Justice Assistance Grant UAG) Program is the primary provider of federal criminal justice funding to state
and local jurisdictions. JAG funds support all components of the criminal justice system, from
multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime
through the provision of services directly to individuals and/or conununities and by improving the
effectiveness and efficiency of criminal justice systems, processes, and procedures.
FY 12 JAG Interagency Agreement, Page 2 of 7
ARTICLE III: SPECIAL CONDITIONS
• Funds are provided by die U.S. Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance solely for the purpose of fiirthering the stated objectives of the Edward Byrne Rlemorial
Justice Assistance Grant GAG) Program. The Recipient shall use the funds to perform tasks as
described in the Scope of Work portion of this Agreement
The Recipient acknowledges that because flus Agreement involves federal funding, die period of
performance described herein will likely begin prior to die availability of appropriated federal hinds.
The Recipient agrees that it will not hold the Seattle Police Department, the City of Seattle, or the
Department of Justice liable for any damages, claim for reimbursement, or any type of payment
whatsoever for services performed under thus Agreement prior to the distribution and availability of
federal funds.
• The Recipient shall comply with all conditions and limitations set forth in the FY 2012 Justice
Assistance Grant Program Award # 2012 -DJ -BX -0526.
The FY 2012 Justice Assistance Grant Program Award Report #: 2012 -DJ -BZ -0526 is attached to
and made part of this agreement, as Attachment A. Allocation and use of grant funding must be in
accordance with all special conditions included in the Award Report. All Recipients are assumed to
have read, understood, and accepted die Award Report as binding.
• The Recipient acknowledges that all allocations and use of funds under this agreement will be in
accordance with the Edward Byrne Memorial Justice Assistance Grant GAG) Formula Program:
Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and
objectives included in the Local Solicitation. All Recipients are assumed to have read, understood,
and accepted the Local Solicitation as binding.
• Recipient agrees to obtain a valid DUNS profile and create an active registration with the Central
Contractor Registration (CCR) database no later than the due date of the Recipient's first quarterly
report after a subaward is made.
The Recipient shall comply with all applicable laws, regulations, and program guidance. A non -
exhaustive list of regulations conunonly applicable to BJA grants are listed below, including die
guidance:
(A) Admiihistrative Requirements: ONIB Circular A-102, State and Local Governments
(10/7/94, amended 8/29/07) (44CFR Part 13)
(B) Cost Principles: OMB Circular A-87, State and Local Governments (5/10/04)
(C) Audit Requirements: OMC Circular A-133, Audits of State, Local Governments, and Non -
Profit Organizations (6/24/97, includes revisions in the Federal Register 6/27/03)
(D) The Recipient must comply with the most recent version of die Administrative
- Requirements, Cost Principals, and Audit Requirements.
FY 12 JAG Interagemy Agrec,ncnt, Page 3 of 7
1) Non -Federal entities that expend $500,000 or more in one fiscal year in Federal awards
shall have a single or program -specific audit conducted for that year in accordance with
the Office of Management and Budget (OMB) Circular A -133 -Audits of States, Local
Governments, and non -Profit Organizations. Non-federal entities that spend less than
$500,000 a year in federal awards are exempt from federal audit requirements for that
year, except as noted in Circular No. A-133, but records must be available for review
or audit by appropriate officials of the Federal agency, pass-through entity, and
General Accounting Office (GAO).
2) Recipients required to have an audit must ensure the audit is performed in accordance
with Generally Accepted Auditing Standards (GRAS), as found in the Government
Auditing Standards (the Revised Yellow Book) developed by the Comptroller General
and the OMB Compliance Supplement. The Recipient has the responsibility of
notifying the Washington State Auditors Office and requesting an audit.
3) The Recipient shall maintain auditable records and accounts so as to facilitate the audit
requirement and shall ensure that any sub -recipients also maintain auditable records.
4) The Recipient is responsible for any audit exceptions incurred by its own organization
or that of its subcontractors. Responses to any unresolved management findings and
disallowed or questioned costs shall be included with the audit report submitted to the
Seattle Police Department. The Recipient must respond to requests for information or
corrective action concerning audit issues or findings widiin 30 days of the date of
request. The City reserves the right to recover from the Recipient all disallowed costs
resulting from the audit.
5) If applicable, once any single audit has been completed, the Recipient must send a frill
copy of the audit to the City and a letter stating there were no findings, or if there were
findings, the letter should provide a list of the findings. The Recipient must send the
audit and the letter no later than nine months after the end of the Recipient's fiscal
year(s) to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5di Avenue
PO Box 34986
Seattle, WA 98124-4986
206-386-1996
6) In addition to sending a copy of the audit, the Recipient must include a corrective
action plan for any audit findings and a copy of the management letter if one was
received.
7) The Recipient shall include the above audit requirements in any subcontracts.
• The Recipient agrees to cooperate with any assessments, national evalivation efforts, or information
or data collection requirements, including, but not limited to, the provision of any information
FY 12 JAG Interagency Agreement, Page 4 of 7
required for assessment or evaluation of activities within this agreement, and for compliance B]A
reporting requirements.
• When implementing funded activities, the Recipient must comply with all applicable federal, state,
tribal government, and local laws, regulations, and policies. The Recipient is entirely responsible for
determining the Recipient's compliance with applicable laws, regulations and policies, which include,
but are not limited to:
(A) City of Seattle regulations including, but not limited to:
(1) Equal Benefits Program Rules
(SMC Ch.20.45:htg)://cityofseattle.net/contract/equalbenefits/)
(2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract out
any part of a contract instead of performing the work itself, then the following requirement
applies: Consultant shall use affirmative efforts to promote and encourage participation by
women and minority businesses on subcontracting opportunities within the contract scope of
work. Consultant agrees to make such efforts as a condition of this Agreement.
a. Outreach efforts may include the use of solicitation lists, advertisements in
publications directed to minority communities, breaking down total requirements into
smaller tasks or quantities where economically feasible, making other useful schedule
or requirements modifications that are likely to assist small or WINIBE businesses to
compete, targeted recruitment efforts, and using the services of available minority
community and public organizations to perforin outreach.
b. Record -Keeping: The Consultant shall maintain, for at least 24 months after the
expiration or earlier termination of this Agreement, relevant records and information
necessary to document all Consultant solicitations to subconsultants and suppliers, all
subconsultant and supplier proposals received, and all subconsultants and suppliers
actually utilized under this Agreement. The City shall have the right to inspect and
copy such records.
(3) Licenses and Similar Authorizations: The Consultant, at no expense to die City, shall secure
and maintain in full force and effect during the term of this Agreement all required licenses,
permits, and similar legal authorizations, and comply with an requirements thereof.
(4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable
products including recycled content paper on all documents submitted to the City.
