HomeMy WebLinkAboutReg 2012-05-21 Item 6D - Resolution - 2012 Non-Represented Employees Salary ScheduleCOUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by Mayor's review Council review
05/14/12 KG
05/21/12 KG 6.D.
ITEM INFORMATION
STAFF SPONSOR: STEPHANIE BROWN ORIGINAL AGENDA DATE: 5/14/21
AGENDA ITEM TITLE A resolution establishing the 2012 Non Represented Wage Benefit Schedule
CATEGORY Dismssion Motion Resolution Ordinance Bid Award Public Hearing Other
Mt g Date 05/14/12 Mtg Date Mtg Date 05/21/12 Mt Date Mtg Date Mtg Date Mt
g Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S Recommendation from the Finance Safety Committee regarding setting the Non
SUMMARY Represented Employees' Wage Benefit Schedule for 2012.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 4/17/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office /Human Resources Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDPTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
05/14/12
MTG. DATE
05/14/12
05/21/12
RECORD OF COUNCIL ACTION
Forward to next Regular Meeting with amendment
ATTACHMENTS
Informational Memorandum dated 05/09/12
Draft Resolution with Attachments
Exhibit 1: Justification for bands D -61 and F -102
Exhibit 2: 2012 Wage Schedule Alternative to Attachment A, Page 3
Minutes from the Finance Safety Committee Meeting of 04/17/12
Resolution in final form with amendment in strike -thru underline format
177
178
City of TUl�vvila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE
NON REPRESENTED EMPLOYEES' COMPENSATION AND
ADOPTING THE NON REPRESENTED SALARY SCHEDULE
AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2012.
WHEREAS, the Tukwila City Council has conducted a review of the non
represented employees' compensation system that was originally implemented in
January 1998; and
WHEREAS, the City Council recognizes that current economic conditions and
forecasts are a consideration in actions that deal with the compensation of employees;
and
WHEREAS, the City Council has made a determination to review the non
represented compensation for even numbered years and provide cost -of- living
allowances (COLAs) in odd numbered years; and
WHEREAS, a compensation study has been conducted and the recommended
non represented wage schedule and benefit information has been prepared for
implementation on January 1, 2012; and
WHEREAS, recent economic conditions have caused the City to make budget cuts
and, in recognition of requested and received concessions in the preceding budget to
the City's normal non represented salary plan process, the City Council has determined
to implement a one -time process for 2012 that includes a 3.33% COLA for all non
represented employee ranges A11 -F102, and a one -time adjustment to equalize ranges
with the average wage of comparable jurisdictions' positions for bands A11 —C42 and
D62 —E91. This one -time adjustment to achieve equalization shall not exceed 3% per
band, irrespective of the comparable average; and
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179
WHEREAS, these increases have been made based on the understanding that, by
the end of 2012, City Administration will evaluate reclassification of the positions for
which the market study demonstrated they fell 5% outside of the band
compensation; and
WHEREAS, the City Council requests that City Administration conduct a thorough
review of employee compensation and benefit methods used by other employers and
present a recommendation to the Council regarding whether the current compensation
methodology should be changed and the reasons for the recommendation by the end
of 2012;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Non Represented Employees Wage Plan. The following statements
have been used for the purpose of adopting the non represented employees' wages for
2012.
A. The following basic plan elements remain the same:
1. Decision Band Methodology (DBM) for creating classifications.
2. Market analysis using comparable jurisdictions' top -step wages.
3. Data was gathered through use of the "Association of Washington Cities
(AWC) Salary and Benefits Survey a publication that garners wide participation of our
comparables.
4. Regression line analysis to establish the Control Point for each DBM rating.
(Regression Line Analysis provided by Fox Lawson Associates, LLC, based on
Human Resources Department acquired market data).
5. Steps below the Control Point (Wage Schedule Top Step) are automatic as
individuals move through the system.
6. Ranges for all bands (A11 -F102) of the Decision Band Methodology have
been established based on the City Council's recommendation for creating the 2012
wage schedule.
