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Home My WebLink AboutReg 2012-06-04 Item 3D - Permit - Fireworks for Family 4th Event with Western Display FireworksAGENDA ITEM TITLE CATEGORY Discussion Mtg Date COUNCIL A GE1 Initials Meeting Date Prepared by Mayors review 06/04/12 DT ITEM INFORMATION STAFF SPONSOR: DON TOMASO Family at the Fort Fireworks Display Permit Motion/Consent Resolution Mtg Date 06104112 Mtg Date VDA SYNOPSIS ITEM NO. Council review 3.D. ORIGINAL AGENDA DATE: 6/4/12 Ordinance Bid Award Mtg Date Mtg Date Public Hearing Other Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW SPONSOR'S Approval of the Fireworks permit for the upcoming Family at the Fort event sponsored by SUMMARY Tukwila Parks and Recreation Department on July 4, 2012 REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/22/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Don Tomaso, Fire Marshal, Fire Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE 6/4/12 MTG. DATE 6/4/12 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 5/16/12 with permit conditions Map of Starfire Facility Western Display Application and required documentation Minutes from the Finance and Safety Committee meeting of 5/22/12 17 lE'3 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Nick Olivas, Fire Chief BY: B/C Don Tomaso, Fire Marshal DATE: May 16, 2012 SUBJECT: Fireworks Permit for 4 th of July at Starfire ISSUE Require City Council approval for the annual fireworks permit for the Tukwila Parks and Recreation Family 4 th at Starfire Sports Complex. BACKGROUND The City of Tukwila has been sponsoring a family oriented 4 th of July celebration for the last 11 years. This is one of the most successful City sponsored events in terms of public attendance and participation. This event will draw in excess of 5,000 people to the park to view and participate in the festivities scheduled by Parks and Recreation. DISCUSSION This year Parks and Recreation has selected a new fireworks company, Western Display Fireworks, Ltd., a company with 60 years of experience in public displays. We have changed the location to avoid protecting the sports turf fields in the Northeast corner of the facility. The new fireworks discharge location will be in the Southwest corner of the facility on the natural grass fields. Additionally, the largest aerial shell will be reduced from 6" to 3 this allows for a smaller safety perimeter. Western Display has also proposed several ground displays that the crowd will be able to see when looking south. FINANCIAL IMPACT This event is funded by the Parks and Recreation Department. RECOMMENDATION The Council is being asked to approve the contract and forward this to the June 4, 2012 consent agenda for approval. ATTACHMENTS Chief Olivas Informational Memo Fireworks application and Western Display Fireworks, Ltd paper work Fireworks permit conditions 19 20 ;f �•.11'I1. City of Tukwila Fire Department Date: May 16, 2012 To: Chief Olivas From: B/C Tomaso, Fire Marshal Re: Public Fireworks Display Permit Jim Haggerton, Mayor Nicholas J. Olivas, Fire Chief I have reviewed the permit application information provided by Western Display Fireworks, Ltd. They have applied for the permit for a public fireworks display at the Starfire Sports Complex, 14600 Starfire Way. Western Display is a licensed Pyrotechnic Company with the State of Washington and with the Bureau of Alcohol, Tobacco and Fire Arms. The display will be held in conjunction with the City's planned event on the 4 of July, "Family Fun at the Fort", being organized by the Parks and Recreation Department. This will be a 30 to 40 minute show starting at approximately 2200 hours. The fireworks will be transported to the site in the AM of July 4 and will be under the required supervision until they are discharged. The mortar tubes and other equipment will be brought to