Consultant is to duplex all documents that are prepared for the City under this Contract,
whether such materials are printed or copied, except when impracticable to do so due to the
nature of die product being produced. Consultants are to use 100% post consumer recycled
content, chlorine -free paper in any documents that are produced for the City, whenever
practicable, and to use other paper -saving and recycling measures in performance of the
contract with and for the City.
(5) Americans with Disabilities Act: The Consultant shall comply with all applicable provisions
of the Americans .vide Disabilities Act of 1990 as amended (ADA) in performing its
obligations under this Agreement. Failure to comply vridi die provisions of the ADA shall be
a material breach of, and grounds for the immediate termination of, this Agreement.
FY 12 JAG Interagency Agreement, Page 5 of 7
(6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair Contracting
Practices Ordinance of The City of Seattle (Chapter 14.10 SMC), as amended.
(7) Suspension and Debarment: The Recipient certifies that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in transactions by any Federal department or agency. By signing
and submitting this Agreement, the Recipient is providing the signed certification set out
below. The certification this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into.
If it is later determined that the Recipient rendered an erroneous certification, the Federal
Government and City may pursue available remedies, including termination and/or
debarment. The Recipient shall provide immediate written notice to the City if at any time
the Recipient learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
The Recipient agrees by signing this Agreement that it shall not enter into any covered
transaction with a person or subcontractor who is debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized in writing by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply with
an), applicable lav, regulation or policy, the City may rescind, cancel, or terminate the
Agreement in whole or in part. The Recipient is responsible for any and all costs or liability
arising from the Recipient's failure to comply with applicable law, regulation, or policy.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as described in
Attachment B: Edward Byrne Memorial Justice Assistance GAG) Grant Formula Program King County
Joint Application, Project Narrative and Attachment C: JAG Budget Worksheet, as approved by B,JA.
Attachment B and Attaclvnent C are attached to and made part of this agreement.
The work shall, at all tunes, be subject to the City's general review and approval. The Recipient shall confer
with the City periodically during the progress of the Work, and shall prepare and present such information
and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the
City or BJA to determine the adequacy of the Work or Recipient's progress.
ARTICLE V: PAYMENT
(A) Compensation
The Recipient shall be reimbursed on an actual cost basis. Total compensation under this Agreement is
$16,693.
The Recipient shall incur authorized allowable expenses in accordance with the Program Narrative and
Project Budget, as detailed in Attachments B and C.
FY 12 JAG Interagency Agreement, Page 6 of 7
The Recipient may request additional reimbursement up to the amount of interest accrued on their
portion of the grant award. The City will provide quarterly statements to the Recipient, once die interest
balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less
than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the
initial quarterly statement has been sent, to perform tasks in accordance with the Program Narrative and
Project Budget, as detailed in Exhibits B and C.
The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first quarter,
mond-Ay submission is preferred. Invoices are due no later than 30 daps after the end of the period in
which the work was performed.
No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed
federal maximum rates, which can be found at: lhttp://«v.gsa.gov.
(B) Manner of Payment
The Recipient shall subtmit reimbursement requests not more than monthly, and at least quarterly. After
the fust quarter, monthly submission is preferred.
Requests are due no later than 30 days after die end of tie period in which the work was performed.
Reimbursement request forms are provided. Substitute forams are acceptable.
With each reimbursement request, the Recipient shall submit;
■ Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices)
■ Project status report
■ These documents and invoices must be kept on file by the Recipient and be made available upon
request by the City or to state or federal auditors
Reimbursement will not be processed without accompanying documentation for die corresponding time
period.
Once the above conditions are met, payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124-4986
206-386-9885
ARTICLE VI: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless hi writing and signed by
authorized representatives of the parties hereto. The parties hereto expressly reset.-ve the right to modt�, this
Agreement, by mutual agreement.
FY 121AG Interagency Agreement, Page 7 of 7
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12.SPECLIL CONDITIONS
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Dureau of Justice Assts(ance S/Jvi ET PAGE 2 OF 7
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PROJECT' A19811 2DI7•Dl•1rX•0526 AWAkDDA98 0711112012
SPEMI CONDJ77ONS
I, Tho. fcclplcnt agrees to comply with tho financial and adoil nistralivo 1equlremefit$ set forth in tht current edition of Iho
Officio of lusilco Programs (OIP) Pinanclal Outdo,
2, Thio recipient acknowledges that folluro to submit an acceptable Equal Employment Opportunity Pion (if nciplent Is
rcqufrcd'to submit one pursuant to 28 C.P.R. Section 42.302), that Is approved by Ilse Ma for Civil Rights, is a
viOlotioa of 1B Certified Assurances and may resell lnsyspenslon or Iercrtinoiton of funding, until such time as tho
rcciplent is in compliance,
3. no reelplent agrees 10 comply with Ilia organiradonnl audit Nqulfentcnts of OMB Circular A. 133, Audits orswics,
Local Governments, and Non -WI Organizations, and further understands and agrees that funds may be whhhald, or
ollter related requirements may two Imposed, If outstanding audit Issues (if any) from OMD Circul'or A•133 audits (and
any otbe r atsdlls of OIP grant funds) due not satisfactorily and promptly Wrested, as further described in ilia current
trillion or(ha OJP Financial Outdo.
4, Recipient understands end agrees that 11 cannot usoany federal funds, eitherd4tclly or fndlrcctly, In support of Iho
enaclattnl, repeal, ntod)ficodon or adoption of any late, regulation or policy, at ony ievoi of govemmcnl, without Iho
oxpress prior Written Approval of O1P.
5, 'fha rtclplent must promptly refer to Iho DOJ 010 any crediblo ovldenco lime a principM, employeo, agent, contractor,
snbgrantea,subcontmetor,orother person hoselthefI)subntittcdafalsoalaimfor grant funds underthoWsoClaims
Asq or 2)eammilted n criminal orcivll vtoinllon of imus pertaining to fraud, contBet of interest, bribery, gratuity, or
similar misconduct Involving grant funds, This condition olio applies to any subreelplenis. Potential fraud, waste,
abuse, or misconduel should bo reported to Iho OIO by
molli
Offtco of tho bsspcctor Cenecol
U,S. Department of Justice
Investigations Dlvlslon
950 Ponnsylvania Avenuo, N,W.
Room 4706
Washington, DC 20530
o•moli: oig.hotilnoQusdo).gov
hotline: (conte l Information In English and Spanlsb): (800) 869.4499
or hotilna fwu (202) 616.9881
Additional tnformatlon Is available from the DO) 010 webslto at wmvvsdo).govlolg.
6. Recipient undcrsiands and agrees ibat It cannot uso any Were) funds, either directly or indirectly, In support of any
contract or subaword to either the Association of Community Organizations for Roform Now (ACORN) or Its
subsidiaries, without Itte express prior tvdlttn approval of W.
