The URL can be used to link to this page

Home My WebLink AboutCOW 2012-05-29 COMPLETE AGENDA PACKETTukwila City Counci /Agenda COMMITTEE OF THE WHOLE Jim Haggerton, Mayor Counci /members: Joe Duff ie Dennis Robertson David Cline, City Administrator Allan Ekberg Kathy Hougardy Verna Seal, Council President De'Sean Quinn Kate Kruller TUESDAY, May 29, 2012, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. SPECIAL Update from the Tukwila International Boulevard Action Committee. PRESENTATION Sharon Mann and Mike West, Committee Members 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. SPECIAL a. A supplement to the agreement for the 2012 Annual Small Drainage Pg.1 ISSUES Program. b. An agreement with King County for the Regional Stormwater Decant Facility Program. c. Reinstatement of a position in the Mayor's Office. 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION S. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities. Pg.15 Pg.35 Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your continents to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on continents received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared b Mayor's review Council review 05/29/12 BG�� 06/04/12 BG 4.A. ITEM INFORMATION STAFF SPONSOR BOB GIBERSON ORIGINAL AGENDA DATE: 0 5/29/12 AGENDA ITEM TITLE 2012 Annual Small Drainage Program Design Supplemental Agreement No. 1 with KPG, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mt g Date 05129112 Mt Date 06/04/12 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PW SPONSOR'S KPG, Inc. is currently the design consultant for the 2012 Annual Small Drainage Program. SUMMARY Due to additional requirements on the existing Small Drainage project list, Supplement No. 1 with KPG will design 3 additional sites that do not involve outside permitting or complicated design aspects that can then be constructed this summer. Council is being asked to approve Supplement No. 1 with KPG, Inc. in the amount of $23,992.79. REV II:iWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/15/12 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITI'1 =-E Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPI NDI "PURE RI�-QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $23,992.79 $755,000.00 $0.00 Fund Source: 412 SURFACE WATER (PG 138, 2012 CIP) Comments: MTG.DATEJ RECORD OF COUNCIL ACTION 05/29/12 06/04/12 MTG.DATEJ ATTACHMENTS 05/29/12 Informational Memorandum dated 05/11/12 vicinity map KPG's Supplement No. 1 to Contract 11 -151 Minutes from the Utilities Committee meeting of 5/15/12 1 06/04/12 1 x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Engineer DATE: May 11, 2012 SUBJECT: 2012 Annual Small Drainage Program Project No. 91241201, Contract No. 11 -151 Design Supplemental Agreement No.1 ISSUE Approve Supplemental Agreement No. 1 to Contract No. 11 -151 with KPG, Inc. to design additional project sites for the 2012 Annual Small Drainage Program. BACKGROUND The 2012 Annual Small Drainage Program included relining pipes at Site 2 Wells Trucking and Site 4 Ryan Hill Pipe Repairs. Neither of these projects was approved by the Washington State Department of Fish and Wildlife (WDFW). The WDFW Area Biologist would like to see Site 2 4 upgraded to provide fish passage or day lighted. In addition, a project on S 150th St, between 42nd Ave S and Tukwila International Blvd, that was to be constructed in 2012, has been delayed due to roadway width concerns. DISCUSSION Delaying the S 150th St project and cancelling the two pipe relining projects leaves approximately $200,000.00 in construction funds available for other project sites in 2012. To avoid delaying other needed projects, staff reviewed the Small Drainage Project List to determine if additional projects could be constructed this year without delaying the construction process. Three projects were selected which do not involve outside permitting or complicated design aspects that could be quickly designed and added to the 2012 construction schedule. These projects are; Site 6 S 107th St Drainage Extension, Site 7 52nd /53rd Aves S Drainage Extension, and Site 8 S 114th St Drainage Crossings. BUDGET SUMMARY FROM 2012 CIP Original Design Contract (Sites 1 -5) Construction Supplement No.1 (Sites 6 -8) Total Contract Budget 64,945.76 80,000.00 675,000.00 23,992.79 0.00 88,938.55 755,000.00 A total of $675,000.00 is available in construction funding that we are proposing using for the remaining $8,938.55 balance for the additional design costs. RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 11 -151 with KPG, Inc. in the amount of $23,992.79 and consider this item at the May 29, 2012 Committee of the Whole and subsequent June 4, 2012 Regular Council meeting. Attachments: Vicinity map (Revised to include all sites now scheduled for construction in 2012) Supplemental Agreement No. 1 WAPW Eng\PROJECTSIA- DR Projects12012 SDP (91241201)1DesignllNFORMATION MEMO- Supplement 1- sb.doc 3 El m i s Site 2 Site 1 2012 Annual Neighborhood Drainage Program Revised Site 6 s„5�sss ;m'st Site 4 s has Site 8 p i 5 qS S 122fd Site 7 Site 5 U a Tukwtle PMvy S on9acras ��pY Site 3 ff "ffi 5 der _eiw i L c 5 i tract D. v6 p 5 m d o oz, uq p nd Dr Md a� aad Or'. oam° Dr ,n�aad D. 011 b �i roda mNn u 26 h IXN s1JO�ns GB` m s 133rj15 c 6NJTn9 e, 444 s g' 4140tM1 5 J9 $t 5 49,n $t 3 a 141x+ y a ,42ad d w m 5146n5t r 9m m N 52M 5 N or °.e s �sam's 52�M15< Date: May 9, 2012 5 x SUPPLEMENTAL AGREEMENT NO.1 AGREEMENT NO. 11 -151 PROJECT N0.91041201 City of Tukwila KPG, Inc. Public Works Department 753 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98188 PROJECT: 2012 Small Drainage Program Additional Project Sites This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 6 day of December, 2011. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be modified as follows: The Consultant agrees to provide design engineering services as requested by the City in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $23,992.79 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $88,938.55 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2012. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Nelson Davis, P.E. Mayor Principal Attested: Christy O'Flaherty, City Clerk 7 x Exhibit A City of Tukwila 2012 Annual Small Drainage Program Supplement No. 1 Additional Site Mapping and Design Scope of Work April 9, 2012 KPG The purpose of this scope of work is to add mapping, design, and SEPA checklist documentation for the following project sites to be included in the 2012 Annual Small Drainage Program: Site 6: S.107 th Street Drainage Extension Extend drainage from S 107 Street to Beacon Avenue S and eliminate ditch on the south side of 107 to the extent feasible. This project is necessary in advance of the overlay of S 107 and Beacon Ave that is scheduled for 2013. Site 7: 52 53" Ave S Drainage Extension Extend a 12" Storm Drain from the existing 53 rd Avenue South to a ponding area on the north end of 52 nd Avenue South via S 142 Street. The ponding area overflows into private property during heavy rain and no formal collection system is available on 52 nd or 142 nd Site 8: S114 th Street Drainage Crossings Provide drainage crossings at up to 3 existing catch basin locations to accommodate the overlay of S 114 Street, which is scheduled