HomeMy WebLinkAboutRes 0836 - Interlocal Agreement - Surface Water Management for Green River
CITY OF
TUK
Approved as to Form
ATTEST:
City Attorney Daniel D. Wu
WASHINGTON
RESOLUTION NO 836
A RESOLUTION OF THE CITY OF TUKWILA, WASHINGTON,
AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT
WITH KING COUNTY AND THE CITIES OF RENTON, KENT,
AND AUBURN TO PREPARE A SURFACE WATER MANAGEMENT
AGREEMENT FOR THE GREEN RIVER.
WHEREAS, the City Council finds it necessary for the public
safety and welfare to clarify the relationships between river flows,
drainage systems, flood protection needs and flood p lain management re-
quirements of the Green River, and
WHEREAS, the City of Tukwila, along with King County and the
cities of Renton, Kent and Auburn would like to join together for the
purpose of preparing a Surface Water Management Agreement for the Green
River.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO RESOLVE AS FOLLOWS:
The Mayor is hereby authorized to enter into an agreement
with King County, the cities of Renton, Kent and Auburn for
the purpose of preparing a Surface Water Management Agreement
for the Green River.
Further, the Public Works Director is designated as Tukwila's
official to serve on the Surface Water Management Agreement
Committee.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WAASHINGTON,
at a regular meeting thereof this 20th day of September 1982.
Mayor Gary Van Dusen
City Clerk Maxine Anderson
Green River Basin Program
A C FILE -Cc7
January 21, 1983
TO: Green River Technical Committee Members
RE: Green River Surface Water Management Agreement
Enclosed for your files are signed copies of:
1) the intergovernmental agreement authorizing preparation
of the Green River Surface Water Management Agreement, and
2) the scope of work for the contract with the consultant
team of Steinborn, Shorett and Gedney. A copy of the
agreement is also being sent to your City Clerks.
The consultants will be initiating their background data
gathering as soon as the contract is signed by the County
Executive. They will be contacting Valley city designated
representatives to compile information on city drainage
policies and projects and discuss with you your objectives
for the management agreement. Your cooperation with them
will be appreciated.
A Technical Committee meeting will be set up in February to
introduce the consultants and formally initiate the project.
Any questions you have prior to that time, please feel free
to call Dave Clark at 344 -7990.
Enclosures
cc: City Clerks
King County Auburn Kent Renton Tukwila King County Conservation District
Valley Cities
SCOPE OF PROFESSIONAL SERVICES
GREEN RIVER SURFACE WATER MANAGEMENT AGREEMENT
1. Project Description
The project shall be the preparation of a Surface Water
Management Agreement for the Green River as authorized by an
intergovernmental agreement between King County and the cities of
Auburn, Kent, Renton and Tukwila dated January 6, 1983,
attached hereto as Exhibit 1, and by reference made part of this
scope of professional services. The Management Agreement shall
be prepared consistent with the provisions specified in the Purpose
section of the intergovernmental agreement and shall be
coordinated and reviewed with the parties thereto as otherwise
provided in the agreement.
2. Contractor Responsibilities
Consistent with Phase 1 and Phase 2 provisions of Section 4
herein, the primary responsibility of the contractor shall be to
prepare and recommend a draft Surface Water Management Agree-
ment.
The contractor shall prepare timely reports, determine the need
for meetings and make presentations to facilitate decision making.
Meetings with outside agencies (e.g. Corps, FEMA) will be neces-
sary. Public involvement is not considered a contractor respon-
sibility. The contractor shall consider all parties to Exhibit 1 as
clients for the purpose of this contract and consider equally, input
from each, in the preparation of the Management Agreement.
Mr. Sydney Steinborn is the designated project manager and is
responsible for assuring that contractor work is completed on time
and within the budget.
3. Client Responsibilities
The overall project management and administration shall be
provided by King County as detailed in Exhibit 1. King County
shall designate a project manager and shall be responsible for
report reproduction, distribution and exhibit materials required for
meetings. The other parties shall designate one representative to
carry out their respective responsibilities as outlined in Sections 2
and 4 of Exhibit 1.
Existing background data, studies and other relevant materials in
the possession of King County and other parties to Exhibit 1 shall
be provided as requested by the contractor to assure maximum use
of previously completed information. King County and other
parties will coordinate and act as liaison for contractor contacts
with agencies and other interest groups and for arranging
meetings and meeting places with the Technical Committee and
Basin Executive Committee.
2 RS #1- 1/7/83
4. Work Process and Products
The Management Agreement shall be prepared in two general
phases as follows:
Phase 1 Establish contacts with parties and agencies with interest
and from these contacts obtain and compile an inventory of
existing surface water policies, facilities, operations and needs.
Conduct an assessment of existing conditions to establish the
extent of surface water problems and issues related to surface
drainage and river flow management. Evaluate issues and problems
to determine the scope of those which lend themselves to resolution
through a
containing
proceeding.