7. Positions within Decision Bands A11 -C42 and D62 -E91 will receive a 3%
wage adjustment effective January 1, 2012. Positions within Decision Band C41 will
receive a 2% wage adjustment effective January 1, 2012.
8. A COLA increase will be given to positions within Decision Bands A11—
F102. The COLA increase shall be based on 90% of the Seattle- Tacoma Bremerton
Consumer Price Index (CPI -W) Average (June 2010 to June 2011).
B. The Decision Band method of job evaluation will be used to establish
classifications and the relative internal value and relationship of non represented
positions within the City of Tukwila for 2012. The City Council will evaluate City
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Administration's recommendations regarding continued use of the Decision Band
Method in 2013.
C. Merit will continue to be eliminated from the plan at this time and may be
reconsidered as a plan element in subsequent years.
D. Step increases from the minimum to the control point for all positions shall be
given annually on the employee's performance review date. There will be no step
increases for employees at or above the control point.
Section 2. Non represented salary schedule, employee benefits summary and
longevity pay plan.
A. The "Non- Represented Salary Schedule 2012," Attachment A hereto, shall be
approved, effective January 1, 2012.
B. The "Non- Represented Employee Benefits Summary 2012," Attachment B
hereto, shall be approved, effective January 1, 2012.
C. The "Longevity Pay Plan for Non Represented Employees 2012," Attachment
C hereto, shall be approved, effective January 1, 2012.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 1 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Attachments:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A, Non Represented Salary Schedule 2012
Attachment B, Non Represented Employee Benefits Summary 2012
Attachment C, Longevity Pay Plan for Non Represented Employees 2012
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181
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Attachment A, Page 1
City of Tukwila
Non Represented Salary Schedule 2012
Classification Titl
Administrative Support Technician
Office Technici
Office Specialist
Administrative Assistant
Program Coordinator
Management Coordinator
Management Analyst
Program Administrator
Program Manager
Administrative Manager
Assistant Director
Department Manager
Department Administrator
KG:ksn 5/9/2012
Job Title
Range
Administrative Support Technician
Al2
H Resources Technician
B21
Administrative Secretary
B22
Civil S ervi c e Secretar Examiner
Deputy City Clerk
B23
Executive Secretary
Administrative Secretary I
Council Administrative Assistant
Systems Administrator
H uman Resou As sistant
City Clerk
Court Administrator
Police Records Manager
Legislative Analyst
Human Resources Analyst
P Wor Analyst
Internal Operations Manager
Public Works Coordinator
Emergency Manager
Assistant City Administrator
Senior Engineer
Building Official
IT Manager
Maintenance Operations Manager
Deputy Community Development Director
Deputy Finance Director
Deputy Public Works Director
Deputy Parks Recreation Director
Assistant Fire Chief
Assistant Police Chief
City Engineer
Economic Development Administrator
C41
C42
C43
D61
D62
D63
D72
E81
Page 1 of 6
183
Department Head
Human Resources Director E83
DCD Director
Finance Director
IT Director
Pa rks Recreation Dire
Department Director
Fire Chief E91
Police Chief
Pub lic Works Director
C ity A
City Administ F102
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IT.M.
Attachment A, Page 3
2012 Non Represented Salary Structure
DBM
(Minimum)
Rating
Step 1
Step 2
Step 3
Step 4
Step 5
All
3,762
3,880
3,999
4,116
4,233
Al2
4
0
4
4
4
4
B21
4,563
4,734
•0_ 1
5
B
4
5
B23
5,153
5,347
5,541 1
5,7341
5,931
B31
5
5
5
6 1
B32
5840
6, 096
6
6
6
r
C42
6,354
6
6, 637
6
i
7
7
6
7
7
7
8 0 8 3
C52
7,325
7,654
7,984
8,314
8,645
D61
7�247
1�09
7,972
8,3361
8,6981
D62
7,377 1
7,7441
8,113
8,481
8,851
D63
7
8 017
8
9 1 6 4
1
7, 811
8
8 667
9
D72
8,197
8,644
9,093
9,540
9,990
E81
8,283
8,697
9,113
9,524
9,969
9, 019
9
9
10 ,311
8, 84 0
9 2 8 4
1
1
606
10
10
10
E92
9,525
10,004
10,4821
10,958 1
11,436
F1 01
•1•
10
0
:94
F1 02
9 7 95 1
1 0 ,2 84 1
10
Step 6 Step 7
1
1'
e
8,9
9
a
9,54
9 9 52
i
1
11,
2012 Rates include a COLA increase of 3.33% and market rate adjustments as
follows:
3% market adjustment for all bands except D61 and F102
2% market adjustment for C41
KG:ksn 5/9/2012
1 0 84 3
11,4
12,3
12, 884
Page 3 of 6
185
Attachment B
Non Represented Employee Benefits 2012
Social Securitv (FICA): Social Security benefits shall be provided as contained in Section
2.52.010 of the Tukwila Municipal Code (TMC).