for 2013. These projects have been added due to permit complexities with Site 2 (S 128 Street/Wells Trucking) and Site 4 (Ryan Hill Pipe Repairs) of the original scope authorization. Washington Department of Fish and Wildlife will not grant an HPA for the portions of these projects that lie on private property without full fish passable compliance. The portions of these sites that are not permittable are deleted from the 2012 Small Drainage Program. Work on these projects shall include any necessary survey, alternative analyses, quantity estimating and cost estimating to complete the projects. Surveyed base maps and horizontal utility locations will be provided for all sites. Right of way will be indicated on the base maps based on available assessor information. The Consultant shall incorporate these projects into the SEPA checklist for the 2012 Small Drainage Program. City of Tukwila KPG 2012 SDP Supp. No. 1 1 of 2 April 9, 2012 X Exhibit A It is our understanding that none of the projects will require biological assessments, additional permits, detention facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with no special studies or extensive coordination. All projects will be included in a single bid package to be assembled with the 2012 Annual Small Drainage Program. City of Tukwila KPG 2012 SDP Supp. No. 1 2 of 2 April 9, 2012 10 Hour and fee estimate 2012 annual small drainage program supplemental no 1 additional site mapping and design 12 Citv of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes May 15, 2012 S: 00 p. m. Conference Room 1 PRESENT Councilmembers: Dennis Robertson, Chair; Joe Duffie and Kate Kruller Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Ryan Larson, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 4:50 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2012 Annual Small Drainage Proaram: Desien Supplemental Agreement No. 1 Staff is seeking Council approval for Supplemental Agreement No. 1 with KPG, Inc. in the amount of $23,992.79 to design additional project sites for the 2012 Annual Small Drainage Program. Recently, staff determined that three projects originally designated for design and construction in 2012 cannot be completed due to outside permitting and /or design complications. This relieves $200,000 of constructions funds, and staff would like to utilize these monies to design and construct three other small drainage projects, as listed below: South 107`' Street Drainage Extension 52" d /53` Avenues South Drainage Extension South 114`" Drainage Crossings The previous approved locations that will not be designed and/or constructed this year are: Pipe repairs near the intersection of South 128` Street and 37` Avenue South Tukwila Parkway Outfall Pipe Ryan Hill Pipe repairs This supplemental agreement is for design only. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. B. Soils Reclamation Facility: Kina Countv Stormwater Decant Use Agreement Staff is seeking Council approval to enter into a facility use agreement with King County for stormwater decanting. As previously reported to the Committee (see Committee minutes dated April 24, 2012), the Department of Ecology (DOE) recently informed the City that our current practices of decanting extracted sediment from storm pipes and catch basins is no longer acceptable due to concerns of over ground water contamination. Since the City does not currently have its own Soils Reclamation Facility, we need to contract with King County to use their DOE approved soils reclamation facility in Renton. The annual cost of using this facility is estimated to be $79,200 (approximately $440 per load with 180 loads projected per year). Currently $30,000 is budgeted for decanting. The budget may not expend that amount since we are almost half -way through the year; however, additional monies will need to be budgeted for future years. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. 13 ME COUNCIL AGENDA SYNOPSIS Meeting Date 05/29/12 06/04/12 Initials Prepared by Mayors review BG /��l L BG geview ITEMNO. so ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINA].. AGENDA DATE: 05/29/12 AGENDA ITEM Trn.E Soils Reclamation Facility King County Regional Stormwater Decant Facility Use Agreement CATEGORY ®Discussion ®Motion E] Resolution E] Ordinance ❑Bid Award ❑Public Hearing Other Mtg Date 05/29/12 Mtg Date 06/04/12 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date (SPONSOR Council Mayor HR DCD Finance .Fire IT P &R Police PW SPONSOR'S The Department of Ecology has required that the City either construct or use a Soils SUMMARY Reclamation Facility (decant facility) for our extracted sediment from City storm pipe and catch basins. In the interim, before possible construction, the City will be able to use the DOE approved King County Soils Reclamation Facility in Renton. As the fees will be over $40,000.00, Council is being asked to approve the King County Use Agreement for the Regional Stormwater Decant Facility Program. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 0 4/24/12&05/15/12 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: 412 SURFACE WATER (PG 150, 2012 CIP) Comments: MTG. DATE 05/29/12 06/04/12 RECORD OF COUNCIL ACTION MTG. DATE I ATTACHMENTS 05/29/12 I Informational Memorandum dated 05/11/12 King County Use Agreement Minutes from the Utilities Committee meeting of 04/24/12 05/15/12 06/04/12 15 I: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FROM: BY: DATE: Mayor Haggerton Utilities Committee Bob Giberson, Public Works Director Pat Brodin, Operations Manager May 11, 2012 SUBJECT: Soils Reclamation Facility Project No. 9941202 King County 2010 2013 Regional Stormwater Decant Facility Use Agreement ISSUE Approve Regional Stormwater Decant Facility Use Agreement with King County for Vactor truck waste disposal. BACKGROUND Tukwila cleans approximately 19,000 lineal feet of storm pipe and 1,000 catch basins each year. On an average week the crew removes 5 to 10 yards of material from the system that must be disposed of properly. The extracted sediment contains a fair amount of water that needs to be decanted. The Department of Ecology (DOE) notified the City that, due to concerns over ground water contamination, the City needs to either construct a Soils Reclamation Facility (decant facility) that allows the decanted water to be discharged into the sewer system or decant at an existing approved Soils Reclamation Facility. DISCUSSION Developing a City of Tukwila Soils Reclamation Facility will require the acquisition of land and construction of improvements to the site. The cost is currently estimated to be $2.8 million with a minimum of several years to complete the project. A Public Works Trust Fund loan application has just recently been submitted. Another future project, the proposed joint City Maintenance Facility could be a combined project with the Soils Reclamation Facility for economy of scale, operational efficiencies, and a maximum benefit cost ratio. For the interim, the City will contract a Use Agreement with King County as there is a DOE approved King County Soils Reclamation Facility in Renton that the City will be able to utilize. FINANCIAL IMPACT Costs for disposal are estimated to be $440.00 per load and with a projected 180 loads annually, the cost could be $79,200.00 