the location on July 4 as well. The application was reviewed to WAC 212 -17 and accepted industry standards, and we find everything is within these guidelines. This year the display has been moved from the Northeast corner of the facility, to the Southwest corner of the facility. This change has eliminated the concerns regarding the railroad right of way, Seattle Sounders FC practice fields and the limited access this allows. In addition, we will no longer have a portion of the fallout area within the City of Renton. We will however, have a small portion of the 6720 Fort Dent Way Office building within the South edge of the fallout zone. Crowd control can be a potential issue, as the crowd that assembles to watch the fire works show has increased each and every year. Last year the traffic leaving the site was managed with the available Tukwila Police on site and available patrol units. To mitigate these issues I believe the following measures should be done: Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 Fax: 206 -575 -4439 21 City of Tukwila Page 2 Stage two fire apparatus at the site: one apparatus on each side of the river in order to cover the 6720 Fort Dent Office building. Apparatus shall be out of service during the display and for 30 minutes following the display. Have Tukwila Police provide crowd control during the public display. A minimum of 4 officers will be required. Provide traffic control to the Fort Dent Way and Interurban Ave intersection to expedite traffic flow. (2 additional Tukwila Police shall be available to respond to the site if requested.) Comply with Fire Works Permit Conditions attached. Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 Fax: 206 -575 -4439 22 To From Re: Date City of Tukwila Jinn Haggerton, Mavor Fire Department Nicholas J. Olivas, Fire Chief FIREWORKS PERMIT CONDITIONS Western Display Fireworks, Ltd. B /C. Tomaso, Fire Marshal July 4 th Fireworks display, 14600 Starfire Way, Tukwila, WA 98168 May 16, 2012 1. Notify Washington State Patrol at 425 649 -4658. 2. Notify FAA specialist at 425 227 -2536 or 425 227 -2500. 3. Establish Safety perimeter a minimum of 30 minutes prior to display start. 4. Have Pyrotechnicians in visible uniform clothing. 5. No Pyrotechnics to be brought to site prior to the day of the display. 6. All personnel inside the safety perimeter shall use Personnel Protective equipment as outlined in NFPA 1123. 7. Only Pyrotechnicians, Safety Monitors and Fire Watch personnel will be within the safety perimeter. 8. Portable fire extinguishers shall be in place, prior to unloading of pyrotechnics from transport vehicle. (2A 20 BC Minimum Size) 9. 4 Tukwila Police officers shall be on site a minimum of 30 minutes prior to the start of the display for crowd control and shall remain for a minimum of 30 minutes past the end of the display or the crowd disperses. (2 additional Tukwila Police officers shall be available to respond to the site if requested.) Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 Fax: 206 -575 -4439 23 City of Tukwila Page 2 10. Tukwila Fire Department shall inspect mortar racks prior to loading of any pyrotechnic shells. 11. Tukwila Fire Department shall inspect all static displays upon completion of set up. 12. Two Tukwila Fire Department apparatus shall be on location prior to the start of the display. (One will be an overtime staffed Engine) 13. Two additional overtime firefighters will be the designated fire watch personnel assigned to the Starfire turf practice fields. 14.Any breech of the safety perimeter shall suspend the display until the perimeter is cleared and re established. 15. Upon completion of the display, the fallout area shall be checked for unexploded shells. Cleaning of debris, if not practical on the night of the event shall be at first light the next day. 16. No combustible materials shall be stored inside the safety perimeter. Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 Fax: 206 -575 -4439 0 HISTORY western Display Fireworks is a fourth generation family owned and operated company providing spectacular fireworks productions throughout the Northwest and beyond for over 64 years. Our experience, coupled with our commitment to using the latest technology, has made us the largest aerial display company in the Northwest. SAFETY we maintain an unparalleled safety record, accomplished through annual safety training classes offered to nurpyrotechnicians, Me departments and law enforcement ag*noies. Each year classes review changes to Federal DOT and ATF regulations, National Fire Protection Association (NFPA) and state statutes. Strict adherence to these regu|aC|ons, in addition to state-of-the-art equipment and firing methods ensures that we are providing the safest event possible for our clients. EXPERIENCE western Display Fireworks produces hundreds of shows annually. These displays include some of the largest in the United States. A few of our distinguished events include: TELES|SCK]RP0RAT|()N Seattle 3eahavvks and Sounders 9311 SE 36th St,oet, Suite 210 Mercer Island, YVA98o40 Bri and John Morrison, Owners 206-940'3071 TACOMA EVENTS COMMISSION Tacoma Freedom Celebration 4lo8'E, Bridgeport Way VV University Place, VvA98405'432o Doug Miller, Executive Director 253-753-3340 MACY'S CORPORATE SERVICES, INC. Maoy'sStadightingCelebration Third Pin*. 7th Floor Seattle, WA 8810 Denise Hinton' Manager Special Projects 503-248-548e VANCOUVER NATIONAL HISTORIC RESERVE 4th of July at the Historic Reserve 750 Anderson Street Vancouver, Nx\98G6l Bson3trahan'President 360-992-1800 PORTLAND ROSE FESTIVAL AS$OC|AT|(}N Portland Rose Festival Opening Night Fireworks l02OSVY Naito Parkway Portland, Os972n4 Jeff Curtis, Executive Director 603-227'2681 SAFEWAY\NATEAFR(}MT BLUES FESTIVAL Fuller Promotions 795S\w83rd. Portland nR9722S Clay Fuller, Owner 503-297-2700 27 EXACT LOCATION OF PROPOSED DISPLAY LO CATION 8tarfire Sports Complex, 148DO5tarfire Way, Tukwila, VVA9OlOO DATE TIME 7/4/I2 10:00pnm NUMBER AND KINDS 'OF FIREWORKS TO BE DISPLAYED (Z) 1" multi-shot cakes (1) 1.2" multi-shot cake (1) l.25" multi-shot cake (2) 1.6" multi-shot cakes (Z) 1.5" multi-shot cakes (10) 2" multi boxes (3) 2.5" multi-shot boxes (76) 2.5"shells (472) 3" shells Western Display Fireworks, Canby, OR 97O13—ATF Approved Magazine SIG NAVRE OF LICA T' LRESO� 4-IBI 0 BONDING on INSURANCE COMPANY (Mark One) Biggs Insurance Services Bond or certificate m insurance attached aounenn Bond u,"omona�^/movmnceonn|pvwmmw State Fire Bond or certificate vr insurance shall provide mm| of $au.onm$1.ovn.ono bodily injury liability for each person and event, PO Box 1B9 Vancouver, WA 98666 respectively, and $25.uon property uamooa PART If i |n accordance withdheprovxionsofRCVV7l77andapp|icobeloca|urdinanueo.UhispormbiogrenK*d\000nducto fireworks display aa per the above application. NAME: (Full name m person, firm, of' corporation granted permit) RESTRICTIONS: Permit not valid without verification of (Signature m Official granting permit) the appropriate State Fireworks License LICENSE NUMBER: C (Instructions on rev side 3000-420-050 (R02m5) Distribution: WHITE (A): Local Fire Authority; YELLOW (8): Pennitem APPLICATION |n^r OF APPLICATION PART W- 1 3 FOR PUBLIC FIREWORKS DISPLAY PERMIT r;!1/17 TO: Gmvemning body of city, town, or county in which display is to be conducted. APPLICANT`' mxme I xoonsoa pnnwe Western Display Fireworks, Ltd P[) Box 932, Canby, _OR_97013 (503) 656-1999 SPONSOR Tukvvi|aParks Rec. Dept. Aoonsaa lZ42442 Ave. South �Tukwila, VVA98l68 p*nme 206-768'2822 |PYROTECHNIC OPERATOR i m^Ms Aooncoo m LICENSE ft Philip Hovvitt 13811 70 Ave. East Puyallup VVAg8�7� 255-536 NAME OF ASSXSTANTS: (at|east one required) wxMs VVi||i8nOEdAington,Sr. *ouRsoo 