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HomeMy WebLinkAboutRes 0910 - Capital Improvement Planning Process (CIP)CITY OF TUKWILA WASHINGTON RESOLUTION NO. 910 A RESOLUTION OF THE CITY OF TUKWILA, WASHING- TON ESTABLISHING A CAPITAL IMPROVEMENT PLANNING PROCESS FOR THE CITY OF TUKWILA. WHEREAS, a Capital Improvement Plan is a listing and sche- dule of anticipated major purchases and improvements to be initiated over a given period for the purpose of maintaining and improving the quality of facilities and level of services available to Tukwila resi- dents and members of the business community; and WHEREAS, a Capital Improvement Plan can serve as a syste- matic guide for repairing, replacing, purchasing and constructing capital assets utilized in providing services to the community; and WHEREAS, the City Council finds that it is the City's best interest to focus attention on community goals and coordinate capital improvement projects with the goals; and to provide a framework for establishing priorities to encourage timely, well planned capital expenditures; and WHEREAS, the Capital Improvement Plan will establish work schedules and cost estimates to provide citizens and local officials with a clear idea of what is being planned and the anticipated costs; and WHEREAS, the Capital Improvement Plan will inform the tax payers of the proposed capital improvement projects and will afford them an opportunity to express their desires concerning capital expen- ditures; and WHEREAS, the Capital Improvement Plan will assist Tukwila to manage its financial and staff resources among many capital pro- jects; and WHEREAS, the Capital Improvement Plan increases coordina- tion with other agencies of government, utilities, and developers enabling them to plan their investments accordingly; and WHEREAS, the City Council intends that the Capital Improvement Plan be a planning document constituting one part of the City's overall Comprehensive Plan, that it serve as a guide analogous to a Transportation Improvement Program or Water and Sewer Comprehensive Plan, and thus that the Capital Improvement Program be implemented through, and serve as a guide for, the annual budget pro- cess rather than as a document which overrides the budget process; and WHEREAS, it is intended that the Capital Improvement Plan will be revised on an annual basis to account for changing policies and circumstances in a manner similar to other planning documents and may be amended as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO RESOLVE AS FOLLOWS: Section I. Capital Improvement Project Defined. A capi- tal improvement project is one which exceeds an estimated cost of $25,000; and involves new physical construction, or reconstruction designed systematically to replace an existing system piece by piece, or replacement of a portion of an existing facility or involves major purchase or rental of equipment. A project will not be funded unless it has been: 1) included in the Capital Improvement Plan for two years; or 2) has been declared an "emergency priority" by a majority of the City Council plus one. Whenever possible, projects shall be consistent with and included in functional master plans. Both the CIP and functional master plans will be updated and amended to ensure their mutual consistency. Section 2. Capital Improvement Planning Process Adopted. There is hereby adopted a capital improvement planning process, intended to coordinate with the City's budget development process, set forth as follows: 1. The Mayor and Council will review and define capital improvement policies and priorities for the upcoming planning period in order to provide guidance in developing a capital improvement program including a six -year capital improvement plan and a one -year capital portion of the annual budget. At this time there will be established a schedule and a specific time for this action and it shall be compatible with the comparable action that takes place on the budget. 2. The Council, Administration, commissions, citizens, businesses and any other concerned group or individual shall identify possible capital improvement projects for consideration during the planning period. 3. Departments shall survey and report on the status of all previously approved projects. Departments will complete prelimi- nary project information forms describing proposed or existing pro- jects, financing and scheduling. Staff will then develop an initial comprehensive project list of existing and newly proposed projects. 4. The Mayor and Council Committees will perform prelimi- nary project screening from the initial comprehensive project list to eliminate from further consideration during the planning period those projects which are clearly inappropriate and have little or no chance of being funded or implemented during the six -year capital improvement program period. 5. Elected officials will group all remaining projects into general categories of either high, medium or low according to their priority need, funding likelihood, and funding source. This process will involve discussion and negotiation between the Mayor and Council to develop a single list reflective of the broad policies and priorities which have been developed and actual needs. 6. The Mayor will review with the departments the grouped project list. The departments may then review and comment on the pro- jects based on technical and other criteria. 7. The Mayor will prepare a proposed six -year schedule and listing of projects to be initiated in the Capital Improvement Plan, including recommended financing. The Mayor will present the Draft Capital Improvement Plan to the Council for review. 8. Public meetings will be held to inform residential and business community groups and the general citizenry of the Capital Improvement Plan recommendations. The City Council may hold a public hearing to receive comments and to ensure continued citizen involve- ment in the capital improvement process. 9. The Council will consider and evaluate public comment or testimony from meetings and /or hearings. The Council will finalize and approve the Draft Capital Improvement Plan including a six -year schedule of projects and financing. 10. The Mayor shall prepare and present to the Council a proposed annual capital improvement budget along with the other sec- tions of the annual operating budget. The capital improvement portion of the budget shall identify capital projects to be funded and imple- mented in the coming year. 11. Council Committees shall review the Mayor's proposed operating and capital budget. Council Committees shall prepare reports on the Mayor's budget. 12. The Council shall review the Council Committees' budget reports. 13. The Council shall conduct a public budget hearing to take testimony regarding the budget. Comments will be reviewed, eval- uated, and incorporated as appropriate into the budget. 14. The Council shall adopt the annual budget including the operating and capital portions. The adopted budget along with the Capital Improvement Plan shall constitute the Capital Improvement Program. 15. The administration shall produce quarterly progress reports for the Council which: a) summarize the activities taken during that quarter; b) report on the rate of project implementation and fund expenditure; c) indicate what activities are anticipated in subsequent quarters, and d) report any problems or opportunities relative to the program. RESOLVED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AT THEIR REGULAR MEETING on the /7_9 day of 1984.