per year and we currently have $30,000.00 budgeted. This estimate does not include the added staff and equipment costs associated with transporting the material to the King County facility in Renton. As the total cost for the use of King County's decant facility will be higher than $40,000.00, Council approval is needed for the Use Agreement. As costs are only estimated for 2012, we may need a budget amendment later in the year, but will use Surface Water's ending fund balance to compensate for this overrun. RECOMMENDATION Council is being asked to approve the King County Use Agreement for the Regional Stormwater Decant Facility Program and consider this item at the May 29, 2012 Committee of the Whole and subsequent June 4, 2012 Regular meeting. Attachments: King County Use Agreement WAPW Eng \OTHER \Pat Brodin \Info Memo KC Use Ag Decant Waste Disposal 5- 11- 12- sb.docx 17 im 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement (Please Type or Print) APPLICANT/AUTHORIZED USER INFORMATION Business /Agency Name CITY OF TUKWILA Owner or /Principal Executive Officer Name Jim Haqqerton Title Mayor Business /Agency Physical Address City TUKWILA Tax ID Number 91- 6001519 Fax Number Web Address WWW. TUKWILAWA. GOV Billing Address if different from above City TUKWILA Billing Contact Name JOHN HOWAT 6200 SOUTHCENTER BLVD Zip Telephone Number E -mail Address 600 MINKLER BLVD Zip Title (206) 433 -1860 SUPERINTENDENT Billing Contact Telephone Number (206) 433 -1864 Day -to -Day Operations Contact Name JOHN HOWAT Title FjMp S[ TRFACCF, WATER S[IPF:RTNTFNnRNT Telephone Number (206) 433 -1864 Fax E -mail iohn.howat@ tukwilawa.eov PROGRAM PURPOSE (206) 575 -3404 Cell Number (206) 571 -6312 The purpose in establishing this system of stormwater decant facilities is to provide an environmentally sound system for disposing of waste generated from the cleaning of stormwater drainage systems. King County is providing a system for the disposal of stormwater waste by constructing stormwater decant facilities open to all users, including King County agencies, other public agencies and private companies. In order to operate this system it is required that all users pay their fair share and follow standard operating procedures as laid out in this Use Agreement and the Regional Stormwater Decant Facility Program Operations and Maintenance Manual (Operations Manual). dl G 7 I G 11VAt --_S Page 1 of 9 19 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement USE AGREEMENT CONDITIONS 1. This Use Agreement is entered into between the City of Tukwila (the "Authorized User and King County (the "County This Use Agreement shall be valid from 2012 through December 31, 2013. It may be amended at any time in writing to add or subtract equipment to Attachment A of the application. Either party may terminate this Use Agreement at any time by sending written notice to the person who signed this Use Agreement for the other party. 2. The Authorized User is responsible for paying the user fee as established by King County, including, without limitation, any user fees that are outstanding on the termination of this Use Agreement. The current fee is eighty -one dollars ($81.00) per station entry and an additional fifty -nine dollars ($59.00) per ton for solids disposal. The fee structure is set by King County Council and may be amended at its discretion. 2.1. The Authorized User acknowledges that the late payment by Authorized User to the County of any sum due under this Use Agreement will cause the County to incur administrative, collection, processing and accounting costs and expenses not contemplated under this Use Agreement, the exact amounts of which are extremely difficult and impractical to fix. Therefore, if any sum due under this Use Agreement is not received by the County from the Authorized User within thirty (30) days from the invoice date "the Delinquency Date the Authorized User shall immediately pay to the County on the Delinquency Date 'a late charge of one percent (1 of the amount of such sum. The County and the Authorized User agree that this late charge represents a reasonable estimate of such costs and expenses and is fair compensation to the County for its loss caused by the Authorized User's nonpayment. Should Authorized User pay said late charge but fail to pay contemporaneously therewith all unpaid sums due under this Use Agreement, the County's acceptance of this late charge shall not constitute a waiver of Authorized User's default with respect to Authorized User's nonpayment or prevent the County from exercising all other rights and remedies available to the County under this Use Agreement or under law. 2.2. Additionally, all such delinquent sums, and all late charges not paid when due, shall bear interest for each day following their Delinquency Date until paid at a percentage rate equal to the lesser of (i) one and one -half percent (1.5 per month or (ii) the maximum rate permitted under applicable law. 2.3. Waiver of the late charge or interest with respect to any delinquent payment will not be deemed to constitute a waiver of the late charge or interest with respect to any subsequent delinquent payment. 2.4. Any payments of any kind returned for insufficient funds will be subject to an additional charge of $35.00 payable by Authorized User to the County. Page 2 of 9 20 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement 2.5. if payments are received by check or draft from Authorized User, and two (2) or more of such checks or drafts are dishonored by the bank or other financial institution they were drawn upon in any twelve (12) month period, the County may thereafter terminate this Use Agreement or require all payments due hereunder from Authorized User to the County to be made by bank cashier's or bank certified check or other similar means of payment and the County shall not be required to accept any checks or drafts of Authorized User which do not comply with such requirements. 2.6. If suit is brought upon the Authorized User's failure to pay, and if judgment in such a suit is entered in favor of the County, then the Authorized User shall pay all damages, including but not limited to costs, expenses and reasonable attorney's fees and all other litigation related expenses, incurred by the County. 3. The Authorized User certifies that it will maintain for a four -year period after each use of the facility, on the Authorized User's premises, a detailed log of all activities conducted by each vehicle that uses the facility. This log must identify all stormwater drainage systems that have been cleaned and be signed by the driver on a daily basis. This log shall be made available for inspection by King County or its assigns upon request by the Program Administrator and shall contain the information identified in the Operations Manual. 4. The Authorized User certifies that it will abide by all rules and regulations contained within the Operations Manual and that all drivers will attend training by King County DOT, prior to using any King County facility. New employees will be provided training in a timely manner. The driver is responsible for their own and any driver's helpers' activities relating to the use of the facilities. 