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Home My WebLink AboutFS 2012-05-22 Item 2D - Discussion - New Position in Mayor's OfficeCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: David Cline, City Administrator DATE: May 15, 2012 SUBJECT: Request to reclassify position in the Mayor's Office ISSUE During the Council Retreat in February, the Mayor and City Administrator discussed the need for a Project Analyst to better support ongoing complex projects such as Strategic Planning, Tukwila Village and organizational goals and objectives. The Mayor's office is supported by a full -time Executive Secretary and an Administrative Secretary/Civil Service Examiner. This position is recommended to be created by reclassifying the currently vacant Administrative Secretary/Civil Service Examiner position to a Project Analyst. The 2012 funding for this position is from salary savings in the Mayor's office. BACKGROUND The Mayor's Office requested the Human Resources Department complete a review and analysis to determine where this new position would be classified within our current system. This new position will serve as liaison between the City Administrator, Mayor, and Economic Development Administrator; will conduct research, gather data, analyze trends, and make recommendations on a broad range of complex issues that may be internal (cross departmental) or external (governmental agencies, business community, residents). This position will also support the development and implementation of goals, objectives, policies and procedures for the City and Mayor's Office and will respond to citizen inquires and /or complaints. Based upon the essential functions listed above, this new position closely matches the essential duties of the Management Analyst classification series for non represented positions. Other internal non represented positions within this classification include: Council Analyst Human Resources Analyst Public Works Analyst The Human Resources Department has recommended that this position be added to the existing classification of "Management Analyst" (DBM /C42), under the title of Project Analyst. Attached is a copy of the classification. 41 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The difference between the top salaries of these two positions is approximately $23,000 per year. The current range for the Administrative Secretary/Civil Service Examiner (DBM /B22) is $54,792 to $63,028 per year. The current range for a Management Analyst (DBM /C42) is $71,640 to $86,028 per year. The difference in cost in 2012 will be funded from salary savings in the Mayor's Office. If the addition of this position is approved, the additional salary expense will be incorporated into the Budget Amendment Process scheduled for later this year. RECOMMENDATION The Finance and Safety Committee is being asked to forward this request to the May 29, 2012 Committee of the Whole Meeting and subsequent June 4, 2012 Regular Meeting. ATTACHMENTS Management Analyst Classification Description 42 W.12012 Info Memos Council \ReclassifyPositionMayoesOffice 5- 16- 12.doc CITY OF TUKWILA CLASSIFICATION DESCRIPTION BAND I GRADE I SUBGRADE C I 4 I 2 This position is not responsible for work performed by another banded at the same level. FLSA I APPROVAL I DATE UPDATED Exempt CLASSIFICATION TITLE JOB TITLES Project Analyst Management Analyst Human Resources Analyst Legislative Analyst Public Works Analyst CLASSIFICATION TITLE OF IMMEDIATE SUPERVISOR City Administrator Department Head CLASSIFICATION SUMMARY Under the direction of an immediate supervisor identified above, performs a variety of administrative and managerial work. TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO. GRADE 1. Develops, implements, coordinates, and manages various Daily C4 programs and activities as assigned and performs a variety 25% of confidential administrative work. 2. Facilitates effective communications and information Daily C4 exchanges, to include conducting oral and written briefings 25% on issues and developments affecting assigned areas. 3. Conducts technical research and management analysis and Daily C4 prepares detailed reports and recommendations on issues 15% concerning the functions and operations of assigned C -4 -2 (Management Analyst) Classification Description Page 1 43 MINIMUM QUALIFICATIONS Bachelor's degree in Public Administration or a related field and four years of related experience or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. KNOWLEDGE: Knowledge o£ General municipal operations and structure; Principles, practices, procedures and theories related to the field; Research methods, report writing, group and meeting facilitation techniques, and the organization and presentation of oral reports; Federal, state and local laws; policies and regulations pertaining to assigned programs; English usage, spelling, grammar and punctuation; Budgeting principles and processes; and Project monitoring techniques. SKILLS Demonstrated skill in Operating personal computers and utilizing computer applications and software; Making and implementing sound decisions and exercising judgment in solving complex problems; Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives; C -4 -2 (Management Analyst) Classification Description Page 2 ii programs and various confidential issues. TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO. GRADE 4. Recommends, develops, and writes policies and procedures Weekly C4 for assigned programs. 15% 5. Develops and recommends short and long range plans, goals Quarterly C4 and budgets to carry out the programs assigned. 10% 6. Responds to inquiries on program policy and procedural Daily C4 matters as appropriate. 5% 7. Researches current and new developments affecting Weekly C4 assigned programs, evaluates potential impact, coordinates 5% compliance, and develops written policies as necessary. MINIMUM QUALIFICATIONS Bachelor's degree in Public Administration or a related field and four years of related experience or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. KNOWLEDGE: Knowledge o£ General municipal operations and structure; Principles, practices, procedures and theories related to the field; Research methods, report writing, group and meeting facilitation techniques, and the organization and presentation of oral reports; Federal, state and local laws; policies and regulations pertaining to assigned programs; English usage, spelling, grammar and punctuation; Budgeting principles and processes; and Project monitoring techniques. SKILLS Demonstrated skill in Operating personal computers and utilizing computer applications and software; Making and implementing sound decisions and exercising judgment in solving complex problems; Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives; C -4 -2 (Management Analyst) Classification Description Page 2 ii Working effectively on several projects concurrently; Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and Communicating effectively, both orally and in writing. PHYSICAL ACTIVITY/REQUIREMENTS: To perform the essential functions of the class, incumbents must be able to perform the physical activities listed on the Physical Checklist. C -4 -2 (Management Analyst) Classification Description Page 3 ER,