HomeMy WebLinkAboutRes 1064 - Bidding Procedures for Purchase of Materials, Equipment and ServicesCITY OF TUKWILA
WASHINGTON
RESOLUTION NO. 1064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING INFORMAL BIDDING PROCEDURES FOR THE
PURCHASE OF MATERIALS, EQUIPMENT AND SERVICES.
WHEREAS, RCW 35.23.352, as amended by Chapter 120, Laws of
1987, authorizes cities to dispense with advertisement and
competitive bidding for purchases of materials, equipment and
services less than $7,500 and for purchases ranging in value from
$7,500 to $15,000 when a City Council adopts certain procedures
for such purchases by resolution, and
WHEREAS, the City Council deems it in the best interests of
the City to adopt such procedures.
WASHINGTON, DO HEREBY RESOLVE AS FOLLOWS:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
Section 1. Informal Bidding Procedures. The Mayor, or his
designee, may solicit telephone and /or written quotations for the
purchase of supplies, materials, equipment, or services in
amounts that range in value from $7,500 to $15,000, provided that
the following procedures are used:
A. Whenever possible, not less than three prospective
vendors shall be contacted by telephone or by letter and advised
as to the specifications for the item or items for which
quotations are being sought. The number of vendors contacted may
be reduced if the item or items being sought are only available
from a smaller number of vendors. An explanation shall be placed
in the procurement file when fewer than three bids are requested,
or if there are fewer than three replies. Bid specifications
should, whenever possible, be drafted to permit at least three
vendors to qualify as prospective bidders.
B. Whenever possible, bids will be solicited on a lump sum
or fixed unit price basis.
C. Telephone or written requests for quotations shall
specify at a minimum the following:
1. Items to be purchased;
2. Number of units;
3. Tax;
4. Delivery time requirement;
5. Freight costs;
6. Point of delivery; and
7. Terms of payment.
D. Tabulations of telephone or written quotations shall be
on forms designed for this purpose and shall include, at a
minimum, the information described in subsection C.
E. Upon written authorization of the Mayor or his designee,
the materials, equipment, or services will be ordered from the
lowest responsible bidder, whose quotation meets all
specifications established for the item or items being purchased.
F. Written confirmation of telephone quotations from
responsible vendors is not required, but may be requested when
warranted.
G. Immediately after the award is made, the bid quotations
are to be filed with the City Clerk and open to public inspection
and are to be available by telephone inquiry.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, at a regular meeting thereof this 18th day of January 1988.
ATTEST /AUTHENTICATED:
CITY CLERK, MAXINE ANDERSON
APPROVED AS TO FORM:
OFFICE 4f THE CITY ATTpRNE
FILED WITH THE CITY 'I/ERK: t FR
PASSED BY THE CITY C )UNCIL 19 S S
RESOLUTION NO. /04/
APPROVED:
COUNCIL PRESIP NT, MABEL J. HARRIS