5. In the event that any of the Authorized User's officers, employees, agents or representatives causes damage in any way to any facility or property of King County, the Authorized User covenants and agrees to pay King County the amount of damages thereby incurred by King County, together with any and all costs, legal and otherwise, including attorney's fees, incurred by King County in the determination of the nature and extent of the damage and enforcement of such obligation against the Authorized User. 6. The Authorized User will provide the Program Administrator with a copy of the User's procedures for dealing with known or suspected contaminated "hot" loads. Although the County reserves the right to review and approve such procedures, the County is under no obligation to do so, and the County assumes no responsibility for such procedures or their compliance with applicable laws, rules and regulations, which shall remain the sole responsibility of the Authorized User. 7. The Authorized User further agrees to pay all disposal costs, cleanup costs, remediation costs and other costs, if any, resulting from the delivery of contaminated materials by the Authorized User to a King County facility. For purposes of this Application Use Agreement, "contaminated" or "contaminated materials" means any hazardous, toxic or dangerous substance, waste or material which is or becomes regulated under any federal, state Page 3 of 9 21 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement or local statute, ordinance, rule, regulation or other law now or hereafter in effect pertaining to environmental protection, contamination, remediation or cleanup, or public health, safety or welfare, including, without limitation, any substance, waste or material which now or hereafter is designated as hazardous in or for the purposes of any federal, state or local statue, ordinance, rule or other regulation. 8. The Authorized User agrees that King County personnel may inspect its vehicles and contents at any time such inspection is requested by King County at the point of disposal. 9. The Authorized User agrees that in the event that King County determines that the Authorized User has violated any provision hereof this Use Agreement may be terminated immediately by King County. HOLD HARMLESS AND INDEMNIFICATION To the maximum extent permitted by law and except to the extent caused by the sole negligence of King County, the Authorized User shall protect, defend, indemnify, and save harmless the County, its officers, officials, employees and agents, from any and all penalties,. losses, costs, claims, judgments, and /or awards of damages, of whatsoever nature arising out of or in any way resulting from the acts or omissions of the Authorized User, its officers, employees, and /or agents incident to this Application Use Agreement. The Authorized User agrees that its obligations hereunder extend to any claim, demand, and /or cause of action brought by or on behalf of any of its employees or agents. For this purpose, the Authorized User, by mutual negotiation, hereby waives, as respects the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the County incurs any judgment, award and/or cost arising therefrom, including attorney's fees, to enforce the provisions of this paragraph, all such fees, expenses, and costs shall be recoverable by the County from the Authorized User. The foregoing Hold Harmless and Indemnification provisions shall survive the expiration or termination of this Use Agreement with respect to any event that occurs prior to, or on the date of, such expiration or termination. Nothing contained within these provisions shall affect and /or alter the application of any other provision contained within this Use Agreement. INSURANCE REQUIREMENTS A. By the date of execution of this Use Agreement the Authorized User shall procure and maintain for the duration of this Use Agreement insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of work hereunder by the Authorized User, its agents, representatives, employees, and/or subcontractors. The cost of such insurance shall be paid by the Page 4 of 9 22 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement Authorized User. For All Coverages: Each insurance policy shall be written on an "Occurrence" form. By requiring such minimum insurance, the County shall not be deemed or construed to have assessed the risks that may be applicable to the Authorized User under this Use Agreement. The Authorized User shall assess its own risks and, if it deems appropriate and /or prudent, maintain greater limits and /or broader coverage. Nothing contained within these insurance requirements shall be deemed to limit the scope, application and/or limits of the coverage afforded, which coverage will apply to each insured to the full extent provided by the terms and conditions of the policy(s). Nothing contained within these provisions shall affect and /or alter the application of any other provision contained within this Use Agreement. B. Minimum Scooe of Insurance Coverage shall be at least as broad as: 1. General Liability: Insurance Services Office form number (CG 00 01 Ed. 11 -88) covering COMMERCIAL GENERAL LIABILITY. 2. Automobile Liability: Insurance Services Office form number (CA 00 01 Ed. 12 -90) covering BUSINESS AUTO COVERAGE, symbol 1 "any auto or the combination of symbols 2, 8, and 9. 3. Workers' Compensation: Workers' Compensation coverage, as required by the Industrial Insurance Act of the State of Washington. 4. Employers Liability or "Stop- Gap The protection provided by the Workers Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy. C. Minimum Limits of Insurance The Authorized User shall maintain limits no less than, for: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, and for those policies with aggregate limits, a Page S of 9 23 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement $2,000,000 aggregate limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation: Statutory requirements of the State of residency. 4. Employers Liability or "Stop Gap" coverage: 1,000,000 limit of liability D. Deductibles and Self Insured Retention Any deductibles or self- insured retention must be declared to, and approved by, the County. The deductible and /or self- insured retention of the policies shall not limit or apply to the Authorized User's liability to the County and shall be the sole responsibility of the Authorized User. E. Other Insurance Provisions The insurance policies required in this Use Agreement are to contain, or be endorsed to contain the following provisions: 1. General and Automobile Liability Policy(s): a. The County, its officers, officials, employees and agents are to be covered as additional insured as.respects: liability arising out of activities performed by or on behalf of the Authorized User in connection with this Use Agreement. b. To the extent of the Authorized User's negligence, the Authorized User's insurance coverage shall be primary insurance as respects the County, its officers, officials, employees and agents. Any insurance and /or self insurance maintained by the County, its officers, officials, employees or agents shall not contribute with the Authorized User's insurance or benefit the Authorized User in any way. c. The Authorized User's insurance shall apply separately to each insured against whom a claim is made and/or lawsuit is brought, except, with respect to the limits of the insurer's liability. 