Management
Management Agreement.
findings,
conclusions
Prepare an interim report
and a
recommendation on
The interim report will include a mock -up draft
Agreement and will be reviewed and approved by the
Technical and Basin Executive Committees before proceeding to
Phase 2. Cost for Phase 1 shall not exceed $11,500 without
approval of King County.
Phase 2 Prepare draft Management Agreement materials and
conduct working sessions with parties and Technical Committee.
Conduct a negotiation and refinement process seeking inter agency
consensus on the provisions of the draft Management Agreement.
Prepare final, draft recommended Management Agreement. Present
and review final, draft recommended Management Agreement with
parties, Technical Committee and Basin Executive Committee.
3 RS #1 -1 /7/83
5. Approval of Scope
By signature below the designated representatives of the parties to
Exhibit 1 do hereby approve this Scope of Professional Services
and thereby fulfill the approval requirements of Section 3 of
Exhibit 1.
Mary Seabrands, Designated Representative, City of Auburn
Don Wickstrom, Designated Representative, City of Kent
Donovan Tracy, Project Manager mg County
Dick Houghton, Designated Representative, City of Renton
Byron G. Sneva, Designated Representative, City of Tukwila
4 RS #1- 1/7/83
Exhibit 2
Fee and Payment Contractor for Professional Services
The contractor shall be reimbursed a fee for the services provided not
to exceed $20,000 for all work and products described herein. Hourly
contractor rates, total hours, percentage of services and total cost and
expenses shall be as follows:
Hourly of
Fee
Hours Services Cost Expenses
Sydney Steinborn $40 64 15% 2,560 375
Alice Shorett $40 252 60% 10,000 1,500
Robert Gedney $45 108 25% 4,860 625
$17,500 $2,500
The percentage of services by individual contractor members may be
reallocated to other contractor members upon approval of the King
County project manager provided that the contract total is not exceeded
and that the minority /woman owned participation complies with King
County Ordinance No. 5983.
Itemized billings will be made monthly by the contractor project manager
and shall include a brief summary of the services performed during the
billing period. Out of pocket expenses e.g., private auto at 224 per
mile, tolls, parking, long distance telephone, clerical, drafting,
reproduction and out of town meals) shall be summarized by individual
contractor member and submitted with monthly billings. Total out of
pocket expenses for all contractor members shall not exceed $2,500.
5 RS #1- 1/7/83
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5 THIS AGREEMENT is entered into by and between the COUNTY OF KING
6 (hereinafter referred to as "King County the CITY OF AUBURN, a munici-
7 pal corporation of the State of Washington, (hereinafter referred to as
8 "Auburn the CITY OF KENT, a municipal corporation of the State of
Washington (hereinafter referred to as. "Kent the CITY OF RENTON, a
municipal corporation of the State of Washington (hereinafter referred to as
"Renton and the CITY OF TUKWILA, a municipal corporation of the State
of Washington (hereinafter referred to as "Tukwila as follows:
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14 1. PURPOSE
15 The parties to this agreement hereby join together for the purpose of prepar-
16 ing a Surface Water Management Agreement for the Green River. The Manage
17 ment Agreement shall clarify the relationships between river flows, drahlage
18 systems, flood protection needs, and flood plain management requirements.
19 Formal guidelines for managing existing flood protection facilities and for
20 planning future flood protection facilities recognizing the needs and plans of
21 all parties shall be established by the Management Agreement. The Manage-
ment Agreement shall consist of no less than the following major provisions:
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AGREEMENT TO PREPARE A
SURFACE WATER MANAGEMENT
AGREEMENT FOR THE GREEN RIVER
a. Procedures relating river flows to existing drainage facilities including
allocating pumped and gravity discharges into the river and sequencing
of those discharges.
b. Guidelines allocating and sequencing discharges into the river from
future drainage systems including a process for amending the guidelines
if river capacity or flow conditions change.
c. Public safety and welfare provisions related to the control and regulation
of river flows and discharges including but not limited to emergency
operations and warning systems, evacuation plans and flood fighting
procedures.
d. Procedures and authorities for implementing tale provisions of the Manage-
ment Agreement.
2. ALLOCATION OF COSTS AND RESPONSIBILITIES
The parties hereto shall bear full responsiblitiy for the costs of preparing the
Management Agreement as defined in Section 1. Costs shall be allocated
equally as follows:
King County 20%
Auburn 20%
Kent 20%
Renton 20%
Tukwila 20%
Provided that, a one fifth share (20$) shall not exceed $4,000 and the total
project cost shall not exceed $20,000. For the purpose of this agreement,
costs are defined as the costs incurred in contracting for consultant services
(Section 3). No duty specified in this agreement shall require any party to
expend any funds or to have the responsibility for completing or funding the
completion of the proposed Management Agreement beyond this share amount.