State -Wide Employee Retirement Svstem (PERS): Retirement shall be provided as contained
in Section 2.52.020 of the TMC.
Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. Regular part
time employees shall be entitled to benefits on a pro -rata basis.
Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular
part -time employees shall be entitled to benefits on a pro -rata basis.
Medical Insurance: The City shall pay 100% of the 2012 premium for regular full -time
employees and their dependents under the City of Tukwila self- insured medical /dental plan.
Premium increases above 8% per year shall result in a modified plan document to cover the
additional cost above 8 or a premium shall be implemented for the difference, at the City's
discretion. The City reserves the right to select all medical plans and providers. Regular part
time employees shall be entitled to benefits on a pro -rata basis. Employees who choose coverage
under the Group Health Cooperative plan shall pay the difference between the City of Tukwila
plan full family rate and the rate charged to them by Group Health.
Dental Insurance: The City shall provide 100% of the 2012 premium for the regular full -time
employees and all dependents under the City of Tukwila self insured medical /dental plan for
dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro
rata basis.
Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C
(Multiple of annual earnings) or similar group life and accidental death and dismemberment
insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000.
Regular part -time employees that work at least 20 hours per week shall be entitled to benefits
on a pro -rata basis (per insurance program requirements).
Vision/Ovtical To non represented regular full-time employees and their dependents at the
rate of $200 per person, to a maximum of $400 per family unit each year. Regular part -time
employees and their dependents shall be entitled to benefits on a pro -rata basis.
Disabilitv Insurance: The City shall provide 100% of the premium for regular full -time
employees for a comprehensive long -term disability policy. Regular part -time employees that
work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance
program requirements).
Health Reimbursement Arranizement/Voluntary Emvlovee Benefit Association
(HRANEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as
amended.
Vacation: Following the sixth month of continuous employment, annual vacation leave of six
full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted.
Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days.
Three additional days of annual leave shall be granted on the employee's anniversary date after
the third, fourth and fifth years. After six years, the employee shall be granted one day per year
additional annual leave to a maximum of 24 days per year. The maximum number of accrued
hours is 384 or 48 days.
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Years of Service
0 -1 years
1 -2 years
3 -6 years
7 years
8 years
9 years
Vacation Accrual
12 days*
12 days
15 days
16 days
17 days
18 days
Years of Service
10 years
11 years
12 years
13 years
14 years
15 years
Vacation Accrual
19 days
20 days
21 days
22 days
23 days
24 days (maximum)
*Six full days will be granted following the sixth month of continuous employment.
(Days accrue at eight hours, regardless of schedule worked.) Regular part -time
employees shall be entitled to benefits on a pro -rata basis.
Uniform Allowance: An annual uniform allowance of $350 shall be granted to the following
employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, and Records
Manager.
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187
Attachment C
Longevity Pay Plan for Non Represented Employees 2012
The monthly longevity flat rates shall be as follows for regular full -time employees after the
completion of the number of years of full time employment with the City set forth below.
Regular part -time employees shall receive longevity on a pro -rata basis.
Completion of 5 years
$75
Completion of 10 years
100
Completion of 15 years
125
Completion of 20 years
150
Completion of 25 years
175
Completion of 30 years
200
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