2. All Policies: Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except by the reduction of the applicable aggregate limit by claims paid, until after forty -five (45) days prior written notice has been given to the County. Page 6 of 9 0 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement F. Acceotabilitv of Insurers Unless otherwise approved by the County, Insurance is to be placed with insurers with a Bests' rating of no less than ANIII, or, if not rated with Bests', with minimum surpluses the equivalent of Bests'surplus size VIII. If at any time, any of the foregoing policies shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Authorized User shall, upon notice to that effect from the County, promptly obtain a new policy, and shall submit the same to the County, with the appropriate certificates and endorsements, for approval. G. Verification of.Coverave The Authorized User shall furnish the County with certificates of insurance and endorsements required by this Use Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on forms approved by the County and are to be received and approved by the County prior to the commencement of activities associated with this Use Agreement. The County reserves the right to require complete, certified copies of all required insurance policies at any time. H. Subcontractors The Authorized User shall include all subcontractors as insured under its policies, and/or shall furnish separate certificates of insurance and policy endorsements from each subcontractor. Insurance coverage provided by subcontractors, as evidence of compliance with the insurance requirements of this Use Agreement shall be subject to all of the requirements stated herein. I. Municipal or State Aeencv Provisions If the Authorized User is a Municipal Corporation or an agency of the State of Washington and is self- insured for any of the above insurance requirements, a certification of self insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this section. Page 7 of 9 Ng 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement CASH DEPOSIT The applicant shall, at the time it submits this application, deposit with the County, and shall maintain during the entire term of this Use Agreement, a non interest bearing cash deposit as follows: fifteen- hundred dollars ($1,500.00) payable to King County DOT. King County may increase or decrease the amount of the deposit on thirty (30) days written notice to the Authorized User. If King County increases the amount, the Authorized User shall deposit the amount of the increase with King County no later than thirty (30) days after the date of the County's written notice. If King County decreases the amount, King County shall refund the amount of the decrease to the Authorized User. This deposit shall be used to ensure payment of monthly billings, costs associated with disposal of contaminated materials, damages to the facility or other County property, and any other amounts due the County by the Authorized User, and may be utilized by King County when the amount payable by the Authorized User to King County is delinquent. Neither the payment of said deposit to King County, nor King County's utilization of the deposit, shall limit the Authorized User's liability to King County for the payment of amounts due the County by the Authorized User in excess of the amount covered by said deposit. If the County utilizes the cash deposit, authorization to use the facilities may be suspended and use privileges will not be reinstated until deposit levels are restored to the original amount and all outstanding bills have been paid. The amount remaining in the deposit will be returned to the Authorized User when this Use Agreement expires or terminates and all outstanding claims are satisfied. A waiver of the cash deposit may be granted to public agencies. Page 8 of 9 26 2010 2013 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application Use Agreement Terms of the Regional Stormwater Decant Facility Proaram 2010 2013 Aoolication Use Aiareement have been read and agreed to by: Signature of owner or principal executive officer Print name Compan} Date I 4 U4k Title 0 THE FOLLOWING CHECKED ITEMS MUST BE INCLUDED IN YOUR APPLICATION PACKET: X Pages 1 9 of the Application Use Agreement X Attachment A Vehicle Identification Information x Certificate of Liability Insurance x Contaminated Load Procedure (See 2.6) Fifteen- hundred dollar ($1,500.00) deposit (Checks or money orders. Make checks payable to: King County DOT) Copy of Reseller Permit if this applies to your company SEND COMPLETED APPLICATION TO: Louise Pitell King County Roads Maintenance Section Regional Stormwater Decant Facility Program 155 Monroe Ave NE Renton, WA 98056 -4199 Approved by Date Program Administrator, Roads Maintenance Section King County Road Services Division Approved by Date Finance Manager, Finance Unit King County Road Services Division Page 9 of 9 27 W Attachment A King County Regional StormWater Decant Facility Program 2010 2013 Application Use Agreement DATE: March 6, 2012 BUSINESS /AGENCY NAME: CITY OF TUKWILA VEHICLE IDENTIFICATION INFORMATION Truck #1 Truck #2 Truck #3 Vehicle License Plate 25198D 49212D Number /State VIN Number 1HTGGAHT7XH643524 1HTWXAHT99J117600 Truck Year /Make* 1998 INTERNATIONAL 2009 INTERNATIONAL CAB /CHASSIS CAB /CHASSIS 7600 Unit Year /Make* 1998 Vactor 2009 Vactor Vehicle Color, Distinguishing Marks Company ID No Max. Unit Capacity CYDS Gallons Blue #1309 White #2311 10 Yards /1300 Gallons 10 Yards /1300 Gallons All Trucks and Units must have the following capabilities: 1) Ability to discharge liquids and solids separately. 2) Total capacity for liquid not to exceed 3,000 gallons. 3) Company name on both sides of truck visible from 100 feet. 29 ASHINGTON MOTOR VEHICLE INSURANCE IDENTIFICATION CARD MPANY NAME: SHINGTON CITIES INSURANCE AUTHORITY .F INSURED RISK POOL I `tEM8 1 of 9 I ve,a pirid by INS polity meet the minimum Ii lime pre'lirribld br4w. f WE OF INSURED.'. EFFECTIVE DATE' wiles UNTIL CANCEL Ed Ilicabie with respect to the following vehicle: WASHINGTON MOTOR VEHICLE INSURANCE IDENTIFICATION CARD COMPANY NAME: WASHINGTON CITIES INSURANCE AUTHORITY Address of claims office: Address of claims office: PO Box 88030 PO Box 88030 SELF INSURED RISK POOL Tukwlla�WA 98138 Tukwila, WA 98138 (206k57 6046 WCIA MEN1BP.R 1, of 95 t i f i706),57� 6046 y rhl:& bl.^r,tport,� Thecoveravp aledby�fdrapolkymeebtheminimum Thel�4�mis be,r porte b CIE all fiat before li�bdity 1im111 pre![r by III p Y Eo CI albfir t beforo calling the Claims Offic calling fhi Cialfnt OHtt NAME OF INSURED: EFFLI&Vt DATE. I Tukwila i UNTIL_CANCELLBIl i. i 1 i =i Applicable with respect to the following vehicle: A MAKE MODEL VEHICLE IDENTIFICATION NUMBER )09 1ntgma�tiTd Vactcr WMAHT99J117600 C b SEE CITY EMPLOYEE MESSAGE ON REVERSE SIDE CITY EMPLOYEE MESSAGE: 1. Give immediate assistance. 2. Record all details of the incident, to include names, time, exact location (take pictures if possible). Be observant and accurate. 3. Fill out an incident report as soon as possible and forward it to your supervisor. 