7. no recipient ogfcos to comply with any additional rcqulfcments that may ba imposed during the Scant performance
period iftho agencydolemdnes that Ilia recipient Is a lhlgh•riskgcanleo. Cf. 28 C.P.R. parrs 66, 70,
D1P 1,01W 40M (REV. 4.S6)
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Office of Justice Programs AIVPUW CONTbWTION
s Burenu of Justice Assisfnuce SKEET PAGE s op 7
Ormtl
PRO)EC TOMER 2012•D1•BX•0526 AWARD DAn 071111`2 012
SPSCbth COND[TIONS
S. The recipient egrets 10compiy with applicable requirements regarding Central Contractor Regislinlion (CCR) and
opplicabla restrictlons on subawards to first•Iler subrtciptenis that do not ocgoirt and provide a Dain Universal
Numbering System (DUNS) number, The details of recipient obligations aro posted on ilia Office of 3usilce Programs
web slit at btip./fwmyojp.gov/fon0inectr.him (Award condlilont Central Contractor Registration and Universal
Identifier Requtaments), and ore Incorporoted by reference hire. This special condition does not apply to an award to
an Individual who received thio award as a naluiol person (I,o•, unrelated to any business or tiomprofit orgarthallon that
ho or she may own or operate in his or her name),
9, Pursuant to Rxecudve Order 13513, "Federal l.eadersldpoa RcducingText htessagiog While Driving," 74 Fed, Reg,•
51225 (October), 2009),1ho Departntent encourages recipients and sub «clptenls to adopt and enforce pollcles
banning employees from text messngtng while driving any vehicle. during the course of perfooming work Idnded by this
grant, and to establish workploco safety policlos and conduct education, awareness, and otiteroutrtnch ie, decrease
crashes caused by distracted drivers.
10, Tito scciplcnt agrees to comply Wilt all applicable lases, regulations, policies, and guidance (Including specific cost
limits; prior approval and reporting requlremenis, where applicable) governing the use of federal funds for expenses
related to conferancos, mtotiegs, Uataings, and other events, Including the provlsloh of food wd►or beverages at such
events, and costs of attendance of such ovents, Wormatloo on pettineal lows. regothdorts, polities, and guidance Is
ova0ablo at wmv,ojp.govlfundinglconfcosl•hitn.
11, The recipient agrees to comply with oppllcobta rcgnilettlenls to report Nst•tier subawatds of $25,000 or more, And, la
caloln circumstances, to report Uro names rued total eompensoilon of tbo ave most htgldy edmponsoted oxecudves of
the reolploni ani arst•lier subreeiptems of sword funds. Such data will be submhled to the FFATA Subaward
ReportingSysrom(FSRS), Tbodetallsofrtetpitnlobllgottvns,tvhlchdedvafromUtaPedtralPundinghccoumablllty
and Traaspnreney Act of 2006 (PFATA), are posted on lite Ofaco of Justice Programs wob site at
htip:#www.ojp.gov/Nndlng/ftote.lilni(Avyud condition; Repodlog Subawerds and 8xecullva Compensalton), and are
incorporated by reRrence hero, Tisk condition, and Its reporting c quiromont does not apply to grant awards made to
an individual who received the award as a natural person (I,e„ unrelated to any business or non-profit organization that
he or she may own operate In bts or her nnmo).
12. The reclplenl agrees that all income gone ruled ns n dircol result of this award shall be deemed program income, All
program meows tamed roust be accounted for and used for the purposes of funds provided under lids award, includtssg
such use being conshient wl1h [he tondillons of the award, the offecdY6 tilliton of ilia OJP Irinancial Guide. and, as .
applicable, either (1) 28 C.F.R. Pari 66 or (2) 28 CAR Part 70 and 2 C.F.R, Part 215 (0h1.0 Circular A. I1'0), Vuriher,
the use of program Income must be. reported on the quarterly Federal Plnancial Report, SF 425,
01P FORM 40M (REV.4•66)
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Office. of7usticoProg(oms
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SPECIAL Coxs7117aNS
13, The grantee agrees to osslsl AIA in complying with deo National Unvkonmental Polley Act (NEPA), the National
Historic Pteser otton Act, and otitar teloted federal enrironmentol Impact analyses requirements In tho use of thtso
gronlfunds, either directly bytire gfanteeorbyasubgronuo. Accordtngly,thogroniceagreestoprsideli:mdneIrony
of the following activities will bo funded by the gram, prior to obggotiog funds for any of thest purposes, f(his
determined Ihnt any of tho following activities will bo funded by tho grant, the grantee agrees to contact D}A,
The grantee understands that Ihlsspeefal tondition opplles to Its following new, otdvltles whethet or not they ore being
speciffcnlly Wed with those grant funds, 'that is, as long as the activity Is being conducted by the grantee, a
subgronlco, of Any third party and the octivlry needs to be undertaken In order to use theso grant funds, this special
condition must first bo ma. The activities covered by this spcelal condition oro:
a, Newconstruction;
b. Minor renovation or romodoiing of n property located in on eavlronmenlally or Isistodcally sensitive area, Including.
properties located wlthla a 100 -year flood plain, a wetland, or habitat for Waage red species, or a property listed on or
allgiblo for listing on the Nottonal Reglsterof Hlstorto Plates;
C, A tenovallon, loose, or any proposed use of a bollding or facility that will eliber(o) result Ina change fm Its basic
prioruse or (b) significantly change its silt;
it. Implementation of it now, program Involving tete use of chemicals otter than chomlcnis that ate (a) purohmed as an
Incidontnf component of a tended activity and (b) t aditionolly used, for oxanplo, in orrice, household, recreatlonal, or
rducatlon environmcnls; and
o. Itnplamealation of a program relating laalandestlno methamphetamhta laboratory operations, Including the
Identiftcalion, solturo, or olosuro of clondestine metltnmlphelamlrtr laboratories,
The gronteo understands and agrees that complying with NEPA may require Cho prepuollon of'on linvlronmenta!
Assessmoal andlot an 1111VI nmentol Impact Sletomeni, as directed by DDA. Tho gronito further understands and
agrees to the rcqulromcnis for Impltmenlation of a Mitigation Plan, as dctolltd at
htlp:lAvsysv.ojp.tudoJ.gov/B}rtliesourcdntpa.html, for programs relating to melltampirc"no loborotory operations.
Application of Tits Special Condition to 0ronfees IWAIng Programs or Activities., For any of Iho grantee's or its
subgrormos' existing programs or aetivitics that wW be funded by !hese grant funds, the grantee, upon apeeiflo request
from IIIA, ogrcos to cooperate with DIA in ony preparation by WA oto national or progront environmontol asstssment
of that funded progront or activity.