King County shall be designated as the lead agency responsible for coordi-
nating preparation of the Management Agreement and shall designate a project
manager for that purpose. The other parties shall designate one representa-
tive to coordinate with the King County project manager, and each said
representative shall have the authority to grant approvals and make decisions
required in the preparation of the Management Agreement, provided that this
representative authority shall not be construed to bind any party's legislative
authority to approve the final proposed Management Agreement.
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King County shall prepare statements of the costs of all consultant services
(Section 3) incurred in preparing the Management Agreement. Total statement
costs for consultant services shall be apportioned in equal one fifth shares
(20 to each of the parties hereto. Reimbursement of costs shall be made to
King County by the other parties within thirty days of receipt of invoice from
King County.
3. CONSULTANT SERVICES
The parties hereto agree that King County shall have the authority to contract
for professional services to prepare any or all parts of the Management Agree-
ment. King County agrees to solicit active participation of the parties hereto
in defining a scope of work for all contracted consultant services and further
agrees to enter into contractual arrangements only if the scope of work has
been approved by all parties. Formal correspondence between designated
representatives and the King County project manager shall be the sole method
for indicating approval.
4. COORDINATION, REVIEW AND SCHEDULE
All parties shall play active roles in the progress and development of the
Management Agreement. Each designated representative shall be available to
provide assistance to the project manager and consultants and shall partici-
pate, directly in drafting preliminary materials, examining draft reports and
rendering timely decisions to avoid unreasonable delays. The project manager
shall coordinate the activities of the designated representatives and consul-
tants and shall provide regular and timely reports on the progress and devel-
opment of the Management Agreement to the Green River Technical Committee.
The Technical Committee shall review all preliminary reports and documents
and shall be responsible for preparing a draft Management Agreement for
review by the Green River Basin Executive Committee (BEC). The BEC shall
review the Technical Committee recommendation and prepare a final proposed
Management Agreement which can be submitted to the parties respective
legislative bodies for action.
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The parties hereto agree that it is their intent to complete a final proposed
Management Agreement within one year from the effective date of this agree-
6. DURATION
ment. All parties shall, within 60 days of receiving the final proposed Man-
The duration of this agreement shall be one year from the effective date.
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agement Agreement, submit the Management Agreement to their respective
legislative bodies for action. Provided that, this agreement does not bind the
parties hereto to formally adopt any recommendation contained in the Manage-
ment Agreement. It is expressly recognized that participation in this agree-
ment does not diminish or affect any parties' responsibility or authority to
fully administer state and local laws and regulations within the Green River
basin.
5. OTHER AGENCIES
The parties hereto agree that preparation of the Management Agreement and
implementation of its provisions would be facilitated by the cooperation and
support of other federal, state and local agencies having water resource
responsibilities in the Green River basin. These agencies include, at the
minimum, the U.S. Army Corps of Engineers, the U.S. Soil Conservation
Service, the Federal Emergency Management Agency, the Department of Ecolo-
gy and the Municipality of Metropolitan Seattle (METRO). The parties hereto
agree to seek the active participation of these agencies in the preparation of
the Management Agreement and agree to cooperatively request their formal
ratification of its provisions providing it is adopted by the parties hereto.
7. TERMINATION OR AMENDMENT
This agreement may be amended or terminated only by the expressed agree-
ment of all parties pursuant to legislative action by each signatory to this
agreement.
8. EFFECTIVENESS
This agreement shall be filed and submitted for approval by the requisite
authorities and upon the last such filing or approval, the agreement shall
come into and be of full force and effect.
KING COUNTY
The signing of this agreement was authorized by the governing body of KING
C
COUNTY adopted at a meeting on 25 1982.
ATTES
By
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Date: 116V
AUBURN
KENT
ATTEST
By: )Tet 1.:_
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Date: SIVR•
ATTEST
By: g
Date: (o /P13
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By:
Title:
Date:
COUNTY EXECUTIVE
By:
Title:
Date: NOV 91982
The signing of this agreement was authorized by the governing body of the
CITY OF AUBURN adopted at a meeting on &t /7 1982.
-6 1'3
The signing of this agreement was authorized by the governing body of the
CITY OF KENT adopted at a meeting on e 7 1982.
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By:A r3e
Title: 77Cf-r 64_
Date: /Z
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RENTON
The signing of this agreement was authorized by the governing body of the
CITY OF RENTON adopted at a meeting on Sept. 20 1982. CAG 074 -82
By Ak4.-fcad
ATTEST
By: -4i Title: Mayor
Date: /.2--c).-e-8;2— Date: /a g
TUKWILA
The signing of this agreement was authorized by the governing body of the
CITY OF TUKWILA adopted at a meeting on
ATTEST
By: 73
Date: /2- JP ;P
6
aD 1982.
7
Title: cr- wt.�
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Date: 2'-