Loading...
HomeMy WebLinkAboutRes 0733 - Amend Classification Schedule for Administrative Assistant PositionDO RESOLVE AS FOLLOWS: Ap C CITY OF TUKWILA WASHINGTON RESOLUTION NO. 733 A RESOLUTION OF THE CITY OF TUKWILA, WASHINGTON, AMENDING THE PROVISIONS OF RESOLUTION NO. 720, ATTACHMENT A AS THEY RELATE TO THE ADOPTED POSITION CLASSIFICATION SCHEDULE. WHEREAS, Resolution 614 provides for the amendment of the position classification schedule created with the adoption of the current wage and salary administration plan, and WHEREAS, Resolution No. 614, Attachment A was updated on March 3, 1980 by Resolution No. 720, and WHEREAS, changes in staff responsibilities for the Administrative Assistant Position have resulted in revisions to the position description and specifications necessitating a revision of the position classification schedule. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, Resolution 720, Attachment A, Position Classification Schedule is hereby amended by changing the Position of Administrative Assistant from Grade 5 to Grade 2. (Revised Position Classifi- cation Schedule attached as Exhibit A) Attached are the Position Description and the Position Specification statements that reflect the responsibilities and requirements of the job. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a regular meeting thereof this �2/ ay of e24c.. i ATTEST: roved as to Form A r y Attorney, Lawr nc E. Hard C72 Maydr //,e,c2- 'City Clerk COUNCIL ACTION' MEETING I AGENDA TYPE DATE ITEM I ACTION V I /8 I'f fMIur� L�xiP 1980. POSITION CLASSIFICATIONS EXHIBIT A SALARY GRADE POSITION .CLASSIFICATION 1 Fire Chief Exempt 1 Police Chief Exempt 1 Public Works Director Exempt 2 Director of Community Development 2 Finance Director 2 Administrative Assistant 3 Assistant Fire Chief 3 3 4 4 4 4 >5( 5 5 5 5 8 8 8 9 9 9 9 10 10 12 12 13 14 14 14 15 Exempt Exempt Exempt Fire Marshal Exempt Police Lieutenant Exempt City Clerk Exempt Fire Captain Exempt Public Works Superintendent Exempt Senior Engineer Exempt AdVIAIMAtAVEWOUflt Hoc 14 Building Official Exempt Lead Mechanic Exempt Associate Planner Exempt Recreation Supervisor Exempt Accounting Officer Nonexempt Assistant Planner Nonexempt Junior Engineer Nonexempt Administrative Court Clerk I Nonexempt Recreation Specialist Nonexempt Shop Service Person Nonexempt Utility Accountant Nonexempt Accounting Clerk II Nonexempt Administrative Secretary Nonexempt Accounting Clerk I Nonexempt Court Clerk Nonexempt Computer Operator Nonexempt Athletic Coordinator Nonexempt Senior Citizen Coordinator Nonexempt Teen Specialist Nonexempt Secretary Nonexempt REPORTS TO: Mayor POSITION DESCRIPTION ADMINISTRATIVE ASSISTANT SUPERVISES: Various Staff Personnel As Required BASIC FUNCTION: Responsible for staff management and coordination, policy determination, research and data compilation, reporting and program management in the absence of or as a direct representative of the Mayor. Major additional responsibility includes the development, implementation and administration of the City Personnel System and administration of collective bargaining contracts. SPECIFIC DUTIES AND RESPONSIBILITIES: 1. Coordinates and manages inter departmental activities and programs at the direction of the Mayor. 2. Engages in policy formulation and development in conjunction with all city departments. 3. Chairs Mayor's staff meetings in the Mayor's absence; delivers presentations to city council and deals extensively with council committees in formulating policy. 4. Collects and prepares data for reports and conferences, reviews reports and other materials from city's administrative departments for preparation and presentation to Mayor. 5. Administers, develops and implements the city's personnel programs, policies and procedures within the guidelines set by Mayor and City Council; provides for employee placement through assistance and supervision of selection process. 6. Advises and participates in labor contract negotiations and advises Mayor and City Council of needs for wage and classification adjust- ments and related matters. 7. Responsible for overseeing all insurance and claims matters per- taining to the city. Works closely with consultants in determining city's insurance needs and recommends final determination on claims matters. 8. Coordinates the purchasing schedules and inventory control of all capital items within the city. 9. Performs related work as designated by the Mayor or requested by the City Council. 1. EDUCATION: Education and training required for satisfactory performance of the position's duties and responsibilities should include graduation from a four year college in public or business administration or related field and a graduate degree in personnel management or public administration or five years experience in these fields. 2. EXPERIENCE: Previous job experience required for satisfactory performance of the position's duties and responsibilities should include three years administrative or technical experience in a governmental agency. 3. PLANNING: The position is responsible for planning required to coordinate the inter departmental activities of the city to insure specific reports, programs or other matters are accomplished in a timely fashion. Typical planning responsibilities include: Development of purchasing schedule for capital equipment, development of reporting schedules for council action items and the planning of policy and approaches in personnel and labor relations matters. 4. DECISIONS: This position is responsible for decisions based on policy direction from the Mayor and Council concerning the routine coordination of staff activities or completion of specific projects. 5. SUPERVISION: 6. EXTERNAL CONTACTS: POSITION SPECIFICATIONS ADMINISTRATIVE ASSISTANT This position is responsible for the direct supervision of specific tasks or projects as directed by the Mayor and the indirect supervision through coordination of inter departmental staff activity and routine staff operation. This position requires a high degree of external contact as designated by the Mayor and as a part of assigned duties. The person in this position often acts as representative of the city before civic groups, public agencies or in handling matters concerning the public. 7. JOB CONDITIONS AND PHYSICAL EFFORT: This factor should not be considered as a primary factor in this position.