4. In the event of an incident involving serious injury, a fatality, or large property loss occurring AFTER regular working hours, call Evergreen Adjustment Service at 1- 800 933 -4235 5. Do not admit liability or state that the city will take care of the damages. 6. Do not discuss the incident with anyone other than your supervisor or other authorized personnel. YEAR MAKE MODEL VtHlltt 1UtN I irIV11 IUI4 NUMem 1998 Intennatiatal Vactcr 1HTGGAHT7XH643524 E CITY EMPLOYEE MESSAGE ON REVERSE SIDI CITY EMPLOYEE MESSAGE: 1. Give immediate assistance. 2. Record all details of the incident, to include names, time, exact location (take pictures if possible). Be observant and accurate. 3. Fill out an incident report as soon as possible and forward it to your supervisor. 4. In the-event of an incident involving serious injury, a fatality, or large property loss occurring AFTER regular working hours, call Evergreen Adjustment Service at 1- 800 933 -4235 5. Do not admit liability or state that the city will take care of the damages. 6. Do not discuss the incident with anyone other than your supervisor or other authorized personnel. 30 City o f Tttkwila Public Works Maintenance Department CONTAMINATED LOAD PROCEDURE PURPOSE: To identify, handle and dispose of suspected and /or obvious contaminated materials. POLICY STATEMENT: As of this time, the City of Tukwila is not licensed to carry hazardous materials. Our operators 'are instructed that if there is an oily residue, if it looks suspicious, or an unfamiliar odor is emitting from the structure it must be tested before we can clean it. If the load is unsafe, we cannot proceed. The City of Tukwila refers this work to a licensed vendor. Any liquid loads that may be contaminated with oil, gasoline, or grease will not be disposed of at King County Regional Stormwater Decant Station. 600;11inkler Boulevard Tukwila, Washington 98188 Phone: 206- 433 -1360 Fax: 206 -575 -3404 31 32 Utilities Committee Minutes April 24, 2012 Page 2 C. Soils Reclamation Facility Uodate As information only, staff informed the Committee that the Department of Ecology (DOE) recently informed the City that our current practices of decanting extracted sediment from storm pipes and catch basins is no longer acceptable due to concerns of over ground water contamination. The 2012 CIP lists the development of a Soils Reclamation Facility. However, until this facility can be built, the City will contract with King County to use a DOE approved soils reclamation facility in Renton. The annual cost of using this facility is estimated to be $79,200 for the dumping fees, and currently only $30,000 is budgeted. Committee Chair Robertson inquired about the financial aspect of paying the annual dumping fee as compared to building our own facility in the City. Staff replied that other financial details, besides the soil process, including efficiency of operations for labor, equipment, material, hauling, testing and storage most also be considered. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:54 p.m. Next meeting: Next meeting: Tuesday, May 8, 2012 5:00 p.m. Conf. Room No. 1. 04 Committee Chair Approval Minutes by I AM. Reviewed by GL. 33 Citv of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes May 15, 2012 S: 00 p. m. Conference Room I PRESENT Councilmembers: Dennis Robertson, Chair; Joe Duffie and Kate Kruller Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Ryan Larson, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 4:50 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2012 Annual Small Drainaae Proaram: Desian Supplemental Agreement No. 1 Staff is seeking Council approval for Supplemental Agreement No. 1 with KPG, Inc. in the amount of $23,992.79 to design additional project sites for the 2012 Annual Small Drainage Program. Recently, staff determined that three projects originally designated for design and construction in 2012 cannot be completed due to outside permitting and /or design complications. This relieves $200,000 of constructions funds, and staff would like to utilize these monies to design and construct three other small drainage projects, as listed below: South 107 Street Drainage Extension 52 d /53 d Avenues South Drainage Extension South 114"' Drainage Crossings The previous approved locations that will not be designed and /or constructed this year are: Pipe repairs near the intersection of South 128` Street and 37` Avenue South Tukwila Parkway Outfall Pipe Ryan Hill Pipe repairs This supplemental agreement is for design only. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. B. Soils Reclamation Facility: Kina Countv Stormwater Decant Use Agreement Staff is seeking Council approval to enter into a facility use agreement with King County for stormwater decanting. As previously reported to the Committee (see Committee minutes dated April 24, 2012), the Department of Ecology (DOE) recently informed the City that our current practices of decanting extracted sediment from storm pipes and catch basins is no longer acceptable due to concerns of over ground water contamination. Since the City does not currently have its own Soils Reclamation Facility, we need to contract with King County to use their DOE approved soils reclamation facility in Renton. The annual cost of using this facility is estimated to be $79,200 (approximately $440 per load with 180 loads projected per year). Currently $30,000 is budgeted for decanting. The budget may not expend that amount since we are almost half -way through the year; however, additional monies will need to be budgeted for future years. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. 34 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review 05/29/12 COi 06/04/12 CO ITEM INFORMATION STAFF SPONSOR: DAVID CLINE Coun til� review i ITEM NO. 4.C. ORIGINAL AGENDA DATE: 5/29/12 AGENDA I'rr:,-1 Trrl_i, Request to Reinstate Analyst position in the Mayor's Office CATFIGORY Discussion Motion Resolution Ordinance BidAward Public Hearing ❑Other tlltg Date 05/29/12 Mtg Date 614112 Mtg Date tl/Itg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PIV SPONSOR'S City Administration is requesting that the currently- vacant Administrative Secretary /Civil SUMMARY Service Examiner position in the Mayor's Office be eliminated and that the Analyst position that was removed from the budget in 2010 be reinstated. The 2012 funding for this position will be from salary savings in the Mayor's Office. RI /iFV/F1D BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 5/22/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COIVIm"I'T E Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPENDPfURI RP,QUI1Z13D AMOUNT BUDGETED APPROPRIATION REQUIRED $23,000 per year Fund Source: MAYOR'S OFFICE SALARY SAVINGS IN 2012 Comments: If the position is approved, the additional salary expense will be incorporated into the Budget Process later this year. MTG.DATEI RECORD OF COUNCIL ACTION 05/29/12 MTG.DATEI ATTACHMENTS 05/29/12 I Informational Memorandum dated 5/15/12, and revised 5/24/12 after the FS meeting Classification Description Minutes from the Finance Safety Committee Meeting of 5/22/12 06/4/12 35 36 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FROM DATE Mayor Haggerton Finance and Safety Committee David Cline, City Administrator REVISED Mav 24. 