14. To avoid duplicating existing aotnorls of ITsystemsln any InIdntives funded by D}A for late enforcement information
sharing systems which Involve Interstate connectivity bolwten Jurisdictions, such systems shall employ, to thtexlent
passible, existing networks as tha communication backbone ro ooidevo interstate cowectivity, untcss the grao(er can
demonstrate to thrsotisfaclion of WA that This requirement would not bocost offeellvo or would impair the
functionality of on exls,hsg or proposed IT system,
I5. In order to promote information sharing and citable interoperability among dispunte systems across tho Justice and
pubuo safely community, OR requires the granter tocorppty with DOPA Global lusttco tnformntionSharing fn1dadve
(DOA Global) guidelines and recommendallons for this particular grant, Granico shall conform Io the Global
61mdatds Package (GSP) and all constituent elements, where, opplleablo, 04 citscribtd at;
help://+v rw.h.ojp.govtgsp. graatcondidon. Grantee shall document plooned opproncbes to Infornimlon sharing and
describe compliance to the OSP and oppropdate privacy Polley that protects $hued (afomoadon, or provide detailed
just!(icarlon for why nn alternative approach Is rccommooded,
OR F010140M (RRP, d•ss)
�,•*"""' Dopa tosent of Justice
' office of Justice Progfams A1YAIt1) GDAETdi+IUATIO�I
s Bureau of,fus(ice Assislanco SUE, XT PAOB s or r
`s b,�• s
PROJECTMAMER 7012-M-11 (•0516 AWARDDA9B 07!1112012
SPECIAhCONDi OM
15, The reclplent is required to establish a trust fund account, (Tho truss Pond mayor may not be an (nlertal•beoring
account.) The fund, Including any Interest, may not be used to pay debts or expenses Incurred by other activities beyond
the scope of lbe lldtvard byme Memorial Yuslle* Assistant* Oram Program (JAG), Tho recipient also agrees to oblignto
and expend Iho grant funds In the trust fund (including city Interest eamcd) during (ho period of the giant, Otani funds
(including any Interest Gamed) not expended by the end of tho grant period must ba relumed to the bureau of lusitco
Asslslanco no later than 90 days after the end of the grant pe riod, olong whit the !root subndsslon of the, Federal
Financial Report (SP•425),
11. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 501 match for
purposes of lho Bullelproof Vest partnership(BVP) program.
t8, Tho rcetpfcm agrees tosuWt n signed certification that that all lowonforcament agencies rtcelving vests purchased
wllh JAG funds have a ivr(nen "mandatory wear" polloy in effect, Fiscal agonts and state agencies most keep signed
certifications on file for any subreciplents plonnlog to utilize JAG Ponds for bulletproof vest purchases. ThIs policy
most bo In place for at !cast all uniformed officers befero any PY 2012 JAG funding can bo used by tho agenoy for
bulletproof vtsts,'Ihtm ora no requirements regarding the nature of the poiloy other than it being a mandatory wtar
polloy for all unlformtd ofticcrs MID on duly,
19. Bulletproof vats purchased with JAG funds may be purchased at any threat lavol, woke or model, from any distributor
or manufacturer, as loug as tho vests havo been tested mid found to comply with oppllcabto National Inslitote of Justice
ballistic, orstabstondords, in addition, bulletproof vests purclmsed with JAG funds most t,Amedcoa•made, The, latest
Nflsloodard InforornUon can bo found lio►et hap://tvsvts nlj,gov/toplcsptchnologylborlyarmorlsafetylnlltativo.btnr,
20. The reclplent agrees that any Infowsatlon technology system funded or supported by ON funds tvlil comply with 28
Q i? R. Part 23, Crindno) InlclligencoSysloms Operoling Policies, if OJP dolemAnes this regulation to be applicable,
Should OR delemilne28 C,P,R. Part 23 to bo Applicable, OR may, at [Is discroilon, perform audits of the system, as
per (he regulation. Should any violation of 28 C.P.R. Pan 23 occur, Uro recip)tnt maybe fined as per 42 U.S.C.
3789g(o)•(d). ItMillen( may not satisfy such a fine w1i11 federal (011119.
21. Tho recipient agrees to ensure Ihal the SiaitinformotlonTechnology Point of Contac) receives wriltennotification
rogarding any lafarmngon technology project funded by this grant during the obligation and expendlium period. This Is
to faclUtate conununtcallon among local and stat* goveminental entities rogarding vadous information technology
ptojetts being conducted with these grant funds, In addition, the reclplent ograos to malmoln an admidstradve fila
documenting rho inceting of (his rtquirenuni. Por a U31 of Stole Wormation Technology Points of Contact, go to
lstip:fl5Y1Y1Y.il,oJp.govidofoult.aspx7otta=pollayAndPracitce&Fuge=lUlti.
22. Tho grantee ogrees to comply with the applicable rtquiremenu of 28 CAR. Pan 38, the bopvtment of justice
regulation governing "Equal Treatment for Faith Based 0►ganizodoas' (the "Equal T reatmont Regulation"), The equal
Treatment Rtgolatlon provides In pan that Department 00114 lco $font asvards of dtrcc(fundfng way not be used to
Pond any inherently religious activities, such as worship, religious lnstrucilod, or proselylizal)on. Recipients of diroo
grants play still engage in Inherently religious acilvllles, but such activities roust bostparnte in limo orplaco from the,
Department of Jusllce funded program, and partielpadon In such activhtes by Individuals receiving services from Uro
grontte or a sub•grantcc must be voluntary, Tho Equal Treatment Regulation also makes clear that organizations
participating In progtaius dtreclly funded by the Deparlmem of lustice, are not pem$lied to dlscrfnslnoto la the provision
ofseryicesonthe basis ofnbenefielitifsreltgion, Nolwhhstondingany other special eondltionofthis atvard,faith-
based organizations may. In somo circumstances, consider religion as a basis for eruployment. Sco
hap://tvtvw.oJp,gov/obouUocricqua!_tbo,btm, •
23. no reclplent ackneivledgts that all programs funded through s6mvards, whether at the state or loco) levels, must
conform to tho giant program rtquiromemis as stated In DIA program guidance,
DIP FORM 409x'2 (A 6v.4.81)
Department of Mike
office ofjustice Ptogroms ANYARDCONTINUATION
Burenuol'jusiiceAssls{noco SHEET PAOn 6 OP 7
t; �.r• J�' ""
Grant
PNOlE(rhVblgER 201Z•D)•BXOS)4
AWARD DATE 01111/1012
SPECLIL CONDITIONS
24. Grantco agrees to camply with the requlrcmools of 28 C,F.R. Part 46 and oil Offico of Justice Progronu policies and
procedures regarding the protection of human reseorch subjects, including obialament of InsilWon at Review Board
opprovoi, Jf oppropdnte, and subject Informed consent.
