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Home My WebLink AboutCOW 2012-05-29 Item 4A - Contract Supplement #1 - 2012 Annual Small Drainage Program with KPG for $23,992.79COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared b Mayor's review Council review 05/29/12 BG�� 06/04/12 BG 4.A. ITEM INFORMATION STAFF SPONSOR BOB GIBERSON ORIGINAL AGENDA DATE: 0 5/29/12 AGENDA ITEM TITLE 2012 Annual Small Drainage Program Design Supplemental Agreement No. 1 with KPG, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mt g Date 05129112 Mt Date 06/04/12 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PW SPONSOR'S KPG, Inc. is currently the design consultant for the 2012 Annual Small Drainage Program. SUMMARY Due to additional requirements on the existing Small Drainage project list, Supplement No. 1 with KPG will design 3 additional sites that do not involve outside permitting or complicated design aspects that can then be constructed this summer. Council is being asked to approve Supplement No. 1 with KPG, Inc. in the amount of $23,992.79. REV II:iWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/15/12 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITI'1 =-E Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPI NDI "PURE RI�-QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $23,992.79 $755,000.00 $0.00 Fund Source: 412 SURFACE WATER (PG 138, 2012 CIP) Comments: MTG.DATEJ RECORD OF COUNCIL ACTION 05/29/12 06/04/12 MTG.DATEJ ATTACHMENTS 05/29/12 Informational Memorandum dated 05/11/12 vicinity map KPG's Supplement No. 1 to Contract 11 -151 Minutes from the Utilities Committee meeting of 5/15/12 1 06/04/12 1 x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Engineer DATE: May 11, 2012 SUBJECT: 2012 Annual Small Drainage Program Project No. 91241201, Contract No. 11 -151 Design Supplemental Agreement No.1 ISSUE Approve Supplemental Agreement No. 1 to Contract No. 11 -151 with KPG, Inc. to design additional project sites for the 2012 Annual Small Drainage Program. BACKGROUND The 2012 Annual Small Drainage Program included relining pipes at Site 2 Wells Trucking and Site 4 Ryan Hill Pipe Repairs. Neither of these projects was approved by the Washington State Department of Fish and Wildlife (WDFW). The WDFW Area Biologist would like to see Site 2 4 upgraded to provide fish passage or day lighted. In addition, a project on S 150th St, between 42nd Ave S and Tukwila International Blvd, that was to be constructed in 2012, has been delayed due to roadway width concerns. DISCUSSION Delaying the S 150th St project and cancelling the two pipe relining projects leaves approximately $200,000.00 in construction funds available for other project sites in 2012. To avoid delaying other needed projects, staff reviewed the Small Drainage Project List to determine if additional projects could be constructed this year without delaying the construction process. Three projects were selected which do not involve outside permitting or complicated design aspects that could be quickly designed and added to the 2012 construction schedule. These projects are; Site 6 S 107th St Drainage Extension, Site 7 52nd /53rd Aves S Drainage Extension, and Site 8 S 114th St Drainage Crossings. BUDGET SUMMARY FROM 2012 CIP Original Design Contract (Sites 1 -5) Construction Supplement No.1 (Sites 6 -8) Total Contract Budget 64,945.76 80,000.00 675,000.00 23,992.79 0.00 88,938.55 755,000.00 A total of $675,000.00 is available in construction funding that we are proposing using for the remaining $8,938.55 balance for the additional design costs. RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 11 -151 with KPG, Inc. in the amount of $23,992.79 and consider this item at the May 29, 2012 Committee of the Whole and subsequent June 4, 2012 Regular Council meeting. Attachments: Vicinity map (Revised to include all sites now scheduled for construction in 2012) Supplemental Agreement No. 1 WAPW Eng\PROJECTSIA- DR Projects12012 SDP (91241201)1DesignllNFORMATION MEMO- Supplement 1- sb.doc 3 El m i s Site 2 Site 1 2012 Annual Neighborhood Drainage Program Revised Site 6 s„5�sss ;m'st Site 4 s has Site 8 p i 5 qS S 122fd Site 7 Site 5 U a Tukwtle PMvy S on9acras ��pY Site 3 ff "ffi 5 der _eiw i L c 5 i tract D. v6 p 5 m d o oz, uq p nd Dr Md a� aad Or'. oam° Dr ,n�aad D. 011 b �i roda mNn u 26 h IXN s1JO�ns GB` m s 133rj15 c 6NJTn9 e, 444 s g' 4140tM1 5 J9 $t 5 49,n $t 3 a 141x+ y a ,42ad d w m 5146n5t r 9m m N 52M 5 N or °.e s �sam's 52�M15< Date: May 9, 2012 5 x SUPPLEMENTAL AGREEMENT NO.1 AGREEMENT NO. 11 -151 PROJECT N0.91041201 City of Tukwila KPG, Inc. Public Works Department 753 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98188 PROJECT: 2012 Small Drainage Program Additional Project Sites This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 6 day of December, 2011. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be modified as follows: The Consultant agrees to provide design engineering services as requested by the City in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $23,992.79 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $88,938.55 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2012. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Nelson Davis, P.E. Mayor Principal Attested: Christy O'Flaherty, City Clerk 7 x Exhibit A City of Tukwila 2012 Annual Small Drainage Program Supplement No. 1 Additional Site Mapping and Design Scope of Work April 9, 2012 KPG The purpose of this scope of work is to add mapping, design, and SEPA checklist documentation for the following project sites to be included in the 2012 Annual Small Drainage Program: Site 6: S.107 th Street Drainage Extension Extend drainage from S 107 Street to Beacon Avenue S and eliminate ditch on the south side of 107 to the extent feasible. This project is necessary in advance of the overlay of S 107 and Beacon Ave that is scheduled for 2013. Site 7: 52 53" Ave S Drainage Extension Extend a 12" Storm Drain from the existing 53 rd Avenue South to a ponding area on the north end of 52 nd Avenue South via S 142 Street. The ponding area overflows into private property during heavy rain and no formal collection system is available on 52 nd or 142 nd Site 8: S114 th Street Drainage Crossings Provide drainage crossings at up to 3 existing catch basin locations to accommodate the overlay of S 114 Street, which is scheduled for 2013. These projects have been added due to permit complexities with Site 2 (S 128 Street/Wells Trucking) and Site 4 (Ryan Hill Pipe Repairs) of the original scope authorization. Washington Department of Fish and Wildlife will not grant an HPA for the portions of these projects that lie on private property without full fish passable compliance. The portions of these sites that are not permittable are deleted from the 2012 Small Drainage Program. Work on these projects shall include any necessary survey, alternative analyses, quantity estimating and cost estimating to complete the projects. Surveyed base maps and horizontal utility locations will be provided for all sites. Right of way will be indicated on the base maps based on available assessor information. The Consultant shall incorporate these projects into the SEPA checklist for the 2012 Small Drainage Program. City of Tukwila KPG 2012 SDP Supp. No. 1 1 of 2 April 9, 2012 X Exhibit A It is our understanding that none of the projects will require biological assessments, additional permits, detention facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with no special studies or extensive coordination. All projects will be included in a single bid package to be assembled with the 2012 Annual Small Drainage Program. City of Tukwila KPG 2012 SDP Supp. No. 1 2 of 2 April 9, 2012 10 Hour and fee estimate 2012 annual small drainage program supplemental no 1 additional site mapping and design 12 Citv of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes May 15, 2012 S: 00 p. m. Conference Room 1 PRESENT Councilmembers: Dennis Robertson, Chair; Joe Duffie and Kate Kruller Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Ryan Larson, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 4:50 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2012 Annual Small Drainage Proaram: Desien Supplemental Agreement No. 1 Staff is seeking Council approval for Supplemental Agreement No. 1 with KPG, Inc. in the amount of $23,992.79 to design additional project sites for the 2012 Annual Small Drainage Program. Recently, staff determined that three projects originally designated for design and construction in 2012 cannot be completed due to outside permitting and /or design complications. This relieves $200,000 of constructions funds, and staff would like to utilize these monies to design and construct three other small drainage projects, as listed below: South 107`' Street Drainage Extension 52" d /53` Avenues South Drainage Extension South 114`" Drainage Crossings The previous approved locations that will not be designed and/or constructed this year are: Pipe repairs near the intersection of South 128` Street and 37` Avenue South Tukwila Parkway Outfall Pipe Ryan Hill Pipe repairs This supplemental agreement is for design only. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. B. Soils Reclamation Facility: Kina Countv Stormwater Decant Use Agreement Staff is seeking Council approval to enter into a facility use agreement with King County for stormwater decanting. As previously reported to the Committee (see Committee minutes dated April 24, 2012), the Department of Ecology (DOE) recently informed the City that our current practices of decanting extracted sediment from storm pipes and catch basins is no longer acceptable due to concerns of over ground water contamination. Since the City does not currently have its own Soils Reclamation Facility, we need to contract with King County to use their DOE approved soils reclamation facility in Renton. The annual cost of using this facility is estimated to be $79,200 (approximately $440 per load with 180 loads projected per year). Currently $30,000 is budgeted for decanting. The budget may not expend that amount since we are almost half -way through the year; however, additional monies will need to be budgeted for future years. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. 13