12I72O1 St. Ct.E,5panavvay,VVA98387 Ass |56 wAms Aoonsaa ams EXACT LOCATION OF PROPOSED DISPLAY LO CATION 8tarfire Sports Complex, 148DO5tarfire Way, Tukwila, VVA9OlOO DATE TIME 7/4/I2 10:00pnm NUMBER AND KINDS 'OF FIREWORKS TO BE DISPLAYED (Z) 1" multi-shot cakes (1) 1.2" multi-shot cake (1) l.25" multi-shot cake (2) 1.6" multi-shot cakes (Z) 1.5" multi-shot cakes (10) 2" multi boxes (3) 2.5" multi-shot boxes (76) 2.5"shells (472) 3" shells Western Display Fireworks, Canby, OR 97O13—ATF Approved Magazine SIG NAVRE OF LICA T' LRESO� 4-IBI 0 BONDING on INSURANCE COMPANY (Mark One) Biggs Insurance Services Bond or certificate m insurance attached aounenn Bond u,"omona�^/movmnceonn|pvwmmw State Fire Bond or certificate vr insurance shall provide mm| of $au.onm$1.ovn.ono bodily injury liability for each person and event, PO Box 1B9 Vancouver, WA 98666 respectively, and $25.uon property uamooa PART If i |n accordance withdheprovxionsofRCVV7l77andapp|icobeloca|urdinanueo.UhispormbiogrenK*d\000nducto fireworks display aa per the above application. NAME: (Full name m person, firm, of' corporation granted permit) RESTRICTIONS: Permit not valid without verification of (Signature m Official granting permit) the appropriate State Fireworks License LICENSE NUMBER: C (Instructions on rev side 3000-420-050 (R02m5) Distribution: WHITE (A): Local Fire Authority; YELLOW (8): Pennitem 29 CERTIFICATE OF LIABILITY INSURANCE OP ID EF DATE (MM /DD /YYYY) i 05/24/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER l A 1X COMMERCIAL GENERAL LIABILITY Biggs Insurance Services PHONE rA�c (A/C, No): P.O. BOX 189 fA/C. No, Ext): Stop Gap 916 Main Street r--MAIL ADDRESS: $1,000,000 Vancouver WA 98666 r STOly R CUUSTOM ER ID# wESTE -5 Phone:360- 695 -3301 Fax:360- 696 -2232 I INSURER(S) AFFORDING COVERAGE INSURED I INSURER A: Liberty Surplus Insurance Comp Western Dis 3lay Fireworks I INSURER B: James River Insurance Company P.O. Box 932 Canby OR 97013 I INSURER C: Praetorian Insurance Company P000990026900 INSURER D: 000514650 HX EXCESS LAB CLAIMS -MADE INSURER E! DEDUCTIBLE INSURER F: NAIC COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. lNbK h� V ruuL'y "UUCx cAe LIMITS LTR TYPE OF INSURANCE INSR WVDI POLICY NUMBER (MMIDD/YYYY) (MM /DD /YYYY) GENERAL LIABILITY 1,000,000 0 A 1X COMMERCIAL GENERAL LIABILITY 100000139708 1 1 CLAIMS -MADE 1K OCCUR Excluded X LX I 1,000,000 G Stop Gap s2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 POLICY I PRO- JECT n LOC AUTOMOBILE LIABILITY 5, 000,000 C X ANY AUTO P000910011007 ALL OWNED AUTOS INCLUDING TRUCKERS SCHEDULED AUTOS X HIRED AUTOS X NON -OWNED AUTOS C X Excess Truckers P000990026900 B UMBRELLALIAB X OCCUR 000514650 HX EXCESS LAB CLAIMS -MADE DEDUCTIBLE RETENTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER /EXECUTIVEE] OFFICER/MEMBER EXCLUDED? MIA (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE 1,000,000 0 01/15/12 01/15/131 PREMISES (Ea o ence) $50,000 M MED EXP (Any one person) Excluded PERSONAL ADV INJURY 1,000,000 G GENERAL AGGREGATE s s2,000,000 (PRODUCTS- COMPIOPAGG $1,000,000 COMBINED SINGLE LIMIT 5, 000,000 01/15/12 01/15/13 01/15/12 01/15/131 EACH OCCURRENCE 1,000,000 1 AGGREGATE 1,000,000 W(;Si A,Lj- UIH- TORY LIMBS ER E.L. EACH ACCIDENT 1 E.L. DISEASE EA EMPLOYEE E.L. DISEASE -POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Show Date: July 4 2012 Site: Grass soccer field loca ed at the Starfire sports Complex 14$00 Starfire Way, Tukwila, WA 98188 Additional insureds per CG2010 1) City of Tukwila its officers, directors, employees and agents 2) Starfire Sports 3)John C. kadovich Development Co. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TUKWO01 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Tukwila AUTHORIZED REPRESENTATIVE 12424 42nd Avenue South Tukwila WA 98168 I r 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD 30 Liberty 'u real u s :Instiran ue Corps >ratir a.,.k. Commercial General Liability M&mJ)e, R[ rtym �tn„l cm LIBERTY SURPLUS INSURANCE CORPORATION (A New Hampshire Stock Insurance Company, hereinafter the "Company') ENDORSEMENT NO. 1 Effective Date: 01/15/2012 Policy Number: 1000001397 -08 Issued To: Western Display Fireworks, Ltd. DBA Western International Fireworks and Western Wildlife Control THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations As required by written contract signed by both parties All locations of covered operations. prior to any "occurrence" in which coverage is sought under this policy. (Information required to complete this Schedule, if not shown above, will be shown in the Declarations) A. Section II Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 1 CG 20 10 07 04 ISO Properties, Inc., 2004 31 32 FINANCE AND SAFETY COMMITTEE Meeting Minutes May 22, 2012 5:15p. m.; Conference Room 43 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller Staff: Peggy McCarthy, Derek Speck, David Cline, Mary Miotke, Gail Labanara, Kim Gilman, Craig Zellerhoff and Kimberly Matej Guests: Chuck Parrish, resident CALL TO ORDER: Chair Quinn called the meeting to order at 5:18 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Fireworks Permit: Family 4` at the Fort Staff is seeking Council approval of a Fireworks Permit Application submitted by Western Display Fireworks, Ltd. for the fireworks display at the City's annual 4th of July celebration at Fort Dent. This year, the City has selected a different vendor, Western Display Fireworks Ltd., and will be relocating the launch site in order to protect and reduce the likelihood of damage to the turf sports fields located at Starfire. Additionally, this relocation is expected to reduce clean -up time due to increased accessibility. Committee Members had several questions regarding the change in vendor, costs associated with the contract and event (i.e.: overtime), and other event specifics, which are most appropriately answered by Parks Recreation staff. Since this item is addressing the permit only portion, the Committee would like to forward on the permit to the June 4 consent agenda. However, they have requested that Parks Recreation staff return to the next Finance Safety Committee meeting to provide an update on the new vendor and other specifics of the Family 4th at the Fort events. UNANIMOUS APPROVAL. FORWARD TO JUNE 4 CONSENT AGENDA FOR PERMIT. RETURN TO COMMITTEE AS INFORMATION ONLY TO REVIEW VENDOR CONTRACT. B. Contract: ,Managed Print Services Staff is seeking Council approval to enter into a contract with the Xerox Company for managed print services which will provide printer and copier supplies, repairs, maintenance, replacements as needed. This five -year contract will cost a minimum $3,420 quarterly for a pre estimated number of copies, but will be evaluated and adjusted based on actual print numbers as appropriate. Based on staff research and a printer fleet analysis performed by several vendors, Xerox was the lowest cost provider and has been identified as the best vendor to provide these services to the City. Since the Xerox Company is an approved State contract there is no requirement to proceed through the RFP process. The anticipated annual savings on the purchase of toners alone is $4,500 and another $8,000 for repairs. Additional savings will also be seen in replacement costs, staff time and processing. This contract can be cancelled at any time by written notice to end the contract within 90 days. UNANIMOUS APPROVAL. FORWARD TO JUNE 4 CONSENT AGENDA. C. Reserve Policy Revisions Staff is seeking Committee approval of draft revisions to City's Reserve Policy 300 -15. The current reserve policy was adopted in December 2009, and was revised this past April to include Self- Insured Healthcare plan contingency reserve levels. 33