25. Oranteo agrees to comply with all confldenUnllly requirements of 42 U.S.C. sectioi%37898 and 28 C.P.R. Part 22 Mal
are applicablo to collection, use, and rovelallon of data or inforniodon.Oronteo further egrets, as n eondttton of grant
approval, to submit a Privacy Cerilficato that is in accord with requirements of 28 C.P.R. Port 22 and, In pantculru,
section 22.23,
26. The recipient egrets that funds received under this award will not be used tosupplant $tole or tocol funds, but will be
used to increase lho omounis of such funds 11101 would, In iho absence of Federal funds, be mado avoitablo for law
eafonomcm activities,
27. Award reelploots must submit quarterly a Federal Financial Report (SP -42S) and aruival performance reports through
OMS (hups:l/gronts,ojp.usdoj.gov). Consistent with tbo hcpatnsenl's responsiblilties under thoGovernmenl
Perforoaanco and Results Act (OPRA), P.L. 103-62. opplicanU who recelvo funding under this solicitation must
provido data thol measure the resulu of their work. Tborofmo, qunrtedy performance• metrics reports must bo submitted
duoughDIA'sPerforru ncoMemurementToo)(PhIT)website(wwtv,bjaperformaneetools.org). Pormoroderaued
tofomtaiion on reporiing and other JAG requirements, rofer to the JAO reporting requirements webpsge. Polturo to
submit required JAO reports by t4l0bilshed deadunts may result In the freezing of grant funds and Moro lush Risk
designation,
28. Tia ruiptenl agrees to monitor subaw0tds under this JAo award in accordance with au appplicable $141010, regulaltons,
OMB circulars, and guidollnos, Including the OJP Financial Outdo, and to include dta opplEcoblocondlilons of this
award in any subaward. Tlic reclp)cnt Is responsible for oversight of subreciplent spending and monitoring of specific
outcomts and benetils aitributablo tow of JAO funds by subreelpiems.'rho rccipkni agrees to submit, upon request,
documentorlon of lis policies and procedoms for monitoring otsubawords under This *word,
29. Award recipients must vedfy potot of Coninct(POC), Pfnoncial Polni of Contact (l'YOC), and Aulliodzed
Rtpreseniative contact Information in OMS, including telephone, number and e-mail addrom, if any I*formallon is
Incorrect or hos obooged, a Otant Adjustment Nadia (M\, must be submitted via the Omnis Managemom System
(OhIS) to doevment changes.
30. Tile gromito agrees that whhln 120 days of award acceptance, each member of o law enforcement lask force funded
with theso funds who is a losk force commander, ogeney executive, task force officer, or other task fotce member of
equivalent rank, will complete required online (Intemet•based) task force training. rhe, training Is provided freo of
charge ontlnc. through DINS, Center for Task Force hilegdly and Leadership (wivw.ctfl),org), All current and now task
force members oro required to complete. [his Dalubg onto during the life of the award, or onto every four years U
mulilpioawards Include. this requlrenietn. This opining addresses task forcooffecilveness as wall as other key Issues
Including privacy and civil lltxrtleslrighu, task force performance mensaremeni, personnotselecdon, and task force
oversight and accovniabliity. Additional Information Is ovallablo reggang ibis required training and access nitihods
viaBJA'swebsiloandtheCenterforToskForceIntegrityandLeo etdirsidp(www.ctlll.org).
0)p fop -M 4002 tREY. 4•88)
DeportntcntofJustice
Office of Justice Programs
AWARD CONTMUATXON
bureau of Justice Assistance
STMT
PAOB 7 Of 7
^'
Grunt
PROIECP:tIititBRR 1012•D7•$X•OS1b A%YARDDATB 07111/1012
SPECIAL CONDMONS
31. Nlth t spec{ to this award, federal funds may not be used to pay cosh compensation (salary plus bonuses) to any
entptoyt0 of Aho award recipient of a Me that exceeds 110% of the maximum annual salary payable to a member of tho
federal govemmeat's Senior Bxecutivo Service (SES) nt an ngenoy, whit a CertHled SE$ Performance Approlsol System
for that year, (An award wiplent may eompensote on omployeo at a higher (ale, provided the amount In excess of this
compensation Hadmilon is paid with non-federal funds.)
This limhatton on compensation rotes allowable under Ilds award may be valved on on Individual basis at the,
discretion of the OR official Indicated In she program announcement under which this award is made,
32. Rccipleal may not oxpend or drawdown funds until she Bureau ofJustice Assistance, 016C6 of Justice Programs has
received and approved the signed blomorandum 0(U1ders16ndin8N0U) between the disparate jurisdictions and has
issued aOmni Adjustment Notice(OAN) releasing lids special conditlonv
33, Reciplent may not expend ordtawdown funds until the Bureau of lustico Assistance, Office ofJusdco Programs has
«delved documentation demonstrating alai Ibastnie or local gowming body mvlow ondlorcommunhy notification
requbements have been met and hos Issued n Otani Adjustment Notico (OAN) releasing this special condition,
01PF016 drAn'1(RBVA-S1)
City of Tukwila
Project Name:
Tukwila Evidence Program Upgrade: $5,800
Tukwila Neighborhood Resource Center Workstations: $3,000
Crime Analysis Plotter: $2,800
Crisis Communication Unit Equipment: $2,900
Incident Command Vehicle Electronics Upgrade: $1,500
PD Administrative Office Conferencing: $693
Project Cost: $16,693
Project Description:
Tukwila Evidence Program Upgrade: Purchase and installation of software program and
licensing to replace antiquated and incompatible evidence tracking software for the police
department.
Tukwila Neighborhood Resource Center Workstations: Purchase and create five
workstations for police officers at Police Department Neighborhood Resource Center, to
include desks, chairs, file cabinets, and office supplies.
Crime Analysis Plotter: Purchase of large format plotter/printer for use with Police
Department emergency management and crime analysis.
Crisis Communication Unit Equipment: Supply Police Department's Crisis
Communication Unit with tablets, identifying apparel with Department insignia, work
portfolios and supplies to conduct in -field operations.
Incident Command Vehicle Electronics Upgrade: Purchase of parts and labor to re-
program two-way radios installed in the Police Department's Incident Command Vehicle,
and outfit the same with a hard drive for DVR capability of surveillance video.
PD Administrative Office Conferencing: Purchase and installation of a central
conference IP phone system for the Police Department Administrative conference room
to conduct remote conferencing with partnering agencies and community.
FY 2012 JAG Program Narrative
Program Need:
Tukwila Evidence Program Upgrade: The police Department's evidence software that is
used for tracking of evidentiary items is antiquated and not practical for current
case/evidence loads. A new system is required to provide for proper tracking and
adherence to state and federal laws.
Tukwila Neighborhood Resource Center Workstations: The Police Department has
recently obtained support from the City to hire new bike officer positions that would
allow for the creation of pro -active team that will be assigned to a high crime area of the
city. The positions are being given a storefront location within the targeted area, but
workstations are needed for the new positions. Additionally, the location will be used by
other officers providing in -field work space.