2012 after FS Meeting May 5, 294-2 SUBJECT: Request to+s+fy reinstate analyst position in the Mayor's Office ISSUE During the Council Retreat in February, the Mayor and City Administrator discussed the need for a Project Analyst to better support ongoing complex projects such as Strategic Planning, Tukwila Village and organizational goals and objectives. The Mayor's office is currently supported by a full -time Executive Secretary and an Administrative Secretary/Civil Service Examiner. This position is recommended to be created by restassifying- eliminating the current vacant Administrative Secretary /Civil Service Examiner position to -,nand reinstating the P+ejest- Analyst Position which was previously eliminated in 2010. The 2012 funding for this position is from salary savings in the Mayor's office. A diagram has been added to Daae 2 of this memo for illustrative purposes. Council approval is reauested to reinstate the Proiect Analvst position in the Mavor's Office (additional $23,000 per vear based on 2012 salaries). BACKGROUND The Mayor's Office requested the Human Resources Department complete a review and analysis to determine where this new position would be classified within our current system. This new position will serve as liaison between the City Administrator, Mayor, and Economic Development Administrator; will conduct research, gather data, analyze trends, and make recommendations on a broad range of complex issues that may be internal (cross departmental) or external (governmental agencies, business community, residents). This position will also support the development and implementation of goals, objectives, policies and procedures for the City and Mayor's Office and will respond to citizen inquires and /or complaints. Based upon the essential functions listed above, this new position closely matches the essential duties of the Management Analyst classification series for non represented positions. Other internal non represented positions within this classification include: Council Analyst Human Resources Analyst Public Works Analyst The Human Resources Department has recommended that this position be added to the existing classification of "Management Analyst" (DBM /C42), under the title of Project Analyst. Attached is a copy of the classification. 37 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The difference between the top salaries of these two positions is approximately $23,000 per year. The current range for the Administrative Secretary /Civil Service Examiner (DBM /B22) is $54,792 to $63,028 per year. The current range for a Management Analyst (DBM /C42) is $71,640 to $86,028 per year. The difference in cost in 2012 will be funded from salary savings in the Mayor's Office. If the addition of this position is approved, the additional salary expense will be incorporated into the Budget Air !mc ^t- Process scheduled for later this year. RECOMMENDATION The Finance and Safety Committee is being asked to forward this request to the May 29, 2012 Committee of the Whole Meeting and subsequent June 4, 2012 Regular Meeting- ATTACHMENTS Management Analyst Classification Description J WWI 2011 FILLED Execul ive Secretary FILLED ExecLAlve Secretary FILLED FILLED 9 Admin Sect Civil Service Examiner FILLED Admin Sec.! Civil Service Examiner VACANT VACANT Management Analyst Management Analyst BUDGET DEDUCTION 2.0 FTE PIM Executive Secretary FILLED Execut ive Secretary Admin Sec.? Civil Service Examiner EA Admin Sect Civil Service RE I NSTATIE Management Analyst 38 W:12012 Info Memos- Council\Reclassif PositionMayorsOffice 5 -16 -12 DIAGRAM ADDED.doc CITY OF TUKWILA CLASSIFICATION DESCRIPTION BAND I GRADE SUBGRADE C 4 2 I This position is not responsible for work performed by another banded at the same level. FLSA APPROVAL DATE UPDATED Exempt CLASSIFICATION TITLE JOB TITLES Project Analyst Management Analyst Human Resources Analyst Legislative Analyst Public Works Analyst CLASSIFICATION TITLE OF IMMEDIATE SUPERVISOR City Administrator Department Head CLASSIFICATION SUMMARY Under the direction of an immediate supervisor identified above, performs a variety of administrative and managerial work. TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO. GRADE I. Develops, implements, coordinates, and manages various Daily C4 programs and activities as assigned and performs a variety 25% of confidential administrative work. 2. Facilitates effective communications and information Daily C4 exchanges, to include conducting oral and written briefings 25% on issues and developments affecting assigned areas. 3. Conducts technical research and management analysis and Daily C4 prepares detailed reports and recommendations on issues 15% concerning the functions and operations of assigned C -4 -2 (Management Analyst) Classification Description Page w MINIMUM QUALIFICATIONS Bachelor's degree in Public Administration or a related field and four years of related experience or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. KNOWLEDGE: Knowledge of: General municipal operations and structure; Principles, practices, procedures and theories related to the field; Research methods, report writing, group and meeting facilitation techniques, and the organization and presentation of oral reports; Federal, state and local laws; policies and regulations pertaining to assigned programs; English usage, spelling, grammar and punctuation; Budgeting principles and processes; and Project monitoring techniques. SKILLS Demonstrated skill in Operating personal computers and utilizing computer applications and software; Making and implementing sound decisions and exercising judgment in solving complex problems; Developing and implementing programs, policies, and /or procedures to achieve specific goals and objectives; C -4 -2 (Management Analyst) Classification Description Page 2 i s programs and various confidential issues. TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO. GRADE 4. Recommends, develops, and writes policies and procedures Weekly C4 for assigned programs. 15% 5. Develops and recommends short and long range plans, goals Quarterly C4 and budgets to carry out the programs assigned. 10% 6. Responds to inquiries on program policy and procedural Daily C4 matters as appropriate. 5% 7. Researches current and new developments affecting Weekly C4 assigned programs, evaluates potential impact, coordinates 5% compliance, and develops written policies as necessary. MINIMUM QUALIFICATIONS Bachelor's degree in Public Administration or a related field and four years of related experience or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. KNOWLEDGE: Knowledge of: General municipal operations and structure; Principles, practices, procedures and theories related to the field; Research methods, report writing, group and meeting facilitation techniques, and the organization and presentation of oral reports; Federal, state and local laws; policies and regulations pertaining to assigned programs; English usage, spelling, grammar and punctuation; Budgeting principles and processes; and Project monitoring techniques. SKILLS Demonstrated skill in Operating personal computers and utilizing computer applications and software; Making and implementing sound decisions and exercising judgment in solving complex problems; Developing and implementing programs, policies, and /or procedures to achieve specific goals and objectives; C -4 -2 (Management Analyst) Classification Description Page 2 i s Working effectively on several projects concurrently; Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and Communicating effectively, both orally and in writing. PHYSICAL ACTIVITY /REQUIREMENTS: To perform the essential functions of the class, incumbents must be able to perform the physical activities listed on the Physical Checklist. C-4 -2 (Management Analyst) Classification Description Paee 3 42 Finance Safety Committee Minutes Mav 22, 2012 Pape 2 The current suggested revisions simplify administration of reserves, address and clarify funding processes, and provide improved Tukwila Municipal Code interpretation. There was lengthy discussion surrounding the suggested changes, and although the Committee was supportive of the suggestions, they requested more detail be provided. This detail should include bench marking, examples from other cities, and providing practical application to the changes. Committee Members also suggested talking with Emergency Management and consider projected funding that could be needed under the most severe and probably emergency conditions. RETURN TO COMMITTEE WITH ADDITIONAL INFORMATION. D. New Position: Mavor's Office Staff is seeking Council approval to reinstate a position in the Mayor's Office which was relinquished during the City's budget reduction process during the 2009 -10 biennium. The specific position being referred to is in the management analyst classification. Currently, two administrative support positions exist in the Mayor's Office, an executive secretary and an administrative secretary /civil service examiner. The administrative secretary /civil service examiner position has been vacant for over a year, and the position's administrative and civil service responsibilities have been redirected within the Mayor's Office and Human Resources, respectively. With this significant reduction of administrative support lost through budget cuts and attrition, and added projects that are complex in nature, the Mayor's Office requested Human Resources conducted a review and analysis of workload and functions. This was done to assist in determining the best use and identification of the positions that would meet the needs of Administration, while increasing better utilization of current resources and personnel. Staff would like to reinstate the management analyst classification position in place of the currently vacant administrative secretary /civil service examiner position. The salary difference between the top steps of these two positions is approximately $23,000. For 2012, the cost difference will be covered through salary savings in the Mayor's Office. In subsequent years, the difference will be addressed through the regular budget process. Council approval of this change is needed due to the nature of replacing one title classification with another. It is anticipated that the management analyst position will provide a higher level of support to the Mayor's Office through cross department communications, leading projects, and implementation of organizational development and improvement (i.e.: strategic plan). The Committee had a significant amount of discussion regarding the specific title of this position, which is being referred to as a project analyst. Committee Chair Quinn reminded everyone, that it is Council responsibility to consider job classifications which are based on the skill levels of and decisions made by a particular position. As far as actual working job titles, the operational responsibility of determining those should be left to the highest level supervisor, which in this case is the Mayor. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:35 p.m. Next meeting Tuesday, June 5, 2012 5:15 p.m. Conference Room #3 .e- A Committee Chair Approval Minutes by KAM 43 x upcoming Even May/June 28th (Monday) 29th (Tuesday) 30th (Wednesday) 31st (Thursday) 1st (Friday) Memorial Day Ceir munity City offices closed A€fa :r s Parks Cinte Cancelled 2nd (Saturday) Utilities Cmte, 5'00 PM (CR #1) City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) 4th (Monday) 5th (Tuesday) Civil Service Commission, 5:00 PM (CR #3) Transportation Cmte, 5 PM (CR #1) City Council Regular Mtg., 7:00 PM (Council Chamber of Commerce Gov't. Community Affairs Cmte, 12:00 NOON (Chamber Ofce) Finance Safety Cmte, 5:15 PN4 (CR #3) Arts Commission, 5:30 PM (Community Center) 6th (Wednesday) 7th (Thursday) 8th (Friday) Equity Diversity Commission, 5:15 PM (CR #3) 9th (Saturday) Council Coffee Chat 10:00 AM to 12:00 Noon Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Foster Golf Links Clubhouse (13500 Interurban Ave S) Arts Commission: I st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: Ist Tues., 12:00 Noon, Chamber Offices. Contact Lynn Wallace at 206 -575 -1633. ➢City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: I st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf Room #3. Contact Kim Gilman at 206- 431 -2187. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3 5129112 Meeting cancelled. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206- 433 7175). Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 -433 -1850. ➢Finance Safety Committee: 1st 3rd Tues., 5:15 PM, Conf. Room 43 ➢Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206- 433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342. Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kert_man at 206 -575 -2489. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Dane Johnson at 206- 767 -2308. Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 6:30 PM, Council Chambers at City Hall. CorTtact Wynetta Bivens at 206 -431 -3670. Sister City Committee: Quarterly, 5:30 PM, Tukwila Community Center. Contact Tracy Gollaimay at 206 -767 -2305. ➢Transportation Committee: 1st 3rd Mon., 5'00 PM, Con£ Room 91 ➢Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage Cultural Center, 14475 59 °i Avenue S. Contact Pat Brodin at 206 433 -1861. ➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 -433 -1815. Utilities Committee: 2nd 4th 'I'ues., 5:00 PM, Conf. Room 1 (9) Interurban Ave ,S Gravity Surer Project Project Completion and Acceptance. (B) Water and S'eirer Cwnpreherasive Plans Szrpplenterrt No. 2. (C) Utilities Committee C1P 102. R Tentative A r enda Schedubt MONTH MEETING 1- MEETING 2 MEETING 3 REGULAR C.O.W. REGULAR May 7 14 21 June n Unfinished Business: Authorize the Mayor to sign Supplement No. 1 to Agreement 11 -151 with KPG for design related to the 2012 Annual Small Drainage Program in the amount of $23,992.79. Authorize the Mayor to sign an agreement with King County for the Regional Stormwater Decant Facility Program in the amount of $79,200.00 per year. An ordinance adopting the Development Agreement between the City of Tukwila and Riverton Development Company regarding development of land along East Marginal Way South. Authorize the reclassification of the Administrative Secretary/Civil Service Examiner position in the Mayor's Office to a Project Analyst. 11 Public Hearing: An ordinance relating to Development Agreements. I_ Special Presentation: Promotion of Rick Mitchell to Police Commander. MEETING 4 C.O.W. 29 (Tuesday) See agenda packet cover sheet for this week's agenda (May 29, 2012 Committee of tlw Whole Meeting) 25 W