Crime Analysis Plotter: The current Department's Crime Analyst plotter is defective and
incompatible with the associated operating system. Replacement of the plotter will allow
for analysis and presentation of analytical work. With the addition of the department's
Crime Analyst being included with our emergency management team, the added
responsibilities require the use of a compatible plotter.
Crisis Communication Unit Equipment: The Department's Crisis Communication Unit is
responsible for handling in -field operational communications for conducting a variety of
crisis cornmunications (i.e, hostage negotiation, barricaded subject negotiation, suicidal
subject talks, etc...). The unit can increase its communication fluidity and improve its
operations with the use of tablets in the field by having immediate access to information
and the ability to share that information instantaneously across multiple platforms.
Supplemental to the tablets, are work portfolios for aiding with interviewing, note taking,
and storage of documents while in the field. Additionally, the Crisis Communicators
need to be identified with apparel associated with their assignment while in the field.
Incident Command Vehicle Electronics Upgrade: In order to maintain the efficiency of
the two-way radios assigned to the Department's mobile Incident Command vehicle, and
in order to meet new standards being implemented by our regional dispatch center, the
radios will require a re-prograrmning of their internal operations in order to be compliant
with regional changes to the dispatch system.
PD Administrative Office Conferencing: The Police Department's administrative office
conference room is used for meeting with city, department staff, citizens, and partnering
agencies. Often the need to include partners via phone is required. A conferencing
system designed to facilitate a meeting between partners at multiple locations will
improve productivity and the quality of communications of all partners involved.
Program Activities for 4 -Year Grant Period:
Tukwila Evidence Program Upgrade: The program will purchase, install, and maintain
evidence software for continued and enhanced tracking of department items entered into
evidence for the duration of the 4 -year grant period.
FY 2012 JAG Program Narrative
Tukwila Neighborhood Resource Center Workstations: The workstations will be utilized
to provide workspace for the new bike officer positions and existing patrol officers to
conduct field operations and handle the administrative functions of their positions. The
workstations will be maintained in operable condition over the course of the 4 -year grant
period.
Crime Analysis Plotter: The program will purchase, install, and maintain the use of the
plotter for conducting crime analysis and aiding in emergency management during the 4 -
year grant period.
Crisis Communication Unit Equipment: The program will utilize the equipment
purchased to conduct in -field communications, interviewing, and intelligence gathering
to increase the productivity and abilities of the Crisis Communication Unit during the 4 -
year grant period.
Incident Command Vehicle Electronics Upgrade: The reprogramming of radios will be
implemented to bring the Incident Command Vehicle's communications into compliance
with regional dispatching during the 4 -year grant period. The hard drive will be installed
to the DVR function of surveillance and monitoring video cameras, increasing their
functionality for record keeping. Both systems will be maintained in operable condition
during the 4 -year grant period.
PD Administrative Office Conferencing: The program will purchase, install, and
maintain the conferencing system to increase productivity and enhance communications
during the 4 -year grant period.
Anticipated Coordination Efforts Involving JAG and Related Justice Funds:
All of the projects presented on behalf of the Tukwila Police Department will require
interdepartmental coordination within the City of Tukwila and any associated vendors of
project items purchased. Further, the electronics upgrade of the Department's two-way
radios will require confirmation of compatibility with coordination of Valley
Communications, the Department's regional dispatcher.
Project Objectives:
Tukwila Evidence Program Upgrade: The department/grantee will supply a computer
with a compatible operating system for the upgraded software to be installed by the end
of the 2012 calendar year. The upgrade in software for the tracking of evidence will be
purchased and installed by the end of the 2012 calendar year. The upgrade of the
Evidence Program will eliminate IT compatibility issues, measured by IT department
work orders.
Tukwila Neighborhood Resource Center Workstations: Five workstations for police
officers will be purchased and installed in the new Tukwila Police Neighborhood
Resource Center by the end of the 2012 calendar year. The work stations will generate
increased time that officers will allocate to the designated high crime area, to which the
Neighborhood Resource Center is assigned, measured by the new bike officers Activity
Recap Reports.
FY 2012 JAG Program Nannative
Crime Analysis Plotter: A crime analysis plotter will be purchased and installed by the
end of the 2012 calendar year. • The installed plotter will replace a defective plotter and
correct incompatibility issues, measured by IT department work orders.
Crisis Communication Unit Equipment: The CCU equipment will be purchased and CCU
team members will be trained in the use of the equipment by the end of the 2012 calendar
year, measured by CCU members' training records.
Incident Cournand Vehicle Electronics Upgrade: The radio re -programming will be
conducted in accordance with regional dispatch requirements by the end of the 2013
calendar year. Measured by service records and compliance documentation of the
regional dispatch.
PD Administrative Office Conferencing: The conferencing equipment will be purchased
and installed by the end of the 2012 calendar year. The conference equipment will
increase work productivity by allowing remote access to meetings, measured by the
number of attendees utilizing the conference equipment from remote locations as
captured in meeting minutes.
JAG Project Identifiers:
System Improvements
Equipment — General
Equipment Tactical
Communications
FY 2012 JAG Program Narrative
FY 2012 JAG
City of Seattle Joint Application
BUDGET
A. Personnel
Unit Cost
Cost
5
$ 1,126
CITY OF SEATTLE
5,630.00
5
$ 400
$
2,000.00
Name/Position
Computation
$
945.00
Cost
$ 600
Crone Prevention Coordinator Salary
monthly salary
# of months
4 of positions
$
350.00
(3 positions)
$5,895
12.25
3
S
2I6,641.00
$
50.00
2
TOTAL:
$
4,760.00
S
216,641.00
$
2,100.00
B. Fringe Benefits
$ 70
$
210.00
2
$ 1,300
CITY OF SEATTLE
2,600.00
Burien SubTotal:
$
19,569.00
Name/Position
Computation
Cost
Crime Prevention Coordinator Salary
monthly benefits
# of months
# of positions
(3 positions)
$2,323
12.25
3
$
85,370.00
TOTAL:
S
85,370.00
City of Seattle SubTotal:
$
302,011.00
G. Consultants/Contracts
CITY OF AUBURN:
OT Rate
# of Hours
Teen bate Night Program Officer Overtime:
$88
18
$
1,584.00
Citizen's Police Academy Officer Overtone:
$88
65
$
5,720.00
Fireworks Emphasis Patrols Officer Overtime:
$88
215
$
18,920.00
Auburn SubTotal:
$
26,226.00
CITY OF BELLEVUE:
Item Computation Cost
34 MC -3 Type III Rifle Plates for SWAT Vests 24 x$600 $ 14,400.00
Sales Tax (approximate) 9.5% $ 1,255.00
Bellevue SubTotal: $ 15,655.00
CITY OF BURIEN:
Item
Rifles
Optics for Rifles
Simunition Rifle Conversion
Ammunition for Simunition Rifles
Breaching Tool - Halligan Tool
Breaching Tool - Door Ram
Breaching Tool - Sledge Hammer
Ballistic Shields
iPad 3 for surveillance camera monitoring
iPad Extreme Duty Military Case
Sharp TV monitors and mounts for trainings/presentations
CITY OF DES MOINES:
?ty
Unit Cost
Cost
5
$ 1,126
$
5,630.00
5
$ 400
$
2,000.00
3
$ 315
$
945.00
1
$ 600
$
600.00
2
$ 175
$
350.00
1
$ 324
$
324.00
1
$ 50
$
50.00
2
$ 2,380
$
4,760.00
3
$ 700
$
2,100.00
3
$ 70
$
210.00
2
$ 1,300
$
2,600.00
Burien SubTotal:
$
19,569.00
Item Computation Cost
Brother Mobile Solutions Printer- $239.80 each 10 x 239.80 $ 2,398.00
Honeyveell Barcode Scanner Kit- $229.00 each I I x 229.00 $ 2,519.00
FY 2012 JAG
City of Seattle Joint Application
BUDGET
Printer Mount, E -Ticket C-ARPB-I 10-$185.00 each
Universal Headrest Bracket- $160.00 each
USB Cable Kits- $30.00 each
BMS Perforated Rolled Paper Packs
Shipping (Estimated)
Sales Tax
9 x 185.00
$
1,665.00
9 x 160.00
$
1,440.00
9 x 30
$
270.00
25 x 41.25
$
1,031.25
Social security
$
310.75
8.60%
$
802.00
Des Moines SubTotal:
$
10,436.00
CITY OF FEDERAL WAY:
Item Computation Cost
Project I
Tasers 9 Each Vendor Estimate $ 9,000.00
Project 2
UFED Sofivare Upgrade
Misc Accessories
Project 3
Automated External Defibrillator
(AED) Devices 24 Each
Project 4
Electrostatic Dust Lifter
CITY OF KENT:
Vendor Quote $ 5,060.00
Vendor Estimate $ 19,060.00
Vendor Estimate $ 900.00
Federal Way SubTotai: $ 34,020.00
Item
Computation
Cost
Corrections officer overtime (2012-2013)
$43.09 x 148 hours
$
6,378.00
Corrections officer overtime (2014)
$44.38 x 118 hours
$
5,235.00
Social security
$11,613 x.0765
$
890.00
Retirement
$11,613 x.06
$
700.00
Rifles with accessories
$2,050/set x 9 sets
$
18,450.00
Bicycles for Bike Patrol (replacements)
$2,410/bike x 3 bikes
$
7,230.00
Metal fabricator/range repair contractor TBD
$13,000 for balance of estimated repairs
$
13,000.00
Implementation
Kent SubTotal:
$
51,883.00
KING COUNTY
Name/Position
Computation
Cost
1T Developer - Salary
Requirement Development
$ 11474/mo * 4 mo * .7 FTE
$
32,127.00
Application Development
$11474/mo * 7 mo * .79 FTE
$
63,451.00
Implementation
$11474/mo * 1 mo * .71 FTE
$
8,147.00
IT Developer - Benefits
Requirement Development
$3825/mo * 4 mo * .7 FTE
$
10,710.00
Application Development
$3825/mo * 7 mo * .79 FTE
$
21,152.00
Implementation
$3825/mo * I mo *.71 FTE
$
2,779.00
King County SubTotal:
S
138,366.00
CITY OF RENTON;
Item Computation Cost
Domestic Violence Training and Conferences Location TBD $4,000.00
(Price will vary depending on training an location)
Honda Portable Generator with light
Motorola MC75 Worldwide Enterprise
Digital Assistant
Trauma Kits (First Aid)
Coban Car Camera System
FY 2012 JAG
City of Seattle Joint Application
BUDGET
1 @ $1545.00 ea.
Sales Tax
1@ $3290.00 ea.
Sales -Tax
99 @ $25.25 ea.
Sales Tax
1 @ $6000.00 ea.
Sales Tax
Office supplys for Domestic Violence Advocate (pamphlets, brochures, education materials)
(items and price will vary depending on needs and items purchesed)
$1,545.00
$151.41
$3,290.00
$322.42
$2,499.75
$244.98
$6,000.00
$588.00
$3,564.44
Direct Victim Services Assistance for victims protection -relocation $8,000.00
(Items purchesed vary depending on victims needs at the time)
Renton SubTotal: 530,206.00
CITY OF SEATAC:
Item
Computation
Cost_
Overtime
$100 per hour x 60 hours
$
6,000.00
Installation of rifle racks
estimate $75 per hour x 27 (patrol cars)
$
2,025.00
Vertical Gun Rack
$210 x 27 (patrol cars)
$
5,670.00
Miscellaneous training supplies
estimate
$
87.00
SeaTac SubTotal:
S
13,782.00
CITY OF SHORELINE:
Handheld
CITY OF TUKWILA:
5 radar units x $1
Cost
.00
Item
Computation
Cost
PD Evidence Software and Licenses
I unit at $5000.00 plus tax and licenshig
$
5,800.00
PD Officer work -stations
5 units at $500.00 plus tax and installation
$
3,000.00
Plotter for PD Crime Analysis
I unit at $2500.00 plus tax
$'
2,800.00
PD Crisis Conununication Unit - Equip & Supplies
2 tablets x $700
$
1,400.00
5 identifying apparel @ $150 each
$
750.00
5 work portfolios @ $50 each
$
250.00
Negotiator Field Supplies (estimate)
$
500.00
PD Incident Command Vehicle electronics upgrade
l radio reprogranunhig @ $500
$
1,000.00
I DVR Hard Drive @ $500
$
500.00
PD Admin, Office - Mitel Conference phone and install.
I unit at $693,j2lus tax and installation
$
693.00
Tukwila SubTotal:
$
16,693,00
GRAND
FY 2012 JAG
City of Seattle Joint Application
BUDGET
BUDGET SUMMARY
Overall Summary
Budget Category,
Total Budget
A. Personnel
S
216,641.00
B. Fringe Benefits
$
85,370.00
C. Travel
$
D. Equipment
$
E. Supplies
$
F. Construction
$
-
G. Contractual
$
366,771.00
H. Other
$
Total Direct Costs:
S
668,782.00
TOTAL PROJECT COSTS:
S
668,782.00
TOTAL JOINT ALLOCATION:
$
668,782.00
Edward Berne Memorial
FY 2012 Justice Assistance (JAG) Grant Formula Program
. Joint Application
Budget Narrative
A. Personnel ($216,641)
A request of $220,950 is included for City of Seattle for salary costs associated with
preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department.
This amount will pay for 12 months in 2012 and an additional 2 weeks in 2014.
B. Fringe Benefits ($85,370)
A request of $88,061 is included for City of Seattle for fringe benefit costs associated with
preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department.
Fringe benefits are City of Seattle standard fringe benefits for civilian personnel, and include
FICA, Health Care Medicare, Life Insurance, Retirement, Workers Comp, EAP, Disability
Insurance, and Death Benefits, and are calculated at a rate of approximately 26% of base salary.
G. Consultants/Contracts ($359,711)
As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub -
agencies listed below. Sub -Agencies will be required to spend their funds, and then request
reimbursement from City of Seattle. Therefore, we are listing all of the costs associated with
their programs under Consultants/Contracts:
City of Auburn
A request of $26,226 will cover Auburn Police Officer overtime costs associated with three
programs requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and
Fireworks Emphasis Patrols. At an average overtime rate of $88, approximately 298 hours of
overtime will be worked.
City of Bellevue
A request of $15,655 will cover costs related to the purchase of 24 rifle plates for SWAT vests in
the Bellevue Police Department.
City of Burien
A request of $19,569 will cover costs related to the purchase of Burien Police Officer Equipment
to improve officer safety and make officers more effective in the field.
City of Des Moines
A request of $10,436 will cover costs related to the purchase of equipment to support SECTOR
Technology Completion & Implementation in Des Moines.
City of Federal Way
A request of $34,020 is included to support 4 projects: $9,000 is included to purchase 9 Tasers,
$5,060 for UFED software upgrades, $19,060 to purchase 24 Automated Defibrillator Devices,
and $900 to purchase an Electrostatic Dust Lifter.
City of Kent
A request of $13,203 is included for Corrections Officer Overtime in 2012, 2013, and 2014.
Approximately 266 hours of overtime will be worked. Additionally a request of $18,450 is
included to purchase 9 sets of Rifles, $7,230 to purchase 3 replacement bikes for Bike Patrol, and
$13,000 for repairs to the Kent Police Firing Range,
King County
RMS Employee Interface Project: $138,366 is requested for an IT Developer to create RAMS
interfaces to provide DAM employee access to RAMS.
City of Renton
A request of $4,000 is included for Domestic Violence Training and Conferences, $8,000 for
direct services to Domestic Violence victims, and $18,206 for various equipment that directly
supports police programs.
City of SeaTae
A request of $13,782 is included for 60 hours of overtime and supplies and equipment to support
Active Shooter Training and Equipment.
City of Shoreline
A request of $9,935 is included to purchase 5 Radar Units for the Shoreline Police Department to
catch speed violators as well as collision reduction due to speeding.
City of Tukwila
A request of $16,693 is included to support the following equipment purchases: Tukwila
Evidence Program Upgrade: $5,800, Tukwila Neighborhood Resource Center Workstations:
$3,000, Crime Analysis Plotter: $2,800, Crisis Communication Unit Equipment: $2,900, Incident
Command Vehicle Electronics Upgrade: $1,500, and PD Administrative Office Conferencing:
$693
B)Tne Justice Assistant Grants
Budget Narrative
Joint Application
Page 2 of 2
CJPY12-045
Council Approval N/A
Memorandum of Understanding
FY 2012 Edward Byrne Memorial Justice Assistance Grant
This Memorandum of Understanding (MOU) outlines the responsibilities and
protocols for participating jurisdictions pertaining to the FY 201ZEdward Byrne
Memorial justice Assistance Grant.
I. Participating Jurisdictions
The participating jurisdictions, relevant to this MOU, in the Edward Byrne Memorial
Justice Assistance Grant are:
• City of Auburn
• City of Bellevue
• City of Burien
• City of Des Moines
• City of Federal Way
• City of Kent
• King County
• City of Renton
• City of SeaTac
• City of Seattle
• City of Shoreline
• City of Tukwila
II. Background and Purpose
Proposed to streamline justice funding and grant administration, the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local
governments to support a broad range of activities to prevent and control crime
based on their own local needs and conditions. JAG blends previous Byrne Formula
and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies
with the flexibility to prioritize and place justice funds where they are most needed.
III. Disparate Certification
Jurisdictions certified as disparate must submit a joint application for the aggregate
of funds allocated to them, specifying the amount of funds that are to be distributed
to each of the units of local government and the purposes for which the funds will be
used, and indicating who will serve as the applicant/fiscal agent for the joint funds.
The above jurisdictions are certified as disparate.
IV. Fiscal Agent and Fund Allocation
The City of Seattle will act as the applicant and will serve as the fiscal agent for the
joint funds. The City of Seattle will charge a 3.75% administrative fee for these
services.
Paget of 4
The allocation of funding is as follows:
City of Auburn
$26,226
City of Bellevue
$15,655
City of Burien
$19,569
City of Des Moines
$10,436
City of Federal Way
$34,020
City of Kent
$51,883
King County
$131,366
City of Renton
$30,206
City of SeaTac
$13,782
City of Seattle
$309,012
City of Shoreline
$9,935
City of Tukwila
$16,693
V. Project Allocations and Reporting
Participating jurisdictions are responsible for identifying their own projects for
funding, and for providing project information to the identified fiscal agent, the City
of Seattle, for purposes of submitting one joint application on behalf of all
participating jurisdictions.
Upon receipt of award documents, and prior to expense of funds pertaining to the
JAG Program, the fiscal agent will enter into Interagency Agreements with all
participating jurisdictions.
Page 2 of 4
Memorandum of Understanding
FY 2012 Edward Byrne Memorial Justice Assistance Grant
Signature:
Signature Page
Sign__
Name & Title: Name & Title:
Pete Lewis, Mayor Steve Sarkozy, City Manager
Jurisdiction: City of Auburn Jurisdiction: City of Bellevue
I Date:
Signature:
IName & Title:
Mike Martin, City Manager
Jurisdiction: City of Burien
I Date:
Signature:
Name & Title:
Skip Priest, Mayor
Jurisdiction: City of Federal Way
I Date:
Date:
Sign_
Name & Title:
Tony Piasecki, City Manager
Jurisdiction: City of Des Moines
Date:
Signature:
Name & Title:
Suzette Cooke, Mayor
Jurisdiction: City of Kent
Date:
Page 3 of 4
Signature:
Name & Title:
Dow Constantine, County Executive
Jurisdiction: King County
I Date:
Signature:
Name & Title:
Todd Cutts, City Manager
Jurisdiction: City of SeaTac
Date:
Signature:
Name & Title:
Julie Thuy Underwood, City Manager
Jurisdiction: City of Shoreline
Date:
Signature:
Name & Title:
Denis Law, Mayor
Jurisdiction: City of Renton
Date:
Sign
Name & Title:
Mike McGinn, Mayor
Jurisdiction: City of Seattle
Date:
Signature:
Name & Title:Dot\,A d G ung, Qt- M„
fiin Haggerton, Mayor
Jurisdiction: City of Tukwila
Date: l lcz, j 1-1 ;)t"61,
Page 4 of 4